Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

On-the-Job Training Portfolio

College of Technology Diploma in Office Management Technology with specialization in General Office Practice
Sherlyn Metre Mangaring TRAINEE

Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

QUEZON CITY CAMPUS Tel no. 428-91-44

A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus

In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practice (Practicum I)

Sherlyn Metre Mangaring __________________________________________ Name of Student June 08, 2013 __________________________________ Date Submitted

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism

OJT PORTFOLIO

I. ACKNOWLEDGMENT I would like to gratefully and sincerely thank the Lord God I would like to express my special thanks of gratitude to our Prof. Sharima Morales as well as our supervisor Ms. Genalor De Vera Fischer who gave me the golden opportunity to do this wonderful portfolio on the topic OJT Port Folio, which also helped me in doing a lot of Research and i came to know about so many new things I am really thankful to them. Secondly i would also like to thank my parents and friends who helped me a lot in finalizing this Port folio within the limited time frame.

II. INTRODUCTION First of ell I just want to thank Lord God for releasing my problems. Thanks to my family and friends who always there for me whatever happened. Actually it was a tedious event in my life, but it was pretty well circumstances happened to my life. Thanks to my Supervisor and to my Co-Workers

OJT PORTFOLIO III. COMPANY PROFILE Name of Company: Department of Social Welfare and Development Address : Batasan Complex, Constitution Hills, Quezon City _________________________________________________________ Contact Number: 938-81-01 to 07 Contact Person: Mr. Lao H.R. Department/Division/Section: Social Marketing Service Inclusive Dates of Training: April 26, 2013 to June 14, 2013 Company Vision, Mission, and Values: Vision: We envision a society where the poor, vulnerable and disadvantage are empowered for an improved quality of life. Towards this end ; DSWD will be the worlds standard for the delivery of coordinated social services and social protection for poverty reduction by 2030 Mission: To develop/ implement and coordinate social protection and poverty reduction solutions for and with the poor, vulnerable and disadvantaged Values: *Respects for Human Dignity *Integrity *Service Excellence

OJT PORTFOLIO Pictures of the Company (physical structures)

OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at DSWD is that many of them as a employers are good in many of aspects. We are also known them as a less fortunate savior . They are willing to help to others like who abused, those have a illness and they are God-fearing. The strength and challenges of this company is that they are strong not also in physical Id rather say in spiritual too. Theyre ready and willing to heard what is your problem, they are also good in heart. If theres a problem or challenges that theyve encountered it would be have a solutions and they will consult it with their boss or to their co-worker. I think the best practice of this company is they have a discipline and it start with them so that they are reputable people. My over-all observation in DSWD they had a very characteristics such as they are willing to help to others. They act when there are youth and women who abused. They have implemented many programs that help the less fortunate. The people in DSWD are cheerful and they teach you great things. V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: copies and/or faxes documents use telephone techniques effectively use various peripheral devices( speaker/headset, scanner, printer,etc.) in conjunction with desktop publishing software. What we do weekly are the following: use telephone techniques effectively use various peripheral devices( speaker/headset, scanner, printer,etc.) in conjunction with desktop publishing software. What we do monthly are the following: use various peripheral devices( speaker/headset, scanner, printer,etc.) in conjunction with desktop publishing software. During my whole training in Social Marketing Service, I think the problem/s that I have encountered is that the theres one time I've answered a call then shes is looking to one of the employee in our department but these employee wasnt there so she gave ma a message for these employer and I forget to ask her name and the employee asked me who call on her then I havent answered to her, and she accepted it. She said next time when I answer a phone ask who called. That is first and last mistake that Ive done then the other day when Im answering a phone, I will not be nervous so that I can handle any situation. And one time Id answer a call the woman was glad to talk with me.
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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: 4-26-13 Time In: 9:00 am Time Out: 5:00 pm Hours Spent: 7:15 Date: Week No. 2 Date: 4-29-13 Time In: 7:40 am Time Out: 5:30 pm Hours Spent: 9:30 Date: 4-30-13 Time In: 7:50 am Time Out: 5:30 pm Hours Spent: 9:30 Date: 5-2-13 Time In: 7:40 am Time Out: 5:30 pm Hours Spent: 9:30 Date: 5-3-13 Time In: 7:40 am Time Out: 6:00 pm Hours Spent: 10:03 Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: 5-6-13 Time In: 7:30 am Time Out: 5:30 pm Hours Spent: 9:34 Date: 5-7-13 Time In: 11:40 am Time Out: 5:30 pm Hours Spent: 5:50 Date: 5-8-13 Time In: 7:35 am Time Out: 5:40 pm Hours Spent: 9:25 Date: 5-9-13 Time In: 7:30 am Time Out: 5:45 pm Hours Spent: 10:00 Date: 5-10-13 Time In: 7:50 am Time Out: 5:45 pm Hours Spent: 9:35 Date: Week No. 4 Date: 5-14-13 Time In: 7:35 am Time Out: 5:00 pm Hours Spent: 9:15 Date: 5-15-13 Time In: 7:35 am Time Out: 5:30 pm Hours Spent: 9:45 Date: 5-16-136 Time In: 7:40 am Time Out: 6:00 pm Hours Spent: 10:05 Date: 5-17-13 Time In: 7:50 am Time Out: 5:32 pm Hours Spent: 9:27 Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Copies and/or faxes documents

copies and/or faxes documents use telephone tech niques effectively use various peripheral devices( speaker/ headset, scanner, printer,etc.) in conjunction with desktop publishing software.

copies and/or faxes documents use telephone tech niques effectively use various peripheral devices( speaker/ headset, scanner, printer,etc.) in conjunction with desktop publishing software.

copies and/or faxes documents use telephone tech niques effectively use various peripheral devices( speaker/ headset, scanner, printer,etc.) in conjunction with desktop publishing software.

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: MAY Week No. 1 Date: 5-20-13 Time In: 7:50 am Time Out: 5:10 pm Hours Spent: 9:00 Date: 5-21-13 Time In: 8:00 am Time Out: 5:10 pm Hours Spent: 8:50 Date: 522-13 Time In: 8:40 am Time Out: 5:00 pm Hours Spent: 8:00 Date: 5-23-13 Time In: 7:48 am Time Out: 5:00 pm Hours Spent: 8:57 Date: 5-24-13 Time In: 7:48 am Time Out: 5:40 pm Hours Spent: 9:32 Date: Week No. 2 Date: 5-27-13 Time In: 8:00 am Time Out: 5:02 pm Hours Spent: 8:42 Date: 5-28-13 Time In: 7:30 am Time Out: 5:00 pm Hours Spent: 9:10 Date: 5-29-13 Time In: 7:30 am Time Out: 5:35pm Hours Spent: 9:10 Date: 5-30-13 Time In: 7:55 am Time Out: 5:05 pm Hours Spent: 8:50 Date: 5-31-13 Time In: 7:55 am Time Out: 5:23 pm Hours Spent: 8:58 Date: The following tasks were performed: (Weekly) Month: JUNE Week No. 3 Date: 6-3-13 Time In: 7:55 am Time Out: 5:15 pm Hours Spent: 8:50 Date: 6-4-13 Time In: 7:40 am Time Out: 5:25 pm Hours Spent: Date: 6-5-13 Time In: 7:30 am Time Out: 5:20 pm Hours Spent: Date: 6-6-13 Time In: 7:25 am Time Out: 5:30 pm Hours Spent: Date: 6-7-13 Time In: 7:25 am Time Out: 5:45 pm Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

copies and/or faxes documents use telephone tech niques effectively use various peripheral devices( speaker/ headset, scanner, printer,etc.) in conjunction with desktop publishing software.

copies and/or faxes documents use telephone tech niques effectively use various peripheral devices( speaker/ headset, scanner, printer,etc.) in conjunction with desktop publishing software.

copies and/or faxes documents use telephone tech niques effectively use various peripheral devices( speaker/ headset, scanner, printer,etc.) in conjunction with desktop publishing software.

copies and/or faxes documents use telephone tech niques effectively use various peripheral devices( speaker/ headset, scanner, printer,etc.) in conjunction with desktop publishing software.

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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VI. SUMMARY OF ACTIVITIES (Weekly)

OJT PORTFOLIO

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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)

Total no. of hours ________Signed by the Supervisor:__________________________Date: _______

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OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: Id learned a lot in SMS Department like using a Xerox machine how to manipulate it. Then fax machine and scanner how to used it, and I tried to laminate, how to print, to filed, to encode & how to inventorying with the help and instruction of them B. Equipment, tools, testing apparatus handled (softwares used included) We had to use these equipments like, fax machine, printer, scanner, Xerox machine how to use Photoshop for editing, use email to send a files and lamination machine. C. Strong points versus weak points When Ive encountered some difficult circumstances. Id rather to ask my co-workers to know what to do right things to make it better. Its not bad to ask if you did it good.

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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: The best experience on my job are: Ive enjoyed with my co-workers. They are willing to taught us for those works we didnt not yet know. They are cheerful, approachable, caring and understanding. We felt that we are they family too. Because of them Id learn many new things. E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) No fault committed. Some of the task s given to Ms. Mangaring needed revision and/ or enhancement, but in no way can be deemed as faults. Personal relationship (integration with the company, attendance and punctuality, and commitment) Comment from co-worker (at least 3 person) Person 1: Shes a quick learner, committed to what she dose, attentive and punctual Signature over printed name: Emmanuel S. Rubis Person 2: Ms. Sherlyn is always open to learn more about tasks/ jobs of the office; she is also fast learner and can easily understand instructions given to her; she showed her commitment and has initiatives; and she is very punctual on her attendance. Signature over printed name: Sonia O. Lagnas Person 3 : She is very punctual on her attendance, easy learner, do her job on time and very respectful. Signature over printed name: Jeseca F. Siverio

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OJT PORTFOLIO VIII. APPENDICES (please attached) A. Curriculum Vitae

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Sherlyn Metre Mangaring

Address: 50 Dear Street Don Fabian Brgy. Commonwealth, Quezon City Contact no: 09468581390 Email-add: sherlyn_lyn03@yahoo.com
Objective To contribute myself as a loyal employee, willing to work in a dynamic, challenging and growth oriented company, to learn and utilize new ideas and give all my best of service to accomplished the task that may give to me throughout the On the Job Training. Personal Information Age: Birth date: Civil Status: Religion: 17 August 3, 1195 Single Iglesia Ni Cristo

Skills and Qualifications Oriented in Microsoft Office applications such as: -Microsoft Office Word -Microsoft Office PowerPoint -Microsoft Office Excel Knowledgeable in Stenography Capable of creating basic HTML Dedicated and hard working individual God-fearing man Educational Attainment Tertiary: Diploma of Office Management Technology, 2012-present Polytechnic University of the Philippines Quezon City Campus Commonwealth High School, 2008-2012 Commonwealth Quezon City Commonwealth Elementary School 2006-2008 Commonwealth Quezon City

Secondary:

Primary:

Character References Joseph Nelson Pascual Computer ProgrammerI Division of City School 09439121829 Malou Givertas Billing Assistant NYK-TDG eBusiness Corp. 09486836575 Butch Carpio Configuration Analyst Phil Web Corp. 09272211661

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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter

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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet

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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data

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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion

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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)

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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)

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OJT PORTFOLIO VIII. APPENDICES (please attached) M. URL of you blog/s Which includes your resume and weekly diaries checked

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I would like to thank God. This is for my family and friends. Specially to my supervisor and co-workers. And to you maam Sharima Morales. http://mangaringsherlyn.wordpress.com http://sherlynmangaring.wordpress.com

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