Xenon BOXIAdminBestPractices

BO XI Admin Best Practices
1 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved
Issue 4.1
Presenter
Dan Johnson Xenon Consulting, Inc. dan@xenonc.com
Issue 4.1
Outline
CMC Overview CCM Overview Establishing Groups Adding / Deleting Users Administering Rights
Issue 4.1
CMC Overview
The Central Management Console (CMC for short) has replaced Business Objects Supervisor as the Administrative application for BOE XI This CMC is web-based, and can be used from any workstation that has access to the CMC URL
Issue 4.1
CMC Overview
Launch Internet Explorer and type in the following URL: http://boexi:8080/businessobjects/enterprise11/ admin/en/admin.cwr boexi = server name 8080 = port number
Issue 4.1
CMC Overview
Select the Authentication Type, then type in your User Name and Password:
Issue 4.1
CMC Overview
The CMC replaces the need for BOs Supervisor application. Heres what the CMC looks like:
Issue 4.1
CMC Overview
This is the Folder module:
Issue 4.1
CMC Overview
This is the Objects module:
Issue 4.1
CMC Overview
This is the Groups module:
10 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved Issue 4.1
CMC Overview
This is the Users module:
CMC Overview
This is the Server Groups module. Its not populated because Im demonstrating a singleserver deployment:
CMC Overview
This is the Server module:
CMC Overview
This is the Categories module:
CMC Overview
This is the Inboxes module:
CMC Overview
This is the Universe Connections module:
CMC Overview
This is the Universe module:
CMC Overview
This is the Calendars module:
CMC Overview
This is the Events module:
CMC Overview
This is the Settings - Properties module:
CMC Overview
This is the Settings - Metrics module:
CMC Overview
This is the Settings - Cluster module:
CMC Overview
This is the Settings - Limits module:
CMC Overview
This is the BO Enterprise Applications module:
CMC Overview
This is the License Keys module:
CMC Overview
This is the Authentication module:
CCM Overview
The Central Configuration Manager (CCM for short) partially replaces the Admin Console used in previous versions of Business Objects The primary function of the CCM is to provide a status of the various servers needed to keep an XI implementation up and running
CCM Overview
As you can see, the CCM provides a list of the servers in the deployment, and gives a status and description of each server:
CCM Overview
From the CCM, its possible to Start, Stop, and Restart the various servers contained in your XI deployment In addition, you can also enable or disable specific servers:
CCM Overview
Please note that at the current time, the CCM is available only on Windows-based servers
Adding Groups
One of the first tasks a Business Objects Administrator is charged with is setting up users and groups Some of the basic concepts from Supervisor do carry over With XI, youll still want to create the User Groups first, and then add the users to those groups
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Adding Groups
Lets start by clicking on the Groups option from the CMC home page:
Adding Groups
Well click on New Group to add a group:
Adding Groups
Ill name the group BONYMAUG, type in a brief description, and click OK:
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Adding Users
Now that Ive added a group, Ill have to add a few users. Select Users from the CMC home page:
Adding Users
Select New User:
Adding Users
Well fill in the appropriate information and match the settings shown here Next well click OK to update our changes in the CMS database:
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Adding Users
Select the Member of tab at the top of the page, and then click the Member of button to add the user to a pre-established group:
Adding Users
Add BONYMAUG to the list of groups that our test1 user is a member of, then click OK:
Deleting Users
A best practice is to disable, but not delete users who will no longer be using the system Check the box next to the Account is disabled option and click Update:
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Administering Rights
Now weve set up a basic group and a user name, but we havent explicitly assigned the group (or user) any rights Rights are the equivalent Permissions in previous versions of the Business Objects
If I log in with the test1 user name, and choose new, I see that I dont have the ability to create a new Web Intelligence document:
The ability to create a Webi document must be explicitly granted To accomplish this, log into the CMC as an Administrator, and under Manage, select BusinessObjects Enterprise Applications:
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Now select Web Intelligence:
Select the Rights tab at the top, and then click on the Check User Rights button:
Select BONYMAUG from the list of available groups, and then click on the Show Rights button at the bottom of your screen:
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Here we can see that BONYMAUG has been denied all Web Intelligence functionality:
Lets navigate back to the Web Intelligence main page (within the CMC) Once youre on the Rights tab, click Add/Remove:
Add BONYMAUG to the list of groups with an access level to Web Intelligence, then click OK:
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Again, well want to Check User Rights:
Select BONYMAUG, then click Show Rights:
Well see that we still dont have the ability to create Webi documents:
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For the BONYMAUG group, select Advanced under the Net Access column This will allow us to edit the individual Web Intelligence Rights we saw earlier:
Change the radio button for Allows creation of documents to Explicitly Granted, then click OK:
Now if we log in as test1, well have the ability to create a new Web Intelligence document:
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Unfortunately, our test1 user still doesnt have access to the data contained in the eFashion universe:
From the CMC home page, select Universes and then eFashion:
Select the Rights tab, then Add/Remove:
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Move BONYMAUG over to the Groups with an access level for eFashion, then click OK:
Change BONYMAUGs Access Level to View on Demand, then click Update:
Well Check User Rights for BONYMAUG to ensure that we have Data Access:
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Now lets see how we did. Well log into InfoView using our test1 user name:
Select New and then Web Intelligence Document:
Select eFashion:
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Drag the Year object into the Result Objects panel, then click Run Query:
If weve configured our user rights correctly, we should see the results of our report:
Administration is similar to BO Supervisor in that you should make changes at the group (BONYMAUG) level as opposed to the user (user1) level Changes made at the user level should only be made in very rare circumstances Remember that youll have to add rights at the application level first, and then at the universe (or data) level
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Wrapping Up
That wraps up the presentation, weve covered:
A CMC Overview A CCM Overview How to Establish Groups Adding and Deleting Users Best Practices for Administering Rights
The End
Any ?s
Additional Info
Major Changes:
Objects are stored in the File System, as opposed to in the Repository Repository consists of only five tables, three of which are relatively small
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Additional Info
Folders:
BOE XI introduces the folder concept, which is similar to the document and universe domains in Classic Business Objects All published content is stored in a folder All content is stored in only one folder Ideally, the folder structure should mirror the organizational structure
Additional Info
Categories:
Categories help users to classify published objects (universes, reports, etc.) An item can be stored in multiple categories Categories can be thought of as an alternative organizational structure
Additional Info
Pre-Defined Access Levels:
No Access Not able to see report content View Can view folders or reports, as well as an instances of the reports Schedule All of the rights from the View group, but also has the ability to schedule objects (and therefore create new instances of objects) View on Demand in addition to the Schedule level rights, has the ability to refresh the report immediately (without scheduling) Full Control all available rights
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Additional Info
There are four types of advanced rights:
Explicitly Granted the user or group is given the right Explicitly Denied the user or group is denied the right (note that denials take priority over grants) Inherited inherits rights that were established at another level (i.e. folder or group) Not Specified because the right has not been assigned, it is automatically denied
Additional Info
Key Concepts:
Children (sub-groups, sub-folders) inherit the rights of their parents by default Advanced Rights override inherited rights Denied Rights override granted rights
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Xenon BOXIAdminBestPractices

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BO XI Admin Best Practices

1 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

Dan Johnson Xenon Consulting, Inc. dan@xenonc.com

2 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

3 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

4 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

5 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

6 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

7 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

8 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

9 Copyright 2005 Xenon Consulting Inc. - All Rights Reserved

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