Letter Writing &

Communication

AFTERSCHOOOL – DEVELOPING CHANGE

MAKERS
CENTRE FOR SOCIAL ENTREPRENEURSHIP
PGPSE PROGRAMME –
World’ Most Comprehensive programme in social
entrepreneurship & spiritual entrepreneurship
OPEN FOR ALL FREE FOR ALL

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

 Letter Writing &
Communication
Dr. T.K. Jain.
AFTERSCHOOOL
Centre for social entrepreneurship
Bikaner
M: 9414430763
tkjainbkn@yahoo.co.in
www.afterschool.tk
www.afterschoool.tk

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

How to write . . . . .
 Be honest, be truthful
 Be precise

 Be concise & present the facts.

 Share relevant information

 Be consistent

 Keep a record of all previous

communication.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

How to write – continued .. .
 Be frank, be candid and present your
perspective in humble tone.
 Don’t debate – but only present your
arguments vis a vis others’
 Letter must match the purpose.
 Letter must present your company’s
philosophy – if it is just to build image of
the company.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Apology letter . . .
 Start with pleasentry and then go ahead to
present your perspective – for example:
 It was indeed a pleasant experience to
interact with you. We believe that you are a
very talented person and have great
potential. However, we have no job which
matches your profile and your background.
We have kept your biodata for our future
requirements and shall communicate with
you, whenever we have a job profile
matching you.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Press release . . .
 Give facts and figures in such a way that it is of
interest to general public and they may like to know
about it. Be brief, but don’t leave important facts,
which may give people information.
 For example: AFTERSCHOOOL organised a lecture
on international business perspectives. Mr. S.L.
Dugar talked about business opportunities and
trends in different countries and how Indians can
benefit out of it. He clarified doubts regarding
business practices in other countries, particularly
relating to China, Jimbabwe, Indonesia etc.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Other documents . . .
 There are some common documents,
that can help you. Please read
chairman’s speech from company’s
websites / annual reports. Prepare your
own speech and compare it with other
speeches available.
 Read company’s annual reports and see
their contents and analyse their
presentation.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Some common words . . .
 Grapevine : informal communication
 Rumour : informal communication

 Euphemism : to speak positive, when

some bad news is there. (for example,
went to heavenly abode – instead of
died)
 Gossip : informal communication

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Some common words . . .
 Whistle blowing : to challenge a
malpractice in a company by reporting the
matter to the top management
 Leak : anonymous whistle blowing
 Manipulation: to influence another person
by giving threats / pleadings / etc.
 Closing: the last communication is called
closing – for example, last paragraph in
letter, or last discussions in a meeting.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Some common words . . .
 Spiralling agreement: start with minimum
agreement, and proceed to form more and
more agreement
 Consensus building: a tactics, where we try
to take everyone in confidence and try to
see that everyone agree to us.
 Win – win approach: a tactics in negotiation
in which we try to adopt an approch –
which benefits both the parties in
negotiation (the best one).

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Some common words . . .
 Win – lose approach: here one person tries to win
and defeat another – but other person also tries so,
this is called win-lose approach (it is not good,
replace it by win-win approach).
 Lose – lose approch: communication tectics, where
both the parties loose due to withdrawal / adamancy
etc. by both the parties. Example: a cheated customer
doesn’t again come to the office of the comapany –
both loose – customer & company.
 Compromise: communication tectics – where one
person tries to help others too much or sacrifices too
much - it is not sustainable.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Some common words . . .
 Groupthink : it is basic mistake in a
group – where everyone agrees to one
or a few dominant persons and say yes
to whatever they say. This is most
dangerous for an organisation. It should
be discouraged and people should be
encouraged to speak out confidently,
candidly.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Some common words . . .
 Prejudice: it is also very dangerous in a
group – where one / few persons have a
negative opinion on another person
based on caste / colour / race / other
such illogical criteria.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

SALARY 44, OVERTIME 2, HRA 6.1,
RENT PAID 7 (IN DELHI), BONUS .8,
CONTRIBUTION TO RPF 5.28,
PROFESSIONAL TAX .35. PERKS:
.FURNISHED HOME, INT FREE
LOAN, SERVANT, CAR

 Tax liability: 44+ 2+(6.1-2.6) +.8

 =50.300 -.35

 =49.95 answer

 Furnished house, servant and interest

free loan is taxable
www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS
Company sold car of Rs. 6.96 lakh to
Ravi at 2.1 lakh. Purchase date 15
may 2005. selling date in 1 jan 2008.
 Deduct depreciation on car price @ 20%
which is
 6.96*.8*.8 =445440
 Taxable amount 2.35440 lakhs.
 Here we take period from 15 May 2005
to 15 may 2007 – rest is ignored.
 (rate is 50% for electronic items and 10%
on other items).

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

 ABO UT A FTERSCH OOO L
Afterschoool conducts three year integrated PGPSE (after
class 12th along with IAS / CA / CS) and 18 month PGPSE
(Post Graduate Programme in Social Entrepreneurship)
along with preparation for CS / CFP / CFA /CMA / FRM. This
course is also available online also. It also conducts
workshops on social entrepreneurship in schools and
colleges all over India – start social entrepreneurship club in
your institution today with the help from afterschoool and help
us in developing society.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Why such a programme?
 To promote people to take up entrepreneurship
and help develop the society
 To enable people to take up franchising and
other such options to start a business / social
development project
 To enable people to take up social
development as their mission
 To enable people to promote spirituality and
positive thinking in the world

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Who are our supporters?
 Afterschoolians, our past beneficiaries,
entrepreneurs and social entrepreneurs
are supporting us.
 You can also support us – not
necessarily by money – but by being
promotor of our concept and our ideas.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

About AFTERSCHOOOL PGPSE – the best
programme for developing great entrepreneurs

 Most flexible, adaptive but rigorous programme

 Available in distance learning mode
 Case study focused- latest cases
 Industry oriented practical curriculum
 Designed to make you entrepreneurs – not just
an employee
 Option to take up part time job – so earn while
you learn
 The only absolutely free course on internet
www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS
Workshops from
AFTERSCHOOOL
 IIF, Delhi
 CIPS, Jaipur
 ICSI Hyderabad Branch
 Gyan Vihar, Jaipur
 Apex Institute of Management, Jaipur
 Aravali Institute of Management, Jodhpur
 Xavier Institute of Management,
Bhubaneshwar
 Pacific Institute, Udaipur
 Engineering College, Hyderabad

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Flexible Specialisations:
 Spiritualising business and society
 Rural development and transformation
 HRD and Education, Social Development
 NGO and voluntary work
 Investment analysis,microfinance and inclusion
 Retail sector, BPO, KPO
 Accounting & Information system (with CA / CS /CMA)
 Hospital management and Health care
 Hospitality sector and culture and heritage
 Other sectors of high growth, high technology and social
relevance

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Salient features:
 The only programme of its kind (in the whole world)
 No publicity and low profile course
 For those who want to achieve success in life – not just a
degree
 Indepth knowledge and expertise
 Professional approac: World class approach
 Strong intellectual and business capabilities
 Flexible – you may stay for a month and continue the rest of
the education by distance mode. / you may attend weekend
classes
 Scholarships for those from poor economic background
 Latest and constantly changing curriculum – keeping pace
with the time
 Placement for those who are interested
 Admissions open throughout the year
 Latest and most advanced technologies, books and study
www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS
material
Components
 Pedagogy curriculum and approach based on IIM Ahmedabad and ISB
Hyderabad (the founder is alumnus from IIMA & ISB Hyderabad)
 Meditation, spiritualisation, and self development
 Essential softwares for business
 Business plan, Research projects
 Participation in conferences / seminars
 Workshops on leadership, team building etc.
 Written submissions of research projects/articles / papers
 Interview of entrepreneurs, writing biographies of entrepreneurs
 Editing of journals / newsletters
 Consultancy / research projects
 Assignments, communication skill workshops
 Participation in conferences and seminars
 Group discussions, mock interviews, self development diaryng
 Mind Power Training & writing workshop (by Dr. T.K.Jain)

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Pedagogy
 Case analysis,
 Articles from Harvard Business Review
 Quiz, seminars, workshops, games,
 Visits to entrepreneurs and industrial visits
 Presentations, Latest audio-visuals
 Group discussions and group projects
 Periodic self assessment
 Mentoring and counselling
 Study exchange programme (with institutions out of India)
 Rural development / Social welfare projects

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Branches
 AFTERSCHOOOL will shortly open its
branches in important cities in India
including Delhi, Kota, Mumbai, Gurgaon
and other important cities.
Afterschooolians will be responsible for
managing and developing these
branches – and for promoting social
entrepreneurs.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Case Studies
 We want to write case studies on social
entrepreneurs, first generation
entrepreneurs, ethical entrepreneurs.
Please help us in this process. Help us
to be in touch with entrepreneurs, so that
we may develop entrepreneurs.

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS

Basic values at afterschoool
 Share to learn more
 Interact to develop yourself
 Fear is your worst enemy
 Make mistakes to learn
 Study & discuss in a group
 Criticism is the healthy route to mutual support
and help
 Ask fundamental questions : why, when, how
& where?
 Embrace change – and compete with yourself
only
www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS
www.afterschoool.tk
social entrepreneurship for better
society

www.afterschoool.tk AFTERSCHOOOL MATERIAL FOR PGPSE PARTICIPANTS