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MS-OFFICE (viva questionsand answers)

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to perfonncomplextaskseasilyand quickly. )ffis. A utility programthat providesstepby stepguidance


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2. What is a tool tip? yellow box that appears when you rest thc mousepointeron an icon. It gives a brief Ans. A rectangular about the icon. description ),r' What is booting? I Ans. The processofloading the operatingsysteminto thc mcrnoryofthe computer.

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to performa task. Ans: A setof instructions . and footers? Wtratis the useof headers

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Ans: Headers & Footers are the top and bottom margins of each page in a document.

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6. Whatisadocument? Ans:A filecreated witha wordprocessor.

i .,':' @WnatisthediffeElggbglLweenCUlandGUl?' i, whereas GUI workswith prebuilt menuS; "-Ans:CUI-**ki with commands 8. Whatis a chart? p'iii6iial representation of data. a"r: cTuil" 9, Whatis wordwrap? )

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Ans: It is a featureof Ms Word. This featureforcesthe entire text to fit within the definedmargins.

' of mail merge? @ Wtrotir thepurpose Thishelpsyouin sending thesame t feature of anywordprocessor. is a very important Ans:Mail merge people, text to different all in originalformat. C
11. What is line spacing? linesof text is known as line spacing. between Ans: The amountof verticalspace

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cro?' @ A ' ' s : A t r o k e s a n d m o u s e c l i c k s t h a t c a n b e c a l l e d w i t h a s i m p l e c l i c k o f t h e't&. of activities. Macrossavetime and speed mouse.


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My Computers. . lS:'' " Ans: The optionspre of the floppy drive. a) Drive A: It will show the contents the harddisk. contents of b) Drive C: it will show the

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Department of ComputerScience

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to find text? command 15.What is the shortcut Ans: Ctrl+F


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16.What is a toolbar? performcommontasks. Ans: ffito key to selectthe entiretext in the document? 17. What is the shortcut Ans: Ctrl+A 6.8)gow many typesof orientationsaretherein Ms Word?{ 'f,r' in Ms Word. Therearetwo typesof orientations portraitText printedin width wise Text printedin lengthwise b)Landscapea) aretherein Ms Word? 19. How manytypesof atignments Ans: Thereare four typesof alignmentsin Ms Word. d)Justified c)Right b)Left a) Center

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Ans: A.tiut cell is a cell in which the useris currentlyworking. eet' 21. Gtveso-e applicatio are: spreadsheets electronic Ans: Someof t Statements Income c) a) Annual Reportsb) Budgets

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arethe differenttext controlsin Ms Excel? ' @*ut Ans: Therearethreetext controlsin Ms Excel: b)Shrinkto Fit a) Wrap Text

c)MergeCells

23. Ans:Scrollbarsarenaedffir eor: TfiEiiidF[ilE$tuy"

? thepageup anddown.

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bar? 24, What is the useof status

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in the document detailssuchasthe currentpage,the total numberof pages

and currentposition of the insertionpoint.

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ReadOnly Memory Programmable Eraseable il----PROMReadOnly Memory PROM-Programmable iD Bus Serial USB-Universal iiD Code Instruction Symbolic All purposo BASIC-Beginner's iv) FORTRAN-ForwardTransmission v) Unit VDU- VisualDisPlaY vi) Language Oriented Business COBOL Common vii) Page 11

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Science n+".t-"nt of Computer

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Bhavan's Vivekananda Collese


(2it) What is rvordprocessor? Ans: - A u'ordprocessor is a software package thathelpsto create, edit,formatandprinta document. 27. Name any 3 word formatting features availablein Ms Word? Ans: - a) Character formatting b) paragraph formatting c) Bullets and numbering d) change case e) Bordersand Shading 28. What is an interface? Ans: - fhEon-piatiilifriem allows the user to interact with a computer to a user interface. of a visiting card? .291 What are the dimensions Ans: - Height =2, Width =3.5. 30. What do greenline indicatedwhen we type a text in a document? Ans: - The grammarmistakein word is logical error (i.e) denotedby greenline and red line is indicatedby spellingmistake. 31. What is the useof slide sortedview? Ans: - The slide sortedview allows for easypositioningand orderingofslides by displayingsmall representation of slide on a screen. 32. Define transition? Ans: - Special effects thatdetermine how theslides will change from oneto nextduringa slideshow.

33. How rnanydocuments arerequiredto createa mail merge? - Ans: - 3 documents are requiredlo createa mail merge (1) Main document (2) Data source (3) Mergeddocument Wherewill u finclthe fill option in Ms Excel? )L Ans: - Edit menu.

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Ans: - It is an affangement of rows and columns.

Ans: - A row is a horizontalrepresentation of data,a column is a vertical representation of data. /^ A;7. What is a work book? Ans:-@canbecombinedunderafileisknownasworkbook.

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38;-- What is a default widthof a column in MsExcel? '-ans:'z-'fS. !&ailslhedefaullhelClt Ans:- 12.73. of row in Ms Excel?

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Department ofcomputerScience

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,"'40, Give someexarnple for high levellanguages?

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Ans: - A folder is a locationin which you canstorefiles andotherfolders.

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, What is the useof PowerPoint? presentation. attractive and is usedo create software Ans - PowerPoint is a application of print layoutview? 43. What is the purpose
Ans: - Print layout view is used to view a document just as it would appear when printed on paper.

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u&aris-agus4y?/

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Xn'.@mentthatgivesfi1tereddataaccordingtospecifiedconditions.

-+{ what is ninole? of 4 bils. is a collection Ans:- Nipple 46. Whatis the useof d"Igf&lt ans: - @ew t"-!4l4gd tableandmodifyfield properties.

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bin? of recvcle 47. What is theoumose filestanporarily all thedeleted place that holds bin is the Ans: Recycle

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-N -\\BjrtJ,"l.:olj9-piler? language l{"**!;!'il,-.. lanCua9e. tomachine level td cfinertEEh'IeiEl Ans: It-isused f^.;/ " :. , i : whatisinterpreter? if f/ i " - ,-+y:
levellanguager\ to machine Ans:- iillildltoi6frVErr-high levellanguage 6 -Es:

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/! " 'i,rr,rrt, " "' .1 ''':' of Rowsandcolumnsaretherein Ms Excel?.. F'o* manynumber -' ';:*' ' ,ri"-".7!t:" r':'i"

in Ms-Accesg? Name any 5 datatypesavailable date,'time. hyperlink, Ans:

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What is a Form? @ userto view, entersor changedatadirectly. AnsI - ,hormls an lnterfacein user specifiedlayout that all_ows
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/ 53. W h a t i s D B MrS data. systemconsistsof inter relateddataand a set of programto access Ans: - A databasemanagement
in Ms- Excel? 54. Name5 chatavailable urface,bubble,stock,XY(scatter). Ans:

"{ :Y
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55. What is drop cap? text with a large initial or dropped capital letter. Ans: - Fonnats a letter, word or selected
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56. How manv tvpes of tables available in Ms-Access'/ able Ans: Z

b) Personal table

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57. Give any2 example&tbuqrAg$leble? students. Ans: - Employees, table? 58. Give anv 2 examplefor personal Ans: Accounts.authors. t? 59. 'Ihis is a easier way to filter a database. Ans: filter? 60. What is advanced the dataotr thc basisof more than I field. Ans: fhese filGrs areusedto f,rlter the datahasc? 61. Namethe ways to create ew Ans: a; clata. tableby entering c) Create
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What is the shortcut key to insert a new slide in a presentation?

Ans:-Ctrl+M.
- This is the featureof Ms-Word. It is uscdto searchthe synonymous without leaving the word procssor.

Az:trunnis thesaurus? -Ans:

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for Ms-accessl wnutis thefile extension $1 /Ans: -.TzDE--_ for PowcrPoint? S5/ Wnutis thefile extension zAns: -. PPT 1b( Whatis the defaultsizeof an Ms-Worddocument? Ans:-'8.5 X l1 .fff, Whatis a S/W? ofPrograms. Ans:- S/Wis a collection 68i Whatis the defaultfont of Ms-Word? /Ans: TimesNew Roman ,l,that is thedefaultfont sizeof Ms-Word? t E( Ans:- 12

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70,/ Whatis a Bit? unit of lnformatiott Ans: - It is thesmallest 7ly,/\Nhat is a Byte? Ans:@ecting

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eightbits.

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What is Dos? lz Systern for Disk Operating An s: - Dos stands

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What is a PrimarYKey? ' -Frimary Key is a Key, which rsusedto

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74. What is the useof auto shaPes? like arrow, flow tool bar will allow you to draw a numberof geometricalshapes Ans: - Auto shapes etc. chartelements of output devices? 7 5 . Givg anv two examples Ans: Monitor, Speakers. . 7 6 . Cf": *V t*" ""*pt"t Ans: Keyboard,Mouse etc. What is data? @ An s: -D-ata-hTomputerterminologyis definedas raw, facts and figures. What is Inform ation?./ @ datawe get information. An s: -)Ga-ftgfrrftita is called Informationi.e. after processing '79, What is the useof A.L.U?
for Arithrnetic& Logicalunit, which is usedto performarithmetic& logical operations. Ans: - A.L.U. stands
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Whereyou will find sort option in Ms-Word? ' ,S( Ans: - TableMenu. 81. {!g!ar. th" Ans:-adapplicationdevelopmentandmaintenancecosts of DBMS? 82. What arethe disadvantages e s/w and training Ans: security providing for b) Overhead

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' of a computer Namethecharacteristics f} . Ynr: of-u^at Ans:is primarymemory? rarymemory


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Bhavan's Vivekananda College

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What is secondary memory?

Ans:- Secondary Thecostof secondary memory is permanent memory. memory is morewhen improved primary to memory.
''ftame thelanguages into hish levellanguage that canbeconverted to machine by usingcompiler. -86;-'Ans: Namethe languages that can be converted into high level languages to machineby using / !7r An": Dehne H/Wr"--z /88) \... Ans: - The physicalcomponents of a computeris called as a H/W 89. What is E-Mail?. ,z v. Ans: - E-Mail stands for Electronic Mail, whichis used to allow two individuals to connects usingcomputers. 90. What is Intemet? --:--.:-..-:-.=.-Ans: - Internetis definedas net work of networks.
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91. \\te!.ts_reci;tgr?
Ans:- A register is a setof flip flop,A tlip flop is anelectronic circuitwhichat anypointof time stores or l. whichis anvof thetwo states of a switchON or OFF.
92{ What is a Pixel or.Picture element?
Ans: - Prxel lS a smallestvlsrble pornt on the screen

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93;/Name anv threestatistical functions -{ Ans: - Average, Median,Mode etc 94. What is a slide? Ans: - A slideis an electronic pagein a slideshow 95. V/hat is cachememorv? Ans: -

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-/^ What is the diffe ./)6. Ans: a)Save:Savesthe files

b)Saveas: Savethe file with anothername.


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1. File Management

2. Memory Management

3. Resource allocate

x What arebasic edit commands? Ag8) Ans: - Cut, Copy,Paste


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9)</ \Nhichfunctionis usedto Edit the Cell /Ant:-iT--

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Undo-Ctrl+Z Redo- Ctrl+Y

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