Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

PREQUALIFICATION DOCUMENTS FOR

FACULTY CLUB EXTERIOR REPAIRS & RENOVATION PROJECT NO. 12527A

University of California, Berkeley CAPITAL PROJECTS 1936 University Avenue, 2nd Floor Berkeley, CA 94704-7027 April 2013

Cover Page to Prequalification Documents Advertisement for Contractor Prequalification Description Evaluation Criteria Instructions to Proposers Proposer Forms Proposed Phasing (draft)

PAGE Nos. 1 2-3 4 5-6 7 8-13 1 sheet

Page 1 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

ADVERTISEMENT FOR GENERAL CONTRACTOR PREQUALIFICATION Subject to conditions prescribed by the University of California, Berkeley, responses to Universitys prequalification documents are sought from General Contractors for the following work: FACULTY CLUB EXTERIOR REPAIRS& RENOVATION Berkeley, Alameda County PROJECT NO. 12527A Estimated Construction Cost: $775,000 PREQUALIFICATION OF PROSPECTIVE CONTRACTORS: Contractors who submit bids on this Project must be prequalified. University has determined that

LICENSES: To become prequalified, interested Contractors must possess a current California contractors license General Building License Classification, License Code B. DESCRIPTION OF THE WORK: The proposed project will repair and replace, as needed, the exterior siding, doors and windows on the Faculty Club (TFC), a historic structure on the Berkeley campus of the University of California. The work will involve restoration of existing historic finishes and may include reframing of portions of the existing roof, deck, and re-roofing of flat roof areas. Interested firms may obtain Prequalification Documents on April 30, 2013, 10:00 a.m. at: CAPITAL PROJECTS UNIVERSITY OF CALIFORNIA, BERKELEY CAMPUS Contract Administration, 1936 University Avenue, Room 250, Berkeley, CA 94704-7027 Telephone: (510) 642-6273. Or to obtain an electronic copy of the Prequalification Documents, please see http://www.cp.berkeley.edu/AdsForBids.html A MANDATORY Prequalification Conference will be conducted on May 6, 2013 at 2:00 p.m. Participants shall meet at the south porch entrance of the Faculty Club on the central UC Berkeley campus. Attendance at the Prequalification Conference is mandatory for Contractors attempting to become prequalified to bid on this project. Contractors may find that parking may be difficult. The Owner recommends that you allow ample time to drive to the area of College Avenue and Bancroft Way, Berkeley, find a parking space, and walk to the building (approx. 3 minute walk from College & Bancroft), and locate the buildings south entry, at which the mandatory Prequalification Conference will be held. (Note: Public parking is available on the street, in the south of campus area.) Contractors arriving late after the mandatory Prequalification Conference has commenced (i.e., more than 15 minutes after the published starting time) will not be allowed to submit a Prequalification Questionnaire for this project. Contractors must be present for the entire Prequalification Conference. Submittal of Prequalification Submittals to permit a Contractor to bid the project will be received at the same location until 2:00 p.m., May 16, 2013. No Prequalification Submittals will be received after Thursday, May 16, 2013, 2:00 p.m. Confidentiality of the information provided will be respected to the extent permitted by law.

Page 2 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

QUESTIONS: Only written inquiries will be permitted. Questions must be submitted in writing by 5:00 p.m., Thursday, May 9, 2013 and will be acceptable by US Mail, email or fax to the Project Manager. Project Manager and Owner contact is Ellen Owens, UC Berkeley Capital Projects, 1936 University Avenue, 2nd Floor, Berkeley, CA 94704-7027, telephone: 510-643-3921, fax: 510-642-7271, email: eowens@berkeley.edu. All information requested in these forms must be provided in order to be considered "responsive" to the requirements of prequalification. THE REGENTS OF THE UNIVERSITY OF CALIFORNIA April 30, 2013

Page 3 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

GENERAL DESCRIPTION OF WORK Project Manager: Ellen Owens Owners Representative: University of California, Berkeley The proposed project will repair and replace, as needed, the exterior siding, doors and windows on the Faculty Club (TFC), a historic structure on the Berkeley campus of the University of California. The work will involve restoration of existing historic finishes and may include reframing of portions of an existing deck, re-roofing of flat roof areas, and restoration of a small area of historic stucco plaster. The work will involve repair, replacement, or refurbishment of approximately 3,000 sq. ft. of siding, 220 windows, 30 doors. It will also include rebuilding the 650 sq. ft. Seaborg deck, and replacing approximately 1,500 sq. ft. of flat roofs including flashing as needed. We anticipate Bidding Documents to be available week of May 20, 2013. Construction is estimated to begin June 11, 2013 and last for 10 months, phased. The exact dates, times, and location will be set forth in an Announcement to Prequalified Bidders.

Page 4 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

EVALUATION CRITERIA A uniform evaluation procedure will be applied in accordance with applicable law, to evaluate those firms desiring to be prequalified to propose the work on this project. Only firms that meet all of the following criteria will be included on the list of prequalified Contractors. Qualifications will include evaluation and verification of contractors or entitys evidence and history of proper licensing, ability to secure required bonding, and financial ability. The relevant experience of the firm/entity and the history of the entity and organization will be evaluated. Include the firms experience in successfully completing comparable projects of similar size, scope and complexity on the Qualifying Experience and Expertise forms. Exact requirements are listed below. To become prequalified to propose on this project, Contractors shall submit a complete Prequalification Submittal to Capital Projects, University of California, Berkeley confirming that all the following criteria are met. All written material required must be supplied at the time of this submittal. The Owner reserves the right to request, receive and evaluate supplemental information after the above time and date at its sole determination. The General Contractor must: A. B. C. Possess a current California Contractors License designation B, Complete all of the information requested in the Contractor Information form, Complete all questions in the Qualifying Experience and Expertise form. If your firm provides inaccurate or incomplete information, your firm may be found nonresponsive. If your firm receives negative project references, your firm may be found nonresponsive. The Contractor must submit at least three (3) and maximum of ten (10) comparable projects substantially completed in the last ten (10) years. Photos must be submitted, including project descriptions that include problems and/or restrictions encountered and solutions which led to a successful project. Subcontractor experience will only be considered if it correlates to the work the subcontractor will be performing on this contract. Any subcontractor listed in this prequalification must then be listed on the Bid Form. A comparable project is defined as a project with one or more of the following characteristics. While it is not required that each of the submitted projects demonstrates all of the following characteristics, the submitted projects, considered in aggregate, must demonstrate the full range of the listed characteristics. Extensive experience in repair of historic preservation projects on the National, State or Local Historic Registry; Repair of exposed heavy timber construction experience in repairing historic timber framing with Dutchman repairs, demonstrated ability to match historic appearances; Repair of historic windows and doors experience in the repair of historic wood doors and windows to match historic appearances, including repairs, partial replacement, and complete replacement of matching doors and windows; Redwood Gutters experience in the fabrication and installation of Redwood gutters of approximately 5 inches square to match historic appearances;

Page 5 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

D. E.

Wood shingle siding replacement experience in the replacement of wood shingle siding to match historic appearances; Stucco replacement experience with replacement of stucco to match historic appearances. Restricted site access adjacent to occupied buildings in the immediate vicinity.

Comprehensive list of all UC projects in the last five (5) years. Demonstrate minimum Staff Professional Capabilities: proposed full-time Project Manager and proposed full-time Superintendent must each demonstrate experience on at least three (3) comparable projects as described in Item C above. Provide copies of all notarized statements and/or certifications requested.

F.

The completed Application for Prequalification submittal, One (1) original with attachments and two (2) copies with attachments must be received by: Contract Administration, Capital Projects University of California, Berkeley 1936 University Avenue, Room 250 Berkeley, CA 94704-7027 Telephone: 510-642-6273 By 2:00 p.m., May 16, 2013. NO FAX COPIES WILL BE ACCEPTED. Submittals received after the specified time and date will not be considered and will be returned unopened to the sender. THIS SUBMISSION DEADLINE WILL BE STRICTLY ENFORCED.

Page 6 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

INSTRUCTIONS TO PROPOSERS Submit one (1) original with attachments and two (2) copies with attachments of the completed Prequalification Submittal no later than 2:00 p.m., May 16, 2013 to: Contract Administration, Capital Projects University of California, Berkeley 1936 University Avenue, Room 250 Berkeley, CA 94704-7027 NO FAX OR EMAIL COPIES WILL BE ACCEPTED. Submittals received after the specified time and date will not be considered and will be returned unopened to the sender. THIS SUBMISSION DEADLINE WILL BE STRICTLY ENFORCED. The following Prequalification Approval Checklist is for contractors use. A complete Prequalification Submittal Package consists of ALL of the following: One completed form Contractor Information, Qualifying Experience and Expertise forms for General Contractor and Subcontractors, including Photos for each project submitted Comprehensive list of all UC projects in the last five (5) years. Staff Resumes for proposed full-time Project Manager and proposed full-time Superintendent, Copies of Statements for: 1. 2. 3. 4. Organizations Financial Statements (Attachments 1a) Organizations Bonding Capacity (Attachment 1b) - Notarized Statement regarding completion of work by Surety (Attachment 2) Fraudulent Claim Statement (Attachment 3)

Page 7 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

CONTRACTOR INFORMATION 1. Name of Firm 2. Name of Primary Contact 3. Principal Office Address (Street address only, no P.O. Boxes) (City, State, Zip Code) 4. Firms Communication Information: Phone Number: Email address: 5. Firm proposing to perform work is a: (check one) Corporation Joint Venture Sole Proprietorship Partnership Fax Number: (Name must correspond exactly with Contractors License)

6. Firms State of California Contractors License Number License Number: Expiration Date: Classification:

Page 8 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

CONTRACTOR QUALIFYING EXPERIENCE AND EXPERTISE Contractor: Name of Qualifying Job: Contractor is welcome to duplicate this questionnaire for all projects used to prequalify. The Contractor must submit at least three (3) and maximum of ten (10) comparable projects substantially completed in the last ten (10) years. Each project submitted must have at least one of the following: Extensive experience in repair of historic preservation projects on the National, State or Local Registry; Repair of exposed heavy timber construction experience in repairing historic timber framing with Dutchman repairs, demonstrated ability to match historic appearances; Repair of historic windows and doors experience in the repair of historic wood doors and windows to match historic appearances, including repairs, partial replacement, and complete replacement of matching doors and windows; Redwood Gutters experience in the fabrication and installation of Redwood gutters of approximately 5 inches square to match historic appearances; Wood shingle siding replacement experience in the replacement of wood shingle siding to match historic appearances; Stucco replacement experience with replacement of stucco to match historic appearances. Restricted site access adjacent to occupied buildings in the immediate vicinity.

Failure to provide current Owner Contact information may result in the determination of the Contractor as NON-PREQUALIFIED. 1. Location of Work: 2. Owner Contact: Phone Number: Fax Number: A copy of the completed form may be sent to the Owners contact to verify the information you have provided. 3. Names of your firms Project Superintendent and Project Manager for this project:

4. a. Did this project include repair of historic preservation structures? If yes, please describe: b.

YES [ ]

NO [ ]

Did this project include repair of exposed heavy timber construction? YES [ ] NO [ ] Did this project include repair of historic windows and doors? YES [ ] NO [ ]

If yes, please describe: c. If yes, please describe:

Page 9 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

d. Did this project involve redwood gutter fabrication and installation? If yes, please describe: e. Did this project include wood shingle siding replacement? If yes, please describe: f.

YES [ ] YES [ ]

NO [ ] NO [ ] NO [ ]

Did this project include stucco replacement to match historic appearances? YES [ ]

If yes, please describe: 5. In each case where yes is designated, provide a brief written description and photos of this project including all typical conditions and elements of the project. Include problems and/or restrictions encountered and solutions which led to a successful project. 6. If Subcontractor experience was included in answering Question 4, please identify which scope (a, b, c, d, e, or f) Subcontractor name: 7. a. Contract Amount at award: b. Contract Amount at completion: $ $

8. a. Original Contract Completion Date: b. Final Contract Completion Date: 9. Explain why this project meets one or more of the comparable project requirements.

Page 10 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

ATTACHMENT 1

ORGANIZATIONS FINANCIAL STATEMENTS

Name of Firm (Name must correspond exactly with Contractors License) 1. Financial Statements and Supplementary Information a. Information you must submit includes (Attachments 1a): 1. Annual Revenue for the years 2008 through 2012. 2. Schedule indicating contracts which have been awarded to you and reconciling the original award, any amendments, completed portion and uncompleted portion of such contracts. This is your backlog of work awarded but not yet completed construction of. b. Surety and Bonding Requirements (Attachment 1b): Attach a notarized statement from the bonding company your firm proposes to use for this project, indicating their commitment to provide a performance and payment bond for the full amount of the contract, estimated to be $775,000.

Page 11 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

ATTACHMENT 2

Exchange this page for a certification declaring that the applying Contractor has not had a surety company finish work on any project within the last five (5) years.

Sample Declaration: I,
(Name of Organization)

, authorized agent of ,

hereby certify, under penalty of perjury under the laws of the State of California that the organization has not had a surety company finish work on any project within the last five (5) years. Signed: Dated:

Page 12 of 13

Prequalification of Contractors

Faculty Club Exterior Repairs& Renovation University of California, Berkeley

Project No. 12527A

ATTACHMENT 3

Exchange this page for a certification declaring that the applying Contractor in the last ten (10) years has not been found by a judge, arbitrator, jury, or a nolo contendere plea to have submitted a false or fraudulent claim.

Sample Declaration: I,
(Name of Organization)

, authorized agent of ,

hereby certify, under penalty of perjury under the laws of the State of California that the foregoing is true and correct. In the last ten (10) years that the organization, any affiliate, parent or subsidiary company, or the principals, officers or RMOs of the organization, joint venture, any affiliate, parent or subsidiary company has not been found by a judge, arbitrator, jury, or a nolo contendere plea to have submitted a false or fraudulent claim. Signed: Dated:

Page 13 of 13

Prequalification of Contractors