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Table of Contents



Laptop Guidelines


Terms of Use




Laptop Use and Care






Personal Responsibility and Protection


Frequently Asked Questions (FAQ)


Laptop Agreement Form


KSKMS Käpalama Administration


Important Contact Information

For general information and questions, please contact

Ì Erika Cravalho (Curriculum Coordinator) or office phone 843-3474.

If laptop is stolen or damaged, please contact

Ì Kyle Atabay (Vice-Principal) or office phone


Revised May 2013 Copyright 2013 Kamehameha Schools


In the upcoming school year, the Kamehameha Schools Kapälama Middle School (KSKMS) One-To-One Learning program will offer every student an expanded set of new learning opportunities for both collaborative and self-directed learning. With a personal laptop available to them at all times, every student will:

Ì possess an integral learning tool to gain the 21st century skills required to excel and compete globally;

Ì be empowered by and engaged with the curriculum;

Ì increase his/her knowledge and understanding of technology;

Ì become constructors and designers of information and ideas.

Laptop Guidelines


Terms Each student will be issued a laptop and accessories for educationally appropriate purposes. The student assigned to the laptop is the only authorized user. He/she shall comply at all times with the KSKMS Student Technology Acceptable Use Agreement and the Student Technology Guidelines as it appears in the Student and Parent Handbook. Any failure to comply may terminate his/her rights of possession effective immediately and a KSKMS Administrator may repossess the laptop and accessories immediately. KSKMS staff reserves the right to conduct random periodic inspections to enforce the One-to- One Guidelines.

Ownership Laptops are the legal property of Kamehameha Schools. Student’s right of possession and use is limited to and conditional upon his/her full and complete compliance with the Student Technology Acceptable Use Agreement and the One-to-One Learning Guidelines.

Troubleshooting, Damages and Repairs Student laptops that have been damaged requiring repair should

be brought to the Wahi Lolouila (located in Ka‘öleiokü 117) with

a completed Laptop Repair form between 7:00 a.m. and 3:10 p.m.

Students should take care of repairs before school, after school, or

during the school day with a pass from the teacher. KSKMS personnel will troubleshoot, and/or request for repair of the laptops.

Ì If the damages require repair due to negligence, students will be asked to complete an Incident Report through the VP’s office in order to investigate the matter further.

Ì If the repair requires the computer to be sent out for service, every effort will be made to provide a loaner until the student’s laptop is available. To ensure loaners are available for students who need them, students need to immediately pick up their re paired computer upon notification. Failure to do so may result in disciplinary consequences.


If the assigned laptop is lost, the student will need to file an Incident

Report at the Vice Principal’s (VP) office. After investigation, the student and his/her family may be deemed responsible for the fair market value of the laptop on the date of loss. Lost laptops must be reported to the

VP’s office by the next school day after the occurrence.

Theft and Vandalism

Ì In case of theft, vandalism, and other criminal acts, a police report MUST be filed by the student or parent/guardian within 48 hours of the occurrence.

Ì Students/Parents/Guardians are responsible for paying the reasonable cost of repair for vandalized laptops, as determined by KSKMS.

Ì If the laptop is lost, students/parents/guardians are responsible to pay for the fair market value to replace the laptop, as determined by KSKMS.

Ì If the laptop is stolen, the student must report the theft to the VP office by the next school day and must have filed a police report. The student is then responsible for a $200 replacement fee instead of the fair market value.

Ì NOTE: In any case of damage, loss, theft, or vandalism, students will complete an Incident Report for a parent/guardian signature and review. Once the Vice Principal’s office receives the signed Incident Report, the student may then be issued a loaner.

Optional Insurance Coverage In conjunction with the laptop, Kamehameha Schools Kapälama Middle School (KSKMS) will be offering optional accidental coverage for purchase, which would cover any accidental damage to your child’s laptop. This optional accidental coverage program is paid for by parent/ guardians and is not covered by Financial Aid.

Kamehameha Schools (KS) offers this specialized program that will specifically provide coverage against accidental damage to the laptops. The manufacturer’s warranty generally covers mechanical breakdown and/or manufacturer’s defects, but does not provide coverage for accidental damages. Payment for non-warranty damage will be the responsibility of each student and family.

Repossession Students must turn in their assigned laptop, accessories, etc. and pay all outstanding fees before the end of the school year. If students do not fully comply with all terms of the KSKMS Student Technology Acceptable Use Agreement and the One-to-One Learning Guidelines,

including the timely return of the property, the School shall be entitled to declare the student in default and arrange to take immediate possession of the property.

Term of Agreement Student’s right to use and possess the property terminates before the last official student day of the current school year, unless he/she is released earlier from Kamehameha Schools.

Appropriation Any failure to return the property in a timely manner and/or the continued use of the property for non-school purposes without the School’s consent may be considered unlawful possession of Kamehameha Schools’ property.

Financial Hardship

If any administered fee creates a financial hardship on the student or parent/guardian, please contact the Middle School Vice-Principal about possible options. Upon proof of financial hardship, the principal may elect to:

Ì Allow reduced payment of the fee

Ì Allow student to conduct community service equal in value to the fee

Ì Allow a combination of reduced payment and conduct community service equal in value to the fee

Collection During Long Breaks During Fall, Christmas, and Spring Breaks, students will be able to take home their laptops provided they are in good standing (i.e. no laptop violations, successful completion of laptop assessments, no conduct probation) at the discretion of administration.



Ì Students should use their school email account for school-related activities.

Ì Students are able to access email from home using https://ksmail.

Ì Students are required to manage their KS email account by checking email daily.

Ì The use of e-mail to communicate obscene, threatening, offensive, and all other inappropriate material like chain letters are strictly prohibited.

Web 2.0 Tools

Ì Students are not to use KS laptops and/or accounts (i.e. e-mail address) to register and/or access social networks (i.e. Facebook, Chat, Blog, etc.).

Ì Teachers may approve KS email address to join social networks, but only for school approved class projects.


General Use

Ì Students are prohibited from altering laptop configurations or accounts (i.e. webmail or administrative accounts).

Ì Keep food and drinks away from laptops.

Ì Clean hands before using any laptop.

Ì Do not use stickers, ink, or any other decorative items to any KS assigned equipment (batteries, cords, chargers, laptop, carrying case, and name tag) other than the KS serial identification number tag.

Ì Students will be assessed a fee for replacement name tags, carrying case, etc.

Ì Replacement of parts and servicing must be done through the Wahi Lolouila.


Ì Inappropriate media may not be used as a screensaver.

Ì Use of images related to weapons, pornographic materials, inappropriate language, alcohol, drug, gang-related symbols, sounds or pictures will result in disciplinary actions.

Ì Passwords on screensavers and power-on screen are not allowed.

Ì Students are to use copy-free, original and/or cited images.


Ì Sound is to be muted at all times unless permission is obtained from the teacher for instructional purposes.

Ì When sound is allowed by a teacher, student-owned headphones/earbuds are required.

Music, Games or Software Programs

Ì All media use is for educationally appropriate purposes.

Ì Video, music, and online games should be limited to educationally appropriate purposes.

Ì Students are not allowed to use KS laptop and/or accounts (i.e. email) to purchase online music, games, or software.

Ì All software loaded on the laptops are school approved. Downloading and installing additional software, including drivers, or widgets is prohibited without teacher permission for a school-related assignment.

Saving and Backing Up Files

Ì Students are responsible for saving, organizing, maintaining and backing up their files. Student files should be backed up on the server and personal jump drive. This is an important precaution should a problem occur and their laptop needs to be re-imaged or turned in for repair.

Ì At the end of the school year, all laptops will be collected and re-imaged for the next school year. Any personal files (including music, photos, videos, etc.) will be deleted.

Ì Students must save their documents to the “Documents” folder.

Ì Students should save large files like movies and other large projects to the network video drop box or student drives.

Deleting Files

Ì Do not delete any folders or files that you did not create or that you do not recognize.

Ì Deletion of certain files will result in a computer failure and will interfere with your ability to complete class work and may affect your laptop’s ability to function properly.

Ì If you are unsure about a file, ask a teacher before deleting it.

Internet and File Server Access

Ì Students are to connect wirelessly at school using the network designated by the school.

Ì Students are allowed to plug in their laptops to home Ethernet ports that do not require configuration (such as DSL, RoadRunner, ClearWire) for Internet access. KS will not provide technical support for wireless access. Students without Internet access will need to plan accordingly.

Ì Students are unable to access KS file servers from home and will need to plan accordingly.

Ì Students are not to set up/access peer-to-peer file sharing.

Internet Use

Ì Accessing inappropriate Internet content (i.e. offensive, sexual, or violent material) is strictly forbidden on any Kamehameha School computer.

Ì Students are expected to follow all copyright laws.

Ì Any form of plagiarism will not be tolerated.

Ì Any research and information obtained via the network or Internet should be properly documented and cited.

Ì Students should not upload and/or download inappropriate video, audio, or other media to/from the Internet.

Ì For a school-related assignment with teacher permission, students are permitted to upload appropriate media to the Internet.

Ì Students must not clear their Internet history.

Other Accessible Student Workstations The Learning Center (LC) has desktop computers available for use. Students may use these LC computers if they do not have their laptop. They will be able to print and access their saved work on the network drive.


Ì Students will follow the KSKMS Printing Guidelines posted in all classrooms.

Ì School assignments should be printed and ready to turn in per teacher instructions.

Ì Students are to print all assignments in black and white unless given approval to print in color by their teacher.

Ì Printing to designated printers may be done before and after school or during breaks.

Ì KS does not provide technical support for printing at home.

Ì Standard printer drivers are installed on the laptops. Students are not allowed to download or install additional printer drivers.


Disciplinary Consequences for Infractions Consequences for computer violations are aligned with the “Guiding Principles and Process for Student Discipline” section found in the KS- KMS Student & Parent Handbook. Examples of various infractions may include, but are not limited to:

Level 1

Ì Not following basic use and care guidelines (e.g. no history, more than 100 songs)

Ì Desktop/screensaver images not cited

Ì Violations of printing guidelines Level 2

Ì Inappropriate file sharing (i.e. music, videos, photos)

Ì Downloading and/or installing non-KS software/applications

Ì Unattended laptop

Ì Unmodified Level 1 behavior

Level 3

Ì Posting unauthorized/inappropriate video, audio, media to the Internet

Ì Prohibited access to social networks

Ì Unauthorized use of a KS account

Ì Cyber-bullying

Ì Harassment

Ì Accessing sexual/violent/offensive material

Ì Unmodified Level 1 and/or Level 2 behavior

Levels 4 and 5

Ì Altering the standard KS accounts or configurations

Ì Hacking KS accounts

Ì Use of laptop to conduct illegal activity

Ì Illegal file sharing (i.e. music, videos, photos)

Ì Posting unauthorized/illegal video, audio media to the Internet

Ì Possession and/or distribution of child pornography

Ì Unmodified Level 1, 2, and/or 3 behavior

Possible consequences include:

Ì Verbal warning

Ì Detention

Ì Incident Report

Ì Parent contact by a staff member

Ì Charges for re-imaging of laptop

Ì Loss of laptop privileges for a period of time

Ì Suspension

Ì Removal from laptop program

Ì Release from school

Ì Report the matter to government authorities

To ensure that students learn from their mistakes and to protect the quality and safety of Kamehameha’s learning environment for all members of the campus community, consequences are applied at the discretion of the administration. The nature and scope of this depends on the frequency and/or severity of each incident.


Kuleana (Personal Responsibility)

Ì Students are responsible for the proper use and maintenance of

KS laptops. The purpose of the laptop is for education. Treat it as

a valuable tool for learning. Inform school personnel immediately

of any problems or concerns.

Ì Students must bring their fully charged laptops and laptop chargers to school daily.

Ì Students are responsible to complete all work. If their laptop is being repaired or otherwise unavailable, students may have to use a computer at the Learning Center.

Malama (Security)

Ì The KS identification tag must remain on the laptop at all times.

If a replacement is needed, students must immediately take their

laptop to the Wahi Lolouila (Ka‘öleiokü 109).

Ì Laptops should never be left unattended. Students must be in possession and have control over their laptops at all times. During PE and athletics, laptops must be securely locked in a locker.

Ì Security/confidentiality of systems must be respected and no effort should be made to bypass or gain access to server information not authorized for student use or open to the public (hacking.)

Respect Copyright and Fair Use Guidelines and Trademark Laws

Ì Students are expected to respect all U.S. copyright, fair use

guidelines, trademark laws and licensing agreements pertaining to material entered into and obtained via the system.

Ì Do not copy any programs to your own disks; this can be a violation of federal copyright laws.

Ì Do not make unauthorized copies of text material, audio, video, or software found on school computers or through the Internet.

Ì Do not give, lend, or sell copies of software to others without written permission of the copyright owner unless original software is clearly identified as shareware or in the public domain.

Ì Do not transmit, transfer, upload, post or otherwise place any material that is protected by copyright or trademark law onto a KS computer and/or to the Internet or Intranet without the express prior written permission of the copyright/trademark owner and KS.

Loaning or Borrowing Laptops

Ì Do not loan laptops to other students, friends, or relatives.

Ì Do not borrow or log in on another student’s laptop.

Transporting Laptops

Ì Laptops must be kept in a KS issued carrying case and secured when moving from class to class and when not in use.

Ì To maintain personal security, students must log out when the laptop is not in use.

Passwords, Access and Accounts

Ì Protect your files on your laptop and the server by keeping your passwords private.

Ì Do NOT share passwords or usernames with others.

Ì Unauthorized access to another person’s account or computer without his/her consent or knowledge is considered hacking. This action is considered a serious infraction and will result in disciplinary consequences.

Ì Students should not set up separate accounts on their laptop.

Internet Safety At KS, we take seriously our responsibility to protect our students from sites that are deemed inappropriate and/or potentially dangerous to minors. KS subscribes to WebSense, a URL filtering server that blocks sites by category. Information is downloaded daily from WebSense.

Within each category, there are thousands of web sites and with WebSense’s assistance we attempt to block many of these sites. KS also blocks or unblocks sites at our discretion. WebSense is only operational if students access the Internet at school via the KS network.

Listed below are the types of categories/subcategories that are currently blocked.

Adult Material Adult Content Lingerie and Swimsuits Nudity Sex Bandwidth Peer-to-peer File Sharing


Abused Drugs Marijuana Gambling Games Illegal or Questionable Information Technology Hacking Proxy Avoidance URL Translation Sites Militancy and Extremist Productivity Advertisements Racism and Hate

Security Bot Networks Keyloggers Malicious Web Sites Phishing and Other Frauds Potentially Unwanted Software Spyware Society and Lifestyles Alcohol and Tobacco Gay and Lesbian or Bisexual




While every attempt is made to block these sites while students are logged on to the school network, computer Internet access is unprotected while at home or at other off-campus sites. Parents should strictly monitor their child in order to be aware of the sites he/she is visiting. Parents are highly encouraged to discuss the ethical use of computers regarding Internet use with their child. For more information about Internet safety, go to expectations regarding internet usage with their child. For more information about Internet safety, go to

Frequently Asked Questions (FAQ)

What should students do if the laptop is inoperable? Student laptops requiring trouble-shooting or repair should be brought to the Wahi Lolouila (Ka‘öleiokü 117). Students will need to drop off the computers with the completed form. Drop off hours are daily from 7:00 a.m. to 3:10 p.m. Laptop repairs should be addressed before school, after school, or during school hours with a pass from the teacher.

What should students do if their laptop is lost, stolen or damaged? If the student laptop is damaged, lost or stolen, the student and his/her

family are responsible for the reasonable cost of repair or its fair market value on the date of loss. Loss or theft of the property must be reported to the Vice Principal’s (VP) office by the next school day after the occurrence.

Ì If lost or suspected stolen while at school: Immediately report loss to your homeroom teacher and VP office with detailed information.

Ì If lost or suspected stolen while away from school: Report theft to the police and inform VP office on the next school day of loss.

Ì If damaged: Take damaged computer to the Vice Principal’s office with the completed incident form.

What “Appropriate Use” guidelines should student follow? Students should follow the KSKMS 1:1 Learning Guidelines as well as

refer to the Student Technology Acceptable Use Agreement and the Student Technology Guidelines as it appears in the Student and Parent Handbook.

Ì Practice Kamehameha Schools values:

Aloha - love and respect ‘Imi na’auao - to seek enlightenment, wisdom and education Mälama - to care for, to protect, to maintain and to attend to; ‘Ike pono – to know, to see, to feel, to understand, to comprehend, to recognize. Pono – righteous, appropriate, moral, goodness, proper, fair; Kuleana - responsibility, priviledge; Ho’omau - to persevere, to perpetuate, to continue; Ha’aha’a - modest, respectful, humility.

Can students access the Internet from home?

Ì The school does not require students to have Internet access from home. However, laptops can be connected to Road Runner, DSL, Clearwire or other high speed Internet connections. Please be aware that computer Internet access is unprotected while at home or at other off-campus sites. Parents should strictly monitor their child in order to be aware of the sites he/she is visiting.

Ì Laptops have been programmed to restrict any unauthorized software programs being installed; therefore, these laptops cannot be programmed to access dial-up Internet service.

Ì Students should comply with all policies and procedures as contained in this Guidebook, the Student Technology Acceptable Use Agreement, and the Student Technology Guidelines as it appears in the Student and Parent Handbook.

Can students access Internet wirelessly from home?

Ì Although the laptops have wireless capability, students are encouraged to connect via the Ethernet port. KS Instructional Technology Department will not support wireless access.

Can games and other software programs be installed, downloaded or used on the laptops or accessed from external drives?

Ì Laptops have been programmed to restrict most software programs from being installed.

Ì Students may be subject to disciplinary consequences if non- school authorized games or software programs are downloaded, installed, and/or used without permission.

Are students allowed to purchase music from the iTunes music store?

Ì No. The iTunes music store will be disabled on all student laptops.

Are students allowed to purchase apps from the Apps store?

Ì No. The Apps store will be disabled on all student laptops.

Are students allowed to upload legally acquired music onto their lap- tops?

Ì Students are limited to 100 songs on their laptops due to limited laptop storage capacity. KS will not be responsible for any loss of any purchased material that is loaded onto laptops.

What daily maintenance routine should students follow?

Ì Start the school day with the battery fully charged.

Ì Have laptop ready for every class period unless otherwise specified by teacher.

Ì Transport laptop in its own carrying case at all times.

Ì Log off computer whenever it is not in use.

Ì Maintain vigilant surveillance of your laptop at ALL TIMES. Do not leave the laptop unattended. Keep it with you or in a locked/ secured place at all times.

Ì Avoid exposing laptop to extreme temperatures, e.g., kept in trunk of car, or stored under air conditioning unit, etc.

Ì Protect laptop from moisture, dust and harmful chemicals. Clean with soft damp cloth.

Ì Keep laptop on a flat surface.

Will the dorms have wireless Internet access?

Ì Yes. Boarding students will have wireless access in the common areas and student rooms.

Are students able to print from home?

Ì Yes. The school does not require students to have printer access from home. However, standard printer drivers will be installed on the laptops. (See KSKMS 1:1 Learning website for lists of printer drivers). Students are not allowed to download additional printer drivers. There is no KS Instructional Technology Department support for home printing.

Will students be able to access the KS file server from home?

Ì No. Students will only be able to access the KS file server from school. Email, however, is accessible from home.

Who should parents contact regarding the 1:1 Learning Program at KSKMS?

Ì For general information and questions, please contact Erika Cravalho (Curriculum Coordinator) @ 843-3474.

Ì If laptop is stolen or damaged, please contact Kyle Atabay (Vice- Principal) @ 842-8447.



(print student’s first & last name)

rules regarding the laptop I am assigned.

, agree to abide by the following

1. I understand that this laptop is being provided to me by Kamehameha Schools as an educational tool and I am the only authorized user. Accordingly, I understand that my laptop should be used ONLY for educationally appropriate activities.

2. I understand that there will be no stickers, ink, or any decorative items added to any of my assigned equipment (batteries, cords, chargers, laptop, and carrying case) other than the KS serial identification number tag.

3. I understand that the KS identification tag should not be tampered with or removed.

4. If my computer is not working properly or is damaged, I will take it to the Wahi Lolouila in Ka‘öleiokü 117 for repair.

5. I understand that I may be without a laptop computer while it is being repaired. However, I also understand that there are computers in the Keli‘imaika‘i Learning Center available for student use before school, after school, and during recess.

6. I understand that my family and I will be held financially responsible to repair or replace the laptop and/or other provided accessories at its current value if there is negligence and/or abuse.

7. I understand that if my computer is damaged or lost, I may also be required to perform school service and/or make partial or full payment towards its repair or replacement as determined by the Vice Principal.

8. I am responsible for knowing where my laptop is at all times. Laptops left unattended will be taken to the Vice Principal’s Office and a consequence will be imposed.

9. I will not use my computer to make unauthorized copies of software or files and will abide by all copyright laws.

10. I understand that the installation of non-KS standard software is strictly prohibited.

11. I understand that if my laptop is taken away by a faculty or staff member or is inoperable that it does not excuse me from completing any assignments or projects.

12. I understand that I am responsible for charging my laptop batteries prior to the start of each school day.

13. Students may use KS email accounts to utilize online web-based tools for school approved class projects.

14. I understand that the use of media will be for educationally appropriate proposes only. This includes video and music, online games, etc. I/We acknowledge that I/we have received a copy of the KSKMS One-To-One Learning Program Guidelines, have read, fully understand, support, and agree to comply with the Guidelines and the Student and Parent Handbook

Student Signature

Print Parent/Legal Guardian Name



Parent/Legal Guardian Signature

*This agreement must be signed and returned to the middle school office by

JULY 27, 2012 in order to be issued a KS laptop.

Updated 5/18/12 (ec)

2125 Ali‘i Road, Honolulu, Hawai‘i 96817-1594 Telephone (808) 842-8365 Fax (808) 845-7234

Founded and Endowed by the Legacy of Princess Bernice Pauahi Bishop

Kamehameha Schools Kapālama Middle School – Administration

Ì Puanani Mills Ka’ai, Principal

Ì Kyle Atabay, Vice Principal

Ì Erika Cravalho, Curriculum and Teaming Coordinator

Ì Gail Vannatta, Student Activities Coordinator