2009

Affiliate Application Information

Procedures and Guidelines

UPAF VISION

The performing arts are a magnet attracting artists, audiences, visitors and businesses to Metro
Milwaukee, with UPAF acting as a catalyst for excellence, vitality, diversity and financial stability.

UPAF MISSION

UPAF advances the excellence and sustainability of the performing arts in Metro Milwaukee through
community fundraising, advocacy, collaboration, support services and the responsible investment
and allocation of resources.

About UPAF and its Affiliate Program

The United Performing Arts Fund is a non-profit organization that conducts a community-wide
fundraising campaign to support its current 36 Members and Affiliates. The campaign is supported
by over 27,000 individuals, corporations and foundations. UPAF’s ability to award grants and
allocations is based entirely on its annual fundraising activities.

The United Performing Arts Fund Affiliate Program is an annual grant program that funds either
general operating support or project grants. Awarded on an annual basis, organizations must
recognize their UPAF support during the Affiliate’s fiscal year for which the funds are granted.

UPAF is actively pursuing additional funding specifically targeted for Affiliate allocation. Funding
details will not be available until grants are announced in September 2009.

Statement of Intent of the Affiliate Program

The United Performing Arts Fund will select its Affiliates to reflect the performing arts excellence and
the broad regional, ethnic and artistic diversity of the performing arts sector serving the region.

Approved 5.18.06
Current Affiliate Priorities

The United Performing Arts Fund Board of Directors continuously reviews its Affiliate priorities based
on community assessment and other factors. UPAF aims to encourage its Affiliate organizations to
focus on adding value to the performing arts sector through financial stability and capacity building,
artistic excellence, ethnic and geographic diversity and education, outreach and collaboration in all
forms (artistic, administrative and financial).

The United Performing Arts Fund will select its Affiliates to reflect the performing arts excellence and
the broad regional, ethnic and artistic diversity of the performing arts sector serving Metro
Milwaukee. Therefore, a broad spectrum of performing arts organizations will be reflected as UPAF
Affiliates, particularly those organizations that reflect a unique niche in the performing arts
community.

UPAF looks for Affiliates that:

 seek to capitalize on their local and regional recognition;
 produce high quality performing arts and substantially use local artists;
 have paid staff and pay professional artists in order to foster a sustaining environment for
artists to flourish in this community;
 have operations that fulfill the needs of diverse and/or underserved audiences and
communities;
 continually strive to achieve and maintain fiscal stability;
 engage and educate current and future audiences

In light of UPAF’s emphasis on Metro Milwaukee, Affiliates will reflect programming and audience in
the seven county (Milwaukee, Waukesha, Ozaukee, Walworth, Washington, Racine and Kenosha)
region.

UPAF Affiliate Application Information

The applicant should review the funding guidelines to be certain the organization meets the funding
criteria. If the applicant meets the funding criteria, applicants should submit the completed
application form, including the completed checklist and all supplemental materials. The United
Performing Arts Fund uses the Wisconsin Common Grant Application Form (revised March 2006).
This form may be obtained online at https://www.upaf.org/campaign/grant.cfm.

For UPAF Affiliate funding purposes, please complete ALL sections of the Common Grant
Application Form, including all narrative sections and submit all supplemental materials,
regardless of the type of funding you are requesting.

Final authority for Affiliate funding rests with the UPAF Board of Directors. The Directors act on
Affiliate funding after the applications have been comprehensively reviewed by the Fund Distribution
and Member Services Committee. Each application is reviewed according to its unique
characteristics. Applications must be submitted by 12:00 pm (noon) Thursday June 11, 2009 for
consideration in the next UPAF campaign.

Unfortunately, due to the limited resources of the United Performing Arts Fund, many worthwhile
performing arts organizations cannot be supported by UPAF through the Membership or Affiliate
program. UPAF encourages performing arts organizations to apply for Affiliate funding prior to
Membership application. The demands on UPAF’s resources also limit the number of Members and
the ability of UPAF to make long term commitments.

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Minimum Eligibility Requirements for Affiliate Applicants

1. Applicant operates with regular public performances as an independent non-profit

organization in the seven county metro Milwaukee area (Milwaukee, Waukesha, Walworth,
Racine, Washington, Ozaukee and Kenosha.);
2. The Applicant is tax-exempt under Section 501(c )(3) of the United States Internal Revenue
Code;
3. The Applicant is licensed as a charitable organization with the Department of Regulation and
Licensing of the State of Wisconsin;
4. The Applicant has as one of its principal objectives:
a. The production of high quality performing arts and employs and pays professional
artists for its performances; or
b. Serving youth by providing professional performing arts training leading to high
quality performing arts productions;
5. The Applicant is governed by a Board of Directors which meets at least four times per year
and at least a majority of the Board of Directors are not employees of the Applicant;
6. Amount of request does not exceed 50% of the proposed project or production, or 20% of the
general operating budget;
7. The Applicant is not controlled by, or has as its primary purpose, the provision of services for
another organization or entity;
8. The Applicant does not have as one of its purposes the establishment, advocacy, promotion
or propagation of any religion or religious belief;
9. Final reports must be submitted for all previous Affiliate funding.

Positive Considerations
Other factors that may be taken into consideration in evaluating applications
1. Applicant locally produces, rather than presents, the performing arts
2. Applicant primarily employs local artists
3. Applicant’s operations fulfill the needs of diverse and/or underserved audiences and
communities
4. High quality of the organization, including professionalism
5. History of accomplishments with highly qualified individuals directly responsible for the
proposal
6. Brings new, challenging, diverse and sustainable art forms to the performing arts community
7. Applicant’s request involves collaboration with another established nonprofit organization
8. Proposal contributes to the enhancement of arts education in our community
9. Applicant proposal uses the arts to benefit youth or the underserved.
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 Exclusions
1. Applicant may not be a current UPAF Member Group
2. Applicant must not be individual artists, government-related agencies or schools.
3. Applications will not be considered for competition awards, scholarship programs or
fundraising events, or for clinics, lessons, and workshop activities that do not culminate in a
performance.
4. Applications will not be considered for capital expenditures including, but not limited to,
equipment purchase.

RECIPIENT OBLIGATIONS

1. Grants must be matched on a 1:1 cash basis at the minimum for specific production support or a
4:1 cash basis at the minimum for general operating support. In-kind matches do not count for
the purposes of meeting this matching requirement. The proposed budget should be detailed to
the purpose of the project and/or fiscal year.
2. Once an organization receives notice of the award of the UPAF grant, the funded organization
must send both a letter of confirmation and updated financial statements demonstrating that
the match requirement has been met through confirmed funding.
3. All allocations are contingent upon the proposal/project actually taking place (for
production/project funding) or on the organization continuing as a going performing arts concern
(for general operating support).
4. UPAF must be contacted if the proposal is substantially modified from the original application.
UPAF has sole discretion in determining the funding status of the revised proposal.
5. All publicity materials concerning the funded production MUST make mention of its support by
the United Performing Arts Fund. The UPAF logo (available from the UPAF office) must be used
on all production programs, brochures, posters, etc.
6. With the allocation, a final financial report form and evaluation will be forwarded. The
organization must return the completed report form and evaluation within thirty (30) days of
completion of the funded project or organization’s fiscal year, but no later than June 11, 2009. If
you received funding from UPAF in 2008-09 and are applying for funding in 2009 for the 2009-
10 season, you may submit your final report with this application.

How to Apply for Affiliate Funding

The United Performing Arts Fund uses the Wisconsin Common Application Form (the form may be
downloaded from the UPAF website at https://www.upaf.org/campaign/grant.cfm. Please refer to
UPAF’s criteria for funding when responding to the narrative portion of the Common Application.
Additional instructions for the Common Application Form are included below. Please make certain
that the applicant organization and the production qualifies as an eligible activity before applying.

Submission Deadline

All application and supporting materials, preferably typed, must be received (hand-delivered or
postmarked) at the United Performing Arts Fund offices on or before 12:00 pm (noon) Thursday June
11, 2009. Incomplete or late applications will not be accepted.

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Tips for Completing the Wisconsin Common Application Form
– Please also follow the instructions provided with the Common Application Form.

1. Please refer to all Affiliate Requirements and Considerations when responding to the narrative
portion of the Common Application.
2. Be sure to specify if the request is for Program funds or Operating funds under “Nature of
Request” on page 1.
3. Complete all narrative questions, in Part Two: Grant Proposal Narrative, regardless of the type of
funding request.
4. Submit all required attachments as outlined in Part Three: Required Attachments. For the
purposes of this application, please include a copy of the UPAF final report form, if previously
funded by UPAF (item #6 of Recipient Obligations above).
5. Include a roster of current board members, including contact information and profession.
6. Prepare and submit the 2009 UPAF Affiliate Funding Application Summary (Page 7) along with
the Common Application form. The Summary Sheet is designed to provide a concise overview of
the request and of the project/organization.
7. Include the Checklist (page 6) as part of your Application Submission.

Additional Tips for Application Completion

1. Please make certain that the applicant organization and the project or production qualifies as an
eligible activity before submitting the application.

2. Check all budget figures

3. Submit 1 copy of the application. Please do not copy it back to back. Please do not send
videotapes, cassette tapes, books or compact discs. Please do not staple the materials
together. Paperclips are acceptable.

Notification
All Affiliate funding decisions will be announced following UPAF Board approval by mid-September
2009. Public notification will be made at the UPAF Annual Meeting in November 2009.

Contact Information

Linda Edelstein
Vice President – Community Relations and Marketing
United Performing Arts Fund
929 N. Water Street
Milwaukee, WI 53202

(414) 270-4486 fax: (414) 273-0826

Email: ledelstein@upaf.org
Web: www.upaf.org
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 Checklist

This checklist is a required part of the submission materials. It is designed to assist in the
compilation of materials required for this review. Please organize your submission into the following
categories and place a cover sheet identifying the appropriate sections.

 2009 UPAF Affiliate Funding Application Summary

 Wisconsin Common Grant Application Form

 Part I: Grant and Organization Information

 Part II: Grant Proposal Narrative

(Be certain to complete all questions in the order presented. Please
restate the question prior to your answer)

 Part III: Required Attachments

o Complete list of the organization’s officers & directors, including
contact information and profession

o The Organization’s actual income and expense statement for the

2008-09 fiscal year, identifying the organization’s principal
sources of support. Please include a list of the organization’s top
five largest donors.

o The Organization’s projected income and expense budget for the

2009-10 fiscal year, identifying the projected revenue sources

o The organization’s most recent audited financial statement

including notes and IRS Form 990

o Copies of the IRS federal tax determination letters.

o Program budget if project based

o UPAF final report form for previously funded project or general

operating support.

 Up to two support materials including letters of support, reviews, etc (optional)

 The completed checklist

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 2009 UPAF AFFILIATE FUNDING
APPLICATION SUMMARY

Name of Performing Arts Group:

Nature of Request (Project or

Operating):
Project Title (if applicable):

Amount Requested:

Project Budget:

Operating Budget:

Dates of Project or
Dates of Fiscal Year:

Description of Requesting Group and Mission Statement:

Description of Project/Organization:

Key Impact or Benefits of Project/Organization:

*

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