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Revised November 2010

A. Application forms/documents should be sent to: The Executive Director 715-9594 Philippine Council for NGO Certification, Inc. 6th Floor, SCC Bldg., CFA - MA Compound 4427 Interior Old Sta Mesa, 1016 Manila 715-2783 Phone #s:

715-2756 782-1568 Fax #:

Email pcnc@pldtdsl.net
The applying NGO/Non-Stock, Non-Profit Organization will fill up the following forms (available in the website: a. Letter of Intent form b. Application for Accreditation as a Donee Institution c. Survey Form and pay the down payment of One Thousand Pesos (Php 1,000.00).

The applicant organization will submit to us the following attachments filed in separate folders in four (4) copies with the. Each folder must contain a complete set of required documents.
The Survey Form and the following attachments must be in four (4) copies. PLEASE DO NOT PROCEED with the application unless these documents are complete and ready for submission as PCNC shall not accept if incomplete.

For NGOs operating for two (2) years or more

For newly established NGOs operating for at least one (1) year

____1. Brochure (if any)

____1. Brochure (if any)

____2. Annual Report or List of Accomplishments for the last two (2) years

____2. Organizational Chart or Table of Organization

____3. Organizational Chart or Table of

____3. List of Activities /Accomplishments for

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Organization

the past year

____4.Certified True Copy of SEC Registration with Amended Articles of Incorporation & By-Laws with*: a) The words non-stock, non-profit b) Explicit provisions on:

____4.Certified True Copy of SEC Registration with Amended Articles of Incorporation & By-Laws with*: a) The words non-stock, non-profit b) Explicit provisions on:

i. distribution of assets upon dissolution (RR 13-98 Sec. 3, 2, iii); ii. no part of the property or income shall inure to the benefit of any member, officer, organizer or any individual person; iii. members of the Board NOT receiving any compensation; iv. the level of administrative expenses not exceeding 30% of the total donations received and of total expenses for the taxable year. (RR-13-98 Sec 3,2, ii); *as required by the Bureau of Internal Revenue (BIR) ____5. A Statement of Policy on Conflict of Interest signed by BOT Chair/President and Corp. Secretary (sample available upon request)

i.

distribution of assets upon dissolution (RR 13-98 Sec. 3, 2, iii);

ii. no part of the property or income shall inure to the benefit of any member, officer, organizer or any individual person; iii. members of the Board NOT receiving any compensation; iv. the level of administrative expenses not exceeding 30% of the total donations received and of total expenses for the taxable year. (RR 13-98 Sec 3,2,ii); *as required by the Bureau of Internal Revenue (BIR)

____5. A Statement of Policy on Conflict of Interest signed by BOT Chair/President and Corp. Secretary (sample available upon request)

____6. List of Current Board Members & Officers with Contact Addresses ____6. List of Current Board Members & Officers

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with Contact Addresses ____7. List of Key Members of the Staff ____7. List of Key Members of the Staff ____8. BIR Certificate of Registration (BIR Form 2303) ____8. BIR Certificate of Registration (BIR Form 2303) ____9. Audited Financial Statements (received by BIR) for the last two (2) years ____9. Certificate of Accreditation (if accredited by a government agency/ies) ____10. Copy of the Auditors Certificate of Accreditation from the Board of Accountancy (BOA). ____10. Certificate of Affiliation (if a member of a NGO network/s)

____11. BIR Certificate of Tax Exemption (if operating for over 3 years); or Application for Tax Exemption received by BIR.

____11. Audited Financial Statement (received by the BIR) for the past year

____12. Copy of the Auditors Certificate of Accreditation from the Board of

____12. Certificate of Accreditation (if accredited by a government agency/ies)

Accountancy (BOA).

____13. Affidavit of Modus Operandi showing the ____13. Certificate of Affiliation (if a member of a NGO network/s) character & purpose of the organization, list of proposed projects/activities for the next two (2) years; target funds & sources; and ____14. Photocopy of the Applicants Withholding Tax Remittances for the last six (6) months other facts deemed relevant to qualification as donee institution.

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(BIR Form 1601) ____14. Photocopy of the Applicants Withholding ____15. Annual Information Return of Income Tax Withheld on Compensation, Expanded & Final W/holding Taxes (BIR Form 1604) with Alpha List of Employees for the last two (2) years ____15. Annual Information Return of Income Tax Withheld on Compensation, Expanded & Final W/holding Taxes (BIR Form 1604) ____16. Annual Income Tax Return (BIR Form 1702), together with Account Information Form (BIR Form 1702 AIF) or Audited Financial Statements in the absence of the form 1702AIF for the last two (2) years ____16. Annual Income Tax Return (BIR Form 1702), together with Account Information Form (BIR Form 1702 AIF) or Audited Financial Statements in the absence of the ____17. Photocopy of the first pages of Books of Accounts registered with BIR for the last two (2) years a. General Ledger b. General Journal c. Cash Receipts Book d. Cash Disbursement Book ____17. Photocopy of the first pages of Books of Accounts registered with BIR a. General Ledger b. General Journal c. Cash Receipts Book d. Cash Disbursement Book form 1702AIFI with Alpha List of Employees Tax Remittances for the last six (6) months (BIR Form 1601)

____18. Sample of Official Receipts (OR) registered with and duly stamped by BIR ____18. Sample of Official Receipts (OR) registered

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with and duly stamped by BIR ____19. BIR Permit to use Computerized Books of Accounts, if applicable ____19. BIR Permit to use Computerized Books of ____20. BIR Permit to use Loose-Leaf Official Receipts and/or Cash Register Machines, if applicable ____20. BIR Permit to use Loose-Leaf Official Receipts and/or Cash Register Machines, if ____21. Exact location map/sketch of main office with labeled landmarks and name of street. ____21. Exact location map/sketch of main office with labeled landmarks and name of street applicable Accounts, if applicable

B. The PCNC will then assess the documents to determine the applicant NGO's readiness for the evaluation visit. C. The applicant organization will then pay the remaining balance of the full application fee depending on total assets as reflected in the applicants latest audited financial statement. D. During the evaluation visit, original copies of the ff. documents need to be exhibited for checking: 1. Updated Books of Accounts for the current and past: a. Cash Disbursement Book c. Cash Receipts Books b. General Ledger d. Journal Books 2. BIR permit if accounting system is computerized 3. Latest Audited Financial Statement (with external auditors BOA accreditation number & SEC, BIR, & PRC registration number) 4. Financial Policies/Procedures 5. Approved Budget for the Current Year 6. 3-5 Year Program and Financial Plan 7. Check Disbursement Vouchers 8. Bank Account documents & signatories 9. Minutes of Board Meetings 10. Minutes of Staff Meetings 11. Board Resolutions 12. MOA w/ Partner Agencies, if any

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13. Administrative Policies 14. Program Operations Manual 15. SEC Registration & Articles of Incorporation & By-Laws 16. Other Pertinent Documents