M. 9.

MINUTES OF THE ADJOURNED ANNUAL GENERAL MEETING

Minutes of the proceedings of the Adjourned Annual General Meeting of the
Company held at on day, the 20 at
[P.M.]
Ltd.
PRESENT
CHAIRMAN

Directors

And . members present in person.

And . members present by proxy.
The Chairman of the Board of the Company, took the Chair and formally
declared the necessary quorum to be present at this Adjourned Meeting.
Addressing the Meeting, the Chairman said:
“Gentlemen,
The Annual General Meeting of the Company which was held at the
Registered Office of the Company on , 20 was adjourned to this
meeting for declaring the results of the poll taken on the resolution on the
adoption of Audited Accounts for the year ended , 20 and the
Directors’ and Auditors’ Report thereon proposed at that meeting and for
taking up the item relating to the declaration of dividend.”
He called upon the Scrutineers, Mr. .and Mr. to submit their
report on the results of the Poll.
The Scrutineers then handed their report in a sealed cover to the Chairman
who opened the cover and read out the contents as given below:
“We, and having been appointed Scrutineers to scrutinise the
votes given on the Poll directed to be taken on the first resolution proposed
at the Meeting, viz., to receive, consider and adopt the Audited Accounts for
the year ended ,20 and the Directors’ and Auditors’ Reports
thereon and having scrutinised the votes, now report as follows:
RESOLUTION NO.1
Resolved that the audited Balance Sheet as at
20 and the Profit and Loss Account for the
year ending 20 together with
the Directors’ Report and
Auditors’ Report thereon are hereby received and adopted.
Votes
For Against

We further report that the proxies executed by the shareholders along with
a duplicate of the enclosed record of voting at the aforesaid Annual General
Meeting have been kept in sealed cover, duly signed by us.”

Dated 20
(Signatures of the scrutineers)
The Chairman continued: “In view of the results which I have just read out
to you. I declare that the resolution is carried by the required majority.
I now take up the resolution on dividend for the year ended 20
on ( number) equity shares of the Company.”
Proposed by
Seconded by
RESOLVED that pursuant to the recommendation of the Board of Directors, the
dividend at the rate of per share on ( Number) Equity Share of
the Company for the year ended 20 be and is hereby declared
and the said dividend be paid to those shareholders whose names appeared
on the Company’s Register of Members on the , 20
The Chairman put the resolution to vote on a show of hands and declared
the same carried unanimously.
The Chairman thereupon declared the meeting as concluded and thanked
the members for attending the meeting.

Dated 20
Chairman