Products: Datasheet: Vignette Image Capture

Vignette Image Capture

Vignette Image Capture delivers advanced, high volume scanning and fax capture capabilities to support paperless business processing. It provides an advanced framework for streamlining paper capture and delivering maximum paper throughput.

Overview
Eliminating paper can deliver business efciency by replacing manual paper handling with instant on-line access to information. Paper can be lost or damaged, requires expensive handling and can only support serial access. Images can be shared, delivered and processed more efciently than paper. Replacing paper with instant access to electronic images can deliver improved customer service and open the door to customer self service. Vignette Image Capture enables paper removal at the point it enters the organization, capturing mail at the mailroom and converting existing stores of paper. Paper is captured and efciently converted to images for storage and processing. Vignette Image Capture can be linked closely to organizations business applications to minimize the need for manual image processing and maximize capture automation and throughput.

Features
Advanced scalable architecture Support low volume scan operations and high volume mailrooms Capture images on a single PC, or support multi-station high volume scanning operation

Descriptions
Scanning, indexing, server and administration functions can be supported on a single PC, or distributed over many PCs to support high volume throughput and large numbers of index and QA staff. Vignette Image Captures modular architecture allows additional functionality and capacity to be added to meet increasing demand or seasonal uctuations in throughput.

Features
Powerful batch driven scan processing Minimize manual operation Maximize scanner throughput Advanced document separation automates new document detection Scan many disparate documents in a single scan run Maximize scanner throughput Automated document indexing Reduce slow manual indexing

Descriptions
Vignette Image Capture has been click-optimized for efcient image capture. Scan operation can be managed through the keyboard or mouse. Selecting the type of batch to be scanned drives the scanner settings, document separation, indexing, image processing and other options. In many cases, simply selecting the batch and starting the scan is all that is required to complete scanning and indexing operations. When large volumes of mail or other documents are scanned, the start of each new document must be automatically identied. Vignette Image Capture can automatically detect document boundaries using capabilities such as separator sheets, barcode detection, and page numbers.

Each document scanned will usually need to be indexed for later identication. Vignette Image Capture minimizes the need for slow user indexing by automating the indexing process. Documents can inherit indexing information from their scan batch and folder, from external databases and other business applications, or from information on the image itself. Manual indexing can be assisted eld based zooming and linking to other business systems for pre-populating, bounding and validating elds. Vignette Image Captures modular architecture supports the addition of standard and customized image processing. These modules can be used to perform image cleaning (despeckle, deskew etc), blank page removal, ICR/OCR, and other operations.

Modular document processing architecture Improve image quality Wide range of supported scanners Color, bitonal, high and low volume Capture faxes and paper using the same capture process

Choose from a wide range of supported scanners the one that best suits your needs. The industry standard ISIS interface is used to drive scanners from desktop scanners through to high volume production strength scanners. Vignette Image Capture also captures faxes and allows them to be processed and indexed in the same way scanned images. This avoids building separate fax capture processing. Standard interfaces are shipped for common fax gateways.

Fax capture

Centralized or distributed operation Support central scan centers or distributed regional scan centers

High volume centralized scan centers are supported by adding scan, indexing and server stations. These centers often run multiple high performance scanners, have many indexing and QA staff and feature high levels of integration. Distributed scanning centers can scan independent of the central site and transfer images over a network or using an internet connection. Scanning dashboards provide instant access to performance and throughput information, quickly highlighting bottlenecks and allowing corrective resource distribution. Audit information can be exported for more detailed historical analysis.

Comprehensive capture auditing Measure capture throughput and remove bottlenecks

Color and Bi-tonal image capture Simplify document indexing and reduce

Color scanning can provide signicant advantages for a small increase in storage. Color makes thumbnails images meaningful for document identication reducing the need for indexing. Bi-tonal images do not capture information about the colors on a form and may completely lose information in certain colors. Color images avoid these issues and deliver a more accurate record of the paper original.

Features

Descriptions

Bi-tonal scans

Color scans

Security and auditing Maintain document authenticity

Vignette Image Capture provides role based logon and auditing to help ensure that documents are only scanned by authorized people and cannot be modied as part of the processing. Users may be limited to dened operations such as scan, index or administration. cost savings and this requires close integration with other business applications. Vignette Image Capture provides a pluggable capture framework for integration. Business applications can be plugged into Vignette Image Capture in order to: Automate the image indexing process Automate the QA process Notify other system of relevant incoming documents Verify and correct captured information Assist in routing documents Create links from business systems to captured images The Vignette Image Capture framework provides simple high performance script driven integration points throughout the capture process to provide maximum flexibility and performance.

Streamlined high volume capture

Vignette Image Capture has been designed to capture more images into Vignette systems in less time and with greater quality. Vignette Image Capture is used in scanning centers converting over a millions pages per week, supporting multiple high volume scanners, and with operators working in shifts around the clock. In these environments, it is crucial to keep the scanners running at rated speed with minimal breaks. Vignette Image Capture excels in this environment by: Minimizing user keystrokes and enabling keyboard operation Providing a framework for integration with business systems to automate and validate indexing Supporting production color scanning that can reduce indexing requirements Supporting the addition of modules to meet performance demands. Vignette Image Capture will run most scanners at their rated speed, but more importantly, it will minimize the idle time between scans, enabling greater overall throughput.

Tightly integrated with Vignette

Image capture is only a small part of a successful imaging application; storage, archiving, printing, rapid retrieval, viewing, thumbnail creation and processing are all required. Vignette Image Capture has been designed for use with other Vignette ECM products that provide high volume image services. These applications include the features that support production imaging applications: Page-at-a-time image retrieval that allows a user to view part of a large imaged document without loading the all pages of the image 3

Integrated image capture framework

Vignette Image Capture has been designed to leverage existing business information to streamline the process of image capture. Stand alone capture systems are ideal for low volume scanning. However, as scanning volumes increase small increases in automation can produce signicant

Figure 1. Vignette Image Capture scanning and indexing interface.

Thumbnails for intuitive document identication, especially with color images Advanced caching and pre-fetching to allow rapid image delivery Mass storage management Server based bulk image printing Dynamic customer centric foldering of images alongside other content types Vignette Image Capture has been designed to work exclusively with Vignette products. It provides tight couplings with these products to help ensure image integrity and efcient transfer of images and index data. It is tested against these products to allow compatibility with these products. It is supported by the same team that supports all Vignette products, avoiding the frustration of multi vendor solutions.

provides a comprehensive capture solution for organizations that seek to remove paper from their desktops. An intuitive user interface simplies many advanced features designed to maximize scanner throughput. Vignette Image Capture is closely integrated with Vignette products and provides an extensible framework for leveraging an organizations business infrastructure to delver high levels of automation. Vignette V7 provides a single vendor solution for document imaging, from capture through to delivery and processing. Vignette Image Capture provides a robust, scalable scanning gateway into Vignettes V7 ECM suite. If you would like information about these and other Vignette solutions, please visit the Vignette Web site at www.vignette. com. Vignettes software and expertise help organizations harness the power of information and the Web for measurable improvements in business efciency. Many of the worlds prominent organizations have achieved greater business efciency with VignettesIntranet, Extranet and Internet solutions that incorporate portal, integration, enterprise content manage-

Summary
15 years of experience and billions of scanned images have resulted in Vignette Image Capture; a highly optimized scanning and fax capture solution. Vignette Image Capture

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Vignette Corporate Headquarters 1301 South MoPac Expressway Suite 100 Austin, TX 78746-5776 512.741.4300 Tel 512.741.4500 Fax 888.608.9900 Toll-Free E-mail info@vignette.com
Publication Date: September 2005. Vignette does not warrant, guarantee, or make representations concerning the contents of this document. All information is provided AS-IS, without express or implied warranties of any kind including, without limitation, the warranties of merchantability, tness for a particular purpose, quality and title. Any information provided by Vignette customers or partners was obtained after the implementation of Vignette software and may have changed as of the Publication Date. You may not achieve the same results or benets from using Vignette as described in this document. Nothing in this document is considered to be part of any product documentation or specication for any purpose. Features and functionalities of Vignette software may be licensed in one or more separately priced software programs or modules. Vignette reserves the right to change the contents of this document and the features or functionalities of its products and services at any time without obligation to notify anyone of such changes. Copyright 2005 Vignette Corporation. All rights reserved. Vignette, the V Logo, e:fciency and e:fciency experts are trademarks or registered trademarks of Vignette Corporation in the United States and other countries. All other company, product and service names, and brands are the trademarks or registered trademarks of their respective owners.

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