Responsible Care

Reporting Guidelines 2006

2 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

3 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

ww INTRODUCTION
Background and Objective Chemical companies in increasing numbers have published information on their health, safety and environmental (HSE) performance to communities, employees, the general public and other stakeholders since the early 1990s. In 1993 Cec issued the Guidelines on Environmental Reporting for the European Chemical Industry in order to promote the publication of periodic environmental reports by its members. The guidelines were well received and many Cec member companies have since published environmental reports at different levels (local, national, European and international). The need to publish such information is also reected in a number of regulatory approaches on the environment. These include for example the voluntary Eco-Management and Audit Scheme (EMAS) Regulation 1836/93 amended in 2001 which requires the publication of an environmental statement that is veried by an independent verier. In addition, the Directive on Integrated Pollution Prevention and Control (IPPC) 96/61/EC and its European Pollution Emission Register (EPER) requires emissions data to be made available to the public. In 2001 the Aarhus-Konvention (UNECE Convention on Access to Information, Public Participation in Decision-making and Access to Justice in Environmental Matters) entered into force and introduced the Pollutant Release and Transfer Register (PRTR). From the outset it was realized that the chemical industry needed more than environmental reporting. In order to effectively communicate chemical industry performance at national and European level, it needed a comprehensive quantitative assessment of its HSE performance based upon common denitions. In 1998 Cec decided to provide a reporting and monitoring framework encompassing Responsible Care HSE data under one coherent scheme: the Cec Responsible Care HSE Reporting Guidelines. The Councils sources were: the Cec Guidelines on Environmental Reporting (1993), the Cec Guidance Document on Safety & Health Performance Reporting (1995), the Cec Guidance for a National Core Set of Responsible Care Indicators (1997) and the Responsible Care Reports published by national chemical industry federations. This initiative enabled the aggregation of data at European level, since all member federations adhered to common Core Parameters and their denitions, and at the same time provided a basis for publishing data at site and company level.

4 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwUPDATE
Cec Responsible Care Reporting Guidelines 2006
Cec undertook a comprehensive review of Responsible Care in Europe during 2003-04. The outcome resulted in a number of recommendations including the need to take a fresh look at the Cec Responsible Care HSE Reporting Guidelines. In 2005 Cec took the decision to update the Guidelines rather than undertake a major and full revision, inuenced by two key requirements:
u

The Cec Responsible Care Guidelines 2006 had to incorporate HSE data which operating sites and associations in Central and Eastern European Countries (CEEC) are already collecting in order to comply with regulations, and to help achieve performance and economic targets. In order to accommodate CEEC needs and practices, the updated Guidelines concentrate on a consistent set of parameters which are still focused on the environment.

The need to develop quantitative/qualitative environmental information in relation to issues perceived as important by governmental bodies, legislators, politicians, the media, pressure groups and other inuential bodies.

This new version of the Cec Responsible Care Reporting Guidelines replaces the 1998 version and offers a comprehensive set of Core Parameters to be used as a basic reference by Cec member federations. All federations are encouraged to develop their own Responsible Care reporting strategy, taking into account these Core Parameters. Additional parameters reecting national or local concerns should be added to this core set as appropriate.

5 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwLIST OF CORE PARAMETERS

Safety and occupational health
u u

Number of fatalities ( for employees and contractors ) Lost time injuries frequency rate ( for employees and contractors )

Environmental protection, including Climate Change

u u u u u u u u u u u

Hazardous waste for disposal Non-Hazardous waste for disposal Sulphur dioxide Nitrogen oxides Volatile organic compounds Carbon dioxide Nitrous oxide Hydrouorocarbons Chemical oxygen demand Phosphorus compounds Nitrogen compounds

LAND AIR WATER

Use of resources
u u

Use of energy, specic energy consumption Water consumption

Transport
u

Transport incidents

These Guidelines do not include any reference to Product Stewardship. Product Stewardship is a subject of ever increasing importance to the chemical sector and Cec, together with the International Council of Chemical Associations (ICCA) are engaged in looking at tools to monitor and report progress with this activity. Parameters other than the Core Parameters that are considered relevant to HSE reporting, are listed in Appendix 9. The new occupational health self-assessment system, Check-up, is set out in Appendix 10.

6 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwREPORTING PROCESS

National federations will collect these data from companies for aggregation at national level and for publication by Cec at European level. The national core indicator Occupational Illness Frequency Rate explained in Appendix 8 is reported at company and national federation level only. The publication of aggregated data is planned for 2006/2007 with the exception of new Core Parameters 3 and 4 (number of fatalities and lost time injuries frequency rate for contractors) which are being collected over the next three years. For most parameters Cec aggregated data will be one or two years in arrears at the date of publication.

wwTHE FUTURE

These updated Guidelines will be reviewed on a regular basis. Responsible Care is an important tool enabling the chemical industry to respond to the challenge of sustainable development and corporate social responsibility. Part of this response includes an examination of the social and economic aspects of the parameters already identied and the addition of new ones. Today there are many external drivers to encourage the publication of information on sustainable development such as the Global Reporting Initiative (GRI), the Global Compact, and the WBCSD. The future development of Responsible Care will include a more structured approach to ensuring input from our stakeholders - another outcome of the European Responsible Care Review. This and other initiatives will reect the sectors contribution to sustainable development, including future development of specic parameters to address sustainable development issues more comprehensively.

7 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

DEFINITION OF THE CORE PARAMETERS

wwSAFETY AND OCCUPATIONAL HEALTH
General denitions
u

Employer: Any natural or legal person who has an employment relationship with the employee and has responsibility for the establishment and its reporting of Safety & Health performance. Employee: Any person employed by an employer, including trainees and apprentices. Contractor: Any person who is not an employee but is providing services to the establishment on its premises (owned property - owned, directly managed or full time chartered transport - property leased or accessed through rights secured by the establishment).

u u

Work: Employers premises and other locations where employees are engaged in work related activities or are present as a condition of their employment. It includes the equipment or materials used by the employee during the course of his work. Business travel is considered to be work related but commuting between home and work is not.

Core parameter 1: number of fatalities for employees

u

Denition: a fatality is an instantaneous work-related event or exposure, leading to death within one year. The parameter is expressed as number of fatalities.

Core parameter 2: lost time injuries frequency rate for employees

u

Denition: a lost time injury is an instantaneous bodily defect so that the individual is physically or mentally unable - as determined by a competent medical person - to work on a scheduled day or shift, resulting in at least one day off the job.

u u

The frequency rate is expressed as the number of lost time injuries per million working hours. Some countries may report data based upon the 3-day rule. Cec will convert these to 1-day data by using the transposition table in Appendix 1, which is recognised to give only an approximate result.

Core parameter 3: number of fatalities for contractors

u

Denition: a fatality is an instantaneous work-related event or exposure, leading to death within one year. The parameter is expressed as number of fatalities.

8 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Core parameter 4: lost time injuries frequency rate for contractors

u

Denition: a lost time injury is an instantaneous bodily defect so that the individual is physically or mentally unable - as determined by a competent medical person - to work on a scheduled day or shift, resulting in at least one day off the job.

u u

The frequency rate is expressed as the number of lost time injuries per million working hours. Some countries may report data based upon the 3-day rule. Cec will convert these to 1-day data by using the transposition table in Appendix 1, which is recognised to give only an approximate result.

wwENVIRONMENTAL PROTECTION
Waste Management Core parameter 5: hazardous waste for disposal, and Core parameter 6: non-hazardous waste for disposal
u

Denitions: waste, hazardous waste and disposal according to national denitions. In the absence of national denitions :
w

waste: any subject or object set out in Annex I of Directive 91/156/EEC, which the holder discards, or intends to discard or is required to discard (see Appendix 2). hazardous waste: waste featuring on the list of hazardous waste (Annex to Commission Decision 2000/532/EC - Commission Decision of 3 May 2000 OJ L 226/3, 6.9.2000 - and amending decisions 2001/118/EC, 2001/119/EC and 2001/573/EC pursuant to Article 1 (4) of Directive 91/689/ EEC on hazardous waste).

disposal: any of the operations provided for in Annex IIA of Directive 91/156/EEC on hazardous waste (see Appendix 3).

Both parameters are expressed in tonnes and make no distinction between on site and off site disposal. Signicant amounts of soil, sent for remediation or disposal and included in the above gures, should be highlighted. Both parameters are primarily a measure for the efcient use of resources.

9 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Emissions to Air Core parameter 7: sulphur dioxide (SO2 )

u

Denition: airborne emission of sulphur and its compounds formed for example during combustion or production processes. The parameter is expressed as tonnes SO2. SO2 emissions contribute to atmospheric acidication.

u u

Core parameter 8: nitrogen oxides (NOx)

u

Denition: airborne emission of compounds of nitrogen and oxygen formed for example from combustion processes and chemical processes involving nitrogen containing compounds. The parameter comprises NO and NO2 and is expressed as tonnes of NO2. NOx emissions contribute to atmospheric acidication and have a potential to contribute to photochemical ozone creation.

u u

Core parameter 9: volatile organic compounds (VOC)

u

Denition: any organic compound having, at 293.15 K, a vapour pressure of 0.01kPa or more or having a corresponding volatility under the particular conditions of use, which is released into the atmosphere, Art 2.17 Council Directive 1999/13/EC - OJ L 85/1 1999 (Council Directive of 11 March 1999 on limitation of emissions of volatile organic compounds due to the use of organic solvents in certain activities and installations, OJ L 85/1).

u u

The parameter is expressed as tonnes. This parameter reects the potential for photochemical ozone creation that is implicated in respiratory problems and ecological damage to plants.

Climate Change: Emissions of Global Warming Gases Core parameter 10: carbon dioxide (CO2 ), and Core parameter 11: nitrous oxide (N2O)
u

Core parameter 12: hydrouorocarbons (HFCs)

The major contribution to CO2 direct emissions by the chemical industry is from the combustion of fuels. Therefore these emissions are considered to be a European core indicator. Reporting CO2 emissions associated to electricity use (CO2 indirect emissions) are to be reported as well but to be considered separately.
u

Major contributions to N2O and HFCs emissions by the European chemical industry are from production processes involving only some enterprises in Europe.

10 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Other global warming gases, listed in the Kyoto Protocol, are methane (CH4), peruorocarbons (PFCs) and sulphur hexauoride (SF6). National associations consider the relevance of these gases mentioned in appendix 4 and will publish national data if necessary.

The parameter on CO2 is calculated as tonnes of CO2 equivalent by multiplying the amount of solid, liquid and gaseous fuels used with corresponding CO2 emission factors. Additionally the amount of CO2 emissions associated with net purchased electricity is included. Additional guidance can be found in appendix 5.

The parameter on N2O is calculated as tonnes of CO2 equivalent by multiplying the tonnes released from production processes emissions per year with its Global Warming Potential (GWP) relative to carbon dioxide, as published by the Intergovernmental Panel on Climate Change (IPCC) (see appendix 4).

The parameter on HFCs is calculated as tonnes of CO2 equivalent by multiplying the tonnes released from production processes per year with their Global Warming Potential (GWP) relative to carbon dioxide, as published by the Intergovernmental Panel on Climate Change (IPCC) (see appendix 4)

Discharges to Water Core parameter 13: chemical oxygen demand (COD)

u

Denition: chemical oxygen demand (COD) is the amount of oxygen required for the chemical oxidation of compounds in water, as determined using a strong oxidant (most standard methods use dichromate).

u u u

The parameter is expressed as tonnes of oxygen. This parameter reects the potential impact of an adverse effect on the aquatic environment. For sites that have their wastewater treated at a shared third party unit and cannot obtain individual data, the efciency factor of the wastewater treatment unit should be taken into consideration when calculating the amount.

Core parameter 14: phosphorus compounds

u u u

Denition: aquatic release of phosphorus compounds. The parameter is expressed as tonnes of phosphorus. This parameter primarily reects the potential eutrophication impact of phosphorus compounds as nutrients in the aquatic environment.

11 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Core parameter 15: nitrogen compounds

u u u

Denition: aquatic release of nitrogen compounds. The parameter is expressed as tonnes of nitrogen. This parameter primarily reects the potential eutrophication impact of nitrogen compounds as nutrients in the aquatic environment.

wwUSE OF RESOURCES
Core parameter 16: use of energy, specic energy consumption
u

Denition: the use of energy is the amount of fossil fuels plus the net purchase of energy plus the self production of renewable energy. Specic energy consumption is the energy consumption per unit of output and is used as European core indicator of energy efciency.

u u

The parameter on energy use is expressed as tonnes of fuel oil equivalent (toe). The parameter on specic energy consumption is expressed as the ratio of the total energy consumption to the volume of chemicals production in tonnes. Further guidance on the reporting (use of energy and specic energy consumption) can be found in appendix 6.

Core parameter 17: water consumption

u u u

Denition: water consumption is the use of fresh water (e. g. ground and surface water). The parameter is expressed as total amount of fresh water used in cubic meters. This parameter reects the use of the natural resource water.

wwTRANSPORT
Core parameter 18: Transport incidents
u

Denition: any incident during the transport of chemical products whether or not classied as dangerous according to the UN Recommendations for the Transport of Dangerous Goods (excluding loading/unloading at supplier/nal destination) which meets at least on of the following criteria:
w

death or injury leading to intensive medical treatment, a stay in hospital of at least 1 day or to more than 3 days absence from work, irrespective of whether or not the chemical product contributed to the death and/or injury;

loss of product: any release of product of more than 50 kg/l of dangerous goods or more than 1000kg/l of non-dangerous goods;

12 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

material or environmental damage: any damage of more than 50,000 Euro (including environmental clean up) resulting from a transport incident, irrespective of whether or not the chemical product contributed to the damage.

involvement of authorities: direct involvement of authorities and/or emergency services in the incident, evacuation of people, closure of public trafc routes for at least 3 hours, caused by the transport incident.

The parameter is expressed as the number of incidents/million tonnes distributed for each transport mode (air - rail - road - sea - inland waterway - pipeline). Further guidance on the reporting of transport incidents can be found in appendix 7.

wwREFERENCE DATA
The following data refers to the total number of the companies or sites included in the survey as dened by the federations.
u u u u u

number of hours worked per year (employees contractors). Average numbers to be sufcient number of tonnes distributed by transport mode number of employees in companies committed to Responsible Care production in tonnes of companies committed to Responsible Care turnover of companies committed to Responsible Care

This data is collected in order to aggregate a number of data and to enable relating the core parameters to the number of employees and turnover.

13 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 1
Lost time injuries frequency rate - Transposition table 1-day versus 3-days

Over 1 day

Over 3 days

Data

Log linea t = 3.024 x 3-day-FR^0.668

14 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 2
Denition of waste
(Annex I of Directive 91/156/EEC amending Directive 75/442/EEC on waste)

Annex 1 - Categories of waste

Q1 Q2 Q3 Q4 Q5 Q6 Q7 Q8 Q9 Q10 Q11 Q12 Q13 Q14 Q15 Q16 Production or consumption residues not otherwise specied below Off-specication products Products whose date for appropriate use has expired Materials spilled, lost or having undergone other mishap, including any materials, equipment, etc., contaminated as a result of the mishap Materials contaminated or soiled as a result of planned actions (e.g. residues from cleaning operations, packing materials, containers, etc.) Unusable parts (e.g. reject batteries, exhausted catalysts, etc.) Substances which no longer perform satisfactorily (e.g. contaminated acids, contaminated solvents, exhausted tempering salts, etc.) Residues of industrial processes (e.g. slags, still bottoms, etc.) Residues from pollution abatement processes (e.g. scrubber sludges, baghouse dusts, spent lters, etc.) Machining/nishing residues (e.g. lathe turnings, mill scales, etc.) Residues from raw materials extraction and processing (e.g. mining residues, oil eld slops, etc.) Adulterated materials (e.g. oils contaminated with PCBs, etc.) Any materials, substances or products whose use has been banned by law Products for which the holder has no further use (e.g. agricultural, household, ofce, commercial and shop discards, etc.) Contaminated materials, substances or products resulting from remedial action with respect to land Any materials, substances or products which are not contained in the above categories.

15 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 3
Denition of disposal
(Annex II A of Directive 91/156/EEC amending Directive 75/442/EEC on waste)

Disposal operations
Note: This Annex is intended to list disposal operations such as they occur in practice. In accordance with Article 4, waste must be disposed of without endangering human health and without the use of processes or methods likely to harm the environment. D1 D2 D3 D4 D5 D6 D7 D8 D9 Deposit into or onto land (e.g. landll, etc.) Land treatment (e.g. biodegradation of liquid or sludgy discards in soils, etc.) Deep injection (e.g. injection of pumpable discards into wells, salt domes or naturally occurring repositories, etc.) Surface impoundment (e.g. placement of liquid or sludgy discards into pits, ponds or lagoons, etc.) Specially engineered landll (e.g. placement into lined discrete cells, which are capped and isolated from one another and the environment, etc.) Release into a water body except seas/oceans Release into seas/oceans including sea-bed insertion Biological treatment not specied elsewhere in this Annex which results in nal compounds or mixtures which are discarded by means of any of the operations numbered D 1 to D 12 Physico-chemical treatment not specied elsewhere in this Annex which results in nal compounds or mixtures which are discarded of by means of any of the operations numbered D 1 to D 12 (e.g. evaporation, drying, calcination, etc.) D10 D11 D12 D13 D14 D15 Incineration on land Incineration at sea Permanent storage (e.g. emplacement of containers in a mine, etc.) Blending or mixing prior to submission to any of the operations numbered D 1 to D 12 Repackaging prior to submission to any of the operations numbered D 1 to D 13 Storage pending any of the operations numbered D 1 to D 14 (excluding temporary storage, pending collection, on the site where it is produced)

16 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 4
Global Warming Potential values of Greenhouse Gases according to Kyoto Protocol relative to carbon dioxide
Progressive global warming threatens to alter climate and habitat conditions. Global warming from gaseous releases may be calculated on the basis of their mass emissions and global warming potential (GWP) relative to carbon dioxide. The factor associated with the 100 year Integrated Time Horizon (Climate Change 1995; The science of climate change. Contribution of WGI to the second assessment report of IPCC, The University Press, Cambridge, UK [1996]) has been taken into account. The potential impact on global warming for a substance is tonne/year released to air, multiplied by its GWP. The units are tonne/year carbon dioxide equivalent. Substance Carbon dioxide Diuoroethane Hexauoroethane Methane Nitrous oxide Pentauoroethane, R125 Peruoromethane Tetrauoroethane, R134a Triuoroethane, R143a Triuoromethane, R23 GWP 1 140 9,200 21 310 2,800 6,500 1,300 3,800 11,700

17 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 5
1. CO2 emissions 1.1 Data collection
As there is no direct measurement of CO2 emissions, national associations and Cec calculate these amounts on the basis of energy consumption statistics.

1.2 Methodology
Only the consumption of fuels as energy sources is taken into consideration as far as direct CO2 emissions are concerned, using the following working assumptions:
u u u

Solid fuels = 100% steam coal Liquid fuels = 100% residual fuel oil Gaseous fuels = 100% natural gas (dry)

and applying the CO2 emission factors reported below. If fuel specic carbon contents derived from representative analysis of individual fuel streams are available, these should be used in preference to the factors provided below. CO2 emissions associated to electricity consumption (purchased electricity minus electricity sold to the network) are indirect emissions. The indirect emissions of the electricity purchased can be conventionally calculated with reference to the national average fuel mix for electricity (using for example IEA-OECD Energy balances of OECD countries) unless more appropriate data are available. The emissions of the energy sold to the grid have to be calculated with the emission factor of a facilitys self production. If the chemical installation purchases or sells thermal energy, it is necessary to include both sets of emissions (in and out) associated with this energy. Note: National statistics data for electric energy consumption at sector level include electric energy purchases, but do not include electricity sold to the network. Cec assumes that Responsible Care companies have data on the amount of purchased electricity that is transferred to the grid, and so can provide information about net purchased electricity.

18 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Conversion Factors used by Cec

Carbon emission factor unit SOLID Steam coal LIQUID Crude oil GASEOUS Natural gas Note: 1 toe=41.868GJ Example: Solid (eg steam coal) since 1 GJ= 25.8 kg C (carbon) 1 GJ= 25.8 x 44/12 kg CO2 (molecular weight ratio of CO2 on C) 1 toe = 41.868GJ 1 toe = 41.868 x 25.8 x 44/12 x 1/1000 ton CO2 = 3.961 ton CO2 In some cases these types of calculations include consideration of oxidation factors (e.g. 0.98 for solid fuels). The error margin resulting from these simplifying assumptions is weak as CO2 emission factors are very close within a same class of fuels (see table opposite). 15.3 3.67 56 2.349 20.0 3.67 73 3.070 25.8 3.67 95 3.961 kg C/GJ Molecular weight ratio CO2/C 44/12=3.67 CO2 emission factor kg CO2/GJ CO2 emission factor ton CO2/toe

19 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Fuel Crude oil Gasoline Kerosene Jet Fuel Gas/Diesel Oil Residual Fuel Oil Naphtha Bitumen Lubricants Renery Feedstocks Other Oil
1

Carbon emission factors (CEF) (kg C/GJ) 20.0 18.9 19.6 19.5 20.2 21.1 20.01 22.0 20.0
1

Fuel Steam Coal Coking Coal Petroleum Coke Lignite

Carbon emission factors (kg C/GJ) 25.8 25.8 27.5 26.1 27.6 28.9 25.81 29.5 15.3 15.2 17.2

Sub-bituminous Coal Peat BKB & Patent Fuel Coke Natural Gas (dry) Natural Gas Liquids LPG

20.01 20.01

This value is a default value until a fuel specic CEF is determined.

Source: Greenhouse Gas Inventory Workbook Volume 2; IPCC/OECD Joint programme

1.3 Calculation
u

Fossil fuels (direct CO2 emissions): The amount of solid, liquid and gaseous fuels for energy use (self production of electricity and thermal energy) is multiplied by the corresponding CO2 emission factors.

Electricity (indirect CO2 emissions): The amount of electricity used for the calculation of CO2 emissions is purchased electricity minus electricity sold to the network. That amount of electricity is then broken down into solid, liquid and gaseous fuels according to the average national electricity fuel mix (published for example in the IEA - OECD Energy balances of OECD countries) and multiplied by the corresponding CO2 emission factor for solid, liquid and gaseous fuels.

20 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 6
1. Use of Energy
The energy sources used by the chemical industry can be split into two different energy requirements:
u u

the consumption of fuels as FEEDSTOCK (raw material) the consumption of fuels as FUEL & POWER (energy use).

The use of energy as dened in core indicator 16 is made up by the following components: Energy = A + B + C where:
u u u

A is the use of fossil fuels (for energy purpose only) B is the net purchase of energy (purchased less sold energy) C is the energy from self produced renewable energy and from other non fossil sources (e. g. from recovery of reaction heat, etc.).

1.1 Classication of fossil fuels Fossil fuels dened as A above are classied as follows:
u

Solid fuels: coking coal, steam coal, sub-bituminous coal, lignite, peat, coke oven coke and gas coke, patent fuel and brown coal/peat briquettes and petroleum coke.

Liquid fuels: crude oil, natural gas liquids, renery feedstocks, motor gasoline, aviation gasoline, jet fuel, kerosene, gas/diesel oil, heavy fuel oil, naphtha.

Gaseous fuels: natural gas, ethane, LPG, butane, propane, coke-oven gas, blast furnace gas, renery gas, gas works gas, and town gas. Excluded are those consumed by motor vehicles run by the chemical industry.

Quantities of fossil fuels are measured in tons of oil equivalent (toe).

1.2 Classication of net purchase of energy Net purchase of energy dened as B above is the amount of net purchase of thermal energy (Bt ) plus net purchase of electric energy (Be ):
B= Bt + Be
u

Net purchase of thermal energy (Bt) is the amount of thermal energy purchased (Btp) minus thermal energy sold (Bts) (Bt = Btp minus Bts) and is measured by conversion in toe. In both cases these quantities have to be divided by the thermal factor of efciency of the installation.

21 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Net purchase of electric energy (Be), i. e. electricity is the amount of electric energy purchased minus electric energy sold. In the case of the electricity sold to the grid, it is necessary to divide the amount sold by the appropriate electrical efciency factor. The unit for electric energy i. e. electricity is the GWh. In order to add them up, quantities of electricity are converted into toe. Considering the primary energy required for the production of one GWh, the reference conversion factor amounts to 9767 GJ per GWh or 0.2332 ktoe per GWh. This reference factor is applied to those countries unable to deliver a national conversion factor. The conversion factor actually used for the other countries reects the fuel mix of national public power stations.

1.3 Self Production of energy from non fossil sources

The denition of self production of energy dened as C above refers to energy self production from non fossil sources. The reason is that other forms of self production, thermal and thermo(electric) energy from fossil fuels are already accounted for with component A.

2. Specic Energy Consumption 2.1 Production index

The production index of chemicals for the European Union is a weighted geometric mean of chemical production indices in volume for the different countries. The weighting coefcients are the 1990 added values expressed in OECD purchasing power parities.

2.2 Calculation
The ratio, i.e. the index of fuel & power consumption divided by the production index, gives the specic energy consumption. A decrease in specic energy consumption means an improvement in energy efciency.

fuel & power energy consumption Specic energy consumption = volume of chemicals production

22 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 7
Transport incidents 1. Background
Under its Responsible Care initiative, the chemical industry is committed to continuously improve the Health, Safety and Environmental performance of its transportation activities. The prevention of incidents is therefore regarded as a top priority. Internal reporting of transport incidents is already common practice in most chemical companies and offers individual companies a solid basis for carrying out risk assessments and taking remedial actions. Common industry reporting criteria are necessary to demonstrate performance improvements to our stakeholders.

2. Objective
These guidelines intend to promote the reporting of transport incident data according to common denitions and criteria. This approach should lead to consistent reporting by individual companies, by national chemical federations at national level and by Cec at European level. This will contribute to an improved exchange of information and will stimulate continuous reduction of chemical transport incidents.

3. Denitions and criteria 3.1. Denitions Transport

The in-transit transport of chemicals by all modes of transport (air - rail - road - sea - inland waterway - pipeline) between the site of a supplying chemical company and that of the nal destination, excluding the transport and loading/unloading activities at the premises of the supplying chemical company and the nal destination.

Chemicals
All chemical products, including not only nished products, but also samples, raw materials, intermediates, wastes, etc., whether or not classied as dangerous according to the UN Recommendations for the Transport of Dangerous Goods.

23 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

3.2 Reporting criteria

All incidents during the transport of chemicals, meeting one or more of the following criteria, should be reported: a. Death - Injury Death or injury, where the injury
u u u

requires intensive medical treatment, or requires a stay in hospital of at least one day, or results in the inability to work for at least three consecutive days

irrespective of whether or not the chemical product contributed to the death and/or injury. b. Loss of product Any release of product of
u

more than 50 kg/l of dangerous goods (classication according to the UN Recommendations for the Transport of Dangerous Goods), or more than 1000 kg/l of non-dangerous goods.

c. Material damage or environmental damage Any damage exceeding Euro 50,000, to the property of any party (including environmental clean up), resulting from the transport incident, irrespective of whether or not the chemical product contributed to the damage. d. Involvement of authorities Direct involvement of the authorities or emergency services in the transport incident or the evacuation of persons or closure of public trafc routes for three hours or more caused by the transport incident.

24 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

4. Collection and reporting process 4.1. Data to be collected

The following data should be reported:
u

The total number of transport incidents by transport mode, split by bulk (tanks, tank containers) and packaged (cans, drums, bags, IBCs, etc.) The total number of transport incidents with product loss (see paragraph 3.2.b) The total volume (tonnage) transported by each transport mode .

u u

See section 4.4 for suggested format of data collection.

4.2. Reporting
The reporting process should consist of the following steps: Step 1: Each shipping point of a chemical company collects the incident data for all transport shipments originating from this shipping point. Step 2: Each chemical company collects the data for all its shipping points and reports the aggregated data per country to the respective national chemical federations. Step 3: The national chemical federations report the incident data and volumes, aggregated at national level, to Cec.

4.3. Indicators of performance

The following indicators of performance should be used
u u

number of incidents per transport mode number of incidents per 1 million tonnes carried per transport mode

25 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

4.4. Suggested format for data collection

Number of incidents Mode of Transport Bulk Packaged Total Total with product loss (see 3.2.b) Air Rail Road Sea Inland waterway Pipeline Total Total volume transported (tonnes)

26 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 8
National core parameter: occupational illnesses
National chemical federations have to collect, collate and to report on the number of occupational illnesses. However, unlike the European Core Parameters, this data will not be aggregated by Cec at European level. As occupational health is an important topic for the European chemical industry, the number of occupational illnesses is a core indicator but will be collected only at national level.
u

Denition: an occupational illness is any abnormal condition or disorder - other than one resulting directly from an accident - caused or mainly caused by work-related factors and recognised during the year as part of national schemes or regulations.

The indicator is expressed as the number of occupational illnesses per 1 million working hours diagnosed during the year and notied as part of national schemes or regulations. This parameter refers to employees only.

Data on occupational illness frequency rate (OIFR) were one of the European core indicators until 2004. This concept was dependent on national legislation, culture, compensation status and occupational health practices and considered difcult from the very beginning. A pilot study was carried out in order to develop clear guidance on data collection and reporting. The resulting reporting guidance provided the basis for a European core parameter which was tested in the years 2001 until 2004. Experience to date shows that due to the differences between legislation, culture and occupational health practices of countries and companies, the reporting of occupational illnesses is variable and incomplete.

27 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 9
Other (optional) parameters
These are parameters which companies or national chemical federations may wish to report but which, unlike the Core Parameters, will not be aggregated by Cec at European level at the current time. A new European self-assessment system called CHECK-UP to monitor the provision of occupational health within Responsible Care companies is being introduced by the national chemical associations. Based on a self assessment questionnaire, it is anticipated that this system will help companies to enhance their occupational health activities and in time will be adopted as a key Indicator of Performance for the European Responsible Care Programme. (See Appendix 10)

1. Safety and occupational health

u

Lost time injuries severity: the number of working days or working hours lost to injuries, excluding those resulting from fatalities or permanent disability, per million man hours worked. Property damages: the value of property damages, caused by loss of control such as re, spill, release or explosion, exceeding minimum costs of replacement of equipment and buildings. The minimum cost level is determined by the national chemical federation.

Spending on health and safety protection: Capital spending on health and safety protection: total amount in national currency. Operating cost of health and safety protection: total amount in national currency.

2. Environmental protection 2.1 Emissions to air

u

Solid particulates: expressed in tonnes. Solid particulates (PM 10) may be reported if the amount released is greater than 10 tonnes/year Heavy metals (As-Cd-Co-Cr-Hg-Ni-Pb-Zn): expressed in tonnes whereby total releases of minimum 0.1kg per metal would be taken into account. Carbon monoxide (CO): expressed in tonnes. This parameter may be reported if the total amount released is greater than 10 tonnes/year.

28 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

2.2 Discharges to water

u

Suspended solids: expressed in tonnes. This parameter may be reported if the total amount released is greater than 10 tonnes/year. Soluble salts: expressed in tonnes. This parameter may be reported if the total amount released is greater than 100 tonnes/year. AOX (adsorbable organic halogens) or EOCL (extractable organic chlorides): expressed in tonnes. Heavy metals (As-Cd-Cr-Cu-Pb-Hg-Ni-Zn): aquatic release of heavy metals and their compounds and expressed in tonnes for each metal.

u u

2.3 Spending on environmental protection

u u

Capital spending on environmental protection: total amount in national currency. Operating cost on environmental protection: total amount in national currency.

29 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

wwAPPENDIX 10
Check-up Self-Assessment Questionnaire
This Self-Assessment Questionnaire for the Performance in Occupational Health was developed by a group of occupational health experts from Cecs Occupational and Community Health Issue Teams and representatives of various national chemical industry federations. It was inspired by earlier self assessment questionnaires, in particular a questionnaire called Check-up developed about 10 years ago and used successfully by the UK CIA, and a similar German draft questionnaire. The development of this harmonised European version of a self-assessment questionnaire for performance in occupational health was commissioned by Cecs Responsible Care Core Group, which publicises it and encourages its broad use. We believe that it allows sufcient leeway for interpretation and response at national level. It is intended for use by companies as a means of demonstrating a commitment to good performance in occupational health, and as a tool to identify occupational health needs and areas requiring improvement. The need to keep individual company response data condential will of course be respected. This assessment is considered to provide a useful addition to the range of tools addressing ways of improving performance under the Responsible Care programme. It is intended for use once a year at the very most.

For each of the following 11 headings:

Please choose one response box only which best describes the occupational health (OH) level of performance attained by your site. Please note that the levels of performance a, b, c and d are designed to describe a basic level (a), a somewhat more advanced level (b), an advanced level of good performance (c) and nally a level of excellence (d). Therefore, in order to achieve level (b), the characteristics of level (a) have to be fullled, for level (d) all the characteristics of levels (a), (b) and (c) have to be fullled or exceeded. It is therefore implicit that, if a company ticks a certain level, it means that the requirements of all lower levels have been achieved. It will be useful to involve occupational health professionals when completing this questionnaire. It should be noted that where the terms fully or completely are used in a phrase, this need not be interpreted to mean literally 100% for that measure.

30 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

Please tick one box only which best describes the occupational health (OH) standard attained by your site.

1. Organisation and management

How would you best describe your policy and practice for OH?

a) There is a general understanding of OH responsibilities and accountabilities. Policies and responsibilities are not formally recorded. b) OH policy is recorded, but specic requirements are not dened and responsibilities are not formally assigned. c) OH policy and responsibilities are recorded, specic requirements are dened and responsibilities are formally assigned and publicised to all employees, d) Occupational Health is part of an integrated management system covering all main company functions. Policy and practice subject to periodic review.

2. Access to occupational health professionals

How would you best describe the access to capable occupational health staff and facilities? a) No use made of occupational health professionals. b) Use of occupational health professionals on a case by case basis. c) Routine access to a comprehensive occupational health service on site (This does not mean that OH staff must be permanently located on site) d) Occupational Health Management formally implemented as part of the overall management system. Occupational health professionals provide service and are fully integrated in occupational health programmes.

31 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

3. Hazard evaluation and risk assessment

How would you best describe the evaluation of all types of hazards to health and the assessment of the associated risks in your company, i.e. including chemical, biological and physical agents, ergonomic hazards etc? a) Hazard evaluation and risk assessment is carried out case by case. No systematic, routine procedure or plan b) Assessment of risks is carried out routinely, but no regular input by occupational health professionals c) Hazards are systematically evaluated and recorded. Health risks assessed on site involving capable occupational health professionals. d) A written and implemented system for update of risk assessments and management plans. Ongoing review linked with health surveillance.

4. Control of exposure

How would you best describe the control of exposure in your company? a) No recorded strategy for control of exposure. b) General understanding of principles of control of exposure to health hazards. Limited evidence of compliance with recognized exposure standards. Reliance on Personal Protective Equipment (PPE) for compliance. c) Evidence of compliance with recognized exposure standards. Essential actions to maintain control identied from health risk assessments implemented. Exposure control with some dependence on PPE. d) Actions identied in health risk assessments fully implemented. Complete evidence of compliance with recognized exposure standards, with minimal dependence on PPE

32 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

5. Monitoring of exposure

How would you best describe your performance in the monitoring of exposure ? a) No dened strategy for monitoring exposure to health hazards. b) Some appropriate exposure data gathered related to most health risk assessments. c) Appropriate current personal exposure monitoring data available for key substances identied in health risk assessment. Validated monitoring strategy and analytical methods used. Results documented and communicated. d) Appropriate personal exposure monitoring programme fully implemented and managed by an occupational hygienist. Quality assurance in place for sampling, analysis and record keeping.

6. Health surveillance

What is the level of health surveillance in your company?

a) Health surveillance practice meets the basic legal requirements b) Health surveillance based on risk assessments, but no formal system to review procedures or outcomes. c) Health surveillance programme based on health risk assessment, involving occupational medicine professionals, industrial hygienists in collaboration with workforce. Formal system to review procedures or outcomes d) Health surveillance programme recorded and reviewed includes job specic physical and mental tness for duty aspects stemming from health risk assessment. Outcomes reviewed for learning and consultation with management and workforce.

33 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

7. First aid/Emergency response (ER)

How would you describe the situation in your company?

a) First aid and emergency response provided by outside resources (ambulances etc). No written ER plan. Only general concepts of activities to be undertaken b) Some First Aid provision on site. A general written ER plan, covering basic activities. Plan updated as needed. c) Recorded emergency response plan, with dened responsibilities by job title integrated into site plan. Structured liaison with outside emergency services. Training for all relevant individuals at least once a year. Plan regularly updated. d) Detailed emergency response plan which denes the individual actions. Regular rehearsals and update of plan. Frequency of training for all relevant individuals (both internal (employees) and external (contractors/sub-contractors) more than once per year. Provision of post-event support.

8. General health promotion and employee assistance

How would you best describe general health promotion and employee assistance in your company? a) No general health promotion in place. b) Ad hoc counselling available as required c) General health promotion provided and employee assistance programmes (EAP) accessible to all employees d) Strategic approach to health promotion based on population health risk factors with participation encouraged. EAPs in place with face to face access available

34 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

9. Information instruction and training

How would you best describe your position on the provision of information, instruction and training for employees? a) No formal systems established. Ad hoc information and training, but not systematically recorded. b) Systems in place with some information, instruction and training given, with some documentation or records. c) Information on all risks critically evaluated, based on health risk assessments. Instructions included in standard operating procedures, scheduled training programme implemented. d) Systems, material and competence subject to formal review to ensure continuous improvement. Evaluation as part of integrated management system

10. Records

How would you best describe your position on occupational health records? a) No formal system in place and records not systematically kept. b) Key occupational health data systematically recorded and securely stored. c) Comprehensive system in place for collecting occupational health data. Data archived in such a way that it is readily retrievable. d) Analysis of data recorded to identify possible links between exposure levels and health effects. Periodic review of record keeping system to ensure continuous improvement.

35 CEFIC RESPONSIBLE CARE REPORTING GUIDELINES 2006

11. Audits

How would you best describe your practice on auditing? a) No occupational health auditing carried out.

b) Auditing on an ad hoc basis, no detailed documentation or strategy. Follow-up of audit recommendations. c) Systematic occupational health audits carried out with implementation of audit recommendations. Detailed documentation and strategy. d) Performance criteria and rating system dened. External benchmarking. Periodic review for continuous improvement.

Responsible Care is the global chemical industrys own unique initiative which helps the worldwide chemical industry to drive continual improvement in all aspects of health, safety and environmental performance and to be open in communication about its activities and achievements. Responsible Care is both an ethic and a commitment intended to build trust and condence in an industry that is essential to improving living standards, the quality of life and sustainable development. A set of Global Responsible Care Core Principles commit companies and national associations to work together. Through the sharing of information and a rigorous system of checklists, performance indicators and verication procedures, Responsible Care enables the industry to demonstrate how it has improved over the years and to develop policies for further improvement. In these ways, Responsible Care helps the industry to gain the trust of the public and to operate safely, protably and with due care for future generations. For further information please visit: Cec Responsible Care activities and infomation: http://www.cec.be/ Global Responsible Care initiative - http://www.responsiblecare.org

Cec Vision for Responsible Care Performance

No harm to employees, contractors and the general public from our operations No adverse environmental or public impact resulting from the operation of our plants or in the distribution of our products Continuous improvement in the efcient use of the planets resources Provision of products meeting customer requirements that can be manufactured, transported, used and disposed of safely The chemical industry is accepted as an open, honest and credible industry by all its stakeholders and the general public General and public recognition that the chemical industry is a responsible industry playing an important role in bringing a wide range of benets to society

Cec Avenue E. van Nieuwenhuyse, 4 B - 1160 Brussels Tel: + 32 2 676 72 11 Fax: + 32 2 676 73 00 Mail@cec.be www.cec.eu

Copyright(c) 2005, European Chemical Industry Council (CEFIC). All rights reserved.