SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Project by:

Selecting and Implementing a Mobile Device for Learning Project Management Components Scott A. McKee Module 5, 2013 EDU 627 Managing Instruction and Technology Kathy Milhauser Post University, School of Education

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Project by:

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Project by:

Project: Name: Date:

Selecting and Implementing a Mobile Device for Learning Scott A. McKee / edudigitalteacher.com June 22, 2013

Project Schedule: ID LEVEL 1 TASK 1 Review Mobile Device Needs and Requirements 1.1 1.2 1.3 2 Review Mobile Cart Needs and Requirements 2.1 2.2 2.3 3 Write Grants and Conduct Fundraising 3.1 3.2 3.2.1 3.2.2 LEVEL 2 TASK LEVEL 3 TASK RESOURCE PM, ET, IT PM, ET, IT PM, ET, IT PM, ET, IT PM, ET, IT Review and evaluate Earthwalk Cart Models Review and evaluate Anthro Cart Models Review and evaluate ACT Cart Models PM, ET, IT PM, ET, IT PM, ET, IT PM, ET PM PM, ET PM ET Start 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 8/26/13 End 10/18/13 10/18/13 10/18/13 10/18/13 10/18/13 10/18/13 10/18/13 10/18/13 11/9/13 11/9/13 11/9/13 11/9/13 11/9/13

Review and evaluate Windows Tablets Review and evaluate Windows Netbooks Review and evaluate Google Chrome books

Research and Write Grants Seek Sponsorships and Fundraising Write Letters to Potential Sponsors Conduct Fundraising

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

4 Select Products Based on Evaluation 4.1 4.1.1 4.1.2 4.2 4.2.1 4.2.2 5 Assemble and Test Mobile Computer Lab 5.1 5.2 6 Plan Professional Development 6.1 6.2 7 Schedule and Conduct Training 7.1 7.2 Select Mobile Cart and Contact Vendor for Purchase Contract PM, IT Select Mobile Device and Contact Vendor for Purchase Contract PM, IT Execute Purchase and PM Delivery Arrange for IT to Set- PM, IT up Mobile Cart PM Execute Purchase and PM Delivery Arrange for IT to Set- PM, IT up Mobile Cart IT Assemble Mobile Lab and Software Test Mobile Lab and Software IT IT PM, ID ID ID

Project by:
10/21/13 10/21/13 10/21/13 10/21/13 10/21/13 10/21/13 10/21/13 1/6/14 1/6/14 1/6/14 2/3/14 2/10/14 2/10/14 4/4/14 4/4/14 4/4/14 12/15/13 12/15/13 12/15/13 12/15/13 12/15/13 12/15/13 12/15/13 2/3/14 2/3/14 2/3/14 2/10/14 4/4/14 4/4/14 8/18/14 8/18/14 8/18/14

Design Training for Educator's Websites Design Training for Technology Integration

PM, ID, PT Conduct Educator Website Training Conduct Technology Integration Training ID, PT ID, PT

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

8 Implement Use of Mobile Computer Cart for Learning 8.1 8.1.1 8.1.2 8.1.3 8.2 8.3 Create and Use Technology for Learning and Assessment Continued Discovery of New Ways to Integrate Technology PT, S Use and Integrate Technology for Instruction Use Teacher Website as Platform Integrate Technology into Lessons Facilitate and Supervise Learning PT PT PT PT S PT, S

Project by:
8/18/14 8/18/14 8/18/14 8/18/14 8/18/14 8/18/14 8/18/14 6/4/15 6/4/15 6/4/15 6/4/15 6/4/15 6/4/15 6/4/15

Resource Key: PM = Program Manager ID = Instructional Designer ET = Educational Team PT = Pilot Teacher IT = Information Technology Team S = Students

Rationale for Project Schedule: Edudigitalteacher.com felt it was necessary to include a project schedule because; It is essential that all members of the project team and stakeholders need to be aware of the tasks, priorities, and start and finish dates to be aware of the details of the project and have understanding of what will occur during the execution phase of the project. The project schedule provided an opportunity to reprioritize, revise, and edit the WBS document. The project schedule makes it clear to all team members and stake holders who is responsible for each task.

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Project Budget: Activity Code Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Task 8 Project Task
Review Mobile Device Needs and Requirements Review Mobile Cart Needs and Requirements Write Grants and Conduct Fundraising for Funding Select and Purchase Products Based on Evaluations Assemble and Test Mobile Computer Lab Plan and Design Professional Development Schedule and Conduct Training Implement Use of Mobile Computer Cart for Learning

Project by:

Labor Hours 60 hours (Paid by MCOE) 60 hours (Paid by MCOE) 120 hours (Paid by MCOE) 60 hours (Paid by MCOE) 60 hours (Paid by MCOE) 120 hours (Paid by MCOE) 160 hours Educator 225 days, 7.7/day = 1,735 hours (Salary Paid by MCOE) 2,375 Hours

Material Cost $ 0 0 0 Devices $9,000 Cart $1,000 0 0 0 0

Travel Cost $ 0 0 0 0 0 0 0 0

Other Cost $ 0 0 0 Wi-Fi, Charging System, Software $4,000 0 0 2 Trainers $500 each 0

Projected Project Budget Total Hr. & $ 0 0 0 $14,000 0 0 $1000 0

Total Resource Budget Hr. & $

$10,000

$5,000

Hours = 2,373 Cost = $15,000

Rationale for Project Budget: Edudigitalteacher.com felt it was necessary to include a project budget because; The project budget allows the stakeholders to be aware of the cost of each component of the project and the total cost. Creating the project budget provided an opportunity to revise the original projected budget that was too low to be achieved with the based on the needs and requirement analysis information. The project budget can also be shared with the vendor(s) so they have an idea of what they can provide within the goods and services to be competitive in the bidding process.

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Procurement Plan: Project Name: Selecting and Implementing a Mobile Device for Learning Prepared by: Scott A. McKee, Project Manager Date: June 9, 2013 Procurement Statement:

Project by:

Edudigitalteacher.com intends to create a digital learning environment at Juvenile Hall Court School in Merced, CA. After a thorough review and analysis of mobile devices and mobile charging carts, purchases will be made to construct a mobile computer lab. The mobile computer lab will provide opportunity for the integration of technology and technology tools for learning. Estimated Cost: The estimated cost for this project is projected to be $15,000 +/- $2,000, itemization; 15-20 mobile devices = $9,000 +/- $1,000 1 mobile cart = $1,000 +/- $200 WIFI and Charging System = $2,000 +/- $200 Additional Software = $2,000 +/- $200 professional development = $1,000 +/- $400

All labor expenses, except for two outside contracted instructional designers/trainers, will be provided by Merced County Office of Education (MCOE). Work by the Project Manager, Educational Team, and Information Technology team members will be conducted during normal contracted time. The estimated number of labor hour associated with this project is projected to be 2,373 hours. Vendor Selection: Based on the needs and requirements analysis for the mobile device and mobile cart, vendors will be selected based on which one(s) can provide the best product and price to meet the project budget. The vendor will also be required to provide a three year extended service agreement for all parts and labor including; free pick-up and return.

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Procurement Definition:

Project by:

The project items that will undergo procurement are; 15-20 mobile devices, 1 mobile charging cart with WIFI, additional software, and professional development. The items will be expected fall within budget and meet schedule deadlines in order to make the pilot implementation for the 2014-2015 school year. The project manager will oversee and supervise responsible team members and vendor(s) to ensure the project stays on track.

Procurement Team:

Name Scott A. McKee Lori Gatusso Robin Harrell Brett VanBebber

Contact Information (209) 381-1456 / smckee@mcoe.org (209) 381-4522 / lgatusso@mcoe.org (209) 381-4522 / rharrell@mcoe.org (209) 381-1452 / bvanbebber@mcoe.org

Procurement Role Project Manager Information Technology Program Manager Information Technology Team Representative Educational Team Representative

Contract Type: The contract type being sought is a fixed price contract where the vendor(s) will provide a specific product at a specific price. The contracted trainers for professional development will also agree to a fixed price contract agreed upon by both parties with a specific training obj ective identified for each trainer and training session to be delivered.

Contract Standards: The standards of the fixed price contracts from the vendor(s) regarding products purchased will also include an extended service agreement of three years on all parts and labor and will include free pick-up and return. Trainers will be expected to deliver a training session based on a contracted training objective specified in the contract at a scheduled time of delivery.

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Vendor Management:

Project by:

The project manager will delegate and supervise vendor(s) responsibilities regarding goods and services in the following manner; Mobile device, cart, charging and WIFI system, and additional software will be delegated to the Information Technology Group. Professional development, training objectives, and trainers will be delegated to the Program Manager.

The program manager will receive periodic updates from the IT group representative and the instructional designer as specified to ensure that the project stays on budget and on schedule. In the event issues and/or changes occur, all issues and/or changes need to be documented, communicated, and approved by the program manager and stakeholders before proceeding with the task. Project Procurement Plan Signatures: I have reviewed the information contained in the project procurement plan and agree. Name Role Scott A. McKee Project Manager Derek Dean Principal Lori Gatusso IT Program Manager Joe Frontella Probation, Program Manager

Signature

Date

Rationale for Procurement Plan: Edudigitalteacher.com felt it was necessary to include a procurement plan because; The procurement plan provides an excellent overview of the entire project and integrates several key components such as scope, vendor selection, budget, vendor contracts, and vendor management responsibilities. The procurement plan creates a documentation of how the project components will unfold as the project is executed and provides up front information that has to be approved by administrators in each group of stakeholders. If approval is not met the procurement team must make revisions to meet the needs and expectations of the stakeholders. The procurement plan can also be useful in writing grants and seeking sponsors as well as shared with potential vendors for the bidding process.

Scott A. McKee

SELECTING AND IMPLEMENTING A MOBILE DEVICE FOR LEARNING

Reference:

Project by:

Cox, D.M.T. (2009). Project management skills for instructional designers: A practical guide. Bloomington, IN: iUniverse. Note: Refer to the project Gantt Chart for a visual task breakdown for the project timeline.

Scott A. McKee

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