July 1 2013 Complete Agenda

MAYORANDCITYCOUNCIL
REGULARSESSION
Monday,July1,20136:00P.M.
AGENDA
1.
CALLTOORDER PRAYERANDPLEDGE APPROVALOFMINUTES A. RegularSession#11datedJune17,2013 ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCIL A. OathofOfficeforPoliceChiefRossBuzzuro B. CouncilStandingCommitteeDraftAgendasfortheWeekofJuly8,2013 CONSENTAGENDA A. PrivateEventApprovalRequestforOceanCityJeepWeekParadeAugust23,2013 B. PrivateEventApprovalRequestforAtlanticClubs2ndAnnualWalkforRecoverySeptember7,2013 C. PrivateEventApprovalRequestforOCtoberfestOctober1920,2013andOctober2627,2013 D. DemocraticClubofOceanCity/BerlinApprovalRequesttoServeBeerandWineatFiestaParkPicnic E. RequestPermissiontoSolicitBidsfor: 1. 51stStreetWellHouseConstruction 2. AnnualStandbyGeneratorMaintenanceContract 3. 3YearFireAlarmMaintenanceContract 4. 3YearHVACMaintenanceContract MISCELLEANEOUSREPORTSANDPRESENTATIONS A. PrivateEventApprovalRequestforUSSSAWorldSeriesOpeningCeremonyJuly29,2013 B. CliffSutherlandUpdateonOCBikefest PUBLICHEARINGS ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF A. DiscussionofMarylandMunicipalLeagueDoubleTaxationWorkgroupFinalReport ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR COMMENTSFROMTHEPUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during Comments from the Public for a period of five (5) minutesor such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject onwhichheorshewishestospeak.
2. 3. 4. 5.
6. 7. 8. 9. 10.
MayorandCityCouncilRegularSessionAgenda
11. 12. 13. COMMENTSFROMTHECITYMANAGER A. ReviewoftentativeworksessionagendaforJuly9,2013 COMMENTSFROMTHEMAYORANDCITYCOUNCIL ADJOURN
July1,2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 3 APPROVAL OF MINUTES A. Regular Session #11 dated June 17, 2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL A. Oath of Office for Police Chief Ross Buzzuro
News Release

For immediate release
June 18, 2013
Town of Ocean City, Maryland

Media contact: Jessica Waters

Communications Manager 4102898967
Town of Ocean City announces new Police Chief

After conducting a national search, which resulted in dozens of qualified candidates, the Town of Ocean City is pleased to welcome Lieutenant Colonel Ross Buzzuro to the position of Chief of Police. The position became vacant in January 2013, when 25year Town of Ocean City employee, Chief Bernadette DiPino, retired. As Chief of Police, Buzzuro will oversee the department, which consists of nearly 100 full time officers, 100 seasonal officers and approximately 20 civilian employees. In addition, his responsibilities will include developing and implementing law enforcement initiatives and crime prevention strategies, creating organization and community partnerships, overseeing operational commands and managing a multimillion dollar budget. On behalf of the City Council, I am very pleased to welcome Chief Buzzuro to Ocean City, said Mayor Rick Meehan. We had a number of very qualified candidates apply for the position and this was a very tough decision to make, however; Chief Buzzuros knowledge, experience and leadership stood out amongst the rest. I am confident he will be a great asset to the citizens in the community, the members of the Ocean City Police Department, as well as the future of Ocean City. Chief Buzzuro began his career in law enforcement in 1985, as a police cadet in Baltimore City. He worked his way through the ranks, serving as a sergeant, detective lieutenant, deputy major, major and eventually being named lieutenant colonel in 2007. A graduate from the Federal Bureau of Investigations National Academy and the University of Marylands Fire & Rescue Institue, Chief Buzzuro has been a commander within the Baltimore Citys Special Enforcement Section, Patrol Division, Criminal Investigation Division, and Internal Investigations Division. He has a Bachelors and Masters Degree in Management from John Hopkins University and is known for improving operations, effectively managing resources and strengthening relationships. Buzzuro is expected to begin his new position on July 2. I am honored to serve the residents and visitors of Ocean City as Chief of Police, said Chief Buzzuro. As Chief, I understand a key component of public safety is partnering with the community and understanding the dynamic Ocean Citys unique environment. I look forward to accomplishing public safety through teamwork, professionalism, and discipline of the fine men and women who serve the Ocean City Police Department. ###
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 4 ITEMS PRESENTED BY THE MAYOR AND CITY COUNCIL B. Council Standing Committee Draft Agendas for the Week of July 8, 2013
OceanCity,Maryland PoliceCommission Agenda Monday,July8,20139:00AM PSBBuilding,6501CoastalHighway

1. 2. 3. 4. CalltoOrder ApprovaloftheMinutesofJune10,2013meeting OldBusiness NewBusiness a. b. c. d. 5. 6. ReportonCrimeStatistics ReportonPedestrianSafetyStatisticsandInitiatives ReportonECD/TaserUse DiscussionofFourWheelScootCoupe
OtherBusiness Adjourn
TourismCommissionMeeting Agenda 3p.m. Monday,July8,2013 Room214ConventionCenter 1) 2) 3) 4) DiscussiononBoardwalkattireordinanceconsideration Tourismmetricsupdate Summeradvertisingcampaignstatus Updatesfromorganizations
OCEAN CITY, MARYLAND RECREATION & PARKS COMMITTEE Tuesday, July 9, 2013 4:00 P.M. Northside Park Community Room
AGENDA 1. Call to Order and Attendance
2. Approval of Minutes of June 11, 2013
3. Caroline Street Boardwalk Stage Update
4. New Private Special Events
5. Other Business
6. Adjournment
P:Tom/Rec & Parks Committee Meeting Agenda 7-9-2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 5. CONSENT AGENDA A. Private Event Approval Request for Ocean City Jeep Week Parade August 23, 2013
TOWN OF
The White Marlin Capital of the World

Agenda Item # Council Meeting 5A June 17, 2013
TO: THRU: FROM: RE: DATE:
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator OC Jeep Week Parade June 11, 2013 Request approval of the OC Jeep Week Parade for Friday, August 23, 2013 at 8:00 am. Applicant requests Jeeps stage in the Bonfire Parking Lot and on 70th Street bayside at 7:00 am. OCPD will escort 250 vehicles across Coastal Highway beginning at 8:00 am, and OCBP escorts them from 70th Street on the beach to the Inlet Lot. The parade would be completed by 10:30 am. Last year, 80 vehicles entered at 30th Street and stayed on the beach between trashcans and beach patrol stands. Applicant posted signs about the event at every beach entrance affected by the parade. Also, applicant confirmed pier clearance, which may be an issue if the deep pass through is filled with water due to a high tide. Applicant will comply with these conditions again. Beach Patrol was concerned with the applicants requests to include more participants and to lengthen the parade route. Also Beach Patrol cannot support the event until 10:30 am due to other Surf Rescue Technician (SRT) duties. A meeting took place on Thursday, June 20, to address these concerns. An agreement was reached to stage at 30th Street again. This way, the number of participants can be increased and the event can be completed by 9:30 am, so SRTs can get to their regularly scheduled duties.
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures. Approve the event. Do not approve the event. Lisa Mitchell, Private Events Coordinator All appropriate departmental staff has reviewed, and the event has been coordinated with Beach Patrol and OCPD. 1) 2) 3) 4) August 2013 Calendar Application Layout Cover Sheet
RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:
ATTACHMENT(S):
August
Sun Mon Tue Wed Thu 1 Fri 2 Sat 3
PE Quiet Storm Surf and Skate Movies and Slides - TENTATIVE
10
SE Sundaes in the Park PE - OC Cruzers PE OC Beachlights PE Northside Park Fireworks
PE Beach Fireworks
PE Beach Fireworks
SE Concerts on the Beach
PE Plein Aire TENTATIVE
PE ESA PE Plein Aire TENTATIVE PE Quiet Storm Surf and Skate Movies and Slides - TENTATIVE
17
11
12
13
14
15
16
SE Sundaes in the Park PE OC Beachlights PE Northside Park Fireworks PE Plein Aire - TENTATIVE
18
PE Beach Fireworks
PE Beach Fireworks
19
20
21
22
23
24
SE Sundaes in the Park PE - OC Cruzers PE OC Beachlights PE Northside Park Fireworks

25
PE Beach Fireworks
PE Beach Fireworks
PE Jeep Week Parade TENTATIVE
PE Soccer Resort Beach Tourn. PE Quiet Storm Surf and Skate Movies and Slides - TENTATIVE
31
26
27
28
29
30
SE Sundaes in the Park PE OC Beachlights PE Northside Park Fireworks PE Soccer Resort Beach Tourn.
PE Beach Fireworks
PE Beach Fireworks
2013
Ocean City Private Events

Name of Event: OC Jeep Week Parade Date of Event: August 23, 2013 Date Application Received: April 4, 2013 Date Returned from All Departments: June 11, 2013 Things to Note: This event would be a parade of Jeeps on the beach from 70th Street to the Inlet Lot. Staging would start at 7 am and take place at the Bonfire Parking Lot, and 70th Street Bayside. Event would take place from 8 am until 10:30 am. The parade route would be between the trashcans and the beach patrol stands on the beach. Total number of participating Jeeps would be no more than 250. The event coordinator would like to utilize the Inlet Lot to re-inflate the participating Jeeps tires. The event would happen rain or shine, unless determined to be unsafe by the Town of Ocean City. Applicant requests OCPD control the 70th Street intersection at the start of the parade. Applicant requests OCBP escort the parade from 70th Street on the beach to the Inlet. Applicant will contact all beach stand owners. Sponsors of the event are as follows: Barretts, Hoopers, Commander Hotel, Fat Daddys, Buxys, Bank of OC, CC Customs, ASAP Screen Printer, Hang Loose SUP, and the Green Turtle. Application Fee Paid: Yes/$100 Total Cost to Town: $ 315.00 New Event: No
Comments from Department Representatives: OCPD Will provide two (2) officers to stop traffic to facilitate the jeeps getting from the staging area onto the beach. RISK MANAGEMENT Insurance Certificate must be submitted prior to the event. Each vehicle must also have their own insurance. OCBP We will have an ATV spaced every X number of jeeps to make sure they do not leave the line and do not drive east of the parade route. Last year we were spaced every eight jeeps. If OCBP is going to be involved, we need to be released prior to 9:30 am so that the ATVs can return to the required duties of the day and the ATV drivers can be on the stands and ready for the day prior to 10:00 am. The parade route must be between the trashcans and the beach patrol stands. Last year the total number of participants was 80 vehicles. That was a manageable number of jeeps. I think 200 are too many. Maybe no more than 130 cars should participate. The event coordinator must check pier clearance to make sure there are no issues. The event coordinator will also post signs about the event at all beach entrances affected by the parade. I am concerned about the number of jeeps as well as the length of the course and that most of the course will be away from the Boardwalk, which is a natural barrier and can help control pedestrian traffic. After the event last summer, which went well and was manageable, I thing the number of jeeps are too high. Suggest either more jeeps or a longer route, but not both the same year. Again, we cannot assist past 9:30 am. PUBLIC WORKS OCCC, EMERGENCY SERVICES, TRANSPORTATION, TOURISM, REC & PARKS, FIRE MARSHAL No comments, concerns or costs.
Date on Council Agenda: June 17, 2013 Event Approved of Denied:
PRIVATE EVENT APPLICATION

NON-REFUNDABLE APPLICATION FEE:

$100.00 For Profit Applicants, $25.00 Non-Profit Applicants
RETURN APPLICATION TO:
Private Events Coordinator Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov
This is an application for use and is not a permit of use. No guarantee of availability or use is made or implied by the acceptance of the application and fee. This application is to be completed and forwarded to the Ocean City Special Events Department at least 90 days prior to the requested event. If an application is submitted less than 90-days prior to the proposed start date, a late submission fee of $100.00 will be assessed for both Non-Profit organizations and For-Profit promoters. A new application must be submitted annually for recurring events. Any misrepresentation in this application or deviation from the final agreed upon route and/or method of operation described herein may result in the immediate revocation of the permit. Applicants attention is directed to the accompanying information packet, entitled Private Event Application Guidelines. All questions on the application must be fully answered. Same as last year or similar comments are not acceptable responses. If a question does not apply, please write N/A in that space. The application will be returned if the information is incomplete. Please type or print the information clearly. You may attach additional sheets as necessary.
A non-refundable application fee must accompany this document. $100.00 For-Profit Promoters and $25 Non-Profit Organizations
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment.
Ocean City Jeep Week Parade (Beach Crawl) 1. TITLE OF EVENT: ________________________________________________
2. IS THIS A NEW EVENT? No 3rd year. 1st year canceled by hurricane, last year was a great success
Page 1 of 8
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR 3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES FOR THE NEXT 3-YEARS: __Friday, August 23, 2013 4. STARTING & ENDING TIMES OF EVENT: 7 am staging, 8 am start, 10:30 completion_______________________________ 5. PROJECTED SET-UP DATE (S) & TIMES: __1 hour prior 6. PROJECTED CLEAN-UP DATE (S) & TIMES:_no clean up involved _____________________________________________________________________ 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________ staging at 70th St. bayside and bonfire lot, route will be east on 70th St. to the beach then south to the Inlet Lot. 8. APPLICANTS NAME: __Will Lynch/Larry Sackadorf 9. ORGANIZATION REPRESENTING: _Commander Hotel and OC Jeep Week _____________________________________________________________________ 10. MAILING ADDRESS: 1401 Atlantic Ave., Ocean City, MD 21842
_____________________________________________________________________ 11. WORK PHONE: 410-289-6166 HOME PHONE: 410-629-1354
FAX: 410-289-3998 EMAIL: info@commanderhotel.com 12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH
DOCUMENTATION? ____N/A____________________________ IF NOT, WHY? 13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: 14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10: Larry 10329 Shingle Landing Rd., Bishopville, MD
21813_______________________________________________________________ 15. COORDINATORS CONTACT INFORMATION IF DIFFERENT

410-289-4346
THAN
QUESTION 11: HOME: 410-352-3366 ____________________WORK: _________________ FAX: ____________________________ CELL: _443-783-3289 E-MAIL ADDRESS: sack@oceancityjeepweek.com,
Page 2 of 8
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ _____________________________________________________________________ Parade of jeeps from 70th St to the Inlet Lot via the beach _____________________________________________________________________ _____________________________________________________________________
*If more space is needed, please attach additional pages to the back of this application
17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

Commander Hotel _____________________________________________________________________
18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? ___yes_______________ IF SO, WHERE? Inlet_______________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process, etc.): ____N/A _70th St to the
_____________________________________________________________________ _____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.? DIAGRAM AND
IF SO, PLEASE ILLUSTRATE ON REQUIRED DESCRIBE HERE: _______N/A
_____________________________________________________________________ _____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: ___________________________________________________________ _____________________________________________________________________ 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
N/A
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____ _Staging will be at the Bonfire Restaurants parking lot and 70th St. bayside. Police control of 70th St. intersection at the start of the parade will be needed as will beach patrol escort from 70th St. beach access to the Inlet. 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? N/A__________ IF SO, WHAT TYPE? __________________________________ _____________________________________________________________________
Page 3 of 8
24. WHAT IS YOUR RAIN POLICY? ____________________________________

Rain or shine, unless determined to be unsafe (i.e. storm)
_____________________________________________________________________
25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?
N/A _____________________________________________________________________
_____________________________________________________________________ _____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ________________________________ ______________N/A___________________________________________________ _____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________
N/A
_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): ____N/A_______________________________________________ _____________________________________________________________________ _____________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? __Yes________ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ _______Organizers_____________________________________________________ _____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __N/A_____________________________ _____________________________________________________________________ 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT?
__No_______________
Private Events Coordinator.
Please forward a copy of the approved One Day Raffle Permit to the
No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private Events Coordinator.
Page 4 of 8
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? __No___________

Please forward a copy of the approved Air Support/Air-Inflated Structures Permit to the Private Events Coordinator.
No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.
No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.): __________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.
No
37. EXPECTED NUMBER OF PARTICIPANTS: ____200-250___________________ 38. EXPECTED NUMBER OF SPECTATORS: _standard beach, boardwalk and inlet traffic 39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? __Yes___________WHO DID YOU CONTACT? All beach stand owners will be contacted from list of city data
base_________________________________________________________________ _____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): None________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
Page 5 of 8
41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? _N/A_____________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
MDOT Highway Permit to the Private Events Coordinator. Please forward a copy of the approved
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING
N/A THE PARADE ROUTE: ______________ DESCRIBE: ______________________
_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________
Ocean City Jeep Week 2010, 2011, 2012 _____________________________________________________________________ Red Knights 9-11 Remembrance Boardwalk Parade
_____________________________________________________________________ OC Powerboat Races _____________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): __Barretts, Hoopers, Commander Hotel, Fat Daddys, Buxys, Bank of OC, CC Custons, ASAP Screen Printer, Hang Loose SUP, Green Turtle and more. 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS
. APPLICATION: ______________________________________________________ No
_____________________________________________________________________ _____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES__XX___ NO_______
An event diagram MUST be included for an event to be considered.
Page 6 of 8
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION _____XX_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE_Signature on File____________DATE__3/4/13_______ MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANTS SIGNATURE__ Signature on File____________DATE__3/4/13______
Page 7 of 8
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANTS SIGNATURE_ Signature on File____________DATE__3/4/13______
HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitees operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees. APPLICANTS SIGNATURE__ Signature on File____________DATE__3/4/13______
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANTS SIGNATURE Signature on File____________DATE__3/4/13__
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 5. CONSENT AGENDA B. Private Event Approval Request for Atlantic Clubs 2nd Annual Walk for Recovery September 7, 2013
TOWN OF

Agenda Item # Council Meeting 5B July 1, 2013
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator Atlantic Clubs 2nd Annual Walk for Recovery June 25, 2013 Request approval of the Atlantic Clubs 2nd Annual Walk for Recovery for September 7, 2013. This is a 5-mile walk on the Boardwalk beginning and ending at the Inlet. The goal is to raise awareness about the Atlantic Club, where the Worcester Addiction Center is located. There they service the recovery/treatment of community members and families. The event coordinator requests 20 parking passes for the Inlet Lot for event volunteers to use from 6 am until 4 pm. Public Works will provide if approved by Council.
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures. Approve the event as presented. Defer to Mayor and Council. Lisa Mitchell, Private Events Coordinator All appropriate departmental staff has reviewed, and the event has been coordinated with Public Works. 1) 2) 3) 4) September 2013 Calendar Cover Application Site Layout
ATTACHMENT(S):
September
Sun 1 PE OC Beachlights Mon 2 Tue 3 Wed 4 Thu 5 Fri 6 Sat 7 PE MOOD Miata Parade PE Walk for Recovery TENTATIVE 14 Bike Fest
8 PE OC Cruzers
10
11 911Parade of Brothers
12 Bike Fest
13 Bike Fest
15 Bike Fest
16
17
18
19 Sunfest PS Sunfest Kite Fest
22 Sunfest PS Sunfest Kite Fest PE OC Cruzers
23
24
25
26
27 PE - Winefest
28 PE Winefest PE Walk Out of the Darkness
29
30
2013

Name of Event: 1st Annual Walk for Recovery Date of Event: Saturday, September 7, 2013 Date Application Received: March 8, 2013 Date Returned from All Departments: April 22, 2013 Application Fee Paid: Yes Total Cost to Town: No support cost Inlet Parking Lot revenue loss of $300.00 New Event: No
Things to Note: This event would consist of a 5-mile walk on the Boardwalk beginning and ending at the Inlet. The events goal is to raise awareness about the Atlantic Club where the Worcester Addiction Center is located. There they service the recovery/treatment community and their families. The event coordinator requests 20 parking passes for the Inlet Lot for event volunteers to use from 6 am until 4 pm. Event would set-up on Saturday, September 7 from 6 am until 7:45 am. On the south end of the Boardwalk at the Life Saving Museum and Harrisons Harbor Watch, set-up would consist of six to seven 8-foot long tables, multiple chairs, a podium and a PA System. On the Boardwalk at 27th Street, set-up would consist of one 8-foot long table and a few chairs. Cleanup would take place directly after the event, and be complete no later than 4 pm. Registration for the event would begin at 8 am. The opening ceremony would begin at 9 am and the walk would immediately follow. Prize drawings would be held at the conclusion of the walk, at approximately 12-12:30 pm. Water stations would be located at the registration booth on the south end of the Boardwalk and on the Boardwalk at 27th Street. There would be a DJ on the south end of the Boardwalk. Expected number of participants is 500-1,000.
Comments from Department Representatives: PUBLIC WORKS Organizer requests 20 free parking passes for the volunteers the day of the event, from 6 am until 4 pm as well as the use of some space at the south end of the Boardwalk. If approved, lost revenue from the Inlet Parking Lot would be $300.00. RISK MANAGEMENT Insurance Certificate to be obtained and submitted for file. Participants should also be required by the event coordinator to sign a hold harmless waiver as well. OCPD, FIRE MARSHAL, REC & PARKS, OCBP, EMERGENCY SERVICES, TOURISM, TRANSPORTATION, and OCCC No comments, concerns or costs.
Date on Council Agenda: July 1, 2013 Event Approved of Denied:


Atlantic Clubs 2nd Annual Walk for Recovery 1. TITLE OF EVENT: ________________________________________________
2. IS THIS A NEW EVENT? __No_______________________________________
Page 1 of 9
3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR 3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES FOR THE NEXT 3-YEARS: _9/7/2103___________________________________ 4. STARTING & ENDING TIMES OF EVENT: 6am-4pm_______________________ 5. PROJECTED SET-UP DATE (S) & TIMES: _6-7:45am_______________________ 6. PROJECTED CLEAN-UP DATE (S) & TIMES:_1:30-4pm___________________ _____________________________________________________________________ 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________
Inlet area of the Boardwalk between life saving museum and trimpers at bottom of slope near the _____________________________________________________________________ tram. Will not block any walkways. 3 8-foot tables set-up, a podium and a PA system.
_____________________________________________________________________
8. APPLICANTS NAME: ______Mary Myers________________________________ 9. ORGANIZATION REPRESENTING: __Atlantic Club______________________ _____________________________________________________________________ 10. MAILING ADDRESS: _Mary PO Box 1485, Berlin, MD_______________
Atlantic Club PO Box 563, Ocean City, MD 21842 _____________________________________________________________________ 410-251-1512 11. WORK PHONE: ____________________ HOME PHONE: ____________________
FAX: _________________________ EMAIL: marymd73@hotmail.com__________ 12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS. DOCUMENTATION? HAVE YOU SUBMITTED SUCH
_________________________________ IF NOT, WHY?
_________________attached____________________________________________ 13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: _____________________________________________________________________ 14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10: _____________________________________________________________________ 15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN
QUESTION 11: HOME: ____________________WORK: ____________________ FAX: _____________________________ CELL: __________________________ E-MAIL ADDRESS: ____________________________________________
OTHER: _____________________________________________________________
Page 2 of 9
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ Approx. 5-mile walk on Boardwalk wrap around at 27th St. Registration beginning at 8am. T-shirts given out to a certain amount of participants (TBD). Opening speakers at 9am, prize drawings at conclusion, approx. 12-12:30, disc jockey, radio station. 17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? Day of Boardwalk. Before day of Atlantic Club, Ocean City, MD______________
_____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? __________________ IF SO, WHERE? ____________________ _________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process, etc.): __Boardwalk Inlet Parking Lot tables, chairs,
equipment____________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.?
IF SO, PLEASE ILLUSTRATE ON REQUIRED
DIAGRAM AND DESCRIBE HERE: _____________________________________ _PA system, registration table, donation table, education awareness
table.________________________________________________________________ _____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: _Event staff in place along the walk expecting a peaceful crowd participants also attending sessions by the
sea.__________________________________________________________ _____________________________________________________________________ 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____ Allow volunteer be given a special ticket created by event coordinator to exit inlt parking lot @ conclusion of event approx. 4pm, but no later than 4pm (20 passes).
Page 3 of 9
_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? yes__________ IF SO, WHAT TYPE? _AGH volunteers on site (nurses) 24. WHAT IS YOUR RAIN POLICY? ____________________________________ _____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? __We will supply a garbage can and bags @ registration table. 20 volunteers to set up and clean up 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ________________________________ _____________________________________________________________________ _____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): _______________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ______________ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ _yes donation/pledges. Proceeds benfit raising awareness in the local community and Atlantic Club events, serving recovery/treatment community and their
Page 4 of 9
families.______________________________________________________________ _____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________ _____________________________________________________________________ 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __________________
Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.
Participation prizes, prize drawings and t-shirts
No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? ___No Please
forward a copy of the approved Air Support/Air-Inflated Structures Permit to the Private Events Coordinator.


No
37. EXPECTED NUMBER OF PARTICIPANTS: __500-1000____________________

500-1000 38. EXPECTED NUMBER OF SPECTATORS: ________________________________
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?
_____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City):
Page 5 of 9
_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Highway Permit to the Private Events Coordinator. Please forward a copy of the approved MDOT
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: ______________ DESCRIBE: ______________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ___!st annual Walk for Recovery held last year on Sat. Sept 8., 2012. Same time and format._______________________________________________________________ ____________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): _Copy of list of businesses being contacted is attached. Donations to be determined. ___________________________________
____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

. APPLICATION: ______________________________________________________
_____________________________________________________________________ _____________________________________________________________________
Page 6 of 9
46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES__XX____NO_______
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION ____XX______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions.
Page 7 of 9
APPLICANTS SIGNATURE__Signature on File________DATE__3/4/13___________ MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
3/4/13 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
3/4/13 APPLICANTS SIGNATURE___________________________DATE_______________ Signature on File
HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitees operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees.
3/4/13 Signature on File APPLICANTS SIGNATURE___________________________DATE_______________
PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials.
Page 8 of 9
The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
3/4/13 APPLICANTS SIGNATURE___________________________DATE_______________ Signature on File
Page 9 of 9
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 5. CONSENT AGENDA C. Private Event Approval Request for OCtoberfest October 19-20, 2013 and October 26-27, 2013
TOWN OF

Agenda Item # Council Meeting 5C July 1, 2013
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator OCtoberfest June 24, 2013 Request approval of OCtoberfest for October 19-20 and 26-27, 2013 The Tourism Advisory Board approved this event. A maze will be set-up on the beach from North Division Street to Dorchester/Somerset Street. On October 19, a Boardwalk costume parade and pumpkin races will take place. There is no fee for any of the events. The applicant requests that Public Works form the beach maze and provide city electric to the event. If approved, Public Works will comply.
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Potential positive economic impact from lodging, food and beverage, recreation and other incidental expenditures. Approve as presented. Do not approve. Lisa Mitchell, Private Events Coordinator All appropriate departmental staff has reviewed, and the event has been coordinated with Public Works. 1) 2) 3) 4) October 2013 Calendar Cover Sheet Application Boardwalk Site Layout
ATTACHMENT(S):
October
Sun Mon Tue 1 Wed 2 Thu 3 PE Surf Fishing Fri 4 PE Surf Fishing Sat 5 PE Surf Fishing PE Corvettes PE ESA
6 PE ESA
10 PE Cruisin
11 PE Cruisin
12 PE Cruisin
13 PE Cruisin
14
15
16
17
18 PE Boardwalk Wedding
20 PE OCtoberfest TENTATIVE
21
22
23
24
25
19 PE ACS Making Strides 5K PE OC Rally PE OCtoberfest TENTATIVE 26 PE Seaside 10 PE OCtoberfest TENTATIVE
27 PE OCtoberfest TENTATIVE
28
29
30
31
2013

Name of Event: OCtoberfest New Event: No Date of Event: Friday and Saturday October 19-20 and 26-27, 2013 Date Application Received: March 14, 2013 Date Returned from All Departments: April 22, 2013 Things to Note: Application Fee Paid: N/A Total Cost to Town: $4,355.12
This event is a beach maze from North Division Street to Dorchester/Somerset Street with Halloween displays, music and activities, including a Boardwalk costume parade from Somerset Street to North Division Street and pumpkin races at the North Division Street ramp, both on October 19. The event would take up an area approximately 200x300 on the beach near North Division St., Dorchester St. and/or Somerset St. The event would take place from 10 am-6 pm on Saturdays, Oct. 19 and 26, and from 10 am-4pm on Sundays, Oct 20and 27. Set-up would take place each event day beginning at 8am. The maze area would be fenced in and the event coordinators would provide staff to both monitor the event and maintain separation between the maze and spectators. There will be some giveaway items for costume parade and pumpkin race participants. Expected number of parade participants is 100 for the parade and 20 for the pumpkin race. Expected number of maze participants is 5,000 total. The event coordinators request the Town of Ocean City assist in the formation of the beach maze The event coordinators request use of city electric from one of the Boardwalk locations within a reasonable distance of North Division Street. The event coordinators would like to utilize a PA System.
Comments from Department Representatives: PUBLIC WORKS Application requests City assist in the formation of the beach maze. Our division is capable of cleaning the area and providing trashcans. Last year provided old sand fencing, 4x4 poles, hammers, stapler, gas, oil, augers and caution tape. PW no longer has available old sand fence, therefore, would need to request to use the new sand fence. Any and all involvement would create additional man-hours. This is after summer personnel are gone. Overtime would be needed for all hours. The cost associated with last years OCtoberfest for equipment and labor was $4,355.12. RISK MANAGEMENT Hold Harmless Agreement to be signed and Insurance Certificate to be obtained and placed on file. OCPD, REC & PARKS, FIRE MARSHAL, OCCC, TRANSPORTATION, EMERGENCY SERVICES, TOURISM and OCBP No comments or concerns
Date on Council Agenda: July 1, 2013 Event Approved of Denied:


RETURN APPLICATION TO: Private Events Coordinator
Town of Ocean City Recreation and Parks 200 125th Street Ocean City, MD 21842 LMitchell@oceancitymd.gov
The minimum fee for City property usage is $150 per day for For-Profit promoters and $25.00 per day for Non-Profit organizations. For beach use this fee is applied per ocean block, per day. Races/runs/walks on the beach do not require a per block charge. Set-up and breakdown days are also subject to this fee assessment. 1. TITLE OF EVENT: _OCtoberfest______________________________________________ 2. IS THIS A NEW EVENT? _No_______________________________________________ 3. DATE(S) OF EVENT _October 19-20 & 26-27______________________________ 4. STARTING & ENDING TIMES OF EVENT: _10 am-6pm Oct. 19 & 26, 10 am-4pm Oct. 20 & 27 Page 1 of 9
5. PROJECTED SET-UP DATE (S) & TIMES: _October 14-15-16-17-18, 8am-6pm each day _ ____________________________________________________________________________ 6. PROJECTED CLEAN-UP DATE (S) & TIMES: _October 28-29, 8am-6pm each day______ _____________________________________________________________________________ 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _approximately 200x300 area on the beach in proximity to North Divition Street, Dorchester Street and/or Somerset Street along with a______ Boardwalk Costume parade on October 19th from Somerset to North Division.and also the ramp at North Division Street for the pumpkin race_________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 8. APPLICANTS NAME: _Tourism Advisory Board_________________________________
.
9. ORGANIZATION REPRESENTING: _Special Event Productions/T.E.A.M Productions _____________________________________________________________________ _____________________________________________________________________ 10. MAILING ADDRESS: _P.O. Box 616 Mayo MD 21106_____________________ _____________________________________________________________________ 11. WORK PHONE #_410-798-6304_______________HOME PHONE #_443-871-0306_ FAX: _#410-798-6305_________________ E:MAIL: _infoevent@aol.com________________ 12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS: _N/A_________________________________ _____________________________________________________________________ _____________________________________________________________________ 13. ON-SITE EVENT COORDINATOR: _Bob Rothermel_____________________________ 14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: _3 Dorchester Street_ _Ocean City MD_______________________________________________________ _____________________________________________________________________ 15. COORDINATORS CONTACT NUMBERS: HOME: _410-289-8230______________WORK: _443-971-1184____________ FAX:___410-289-3281______________CELL: __443-971-1184____________ E-MAIL ADDRESS: _brother911@aol.com_________________________________________
Page 2 of 9
16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ ____A Beach maze with Halloween displays, music and activities including a Howl-o-ween costume pet parade and a pumpkin race.________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________
*if more space is needed, please attach additional pages to the back of this application
17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _3 Dorchester St_ ____________________________________________________________________ ____________________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? _Yes__IF SO, WHERE? _Dorchester St___________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process, etc.): __On the beach in proximity to Dorchester St by hand.____________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS, SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED DIAGRAM AND DESCRIBE HERE: _ PA System, see attached _______________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: _Fenced in maze area with roving event monitor staff maintaining a____ Demarcation area between maze and spectators.______________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Page 3 of 9
22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR CONSIDERATIONS (Be aware that additional charges may be assessed.): __None at this time____________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? IF SO, WHAT TYPE? _Will request city services in the event of an emergency.___ ___________________________________________________________________ ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 24. WHAT IS YOUR RAIN POLICY? _If inclement weather occurs maze will not operate._____________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES? __Standard city collections._____________________________________________ ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? _Current comfort stations along boardwalk. ___________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _None__________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): __None________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Page 4 of 9
29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES, CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _Admission____ IF SO, WHO WILL THE PROCEEDS BENEFIT? _Tourism Advisory Board and Special Event/T.E.A.M__________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: _Some giveaway items for costume parade and pumpkin race participants._____________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _No______________
Please forward a copy of the approved One Day Raffle Permit, to the Private Events Coordinator.
32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _No______________

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal to the Private Events Coordinator.
33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? _No_______________

Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to the Private Events Coordinator.
34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _No______________

Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.
35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _No__

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to the Private Events Coordinator.
36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES AT YOUR EVENT? _No________IF SO, PLEASE DESCRIBE INTENT (include beverage type, quantities, drink sizes, location, etc.):__________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________
Please forward a copy of the approved One Day Alcohol Permit, if required, to the Private Events Coordinator.
37. EXPECTED NUMBER OF PARTICIPANTS: _100 for parade, 20 for pumpkin race 38. EXPECTED NUMBER OF SPECTATORS: _5,000__________________________ Page 5 of 9
39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _____________WHO DID YOU CONTACT? _________ _They will be closed during this event.____________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): __Will request city assistance in the formation of the beachmaze.________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY OBTAINED THIS PERMIT? _N/A_______IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
Please forward a copy of the approved MDOT Highway Permit to the Private Events Coordinator once you receive it.
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: __N/A__________DESCRIBE: __________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: _ Cruisin Ocean City 22 years __________________ __________ Endless Summer Cruisin 15 years___________________ _______ Hot Rod & Custom Car Show 32 years___________________ ____________________________________________________________________ ____________________________________________________________________
Page 6 of 9
44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): _Tourism Advisory Board________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: _Will need an electrical source from one of the boardwalk__ locations within a reasonable distance of North Division Street_________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ 46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES_X______NO_______
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant must obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ____________INCLUDED WITH APPLICATION _____X______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT
PEPSI COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with the Pepsi Cola Company of Salisbury as it pertains to the distribution or sales of beverages by the Page 7 of 9 Applicant on Town property. The applicant agrees to sell, dispense or serve only Pepsi Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks and bottled waters. The permitted beverages include Pepsi, Diet Pepsi, Sierra Mist, Dr. Pepper, Mountain Dew, Lipton Brisk, Mug Root Beer, Slice, Hawaiian Punch, Gatorade, Dole, Sobe, Aquafina and other products which Pepsi Cola may provide. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE_On File______________________DATE__3/12/13__ LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code. APPLICANTS SIGNATURE_On File______________________DATE____3/12/13__ HOLD HARMLESS CLAUSE: Permitted (organization/applicant) shall assume all risks incident to or in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of Permitteds operation. Permitted hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitted activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitted or its officers, agent and employees. APPLICANTS SIGNATURE__On File_____________________DATE____3/12/13__
MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public
Page 8 of 9 Works project(s) or any other necessary governmental function. Such action may be directed at any time. APPLICANTS SIGNATURE_On File______________________DATE____3/12/13__ PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements. APPLICANTS SIGNATURE_On File______________________DATE______3/12/13__
OCtoberfest Beach Maze

Page 9 of 9
PA Speakers
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 5. CONSENT AGENDA D. Democratic Club of Ocean City/Berlin Approval Request to Serve Beer and Wine at Fiesta Park Picnic
TOWN OF

Agenda Item # Council Meeting 5D July 1, 2013
TO: FROM: RE: DATE:
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Request to serve beer and wine in Fiesta Park June 27, 2013 Request to serve beer and wine in Fiesta Park. The Democratic Club of Ocean City/Berlin is requesting approval to serve beer and wine at its 7th annual picnic in Fiesta Park on July 10, 2013. Per Sec. 58-73 of Town Code, the Mayor and City Council may permit public possession and consumption of alcoholic beverages for municipal permitted events on public property.
ISSUE(S): SUMMARY:
FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):
None Approve request. Do not approve request. Not applicable Not applicable 1) Letter from Democratic Club of Ocean City/Berlin 2) Town Code 58-73
DEMOCRATIC CLUB OF OCEAN CITY/BRERLIN (DCOCB)

Serving Ocean City, West Ocean City, Assateague, South Point, and Berlin
PO BOX 3196 OCEAN CITY, MARYLAND 21843 June 20, 2013 City Manager Town of Ocean City Attn: Diana Chavis By e-mail. We are requesting that our request, see below, will be considered by the next meeting of the Town of Ocean City Council Meeting. The Democratic Club of Ocean City/Berlin will hold its 7th Annual July Picnic, July 10, 2013 at Fiesta Park. As we have for the past picnics we are requesting approval by the Town of Ocean City Mayor and Council to serve beer & wine at the picnic. Only DCOCB members and their guests will be attending.
Very truly yours, Lanny Hickman Chair, DCOCB soonerlanny@gmail.com 410-600-0552
Municode
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Sec. 58-73. Public possession and consumption at municipal sponsored events.

Notwithstanding the provisions of section 58-71 and 58-72 of this division, upon allocation, the Mayor and City Council of Ocean City may permit the public possession and consumption of alcoholic beverages at municipal sponsored events and municipal permitted special events on the public property and municipal parking lots subject to such restrictions and conditions which the mayor and city council may impose.
(Code 1972, 71-6.1; Ord. No. 2010-19, 6-21-2010; Ord. No. 2010-20, 7-6-2010)
http://library.municode.com/print.aspx?h=&clientID=12833&HTMRequest=http%3a%2f...
6/25/2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 5. CONSENT AGENDA E. Request Permission to Solicit Bids for: 1. 2. 3. 4. 51st Street Well House Construction Annual Standby Generator Maintenance Contract 3-Year Fire Alarm Maintenance Contract 3-Year HVAC Maintenance Contract
TOWN OF

Agenda Item # Council Meeting TO: THRU: FROM: RE: DATE: 5E(1) 7-1-13
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell Senior Project Manager Request Permission to Receive Sealed Bids for the Construction of the 51st Street Well House June 24, 2013
ISSUE(S): SUMMARY:
Receive Sealed Bids for the Construction of the 51st Street Well House. Request permission, from the Mayor & City Council, to receive sealed bids at the July 30th, 2013 Work Session for the Construction of the 51st Street Well House. The funding for this construction is funded under the Project Code W51WEL. Proceed with the proposed Bid Opening on July 30, 2013. None Dean Dashiell Senior Project Manager Hal Adkins Director of Public Works Jim Parsons Deputy Direct of Public Works Howard Iman Superintendent of Water N/A
FISCAL IMPACT:
ATTACHMENT(S):
Create PDF files without this message by purchasing novaPDF printer (http://www.novapdf.com)
TOWN OF

The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell Senior Project Manager Request Permission to Receive Sealed Bids for the FY 14 Annual Standby Generator Preventive Maintenance Program June 24, 2013
ISSUE(S):
Receive Sealed Bids for the FY 14 Annual Standby Generator Preventive Maintenance Program. Request permission, from the Mayor & City Council, to receive sealed bids at the July 30th, 2013 Work Session, for the FY 14 Annual Standby Generator Preventive Maintenance Program. The funding for this project is covered by each Department, with Standby Generators requiring this maintenance, in their respective the FY 2014 Budget. Proceed with the proposed Bid Opening on July 30, 2013. None Dean Dashiell Senior Project Manager Hal Adkins Director of Public Works Jim Parsons Deputy Direct of Public Works Kevin Koval Project Manager N/A
SUMMARY:
FISCAL IMPACT:
ATTACHMENT(S):
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The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell Senior Project Manager Request Permission to Receive Sealed Bids for the Maintenance of Fire Alarm Systems 3-Year Contract June 24, 2013
ISSUE(S):
Receive Sealed Bids for the Maintenance of Fire Alarm Systems 3 Year Contract. Request permission, from the Mayor & City Council, to receive sealed bids at the July 30th, 2013 Work Session for the Maintenance of Fire Alarm Systems 3 Year Contract. The funding for this maintenance is covered by each Department that has a Fire Alarm Systems, in their respective FY 2014 Budget, as well as provides cost information for FY 2015 and FY 2016 Budgets. Proceed with the proposed Bid Opening on July 30, 2013. None Dean Dashiell Senior Project Manager Hal Adkins Director of Public Works Jim Parsons Deputy Director of Public Works Kevin Koval Project Manager N/A
SUMMARY:
FISCAL IMPACT:
ATTACHMENT(S):
TOWN OF

Agenda Item # Council Meeting TO: THRU: FROM: RE: DATE: 5F E(4) 7-1-13
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Dean Dashiell Senior Project Manager Request Permission to Receive Sealed Bids for the Maintenance of Heating, Ventilation, and Air Conditioning Systems 3 Year Contract June 24, 2013
ISSUE(S):
Receive Sealed Bids for the Maintenance of Heating, Ventilation, and Air Conditioning Systems 3 Year Contract. Request permission, from the Mayor & City Council, to receive sealed bids at the July 30th, 2013 Work Session for the Maintenance of Heating, Ventilation, and Air Conditioning Systems 3 Year Contract. The funding for this maintenance is covered by each Department, for the Heating, Ventilation, and Air Conditioning Systems, in their respective FY 2014 Budget, as well as provides cost information for future FY 2015 and FY 2016 budgets. Proceed with the proposed Bid Opening on July 30, 2013. None Dean Dashiell Senior Project Manager Hal Adkins Director of Public Works Jim Parsons Deputy Direct of Public Works Kevin Koval Project Manager N/A
SUMMARY:
FISCAL IMPACT:
ATTACHMENT(S):
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 6. MISCELLEANEOUS REPORTS AND PRESENTATIONS A. Private Event Approval Request for USSSA World Series Opening Ceremony July 29, 2013
TOWN OF

Agenda Item # Council Meeting 6A July 1, 2013
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Lisa Mitchell, Private Events Coordinator USSSA World Series Opening Ceremony June 25, 2013 Request approval of the USSSA World Series Opening Ceremony on the beach, on the south side of the pier, Monday, July 29, 2013. This opening ceremony kicks off a week long youth softball tournament hosted in Wicomico County. The ceremony will consist of a team parade and introductions, a DJ, several speeches, food for players and coaches, and low-impact games. Along with use of the beach, the applicant requests that the Town: o Provide its judges stand o Set-up its wooden snow fence o Provide two (2) rows of parking spaces on the north side of the Inlet Lot o Provide port-o-lets and hand washing stations o Provide the ability to use dumpsters in the Inlet Lot o Provide Lifeguard coverage Public Works reviewed the application and can provide all but the port-o-lets and hand washing stations. The applicant agrees to provide this amenity. Because Beach Patrol is off duty during the event hours, the applicant must either hire at least two (2) OCBP SRTs or provide their own means to ensure participants will stay out of the water.
ISSUE(S):
SUMMARY:
FISCAL IMPACT:
Potential positive economic impact from lodging, beverage, recreation and other incidental expenditures. Approve the event as presented. Defer to Mayor and Council. Lisa Mitchell, Private Events Coordinator
food
and
All appropriate departmental staff has reviewed, and the event has been coordinated with Public Works and the OCBP. 1) July 2013 Calendar 2) Cover and Application 3) Site Layout
ATTACHMENT(S):
July
Sun Mon 1 Tue 2 Wed 3 Thu 4 Fri 5 Sat 6
PE Lagond Music School Honors Band Concert
PE Lagond Music School Honors Band Concert
PE - DVA Volleyball PE Quiet Storm Surf and Skate Movies and Slides
10 11 12 13
PE OC Cruzers PE OC Beachlights PE Northside Park Fireworks PE - DVA Volleyball Rain Date

14
PE Beach Fireworks
PE Beach Fireworks
PE Quiet Storm Surf and Skate Movies and Slides
15
16
17
18
19
20
PE OC Beachlights PE Northside Park Fireworks
PE Beach Fireworks
PE Beach Fireworks
PE Swim OC PE ESA PE Quiet Storm Surf and Skate Movies and Slides
24 25 26 27
21
22
23
PE OC Cruzers PE OC Beachlights PE Northside Park Fireworks PE ESA Rain Date

28
PE Beach Fireworks
PE Beach Fireworks
PE ESA PE Quiet Storm Surf and Skate Movies and Slides

31
29
30
PE OC Beachlights PE Northside Park Fireworks PE ESA Rain Date
PE Beach Fireworks PE USSSA Opening Ceremony TENTATIVE
PE Beach Fireworks
2013

Name of Event: USSSA Opening Ceremony Date of Event: Monday, July 29, 2013 Date Application Received: June 6, 2013 Date Returned from All Departments: June 25, 2013 Application Fee Paid: No Total Cost to Town: Equip, Mats and Labor - $3,302.24 Inlet Lot Revenue Loss - $4,400.00 $7,702.24 Total Cost to Town -
New Event: Yes
Things to Note: This event would consist of a welcoming ceremony with a team parade and introductions, DJ, several speeches, food and low impact games on the beach on the south side of the pier. Set-up for the event would take place from 3:30-4:30 pm The event would begin at 5:30 pm. The event would conclude at 8:30 pm. Cleanup would take place directly after the event, and be complete by 9:30 pm. Request the 1st two (2) rows of the Inlet Lot be reserved for the parade staging area. Request use of the judge stand. Request use and set-up of the wooden fencing. Request permission to place 10 port-o-lets and three (3) hand washing stations at the Inlet Lot.
Comments from Department Representatives: PUBLIC WORKS Can provide all requested, except the port-o-lets and hand washing stations. Because this is a new event, cannot determine an accurate cost to the department, but the estimated cost for equipment, materials and labor is $3,302.24. The request of the first two (2) rows of the Inlet Parking Lot, which is approximately 115 spaces, would see a loss of revenue of $4,400.00. FIRE MARSHAL Applicant must obtain a tent permit from the Office of the Fire Marshal. OCBP Although this does not impact our normal operations since it begins after our normal duty hours, I am concerned that the crowd may attempt to use the ocean for water-related activities. This would be very dangerous since OCBP will be off duty and swimming without lifeguards can be deadly. On a Monday the beach populations should not be severely impacted by the requested footprint, but applicant will need to set up early in the day so regular beach patrons do not sit where applicant is planning to hold activities. If approved, applicant should be required to hire at least two (2) OCBP SRTs, unless they can assure that their participants will not enter the water. TRANSPORTATION Staging and the parade must not impede the safe operation of the Boardwalk Trams. RISK MANAGEMENT, OCPD, FIRE MARSHAL, REC & PARKS, EMERGENCY SERVICES, TOURISM and OCCC No comments, concerns or costs.
Date on Council Agenda: July 1, 2013 Event Approved or Denied:


USSSA World Series Opening Ceremonies 1. TITLE OF EVENT: ________________________________________________
2. IS THIS A NEW EVENT? Not a new event, but has never been hosted in Ocean City.______________________________________
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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR 3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES FOR THE NEXT 3-YEARS: _July 29, 2013___________________ 4. STARTING & ENDING TIMES OF EVENT: __5:30 pm until 8:30 pm___________ 5. PROJECTED SET-UP DATE (S) & TIMES: __7/29/13 from 3:30-4:30 pm________ 6. PROJECTED CLEAN-UP DATE (S) & TIMES:__7/29/29/13 form 8:30-9:30 pm___ 7. LOCATION (Describe area in which event shall be contained; be specific as to how much area will be used, etc.): _____________________________________________
Requesting to use 1 block of beach space on the Inlet Side of the fishing pier. From the fishing pier to Worcester St. ____ beach plot. Shown in diagram.
_____________________________________________________________________ 8. APPLICANTS NAME: __Richard M Pollitt jr._______________________ 9. ORGANIZATION REPRESENTING: __Wicomico County Exec. On behalf of Wicomico County Rec, Parks and Tourism. _________________
_____________________________________________________________________ 10. MAILING ADDRESS: ___125 N. Division St., Salisbury, MD 21801_______ _____________________________________________________________________ 11. WORK PHONE: _410-548-4801__ HOME PHONE: ____________________ FAX: ____________________________ EMAIL: rickpollitt@wicomicocounty.org 12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF PROOF OF NON-PROFIT STATUS. DOCUMENTATION? WHY? 13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT: Linda Lyons (Wicomico County Rec, parks and Tourism) 14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10: _____________________________________________________________________ 15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN
PO Box 2333, Salisbury, MD 21802
HAVE YOU SUBMITTED SUCH
______N/A_____________________________ IF NOT,
QUESTION 11: HOME: ____________________WORK: 410-548-4914_________ FAX: _410-341-4996__________________ CELL: __410-726-1882____________ E-MAIL ADDRESS: __llyons@wicomicocounty.org_________________________ OTHER: _____________________________________________________________
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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ Attached Please attach additional pages to the back of this application 17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________ _The stage area just of of the tram way as shown in the diagram _____________________________________________________________ 18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE SUCH ACCESS? _No_________________ IF SO, WHERE? __________ 19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES, EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process, etc.): ___Requesting that our vehicles can pull up to the edge of the inlet parking lot to unload vehicles, then we would manually carry everything onto the ebach area._________________________________________________________________ 20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,
SCAFFOLDING, ETC.?
IF SO, PLEASE ILLUSTRATE ON REQUIRED

We request use of the Judges Stand. Well provide PA System and 5 10x10 pop-up tents
DIAGRAM AND DESCRIBE HERE: _____________________________________
21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO EMPLOY: Requesting the use and set-up of the wooden fencing provided by Ocean City. We would like to have the fencing run parallel to the pier as shown in the diagram._ 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR
CONSIDERATIONS (Be aware that additional charges may be assessed.): ____ ______Requesting to reserve the two rows of parking closest to the Boardwalk fr the day of 7/29/13. We would use this space to stage the team parade as shown in the diagram._____________________________________________________________ __________________________________________________________________ 23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _yes_________ IF SO, WHAT TYPE? We will provide a Certified Athletic Trainer and/or an EMT on-site at the event.__________________________________ _____________________________________________________________________
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24. WHAT IS YOUR RAIN POLICY? ____________________________________ _In case of rain we would attempt to delay the event to a point, hten we would cancel and not reschedule. _______ 25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? __Our
N/A staff would provide garbage bads and the labor for clean up. We would request that
we
have
the
use
of
the
dumpsters.
__
_____________________________________________________________________ _____________________________________________________________________ 26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT (TOILETS, HAND WASHING, ETC.)? ________________________________ _We would request the use of ten additional port-o-lets provided by ocean City, placed at the edge of the parking lot as shown in the
diagram._____________________________________________________________ _____________________________________________________________________ 27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES & QUANTITIES): __No product sampling
None
_____________________________________________________________________ _____________________________________________________________________ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,
CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___no_______ IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________ _____________________________________________________________________ _____________________________________________________________________ 30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________
N/A
____________________________________________________________________
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31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __No_____________

Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.
Yes 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? __no__________

Please forward a copy of the approved Air Support/Air-Inflated Structures Permit to the Private Events Coordinator.


No
37. EXPECTED NUMBER OF PARTICIPANTS: __1500 players and coaches ________ 38. EXPECTED NUMBER OF SPECTATORS: ____2000 spectators 39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT. HAVE YOU DONE SO? _No__________WHO DID YOU CONTACT? _____________________________________________________________________ _____________________________________________________________________ 40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is required for each major end-item borrowed from the Town of Ocean City): 1-use of 1 block of beach space between the inlet and fishing pier 2-use and set-up of the judges stand 3-use and set-up of wooden snow fencing shown in diagram
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4-reserving 2 rows of parking in the inlet lot all day, 7/29/13 5-ten additional port-o-lets and 3 hand washing stations 6-use of the dumpsters in the inlet parking lot 7-lifeguard coverage of our event area from 5:30 pm until 8:30 pm 41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY
OBTAINED TIS PERMIT? _No_____________IF SO, PLEASE ATTACHED A COPY TO THE BACK OF THIS APPLICATION.
MDOT Highway Permit to the Private Events Coordinator. Please forward a copy of the approved
42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES (LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING THE PARADE ROUTE: ______________ DESCRIBE: ______________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE (5) YEARS: __________________________________________________________ ___USSSA World Series Opening Ceremonies hosted at Arthur W. Perdue Stadium (Delmarva Shorebirds) in Salisbury, MD July 23, 2012, July 18, 2012, July 27, 2011, July 21, 2010, July 21, 2009, July 21, 2008.
_____________________________________________________________________ __________________________________________________________________ 44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and comply with the Town of Ocean Citys sponsorship policy. The application will not be approved without sponsors. If no sponsors, please state No Sponsors in area provided below.): Wicomico County, Worcester County, Ocean City Tourism___ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS APPLICATION: ______________________________________________________ _Lifeguard coverage of our event area from 5:30-8:30 pm, installation of large banners to cover dumpsters from spectators view as shown in the
diagram._____________________________________________________________
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46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM, STAGE, CONCESSIONS, COURTS, BANDS, ETC. IS DIAGRAM INCLUDED WITH APPLICATION? YES____ NO__XX_____
INSURANCE REQUIREMENT: For the protection of the public and the Mayor and City Council, the applicant shall obtain, at the applicants own expense, general liability insurance coverage, which shall include coverage for personal injury in the amount of one million dollars ($1,000,000) single limit. Said insurance coverage shall name the Mayor and City Council as additional insured, with the address on the certificate listed as 301 Baltimore Avenue, Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing the addition of the Mayor and City Council as additional insured, is also to be provided. The certificate of insurance and the addendum shall be furnished to the Private Events Coordinator, no later than 30-days before the private event. INSURANCE CERTIFICATE AND ADDENDUM: ___XX_________INCLUDED WITH APPLICATION ____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY (30) DAYS PRIOR TO THE EVENT
COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE: The applicant must comply with all provisions of the Towns agreement with Coca-Cola Refreshments as it pertains to the distribution or sales of beverages by the applicant on Town property. The applicant agrees to sell, dispense or serve only Coca-Cola beverages on Town premises for the duration of the permitted use. The applicant is expressly prohibited from using the beverages of other suppliers, said beverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, Mello Yello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid, Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies, Dasani and other products that Coca-Cola may provide in accordance with its agreement with the Town of Ocean City. I have read this disclosure and agree that I will comply with its provisions. APPLICANTS SIGNATURE____________________________DATE______________ Page 7 of 9
Signature on file 5/28/13
MANDATED CHANGES/CANCELLATION Applicant understands that any event or event date can be changed or canceled at the direction of the Mayor and City Council if the approved event interferes with Public Works project(s) or any other necessary governmental function. Such action may be directed at any time.
Signature on file 5/28/13 APPLICANTS SIGNATURE___________________________DATE_______________
LOCAL ORDINANCE DISCLOSURE AND COMPLIANCE The applicant agrees to comply with the provisions of all applicable ordinances of the Town of Ocean City. Specifically all permitted uses on or within 75 feet of the Boardwalk are required to comply with the provisions of chapter 62 of the Code which expressly prohibits the public sale, rental or exchange for a donation of any goods, wares, merchandise, foodstuffs, refreshments or other commodities or services. I have read this disclosure and will comply with all provisions of the local ordinances including Chapter 62 of the Town Code.
HOLD HARMLESS CLAUSE: Permitee (organization/applicant) shall assume all risks incident to or in connection with the permitee activity and shall be solely responsible for damage or injury, of whatever kind or nature, to person or property, directly or indirectly arising out of or in connection with the permitee activity or the conduct of Permitees operation. Permitee hereby expressly agrees to defend and save the Town of Ocean City, its officers, agents, employees and representatives harmless from any penalties for violation of any law, ordinance, or regulation affecting its activity and from any and all claims, suits, losses, damages, or injuries directly or indirectly arising out of or in connection with the permitee activity or conduct of its operation or resulting from the negligence or intentional acts or omissions of Permitee or its officers, agent and employees.
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PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENT The applicant for the private event described in this application agrees to follow guidelines provided and submit a complete application including all required submission of materials. The applicant agrees to take full responsibility for all city-owned property, whether borrowed, leased or rented, and understands that necessary replacement and/or repair fees may be assessed should such property be in an unacceptable condition. The applicant agrees to abide by all provisions of the private event permit granted by the Town and agrees to pay all fees and costs assigned to the permit. The applicant further agrees to comply with all conditions of the use permit, which may be required by the Mayor and City Council of the Town. I have read and will copy with all special event application requirements.
Signature on file May 15, 2013 APPLICANTS SIGNATURE___________________________DATE_______________
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REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 6. MISCELLEANEOUS REPORTS AND PRESENTATIONS B. Cliff Sutherland Update on OC Bikefest
TOWN OF

Agenda Item # Council Meeting 6B July 1, 2013
TO: FROM: RE: DATE:
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager OC Bikefest Update June 21, 2013 Update on 2013 OC Bikefest event Per Item #7E of the Memorandum of Understanding between the Mayor and City Council and Cliff Sutherland/OC Jams, LLC, Mr. Sutherland will provide an update on OC Bikefest scheduled for September 12-15, 2013. The update will include a discussion of: Ticket sales Bands Stunt teams Security Sponsors Vendors Marketing-Rally Guide Delmarva purchase Rommel Harley-Davidson purchase of Seaford Harley-Davidson
ISSUE(S): SUMMARY:
FISCAL IMPACT: RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):
Not applicable Not applicable Not applicable Not applicable Not applicable None
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 8 ITEMS REFERRED TO AND PRESENTATIONS FROM THE CITY MANAGER AND STAFF A. Discussion of Maryland Municipal League Double Taxation Workgroup Final Report
TOWN OF

Agenda Item # Council Meeting 8A July 1, 2013
TO: FROM: RE: DATE:
The Honorable Mayor, Council President and Members of Council David L. Recor, ICMA-CM, City Manager Maryland Municipal League (MML) Double Taxation Workshop Final Report June 26, 2013 Review of MMLs Double Taxation Workgroup Final Report dated June 2013. In 2012, MMLs Legislative Committee Chair formed an 8member workgroup to examine double taxation in Maryland and present findings and recommendations to the Committee and MML membership. Current law divides municipalities into two groups, one group that may provide double taxation relief to municipalities and one group that shall provide relief. The workgroup recommends that MML pursue legislation that will delete provisions that divide groups and impose the same standard so property tax setoffs are applicable to all counties. According to the workgroups Final Report, the proposal would amend current law to provide that no county may impose a property tax on municipal property owners to pay for services that a municipality provides.
ISSUE(S):
SUMMARY:
FISCAL IMPACT: RECOMMENDATION:
Potential impact to taxpayers of $17 million Authorize the City Manager to complete a 2014 MML Legislative Action Request on behalf of the Mayor and City Council supporting the workgroups recommendation. Not applicable David L. Recor, ICMA-CM, City Manager Mayor and City Council 1) MML Workgroup Report dated June 2013 2) Town of Ocean City Tax Differential Study of February 2013 3) 2014 MML Legislative Request Form
ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH: ATTACHMENT(S):
Munic cipal & Financia al Se ervices Group
TOWN OF OCEAN CITY
Tax x Differe ential Stu udy

Fe ebruary 2 2013
MFSG 911-A 9 Commerc ce Road Anna apolis, MD 2140 01 410.266.91 101 mfsgllc.co om
M Municipal & Financ cial vices Gro oup Serv

February 2013 Martha Bennett B Finance Administrato A or Finance Department D Town of Ocean City 301 Balti imore Avenu ue Ocean Ci ity, MD 218 842 Dear Ms. Bennett, The Mun nicipal & Fin nancial Serv vice Group is i pleased to o submit to t the Town of f Ocean City y this Tax Dif fferential St tudy. The e document t presents the results of our an nalysis and d our recomme endations fo or a tax dif fferential. The study quantifies those servic ces provide ed by Worceste er County th hat are duplicated by the e Town Ocea by the an City and should not be funded b Town. It has bee en our distin nct pleasure to work with h the Town. The dedica ation you an nd other City y staff provided d during the study proce ess should be acknowled dged and wa as vital to th he success o of the study. Thank T you fo or the oppor rtunity to wo ork with the e Town of O Ocean City o on this impo ortant study. Very trul ly yours,
Michael Maker r Manager The Mun nicipal & Fin nancial Servi ices Group
91 11-A Comm merce Road d Annapo olis, Maryland 21401 410.266. .9101 Voice e 410.266.5545 Fac csimile w www.mfsgllc c.com
TABLE OF CONTENTS EXECUTIVE SUMMARY I. BASIS FOR THE STUDY .........................................................................................................1 1. Tax Differential Background ...................................................................................................1 2. Tax Differentials in Maryland .................................................................................................2 3. Worcester County / Ocean City Assessable Base Comparisons..............................................3 II. COUNTY SERVICES ..............................................................................................................7 1. County Services Categorized ...................................................................................................7 2. Indirect Expense Departments / County Overhead................................................................11 III. CALCULATION OF TAX DIFFERENTIAL....................................................................12 1. Budget Allocation ..................................................................................................................12 2. Tax Differential......................................................................................................................12 3. Implementation ......................................................................................................................13
EXECUTIVE SUMMARY On an annual basis the Town of Ocean City meets with the Worcester County Commissioners for the purpose of requesting a tax differential of County real estate taxes. Ocean City has based its requests for a tax differential on the rationale that certain County services and programs were neither available nor provided to Ocean City residents by the County because Ocean City provided those same or comparable services and programs to its residents. Ocean Citys requests are supported by several studies prepared by the Institute for Governmental Services (IGS) that found duplicated services in the areas mentioned above. Worcester County has been reluctant to grant the Citys requested tax differential and has instead responded with a variety of grants. However, these grants, while appreciated, only offset a small fraction of what the tax differential should be, based on the fact that Ocean City constitutes almost 60% of the assessable real property tax base in Worcester County yet receives a disproportionately small share of County services and programs. The Municipal & Financial Services Group (MFSG) was engaged by the Town of Ocean City to undertake a study to identify and quantify County expenditures that qualify for inclusion in a real property tax differential for Ocean City and to develop alternative methods to phase in the calculated tax differential. This report discusses the methodology of the tax differential study and documents MFSGs findings and recommendations. Using Worcester Countys adopted Fiscal Year (FY) 2013 budget as a starting point, MFSG categorized County services into two classes: (1) those programs and services that are available and provided to Ocean City residents and (2) those services and programs that are not available or provided to Ocean City residents. MFSG identified the costs related to each program and service. For County programs and services that rely on funding sources other than (or in addition to) property tax revenues, MFSG also documented those offsetting revenues. Additionally, MFSG documented any programs or services that were partially available or provided to Ocean City residents and documented the basis for allocating the budgeted expenses related. MFSG analyzed those County services or programs that primarily provide support to identified County services and programs that are/may be available to Ocean City residents and allocated those overhead costs appropriately. MFSG identified several County services or programs that are not offered to, provided to and/or utilized by the Town of Ocean City and its residents. These included services and programs offered by the Worcester County Tourism Department, Department of Public Works, Department of Recreation, Department of Parks, Department of Emergency Services, Fire Marshals Office, Department of Development Review and Permitting, the Sheriffs Office and the Department of Environmental Programs. Based on the assessed valuation of real property tax in Ocean City and in the remainder of Worcester County, MFSG calculated the real property tax rate for the entire County and a supplemental tax rate for those portions of Worcester County exclusive of Ocean City. MFSGs analysis indicates that for FY 2013, Worcester County will need to collect $119,678,288 in property tax revenue. Our analysis indicates that $102,531,947 of the property MFSG E-1 Town of Ocean City
tax collected should be paid by all County residents including those in Ocean City, but that $17,146,341 in property taxes should not be paid by Ocean City tax payers. This $17,146,341 is therefore the expense amount that calculates the tax differential of $0.269, which adjusts the $0.770 Countywide property tax rate to $0.687 for Ocean City and $0.956 for the remainder of Worcester County.
MFSG
E-2
Town of Ocean City
I. BASIS FOR THE STUDY For a number of years, the Town of Ocean City has met with the Worcester County Commissioners for the purpose of requesting a tax differential of County real property taxes. These requests were supported by various studies prepared by the Institute for Governmental Services (IGS) that found duplicated services in planning and zoning, police, fire and rescue, animal control, emergency communications, highways and streets, parks and recreation and economic development. Worcester County has been reluctant to grant the Citys requested tax differential and has instead responded with a variety of grants. However these grants, while appreciated by Ocean City, equate to only a small fraction of the amount the tax differential should be, because Ocean City constitutes almost 60% of the assessable real property tax base for all of Worcester County yet receives a disproportionately small share of County services and programs. The Town of Ocean City has entered into a contract with the Municipal & Financial Services Group with the objectives to: 1. Identify and quantify County expenditures that qualify for inclusion in a real property tax differential for Ocean City; 2. Develop alternative methods to phase in the calculated tax differential, including an assessment of the annual impact on Worcester Countys budget; and 3. Present the results of the analysis to the Ocean City Council and other bodies or agencies as directed by the Town of Ocean City. 1. Tax Differential Background Property tax set-offs are intended to compensate for double taxation of municipal taxpayers occurring when both municipal and county property taxes are levied to fund similar or identical services. As a result, a number of Maryland counties compensate municipal tax payers with property tax set-offs through a tax rate differential or a tax rebate. A tax rate differential results in a lower county property tax rate within the boundaries of a municipality, whereas a tax rate rebate is a direct payment to a municipality for providing the services or programs. The major governmental services performed by municipalities that may result in tax set-offs include police protection, highways and street maintenance, sanitation and waste collection, planning and zoning services and recreation and parks services. Section 6-305 of the Tax-Property Article of the Annotated Code of Maryland mandates that Allegany, Anne Arundel, Baltimore, Frederick, Garrett, Harford, Howard, Montgomery and Prince Georges Counties meet annually with the governing bodies of municipal corporations to discuss the property tax rate to be set for assessments of property in the municipal corporations. If it is demonstrated that a municipal corporation performs services or programs in lieu of similar county services or programs, the governing body of the county shall impose the county property tax on assessments of property in the municipal corporation at a rate that is less than the general county property tax rate.
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Town of Ocean City
Section 6-306 of the State statute governs the procedure for the setting of a tax differential in the other Maryland counties. The governing bodies of the counties are required to meet annually with the governing bodies of the municipal corporations to discuss the property tax rate to be set for assessments of property in the municipal corporation. If it is demonstrated that the municipal corporation performs services or programs in lieu of similar county services, the county may establish a county property tax rate for property in the municipal corporation that is lower than the general county property tax rate. Alternatively, both of the sections identified above provide the counties with the option of making a payment to the municipal corporation to aid the municipal corporation in funding municipal services and programs that are similar to county services or programs. This is generally referred to as a tax rebate. Subsections (d) and (e) of Sections 6-305 and 6-306 of the Tax-Property Article define the procedures for determining the county property tax rate within a municipal corporation. The provisions are as follows: (d) Setting county rate for municipal corporation. Except as provided [for Frederick County] in determining the county property tax rate to be set for assessments of property in a municipal corporation, the governing body of the county shall consider: (1) the services and programs that are performed by the municipal corporation instead of similar county services and programs; and (2) the extent that the similar services and programs are funded by property tax revenues. (e) Rate need not be uniform. -- The county property tax rate for assessments of property located in a municipal corporation is not required to be: (1) the same as the rate for property located in other municipal corporations in the county; or (2) the same as the rate set in a prior year. A county and one or more municipal corporations may enter into an agreement setting different terms for negotiations, calculations or approval of a tax setoff than are set out under Sections 6305 and 6-306. 2. Tax Differentials in Maryland According to the Maryland Department of Legislative Services Office of Policy Analysis Property Tax Set-offs: The Use of Local Property Tax Differential And Tax Rebates in Maryland report for Fiscal Year 2012, eighteen of the 23 counties in Maryland had property tax set-offs for municipalities within their respective jurisdictions in FY 2012. Of the five remaining counties, Baltimore and Howard Counties have no municipalities, while Queen Annes, Wicomico and Worcester counties choose not to establish tax set-offs. Seven counties (Allegany, Anne Arundel, Calvert, Caroline, Charles, Talbot and Washington) provided tax rate differentials MFSG 2 Town of Ocean City
totaling $41.5 million for the municipalities in their jurisdictions. Seven counties (Carroll, Cecil, Frederick, Kent, Montgomery, St. Marys and Somerset) returned to the municipalities (in the form of rebates) $17.5 million. Four counties (Dorchester, Garrett, Harford and Prince Georges) provided both tax differentials and rebates to either all or some of its municipalities. Prince Georges County and Harford County provided both tax rate differentials and tax rebates to their municipalities, totaling $33.1 million and $9.7 million, respectively. Dorchester County provided tax rate differentials to Cambridge and Hurlock totaling $355,679 and tax rebates to its other municipalities totaling $6,050, while Garrett County provided a tax rate differential totaling $56,224 to Mountain Lake Park and tax rebates to six other municipalities totaling $222,000. There are 156 municipalities in Maryland. Based on July 2011 census data, approximately 15.4% of the States residents live within municipalities. However on the Eastern Shore and in Western Maryland, there are nine Counties that have over 30% of their residents living within municipalities. Worcester County has 34.7% of its population residing within the municipalities of Ocean City, Pocomoke City, Berlin and Snow Hill. Municipalities generally provide a more limited array of public services than counties. Public works and public safety are the two largest functions and expenditures of municipal governments, comprising 65.5% of total municipal expenditures in FY 2011. As shown in the exhibit below, municipalities accounted for approximately 4.5% of total local government expenditures. In five Counties, municipal governments accounted for over 15% of local government expenditures. Exhibit 1. Local Government Expenditures FY 2011 Expenditures (in millions) $26,954.6 $1,266.7 $28,221.3 Percent of Total 95.5% 4.5% 100.0%
County Level Municipal Level Total Municipal Level Public Works Public Safety General Government Parks, Recreation & Culture Community/Economic Development Miscellaneous Debt Service Total
Source: Department of Legislative Services
$536.0 $293.8 $165.3 $101.0 $43.8 $42.4 $84.4 $1,266.7
42.3% 23.2% 13.0% 8.0% 3.5% 3.3% 6.7% 100.0%
3. Worcester County / Ocean City Assessable Base Comparisons The level of property tax revenue that Ocean City contributes to Worcester County as a result of the Citys very large assessable base is unique in Maryland. For FY 2013, Worcester Countys adopted operating budget reflects $165,904,256 in revenues and expenditures. Worcester County applies a property tax rate of $0.770 (3rd lowest of any County in Maryland) on the unincorporated and incorporated areas of the County. The exhibit below compares current property and income tax rates for counties (and Baltimore City) in Maryland. MFSG 3 Town of Ocean City
Exhibit 2. Current Property and Income Tax Rates County Allegany Anne Arundel Baltimore City Baltimore County Calvert Caroline Carroll Cecil Charles Dorchester Frederick Garrett Harford Howard Kent Montgomery Prince George's Queen Anne's St. Mary's Somerset Talbot Washington Wicomico Worcester Property Tax (non-municipal) 0.9810 0.9410 2.2680 1.1000 0.8920 0.8900 1.0180 0.9907 1.1210 0.9760 0.9360 0.9900 1.0420 1.0140 1.0220 0.7240 0.9600 0.8470 0.8570 0.8837 0.4910 0.9480 0.8404 0.7700 Rank (ascending) 15 11 24 22 9 8 19 17 23 14 10 16 21 18 20 2 13 5 6 7 1 12 4 3 Income Tax 3.05% 2.56% 3.20% 2.83% 2.80% 2.63% 3.05% 2.80% 2.90% 2.62% 2.96% 2.65% 3.06% 3.20% 2.85% 3.20% 3.20% 3.20% 3.00% 3.15% 2.40% 2.80% 3.10% 1.25% Rank (ascending) 15 3 20 10 7 5 15 7 12 4 13 6 17 20 11 20 20 20 14 19 2 7 18 1
Sources: Maryland State Department of Assessments & Taxation; Maryland Department of Business and Economic Development
In its adopted FY 2013 budget, the County identified $119,678,288 in property tax revenue, accounting for 72.1% of total estimated revenue to be collected. For this report and the purposes of this study, $119,678,288 was used as the amount of revenue required to be collected from real property taxes within the County. According to the Maryland State Department of Assessments & Taxation (SDAT) Constant Yield Tax Rate Summary for July 1, 2012 (FY 2013), Worcester County had a total net assessable real property base of $14,931,329,019 allocated amongst its municipalities. SDAT calculates the net assessable base by subtracting new property or construction added to the rolls for the first time and deducting allowances for abatements and other deletions. The base is allocated amongst the municipalities as follows:
MFSG
Town of Ocean City
Exhibit 3. Worcester County Net Assessable Real Property Base Municipality Ocean City Berlin Snow Hill Pocomoke Unincorporated areas Worcester County Net Assessable Real Property Base Percent of Total $8,562,750,622 57.3% $397,480,473 2.7% $114,045,810 0.8% $263,874,484 1.8% $5,593,177,630 37.5% $14,931,329,019 100.0%
Sources: Maryland State Department of Assessments & Taxation
According to the SDAT data, Ocean City had an estimated assessable base of over $8.5 billion, which is 57.3% of the assessable base for Worcester County. The assessable bases for the other incorporated municipalities within Worcester County combined for 5.2% of the assessable base while unincorporated areas composed 37.5% of the Countys assessable base. For July 1, 2012, Worcester Countys assessable base was larger than the combined assessable base of $14,148,167,643 for the following Eastern Shore counties: Wicomico ($6,139,441,628) Kent ($2,820,715,878) Dorchester ($1,985,969,168) Caroline ($1,763,067,562) Somerset ($1,438,973,407) Worcester Countys assessable base was also most similar in size to Charles Countys ($14,369,944,568) and Carroll Countys ($18,067,151,776) assessable bases. Additionally, Worcester Countys population of 51,514 (MD Department of Planning July 1, 2011 estimate) was significantly smaller than the combined populations of Wicomico, Kent, Dorchester, Caroline and Somerset Counties (211,358), Charles County (149,130) and Caroline County (167,288). Based on the sources listed above, the Town of Ocean Citys assessable base of $8,562,750,622 is significantly larger than the combined base of the other municipalities and unincorporated portions of Worcester County ($5,368,578,397) and comparable in size to Washington County ($8,673,597,780) and Queen Annes County ($7,552,953,784). Worcester Countys relatively large assessable base has had a tremendous impact on the Countys ability and willingness to tax itself for the services it provides for its citizens and its reluctance to consider a tax differential for the Town of Ocean City. To illustrate this point, the Department of Legislative Services calculates two key indices: (1) tax capacity, which reflects the potential tax base of a local government; and (2) tax effort, which measures the extent to which the local tax base is actually taxed. The exhibit on the following page shows the relationship between tax capacity and tax effort for counties (and Baltimore City) in Maryland, as published by the Department of Legislative Services in March 2012 for FY 2010 data.
MFSG
Town of Ocean City
Exhib bit 4. Correl lation of Tax x Capacity a and Tax Effo fort (FY 2010)
Source: De epartment of Legislative Serv vices
As can be b seen in the exhibit abo ove, Worces ster County has the high hest tax capa acity but onl ly the fifth low west tax effo ort. This me eans Worcester County y has the hig ghest potent tial tax base e (per capita) bu ut does not levy l taxes on n this tax base to a great t extent. The e tax capacit ty index is h highly influence ed by the pr roperty tax and income tax, which are the two o largest sources of rev venue available e to local go overnments. Those jurisdictions wi ith high prop perty valuat tions and income wealth, th herefore, ten nd to be amo ong those wi ith the highe est capacity. Worcester County has been able to ac chieve its nu umber one ra anking despi ite the fact t that its prope erty tax rate (0.770) is th he 3rd lowest an nd its income e tax rate (1.25%) is the lowest in th he State of M Maryland.
MFSG
Tow wn of Ocean n City
II. COUNTY SERVICES 1. County Services Categorized MFSG utilized a number of source materials to assist in our evaluation of the potential for a tax differential within Worcester County. Several of the key sources included the Worcester County FY 2012/2013 Adopted Operating Budget; Town of Ocean Citys FY 2012/2013 Adopted Budget; Maryland Department of Legislative Services Office of Policy Analysis Property Tax Set-offs: The Use of Local Property Tax Differential And Tax Rebates in Maryland report for Fiscal Year 2012; Maryland State Department of Assessments & Taxation (SDAT) Constant Yield Tax Rate Summary for July 1, 2012 (FY 2013); and Worcester Countys and Ocean Citys comprehensive annual financial reports for FY 2012, comprehensive plans, working documents and official government websites. MFSG identified the budgeted costs related to each program and service. For County programs and services that rely on funding sources other than (or in addition to) property tax revenues, MFSG also documented those offsetting revenues. Additionally, MFSG documented any programs or services that were partially available or provided to Ocean City residents and documented the basis for allocating the related budgeted expenses. MFSG also identified and evaluated those County services or programs that primarily provide support to specifically identified County services and programs that are/may be available to Ocean City residents and then allocated those overhead costs proportionally. Based on the assessed valuation of real property tax in the Town of Ocean City and the remainder of Worcester County, MFSG calculated an alternative adjusted property tax rate applicable to the entire County as well as a supplemental reduced tax rate (referred to as a tax differential) for those portions of Worcester County exclusive of Ocean City. MFSG identified several County services or programs that are offered to, provided to and/or utilized by the Town of Ocean City and its residents. These included services and programs offered by Worcester County and categorized in the Countys FY 2013 operating budget as follows: Circuit Court Orphan's Court State's Attorney Elections Office County Jail Volunteer Fire & Ambulance Companies Health Department Mosquito Control Economic Development Department Taxes Shared with Municipalities Grants to Municipalities Commission on Aging Other Health & Social Services Board of Education Wor - Wic Community College Library Other Recreation & Culture Extension Service Other Natural Resources
As these services/programs are offered to, provided to and/or utilized by Ocean City, individual written analyses have not been provided for them. MFSG 7 Town of Ocean City
Several services provided by Worcester County and categorized in the Countys FY 2013 operating budget have overhead functions. These indirect expenses were allocated to the direct expense departments/services according to personnel expenses within those departments. Indirect expenses are discussed further in the report. MFSG identified several County services or programs that are not offered to, provided to and/or utilized by the Town of Ocean City and its residents. These included services and programs offered by the Worcester County Tourism Department, Department of Public Works, Department of Recreation, Department of Parks, Department of Emergency Services, Fire Marshals Office, Department of Development Review and Permitting, the Sheriffs Office and the Department of Environmental Programs. These services and programs are further defined below. Tourism The Worcester County Tourism Department has an FY 2013 operating budget of $1,094,108. The Department provides residents of Worcester County and visitors with a variety of services and programs including the promotion of Worcester County businesses and tourism opportunities such as restaurants, spas, golf, camping, the Delmarva Discovery Center in Pocomoke City, Assateague Island and a variety of others. While the Department mentions Ocean City in its ads and displays brochures at the US 13 South Visitor Center, tourism services and programs offered by Worcester County are not available or provided in Ocean City. Ocean Citys Department of Tourism provides complimentary tourism and economic development services for the residents and businesses in Ocean City. Between Ocean City Tourism Promotions, the Convention Center and the Museum, there are 36 employees. Tourism Promotions has an FY 2013 operating budget of $5,682,657 and provides a number of services and programs to residents and businesses within Ocean City and to visitors including the promotion of the visitor center, convention center, the beach, boardwalk, shopping, historic sites and museums, water sports, fishing, sightseeing, golf and many more. Ocean City also allows Worcester County to advertise on City produced marketing materials. Public Works The Worcester County Department of Public Works is made up of the Public Works Administrative Office and includes the Maintenance, Roads and Boat Landings Divisions with an FY 2013 operating budget of $4,078,399. Public Works Administration is responsible for the overall management of the other Public Works Divisions and for fleet maintenance. The Maintenance Division is responsible for the maintenance of 32 County Office Buildings, nine boat ramps, assorted parking lots and radio tower sites. The Roads Division is responsible for the dayto-day operation of County roads including road repairs, paving, drainage, limbing, cutting grass and plowing snow. The Solid Waste Division is responsible for operating the County landfill and recycling programs. The Water/Wastewater Division is responsible for providing water and wastewater services to the north end of the County. Both of these divisions function as enterprise funds and are self-sufficient. Public Works services and programs offered by Worcester County are not provided to Ocean City. The Town of Ocean City maintains a Department of Public Works MFSG 8 Town of Ocean City
consisting of four main divisions: Engineering/Beach Replenishment, Public Works Administration and Construction, Public Works Maintenance and Solid Waste. The Department consists of 90 employees and has an FY 2013 operating budget of $15,251,914. Engineering/Beach Replenishment is responsible for design, construction management and long-term planning associated with the Towns infrastructure, as well as the Beach Replenishment program. Public Works Administration shares responsibility for the design, construction, management and long-term planning associated with the Towns infrastructure, as well as oversees the Transportation, Airport and Water and Wastewater enterprise funds. Construction is responsible for maintaining Ocean Citys streets, alleyways and storm drains in addition to the majority of the citys buildings, street lights and beach crossovers. The Maintenance Division is responsible for the daily upkeep of Ocean Citys 10 miles of beach and 2.5 miles of boardwalk, the seawall, street cleaning, the Cale parking system, signage of special events and janitorial services. The Solid Waste Division is responsible for the collection, processing, recycling and disposal of residential and commercial refuse. Ocean City also provides Water, Wastewater, Transportation, Airport, Golf Course and Convention Center services and programs as enterprise funds. Recreation / Parks The Worcester County Recreation Department has an FY 2013 operating budget of $839,328 while the Parks Department has an FY 2013 operating budget of $511,703. The Recreation Department provides a variety of adult and youth services, sports and programs to residents of Worcester County. The Parks Department maintains the parks and facilities located throughout the County. Recreation and Parks services and programs are available to all County residents including those within the municipalities; however, Ocean City is able to provide its residents with a full range of comparable recreation and parks services and programs. The Ocean City Department of Recreation and Parks consists of four main divisions: Recreation, Parks, Beach Patrol and Special Events. The Department consists of 34 employees and has a FY 2013 operating budget of $8,177,378. The Recreation Division concentrates on providing year-round leisure opportunities for Ocean City residents, manages satellite facilities such as the Ocean City Tennis Center, Ocean Bowl Skate Park, and two Concession stands and offers over 200 programs and 10,000 program hours. The Parks Division is responsible for the maintenance and improvement of 24 parks and recreation facilities, public lands at 30 locations and many medians, rights of way and streetscapes. Beach Patrol provides for the safety and well-being of the beach patrons of the Town who participate in beach and ocean related activities. The Special Events Division has responsibility to plan, coordinate, and execute festivals and special events for the Town, including Springfest, Arts Alive, Sundaes in the Park, Fourth of July Fireworks on the Beach, Jamboree in the Park, Concerts on the Beach, Sunfest, OC Fly-In, Seaside 10 and the Winterfest of Lights Emergency Services - The Worcester County Department of Emergency Services has a FY 2013 operating budget of $2,177,021. The Department provides a variety of emergency services to residents of Worcester County including 9-1-1 services along with management of the countywide 800 MHz radio system provided by the Emergency Communications Division. Disaster preparedness, response, mitigation and recovery 9 Town of Ocean City
MFSG
along with house numbering within the unincorporated portions of Worcester County are handled through the Emergency Management Division. The Department works with all County and State law enforcement agencies, Worcester County Volunteer Fire and EMS Departments, as well as all local, state and federal government departments and agencies. The agency is also responsible for preparing and implementing the Countys Basic Emergency Operations Plan, the comprehensive, all hazards plan that coordinates the emergency management activities within the County. Emergency services and programs provided by the Worcester County Department of Emergency Services are not provided in Ocean City. Ocean City provides emergency medical and communication services consisting of 37 employees and a FY 2013 operating budget of $9,701,476. The City provides a full range of emergency services to the residents of Ocean City the operation of the Emergency Communications Center, maintenance of the citywide radio system and operation of an emergency management program. The City provides pre-hospital emergency medical services and full time paramedic/firefighting services to the residents of Ocean City and responds to about 5,900 calls each year. Fire Marshal The Worcester County Fire Marshals Office has a FY 2013 operating budget of $374,362. The Office is responsible for conducting fire investigations of all fires in the County where arson is suspected, the fire is undetermined by the Fire Department and/or an injury or death has occurred. The Fire Marshals Office also has the authority to enforce and perform the duties required under Maryland State Fire Prevention Code and the Worcester County Fire Prevention Code. The Worcester County Fire Marshals Office does not provide any direct services to Ocean City. The Ocean City Office of the Fire Marshal consists of seven employees and has a FY 2013 operating budget of $1,188,351. The Office provides the citizens of Ocean City with a wide range of services including fire investigations, bomb and incendiary device incidents, hazardous materials events, plan review/inspections, QAP/liquor inspections, call outs and the authority to enforce and perform the duties required under the Maryland State Fire Prevention Code in addition to the Ocean City Fire Prevention Code. Development Review and Permitting The Worcester County Department of Development Review and Permitting has a FY 2013 operating budget of $1,782,243. The department offers a wide variety of services and programs to Worcester County residents including The Planning Commission, Zoning Board of Appeals, Technical Review Committee, Building and Zoning Codes Administration, Electrical and Plumbing Permit Review and Permitting, Building, Construction and Zoning Inspections, Critical Areas Ordinance, Forest Conservation Ordinance, Stormwater Management, Subdivision Administration, Comprehensive Planning Recreation and Parks Planning, a variety of Land Preservation programs and GIS and Data services. The services and programs offered and provided by the Worcester County Departments of Development Review and Permitting and Comprehensive Planning are not available or provided to Ocean City residents. Ocean City provides its residents with a full range of comparable services and programs. The Town of Ocean Citys Department of Planning MFSG 10 Town of Ocean City
and Community Development consists of three main divisions: Planning, Zoning and Code Enforcement. The Department has a full time staff of 12 and an operating budget in FY 2013 of $ 1,548,030. The agency provides a wide variety of services and programs to Ocean City residents including a Planning and Zoning Commission, Board of Zoning Appeals, Board of Port Wardens and Board of Adjustments and Appeals. Sheriff The Worcester County Sheriffs Office has a FY 2013 operating budget of $5,324,455. The office offers a full range of services and programs to the residents of Worcester County. These include a Civil Division that provides security for two circuit courts, a masters court and grand jury sessions, Community Policing, Public School Liaison, S.T.A.R Team, Patrol Division and Bureau of Investigation. With the exception of the Civil Division, which provides security for the courts and serves papers within Ocean City, the Worcester County Sheriffs Department does not provide any services or programs to residents of Ocean City. The Town of Ocean City provides its residents with comparable urban level police protection services through the Ocean City Police Department. The agency consists of 132 employees and has a FY 2013 operating budget of $19,960,118. The Police Department is comprised of four divisions: Administration, Services, Criminal Investigation and Patrol. The Department provides a number of services and programs including narcotics enforcement, training, records, detention, K-9; traffic, equestrian unit, animal control and a quick response team. Environmental Programs - The County Department of Environmental Programs has a FY 2013 operating budget of $827,171. The Department provides several services including Septic System, Well, Plumbing Permits and Inspections, Building Permit Review, Beach Water Quality Sampling, Geological Services and Public Education. The Worcester County Department of Environmental Programs does not provide Septic System and Plumbing Permitting and Inspections for Ocean City. Ocean City has no private septic systems, and plumbing permitting and inspection services are provided by the Ocean City Department of Planning and Zoning and Waste Water Division. 2. Indirect Expense Departments / County Overhead MFSG identified the following Worcester County general funded budget categories as indirect expenses: County Commissioners Treasurer Human Resources Other General Government Debt Service Insurance and Benefits Interfund
These costs were allocated as overhead to each of the County departments based on the percentage of total personnel expenses outlined in each of the Countys budget categories.
MFSG
11
Town of Ocean City
III. CALCULATION OF TAX DIFFERENTIAL 1. Budget Allocation Worcester Countys FY 2013 adopted budget was split between operating expenditures and revenues. The expenses of most individual departmental budgets were designated as direct expenses while the expenses of those departments defined as supporting other departments (i.e., overhead) were designated as indirect expenses and were proportionately allocated to each of the direct expense departments based on the percentage of total personnel expenses outlined in each of the Countys direct expense budget categories. The indirect expenses identified in the previous section were added to the direct expenses resulting in total expenses. This amount equals $165,904,256 which is Worcester Countys total FY 2013 expenses. With the exception of Full Year Real Property Taxes, all revenues within the Countys adopted budget were identified as offsetting revenues since they offset the expenditure amount due to be collected from property taxes. As with expenses, offsetting revenues were categorized as direct offsetting revenues or indirect offsetting revenues (offsetting revenues of those supporting the direct departments). Indirect offsetting revenues were allocated proportionately based on the percentage of total personnel expenses for each department and added to direct offsetting revenue departments, resulting in total offsetting revenues. This amount equals $46,225,968 which is Worcester Countys total FY 2013 revenues less real property tax revenue of $119,678,288. Total expenses less total offsetting revenues gives the revenue required to be collected from property taxes ($119,678,288). Using the information gathered pertaining to County services provided, a determination was made as to whether or not each departments services were provided to the Town of Ocean City. Those services not provided within the Town (see previous section) were excluded from the $119,678,288 to be recovered through property taxes for the Town. This amount was determined to be $17,146,341. 2. Tax Differential The exhibit on the following page shows the real property assessable base for Worcester County. As the table shows, 57.3% of Worcester Countys assessable tax base pertains to Ocean City.
MFSG
12
Town of Ocean City
Exhibit 5. Worcester County Net Assessable Real Property Base Municipality Ocean City Berlin Snow Hill Pocomoke Unincorporated areas Worcester County Net Assessable Real Property Base Percent of Total $8,562,750,622 57.3% $397,480,473 2.7% $114,045,810 0.8% $263,874,484 1.8% $5,593,177,630 37.5% $14,931,329,019 100.0%
Sources: Maryland State Department of Assessments & Taxation
Dividing the Countywide revenue required from property taxes by total Worcester County real property assessments equals the tax rate for Countywide residents. Dividing the Non-Ocean City revenue required from property taxes by total Worcester County real property assessments less Ocean City real property assessments equals the tax rate for Non-Ocean City residents. The $0.687 (per $100 of assessable property) tax rate in the exhibit below is to be paid by all County residents including those in Ocean City. The $0.269 (per $100 of assessable property) tax rate in the exhibit below is to be paid by all County residents excluding those in Ocean City. This $0.269 is the tax differential between Ocean City and Worcester County. To adjust the current tax rate of $0.770 to be fair and equitable for Ocean City and Worcester County residents, it should be corrected to $0.687 (a decrease of $0.083) for Ocean City residents and $0.956 (an increase of $0.186) for Non-Ocean City residents. The Worcester County/Ocean City tax differential is depicted in the exhibit below. Exhibit 6. Tax Differential Revenue Required from Property Taxes $102,531,947 $17,146,341 $119,678,288
Countywide Non-Ocean City Total 3. Implementation
Tax Rate* $ 0.687 $ 0.269 $ 0.956
*per $100 of assessable real property
MFSGs analysis indicates that for FY 2013, Worcester County will need to collect $119,678,288 in property tax revenue. Our analysis indicates that $102,531,947 of the property tax collected should be paid by all County residents including those in Ocean City but that $17,146,341 in property taxes should not be paid by Ocean City tax payers. This $17,146,341 is therefore the amount that the tax differential is calculated from and would result in a $0.269 adjustment of the $0.770 County-wide property tax rate. This $0.269 adjustment would cause the Ocean City tax rate to decrease $0.083 to $0.687 and require the remainder of Worcester Countys tax rate to increase $0.186 to $0.956. MFSG 13 Town of Ocean City
2014 MML LEGISLATIVE REQUEST

Name of Municipality, Chapter or Department submitting request:_____________________________ Contact Person/Title________________________________________________________________ Address/City/State/Zip:______________________________________________________________ Telephone numbers: (Work)_______________(Home)______________E-mail:__________________ Please complete this form in its entirety. Attach additional sheets, if necessary, as well as documents related to your request. LAR FORM MUST BE RETURNED VIA MAIL OR E-MAIL NO LATER THAN FRIDAY, JULY 12, 2013. INTRODUCTION 1. Describe the problem or situation the request is intended to address:
2. Describe the requested legislation:
3. Describe how the requested legislation would remedy the problem:
4. The proposed legislation would address: ____Only municipalities in your county
_____Only your municipality _____ Municipalities in the entire state
_____All counties and municipalities in the entire state 5. Would the proposed remedy have a significant fiscal impact on your municipality?
OVER
BACKGROUND INFORMATION 1. Could the problem be resolved by something other than a new law, i.e., action by another level of government or changes in administrative procedures?
2. If administrative remedies have already been pursued, what were they and what was the outcome?
3. What other state and/or local agencies, if any, would be affected by this proposal?
4. Have any state agencies been contacted about the proposal? If yes, what was their reaction?
HISTORICAL INFORMATION 1. Has the League considered this proposal in a previous year? If yes, describe any significant changes in circumstances that might improve its chances of success in 2014:
2. Has this request been considered by the General Assembly in prior sessions? If yes, please provide the bill number, year, and outcome of legislation, if known:
3. Has this proposed legislation been implemented by any other city, county or state? If yes, please describe where it has been implemented and cite any existing law or model code upon which the proposal is based:
Please return LAR form to:

Signature of authorized municipal, chapter or departmental official
MML Legislative Committee 1212 West Street Annapolis, MD 21401 ATTN: Trish Westervelt E-mail: trishw@mdmunicipal.org
Print name
Date
Indicate the date of the meeting where the governing body of the municipality, chapter or department endorsed the request:__________________.
FORM MUST BE RETURNED NO LATER THAN Friday, July 12, 2013.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 10 COMMENTS FROM THE PUBLIC
Any person who may wish to speak on any matter at the Regular Session may be heard during Comments from the Public for a period of five( 5) minutes or such time as may be deemed appropriate by the Council President. Anyone wishing to be heard shall state their name, address and the subject on which he or she wishes to speak.
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 11 COMMENTS FROM THE CITY MANAGER A. Review of tentative work session agenda for July 9, 2013
REGULAR SESSION -MAYOR AND CITY COUNCIL MONDAY, JULY 1, 2013 12 COMMENTS FROM MAYOR AND CITY COUNCIL

July 1 2013 Complete Agenda

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MAYORANDCITYCOUNCIL

Town of Ocean City, Maryland

Media contact: Jessica Waters

Town of Ocean City announces new Police Chief

OceanCity,Maryland PoliceCommission Agenda Monday,July8,20139:00AM PSBBuilding,6501CoastalHighway

TourismCommissionMeeting Agenda 3p.m. Monday,July8,2013 Room214ConventionCenter 1) 2) 3) 4) DiscussiononBoardwalkattireordinanceconsideration Tourismmetricsupdate Summeradvertisingcampaignstatus Updatesfromorganizations

AGENDA 1. Call to Order and Attendance

2. Approval of Minutes of June 11, 2013

3. Caroline Street Boardwalk Stage Update

4. New Private Special Events

P:Tom/Rec & Parks Committee Meeting Agenda 7-9-2013

The White Marlin Capital of the World

TO: THRU: FROM: RE: DATE:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

PE Quiet Storm Surf and Skate Movies and Slides - TENTATIVE

SE Sundaes in the Park PE - OC Cruzers PE OC Beachlights PE Northside Park Fireworks

SE Concerts on the Beach

PE Plein Aire TENTATIVE

SE Concerts on the Beach

PE Quiet Storm Surf and Skate Movies and Slides - TENTATIVE

SE Sundaes in the Park PE - OC Cruzers PE OC Beachlights PE Northside Park Fireworks

SE Concerts on the Beach

PE Jeep Week Parade TENTATIVE

SE Concerts on the Beach

PE Quiet Storm Surf and Skate Movies and Slides - TENTATIVE

Ocean City Private Events

Date on Council Agenda: June 17, 2013 Event Approved of Denied:

PRIVATE EVENT APPLICATION

NON-REFUNDABLE APPLICATION FEE:

_____________________________________________________________________ 11. WORK PHONE: 410-289-6166 HOME PHONE: 410-629-1354

21813_______________________________________________________________ 15. COORDINATORS CONTACT INFORMATION IF DIFFERENT

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

SCAFFOLDING, ETC.? DIAGRAM AND

IF SO, PLEASE ILLUSTRATE ON REQUIRED DESCRIBE HERE: _______N/A

24. WHAT IS YOUR RAIN POLICY? ____________________________________

No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? __No___________

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

The White Marlin Capital of the World

TO: THRU: FROM: RE: DATE:

RECOMMENDATION: ALTERNATIVES: RESPONSIBLE STAFF: COORDINATED WITH:

19 Sunfest PS Sunfest Kite Fest

20 Sunfest PS Sunfest Kite Fest

21 Sunfest PS Sunfest Kite Fest

22 Sunfest PS Sunfest Kite Fest PE OC Cruzers

28 PE Winefest PE Walk Out of the Darkness

Ocean City Private Events

Date on Council Agenda: July 1, 2013 Event Approved of Denied:

PRIVATE EVENT APPLICATION

NON-REFUNDABLE APPLICATION FEE:

2. IS THIS A NEW EVENT? __No_______________________________________

_________________________________ IF NOT, WHY?

IF SO, PLEASE ILLUSTRATE ON REQUIRED

sea.__________________________________________________________ _____________________________________________________________________ 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________

Participation prizes, prize drawings and t-shirts

No 32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

No 34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

No 35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

37. EXPECTED NUMBER OF PARTICIPANTS: __500-1000____________________

____________________________________________________________________ 45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

The White Marlin Capital of the World

TO: THRU: FROM: RE: DATE:

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? No_________

2. IS THIS A NEW EVENT? No_____________________________________

sea. ___________ 22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

___________________________________ _ ___________________________________

37. EXPECTED NUMBER OF PARTICIPANTS: 500-1000__________________

_ _ 29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? No___________

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT? no________