Work Permit System

WORK PERMIT SYSTEM
CONTENTS
---------------------------------------------------------------------------------------------------------------------------------SECTION
DESCRIPTION
----------------------------------------------------------------------------------------------------------------------------------1.0
Introduction
2.0
Scope
3.0
Definitions
4.0
Type of Work Permits
5.0
Procedure for Work Permit System
6.0
Specimen Work Permit Forms
7.0
Explanatory Notes to Work Permit Forms
8.0
References
----------------------------------------------------------------------------------------------------------------------------------
WORK PERMIT SYSTEM
1.0
INTRODUCTION
flammable air - hydrocarbon mixture or a

flammable substance.
The Work Permit System is an important

tool for safety in hydrocarbon processing /
handling. The recommended Work Permit
System is described covering various
aspects like when a work permit is required,
types of permits, responsibilities, check
lists, validity etc. The success of a Work
Permit System depends upon the training,
motivation and participation of all
individuals
concerned
with
its
implementation. Since several maintenance/
construction jobs are often carried out with
assistance from contractors, it is essential to
provide sufficient exposure to contractor
and his employees as well.
b)
4.0
The two types of permits, one for cold work

and the other for hot work are the minimum
requirements which must be fulfilled before
commencing work. For jobs like
excavation, road/dyke cutting, electrical
lockout / energising etc., where the work
permit issuing authority may have to take
clearances from other sections/ personnel,
organisations may introduce supplementary
formats for these purposes, if they consider
it necessary. Format for electrical lockout/
energising is given in OISD-STD-137 on
"Inspection of Electrical Equipment".
SCOPE
The Work Permit System shall cover all
hydrocarbon
processing
/
handling
installations such as onshore /offshore
processing platforms, gas treating units,
crude oil terminals, refineries, pipelines,
marketing installations and LPG bottling
plants.
3.0
a)
5.0
TYPE OF WORK PERMITS

Based on the nature, the work shall be
undertaken either under Hot Work Permit
or Cold Work Permit, for which formats are
exhibited in pages 17-38. Explanatory notes
to check-list items of the formats are
provided under Section 7.0.
If the work has to be performed in a

hydrocarbon
processing/
handling
installation by any person other than the
operating personnel of that area, a duly
authorised written permit shall be obtained
by the person/agency executing the work
before commencement of the work.
However, even for operating personnel,
when work has to be performed outside
their normal routine, an exclusive permit to
that effect by the authorised person shall be
obtained.
2.0
Cold Work : Cold Work is an activity which

does not produce sufficient heat to ignite a
flammable air- hydrocarbon mixture or a
flammable substance.
Radiography must be carried out when

occupancy is least. For precautions to be
taken during radiography, refer OISD-STD155 on "Personal Protective Equipment".
In addition to the regular work permit,
supplementary permits as required by the
local statutory bodies are also to be issued.
DEFINITIONS
Hot Work : Hot Work is an activity which
may produce enough heat to ignite a
PROCEDURE FOR WORK PERMIT
SYSTEM
Following is the procedure for the

implementation of Work Permit System :
(a)
The Work Permit System shall always operate

on "Owner - In-charge" concept. (Example:
Process Unit-Shift In-charge; LaboratoryChief Chemist; Depot-Depot Manager;
Pipelines Installation- Shift In-charge). The
concerned management shall issue the
appropriate authority limits for various
installations and type of permits based on
this concept.
(b)
The permit shall be in printed form.
(c)
Separate forms shall be used for Hot Work

and Cold Work.
(d)
A system of colour coding is recommended to

identify two types of permits. The
recommended colours are pink for Hot
Work Permit and yellow for Cold Work
Permit. All permits shall be serially
numbered.
(e)
The Safety Officer/Fire Officer / Officer

authorised will make periodic check of the
Hot Work Sites and see that the work is
being carried out as per conditions laid
down in the Hot Work Permit. At any point
of time, if he considers that the conditions
are not safe enough for the work, he may
suspend the work and inform the Work
Permit Issuing Authority to restore the safe
conditions so that work can be restarted.
(g)
For simplification of procedure, Hot Work

Permit also covers permission for vessel
entry, vessel boxing-up and excavation. All
activities outside the scope of Hot Work
Permit shall be covered by Cold Work
Permit.
(h)
No hot/cold work shall be undertaken without

a work permit except in the areas predetermined and designated by the owner-incharge. All work permits shall be issued by
the person who is designated as responsible
person for the operation of the area where
work is to be carried out. In respect of work
permits for handling highly critical types of
work and also for long duration work such
as in construction jobs in a running
installation, the authorising level should be
elevated.
(i)
The work may be planned to be done either

departmentally or through a contractor. In
either case, the work permit should be
received and signed by the maintenance /
project /construction supervisor of the
company as he is responsible for the work
of the contractor also. Where no such
independent
supervisor exists, for example in small
installations, the owner-in-charge can issue
the permit to the contractor's supervisor
directly and obtain his signature.
(j)
Permit should be issued only for a single shift

and its validity should expire at the
termination of the shift. However, where
the work has to be continued, the same
permit may be revalidated in the succeeding
shift, by authorised person after satisfying
the normal checks.
Hot Work Permit shall be in four copies. The

original shall be in pink colour and other
copies shall have the word "COPY" printed
in large pink letters.
Cold Work Permit shall be in two copies. The
Original shall be in yellow colour and the
copy shall have the word "COPY" printed
in large yellow letters.
(f)
It is recommended that both Hot Work Permit

as well as Cold Work Permit be made in the
form of books with tear-off facility. In the
case of Hot Work Permit, the authorised
Original copy shall be given to the receiver,
the Duplicate to the Fire Section, Triplicate
to Safety Section and Quadruplicate
retained in the book. In case of Cold Work
Permit, the authorised Original shall be
issued to the receiver, retaining the
Duplicate in the book.
It is recommended that plot plans of the
installation and the operating blocks should
be displayed in the Fire and concerned Unit
Control Rooms respectively and site of hot
jobs under progress should be indicated on
these plot plans with red pins. This helps
the incoming supervisor /s (both in Fire and
Operating Departments) to get a quick idea
of the hot jobs being undertaken and help in
identifying the areas which require
inspection / attention, depending upon the
criticality of the area and the job.
In instances like plant turn around or an

activity where work is of continuous nature
involving round the clock activity, blanket
Hot Work Permit could be given if the

owner-in-charge is fully satisfied that the
conditions are totally safe for the multiple
jobs to be performed. But this should not be
resorted to, especially in highly integrated
units.
(i)
Equipment or area where work is to be

conducted, should be inspected to ensure
that it is safe to carry out the work and
assess other safety requirements /
stipulations. In case of vessel box-up
permit, it should be ensured that the work is
complete, all personnel are out, no
maintenance gear is left behind and debris
removed.
Even when construction activity has to be

undertaken in non-operating areas in
integrated units, it is recommended that
approval be obtained from designated
senior management for issuing blanket Hot
Work Permit.
(k)
(l)
(m)
As a pre-requisite to issue permit, particularly

in the case of hot work/vessel entry permit,
gas test for hydrocarbons / oxygen
deficiency / toxic gases shall be conducted
as applicable.
(ii)
(iii)
6.0
SPECIMEN WORK PERMIT FORMS
(iv)
Considered hazard from other routine /

non-routine operations and persons
alerted
Other activities (routine / non-routine)
being carried out near-by which can create
conditions unsafe for performance of the
permit work, should be taken into
consideration and the concerned persons
should be alerted accordingly.
(v)
Specimen Work Permit forms for the two
types of the permits illustrating the
suggested colour code, layout and size are
exhibited in pages 17-38.
7.0
Sewers, Manholes, CBD etc. and Hot

Surfaces covered
Flammable gases may be released from
nearby
sewers.
Hot
un-insulated
surfaces/pipelines may provide a source of
ignition. Therefore, these are to be properly
covered to prevent fires.
After completion or stoppage of the job, the

person to whom the permit was issued,
should thoroughly check the area for
clearing of debris, removal of temporary
electrical installations etc. and then shall
sign the work permit and return it to the
issuer.
The issuer on receiving back the permit would
satisfy himself regarding completion of the
job and that the area has been cleaned.
Then he shall also sign the permit and keep
the records for one month.
Surrounding area checked / cleaned

Unsafe conditions for performance of work
may arise from surrounding area. It should
be cleaned-up to remove flammable
material such as oil, rags, grass etc.
Where gas-free conditions are not fully

ensured for the duration of hot work, a
system of monitoring either by automatic or
by manual periodic verification shall be
resorted to depending upon the prevalent
conditions of the operating area.
(n)
Equipment / Area inspected
Equipment
tagged
electrically
isolated
and
Before issuing permit for mechanical /

electrical work in the operating area, it
should be ensured that electrical switches
are locked-out and cautionary tags duly
signed with date and time are attached.
Wherever local locking arrangement is
provided in the field, the same should be
used. Refer format for electrical lockout /
energising given in OISD-STD-137 on
"Inspection of Electrical Equipment".
EXPLANATORY NOTES TO WORK

PERMIT FORMS
The check-listed items in the Work Permit
Forms are elaborated below to amplify the
underlying concepts and highlight their
significance:
(vi)
Running water hose/Portable extinguisher

provided
Purging of equipment (vessels, pipelines,

compressors etc.) is done to make them free
of flammable hydrocarbons and toxic gases.
Steam / Inert Gas is used for gas-freeing of
vessels and pipes in refineries and other
locations. Other means of purging is by
displacement with water and final traces of
gas removed by air eductor. All high point
vents should be unplugged while purging.
Purging may be done continuously or in
batches to conserve purge medium. It
should be done in a systematic manner to
cover the entire equipment/plant and
continued till the concentration of toxic /
flammable gas is lowered to allowable
level.
Running water hose and portable fire

extinguisher are required respectively to
flush / dilute in case of release of any
hazardous chemical or to quench sparks and
to put out small fires immediately.
(vii)
Fire water system checked for readiness

In order to meet any contingency, it should
be ensured that the fire water system
including fire water pumps, storage,
network etc. is checked and kept ready for
immediate use.
(viii)
Equipment blinded / dis-connected / closed

/ isolated / wedge opened
(xi)
Equipment water flushed
Equipment / Vessel, on which the work

permit is being issued, should be
completely isolated from the rest of the
plant with which it is connected during
normal operation, in order to ensure that
there is no change in the work environment
with respect to presence of toxic /
flammable gases, liquids, hazardous
chemicals etc. in the course of the work.
Water flushing is an effective means of

cooling, cleaning and even gas-freeing of
equipment. It is also employed to remove
traces of acids / chemicals. Equipment
metallurgy must be considered before using
sea / saline water. Sometimes, flushing with
demineralised water would be necessary
depending upon the metallurgy of the
equipment.
Blinding is one of the most effective ways

of isolation. Blinds should be installed as
close to the vessel as possible. If lines
cannot be blinded, they should be
disconnected and the open ends should be
made safe by installing pipe caps/plugs,
blind flanges, mud packing etc.
(ix)
(xii)
Gas test includes measurement of :
Equipment properly drained /

depressurised
Equipment under pressure should be
depressurised after isolation.This will be
followed by draining / purging / water
flushing etc. as the case may be.
Equipment containing liquid hydrocarbons
should be drained completely. There may
be a possibility of overlooking liquid
collected in pockets or inaccessible areas
such as level gauges, small nozzles /
bleeders on vessels, laterals in pipework
etc. All low point drains should be in
unplugged condition.
(x)
Gas / Oxygen deficiency test done and

found OK
(a)
Hydrocarbons by Explosimeter
(b)
Oxygen Deficiency by Oxygen Meter
(c)
Use of Calibrated Meters
(d)
Toxic gases like Hydrogen Sulphide,

Carbon
Monoxide, Nickel Carbonyl,
Chlorine etc. by techniques like Indicator
Tube method, Lead Acetate Paper etc.
Measurement of lead in air is required for
entering leaded tanks and personal
protective equipment shall be worn before
entering the tank. Octel/Ethyl regulations
are to be followed while handling leaded
gasoline tanks.
Gas tests may be specified for vessel entry
including open excavation where head of a
man will be below ground level and when
Equipment properly steamed / purged
hot work is being carried out. The person

carrying out gas test must wear proper
protective gear.
"Caution-Men at Work Inside" on the

manhole of a vessel.
No hot work shall be permitted unless the

Explosimeter reading is zero.
(xvii)
Vessel entry, where no hot work is to be

carried out, may be permitted if
combustible gases are up-to 5% of lower
explosive limit (LEL). Entry with an air
supplied mask may be permitted with
LEL of upto 50%.
As a precaution against static electricity

generation, portable equipment / hose
nozzles e.g. nozzle of a shot / sand blasting
gun, are to be grounded. Use of
hydrocarbon lines for earthing should be
avoided.
The oxygen level should be at least 19.5 %

vol. and the concentration of toxic gases
below the threshold limits.
(xiii)
(xviii)
(xix)
provided for vessel
Standby personnel provided for fire watch

from
Process
/
Maintenance
/
Contractor / Fire Department
Depending on the criticality of the job,
work permit issuer shall decide the type of
standby to be provided i.e. from which
department, of which level, how many and
also additional fire fighting support
facilities.
Proper means of exit provided
(xx)
Proper means of exit is required in case of

emergencies developed on account of the
work or otherwise. Availability of an
alternate route of escape should be
considered.
(xvi)
person
Proper ventilation and lighting provided

Where natural ventilation is not available,
fans/air eductors are provided. Some types
of work like welding may generate fumes.
Facilities may be required for the speedy
dispersal of these fumes. Only approved
reduced voltage extension lights (not
exceeding 24 volts) are to be allowed for
work inside vessels from consideration of
personal safety.
(xv)
Standby
entry
Whenever a person is entering a vessel or

work is being carried out in confined space,
it may be necessary to keep standby persons
(minimum two) at the manhole or entry
point holding the rope connected to the
safety belt of the person inside. In case of
any emergency inside or outside the vessel,
the standby will be able to pull the person
out.
Shield against sparks provided

In order to protect against welding sparks
which can provide ignition in operating
areas, shields are to be provided. The shield
material should be non-flammable and
should be kept wet with water.
(xiv)
Portable
equipment / Hose nozzles
properly grounded
Iron Sulphide removed / kept wet

Pyrophoric substances may be present in
operating area / equipment handling
hydrocarbon. Iron sulphide scales is the
most common pyrophoric substances
encountered. These should be either
removed to safe locations or kept wet all the
time to prevent their auto-ignition.
Precautionary tags / boards provided

To prevent any unwarranted entry in the
work area and also to caution other
personnel taking actions which may
endanger people working on the permit job,
precautionary tags/boards are to be
provided like "No Entry" sign on roads or
(xxi)
Area cordoned off

In order to prevent the un-authorised entry
of people and to avoid accidents during
excavation jobs, work area is to be
cordoned off.
(xxii)
Precaution against public traffic taken
suitable size steel plate for blocking the

opening in case of mishap/tank failure. If no
work is undertaken in evening and night
shifts, invariably the gap should be closed
with steel plate and mud packing at the end
of day's work.
In case hot work is to be carried out in

close proximity of a public road, for
example in the case of a trunk pipeline, it
may be desirable to block-off/divert public
traffic for the duration of the job as a
precautionary measure.
(xxiii)
(xxvi)
Clearance obtained for excavation from

Technical/ concerned departments
(xxvii)
Checked for oil / gas trapped behind

lining in equipment
Before undertaking hot jobs, a check should
be done for oil / gas trapped behind lining
in the equipment. Many a times oil / gas
trapped behind lining depicts itself in the
form of swelling and can be confirmed by
way of drilling holes.
(xxviii)
Clearance obtained for road cutting from
Technical
/
Fire
/
concerned
departments
Welding
location
machine
checked
for
safe
Welding machine should be located in a nonhazardous and ventilated area. It should

have proper supervision while welding job
is in progress. It should be switched off
immediately on completion of the job.
Since road cutting can hamper the

movement of the fire vehicles, initial
clearance should be obtained from Fire
Department and final approval from the
higher designated authorities. If the road is
wide, preferably the road should be cut half
at a time. Duration of road cut should be
restricted as far as possible.
(xxv)
arrestor on
No vehicle / engine without flame / spark

arrestor is permitted in operating areas.
For any excavation work which may affect

underground sewers / telephone lines /
cables / pipelines etc., Technical Services
Dept. and / or other concerned departments,
should be consulted for obtaining the coordinates and the depth to which excavation
can be resorted to, without damaging the
existing facilities. Markers should be put
around the area where excavation can be
done and the depth can be indicated in the
work permit.
(xxiv)
Checked Flame / Spark

mobile equipment
(xxix)
Checked for earthing/return connection to

the equipment being welded
Before commencing the welding job, ensure
that all the cables and earthing connections
are as per the standard welding codes /
practices.
Clearance obtained for dyke cutting

When the dyke is cut, any mishap in the
tank farm can lead to a free flow of oil to
outside the bund. A high level authority
should be designated for authorising dyke
cutting. Further, it should be ensured that
dyke would be reconstructed in the shortest
possible time. For example, if pipes have to
be laid through the dykes, the pipes should
be laid quickly and plugged / capped so that
the dyke can be closed. Thereafter, balance
of pipe fabrication can continue without any
risk. Standby personnel should be available
at the work site, who should possess a
(xxx)
Oxygen and Acetylene cylinders kept

outside the vessel / tank
While performing welding / cutting jobs in
confined spaces like vessel / tank, ensure that
oxygen and acetylene cylinders are kept
outside and hoses for the gases are in good
working condition, without any cracks or
wrinkles. Also, hoses should be tightly
secured at both the ends i.e. the torch and the
cylinder.
(Yellow in colour)
ORIGINAL
(NAME OF COMPANY)
(LOCATION)
COLD WORK PERMIT

Sl.No.______________
AM / PM
DATE
AM / PM
VALID FROM__________________________
DATE
TO__________________________________________
PERMISSION IS GRANTED TO SECTION/CONTRACTOR_____________________________________________

NAME__________________________________________________________________________________________
NATURE OF WORK______________________________________________________________________________
LOCATION OF WORK____________________________________________________________________________
THE FOLLOWING ITEMS SHALL BE CHECKED BEFORE ISSUING THE PERMIT
(Please put tick [ ] mark in the appropriate box)
-------------------------------------------------------------------------------------------------------------------------------------S.No.
Item
Done
Not Required
-------------------------------------------------------------------------------------------------------------------------------------1.
Equipment / Work Area inspected
[ ]
[ ]
2.
Surrounding area checked,cleaned

and covered
[ ]
[ ]
3.
Equipment electrically isolated

and tagged
[ ]
[ ]
4.
Running water hose / Portable

extinguisher provided
[ ]
[ ]
5.
Equipment blinded/disconnected /
closed / isolated / wedge opened
[ ]
[ ]
6.

depressurised
[ ]
[ ]
7.
Equipment
[ ]
[ ]
8.
Equipment properly steamed /

purged
[ ]
[ ]
water
flushed
9.
[ ]
[ ]
(Yellow in colour)
10.
Proper ventilation and

lighting provided
[ ]
[ ]
11.
Gas test done , found

gas free
[ ]
[ ]
12.
Area cordoned
off
(minimum 15m in case of
radiography)
[ ]
[ ]
13.
Standby personnel provided

from Process / Maint. /
Contractor/Fire Deptt.
[ ]
[ ]
14.
Radio-isotopes kept under

safe containers
[ ]
[ ]
-------------------------------------------------------------------------------- --------------------------------------------------------------SPECIAL INSTRUCTIONS

1.
Following personal protective equipment are required (check all items required) :
Safety Helmet / Gloves / Goggles / Safety Shoes / Boiler Suit/ Welding Suit / Dust Respirator / Face Shield /
Fresh Air Mask/Apron / Lifeline / Safety Belt / Airline /Film Badges / Dosimeter.
2.
In case of fire alarm, all work must be stopped. All personnel must leave work site and proceed to designated
areas.
3.
Remarks on toxic/hazardous chemicals, if any:___________________________________________________

________________________________________________________________________________________
________________________________________________________________________________________
4.
Alternate means of escape available/provided/not required.
5.
This permit must be available at work site at all times.
6.
Additional items, if any:____________________________________________________________________

________________________________________________________________________________________
Name and_____________________
Name and_______________________
Signature of Receiver__________
Signature of Issuer____________
(Yellow in colour)
Permit Extended upto
Signatures
Additional precautions
required, if any
--------------------------------------------------------------Date
Time
Issuer
Receiver
-----------------------------------------------------------------------------------------------------------------------------------------------________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
AM / PM
DATE
____________________________________
WORK COMPLETED/STOPPED/AREA CLEARED AT
By___________________
Signature
By__________________________
Signature
_____________________
(Name of Issuer)
__________________________
(Name of Receiver)
(PLEASE RETURN PERMIT TO ISSUER)
10
(White in colour)
DUPLICATE
(NAME OF COMPANY)
(LOCATION)
COLD WORK PERMIT

Sl.No.______________
AM / PM
DATE
AM / PM
VALID FROM__________________________
DATE
TO__________________________________________
PERMISSION IS GRANTED TO SECTION/CONTRACTOR_____________________________________________

NAME__________________________________________________________________________________________
NATURE OF WORK______________________________________________________________________________
LOCATION OF WORK____________________________________________________________________________
-------------------------------------------------------------------------------------------------------------------------------------S.No.
Item
Done
Not Required
-------------------------------------------------------------------------------------------------------------------------------------1.
[ ]
[ ]
2.
Surrounding area checked,cleaned

and covered
[ ]
[ ]
3.

and tagged
[ ]
[ ]
4.
Running water hose / Portable

extinguisher provided
[ ]
[ ]
5.
Equipment blinded/disconnected /
[ ]
[ ]
6.

depressurised
[ ]
[ ]
7.
Equipment
[ ]
[ ]
8.
Equipment properly steamed /

purged
[ ]
[ ]
water
flushed
11
9.
[ ]
[ ]
(White in colour)
10.
Proper ventilation and

lighting provided
[ ]
[ ]
11.
Gas test done , found

gas free
[ ]
[ ]
12.
Area cordoned
off
(minimum 15m in case of
radiography)
[ ]
[ ]
13.
Standby personnel provided

from Process / Maint. /
Contractor/Fire Deptt.
[ ]
[ ]
14.
Radio-isotopes kept under

safe containers
[ ]
[ ]
-------------------------------------------------------------------------------- --------------------------------------------------------------SPECIAL INSTRUCTIONS

1.
Following personal protective equipment are required (check all items required) :
Safety Helmet / Gloves / Goggles / Safety Shoes / Boiler Suit/ Welding Suit / Dust Respirator / Face Shield /
Fresh Air Mask/Apron / Lifeline / Safety Belt / Airline /Film Badges / Dosimeter.
2.
In case of fire alarm, all work must be stopped. All personnel must leave work site and proceed to designated
areas.
3.
Remarks on toxic/hazardous chemicals, if any:___________________________________________________

________________________________________________________________________________________
________________________________________________________________________________________
4.
Alternate means of escape available/provided/not required.
5.
This permit must be available at work site at all times.
6.
Additional items, if any:_____________________________________________________________________

________________________________________________________________________________________
Name and_____________________
Name and_______________________
Signature of Receiver__________
Signature of Issuer____________
12
(White in colour)
Permit Extended upto
Signatures
Additional precautions
required, if any
--------------------------------------------------------------Date
Time
Issuer
Receiver
-----------------------------------------------------------------------------------------------------------------------------------------------________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
AM / PM
DATE
____________________________________
WORK COMPLETED/STOPPED/AREA CLEARED AT
By___________________
Signature
By__________________________
Signature
_____________________
(Name of Issuer)
__________________________
(Name of Receiver)
13
(Pink in colour)
ORIGINAL
(NAME OF COMPANY)
(LOCATION)
HOT WORK/ VESSEL ENTRY/ VESSEL BOX-UP/ EXCAVATION

PERMIT
AM / PM
DATE
AM / PM
VALID FROM_____________________________
DATE
TO__________________________________
PERMISSION IS GRANTED TO SECTION/CONTRACTOR____________________________________________

NAME_________________________________________________________________________________________
NATURE OF WORK_____________________________________________________________________________
LOCATION OF WORK___________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------------S.No.
Item
Done
Not required
----------------------------------------------------------------------------------------------------------------------------------------------1.
[ ]
[ ]
2.
Surrounding area checked/cleaned

up: oil/ rags/grass etc. removed
[ ]
[ ]
3.
Sewers , manholes , CBD etc. and

hot surfaces nearby
covered
[ ]
[ ]
4.
Considered hazard from other

routine / non-routine operations
and concerned persons alerted
[ ]
[ ]
5.

and tagged
[ ]
[ ]
6.
Fire water hose / Portable

extinguisher
provided
[ ]
[ ]
7.
Fire water system checked for

readiness
[ ]
[ ]
14
8.
Equipment blinded/disconnected/
[ ]
[ ]
(Pink in colour)
9.

depressurised
[ ]
[ ]
10.
Equipment properly steamed/purged
[ ]
[ ]
11.
Equipment water
flushed
[ ]
[ ]
12.
Gas / Oxygen deficiency

done and found OK
test
[ ]
[ ]
13.
[ ]
[ ]
14.
Proper ventilation and lighting

provided
[ ]
[ ]
15.
[ ]
[ ]
16.
Precautionary
provided
[ ]
[ ]
17.
Portable equipment /
properly grounded
[ ]
[ ]
18.
Standby personnel provided for

vessel entry
[ ]
[ ]
19.

fire watch from Process/Maint./
Contractor / Fire Deptt.
[ ]
[ ]
20.
Iron Sulphide removed/ kept wet
[ ]
[ ]
21.
Area cordoned off
[ ]
[ ]
22.
Precautions
traffic taken
public
[ ]
[ ]
23.
Clearance obtained for excavation

from Technical/concerned deptts.
[ ]
[ ]
24.*
Clearance obtained for road

cutting from Technical / Fire /
concerned deptts.
[ ]
[ ]
25.*
Clearance obtained for dyke

cutting
[ ]
[ ]
26.
Checked Flame / Spark arrestor

on mobile equipment
[ ]
[ ]
tags / boards
against
nozzles
15
27.
Checked for oil / gas trapped

behind lining in equipment
[ ]
[ ]
(Pink in colour)
28.
Welding machine checked for

safe location
[ ]
[ ]
29.
Check for
earthing / return
connection to the equipment
being welded
[ ]
[ ]
30.
Oxygen and Acetylene cylinders

[ ]
[ ]
kept outside the vessel/tank
-----------------------------------------------------------------------------------------------------------------------------------------------Note: For Items marked (*), clearance to be obtained from higher designated authority.
SPECIAL INSTRUCTIONS
1.
Following personal protective equipment are required

(Check all items required) :
Safety Helmet / Gloves / Goggles / Safety Shoes / Boiler Suit /Welding Suit, Dust Respirator/Face
Shield/Face Shield/ Fresh Air Mask/Apron/Life line/Safety Belt.
2.
In case of fire alarm, all work must be stopped and running fire water must be closed. All personnel must
leave work site and proceed to designated areas.
3.
In case of liquid / gas release, stop work and immediately advise concerned Operation Personnel.
4.
Only certified vehicles/engines and permitted type of electrical equipment and tools are allowed in operating
areas.
5.
Ensure proper grounding/earthing/insulation of cables.
6.
For hot tapping, ensure continuous/sufficient flow in the line.
7.
This permit must be available at the work site at all times.
8.
No hot work shall be permitted unless the Explosimeter reading is zero.
9.
Vessel entry, where no hot work is to be carried out, may be permitted if combustible gases are up-to 5% of
lower explosive limit (LEL). Entry with an air supplied mask may be permitted with LEL of upto 50%. The
oxygen level should be at least 19.5 % vol. and the concentration of toxic gases below the threshold limits.
10.
Additional remarks, if any:___________________________________________________________________

________________________________________________________________________________________
Name and__________________________
Name and __________________________
16
Signature of Receiver________________
Signature of Issuer____________________
Pink in colour
________________________________________________________________________________________________
GAS TEST(HYDROCARBON/
PERMIT
ADDITIONAL
TOXIC GAS/OXYGEN
EXTENDED
PRECAUTIONS
SIGNATURES
DEFICIENCY)DONE
UPTO
REQD.,IF ANY
----------------------------------------------------------------------------------------------------------------------------------------------DATE/
TAKEN
TEST
DATE/
ISSUER
RECEIVER
TIME
BY
VALUE
TIME
----------------------------------------------------------------------------------------------------------------------------------------------INITIAL GAS
TEST
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------________________________________________________________________________________________________
NOTE: HOT WORK INCLUDES WELDING, BURNING, GRINDING, SOLDERING, SAND BLASTING,
CHIPPING, RIVETING, DRILLING, CAMERA FLASHING, POWER TOOLS, IC ENGINE
OPERATIONS/ENTRY, OPEN FLAME, VEHICLE ENTRY.
WORK COMPLETED / STOPPED / AREA CLEARED AT

By____________________________
AM / PM
DATE
________________________________________
By____________________________
Signature
Signature
____________________________
(Name of Issuer)
____________________________
(Name of Receiver)
17
(White in colour)
DUPLICATE
(NAME OF COMPANY)
(LOCATION)

PERMIT
AM / PM
DATE
AM / PM
VALID FROM_____________________________
DATE
TO__________________________________

NAME_________________________________________________________________________________________
NATURE OF WORK_____________________________________________________________________________
LOCATION OF WORK___________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------------S.No.
Item
Done
Not required
----------------------------------------------------------------------------------------------------------------------------------------------1.
[ ]
[ ]
2.

[ ]
[ ]
3.

hot surfaces nearby
covered
[ ]
[ ]
4.

[ ]
[ ]
5.

and tagged
[ ]
[ ]
6.

extinguisher
provided
[ ]
[ ]
7.

readiness
[ ]
[ ]
18
8.
[ ]
[ ]
(White in colour)
9.

depressurised
[ ]
[ ]
10.
[ ]
[ ]
11.
Equipment water
flushed
[ ]
[ ]
12.

done and found OK
test
[ ]
[ ]
13.
[ ]
[ ]
14.

provided
[ ]
[ ]
15.
[ ]
[ ]
16.
Precautionary
provided
[ ]
[ ]
17.
properly grounded
[ ]
[ ]
18.

vessel entry
[ ]
[ ]
19.

[ ]
[ ]
20.
[ ]
[ ]
21.
Area cordoned off
[ ]
[ ]
22.
Precautions
traffic taken
public
[ ]
[ ]
23.

[ ]
[ ]
24.*

concerned deptts.
[ ]
[ ]
25.*

cutting
[ ]
[ ]
26.

on mobile equipment
[ ]
[ ]
tags / boards
against
nozzles
19
27.

[ ]
[ ]
(White in colour)
28.

safe location
[ ]
[ ]
29.
Check for
earthing / return
being welded
[ ]
[ ]
30.

[ ]
[ ]
1.

2.
3.
4.
areas.
5.
6.
7.
8.
9.
10.

________________________________________________________________________________________
Name and__________________________
Name and __________________________
20
( White in colour)
________________________________________________________________________________________________
PERMIT
ADDITIONAL
TOXIC GAS/OXYGEN
EXTENDED
PRECAUTIONS
SIGNATURES
DEFICIENCY)DONE
UPTO
REQD.,IF ANY
----------------------------------------------------------------------------------------------------------------------------------------------DATE/
TAKEN
TEST
DATE/
ISSUER
RECEIVER
TIME
BY
VALUE
TIME
----------------------------------------------------------------------------------------------------------------------------------------------INITIAL GAS
TEST
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------________________________________________________________________________________________________

By____________________________
AM / PM
DATE
________________________________________
By____________________________
Signature
Signature
____________________________
(Name of Issuer)
____________________________
(Name of Receiver)
21
(White in colour)
TRIPLICATE
(NAME OF COMPANY)
(LOCATION)

PERMIT
AM / PM
DATE
AM / PM
VALID FROM_____________________________
DATE
TO__________________________________

NAME_________________________________________________________________________________________
NATURE OF WORK_____________________________________________________________________________
LOCATION OF WORK___________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------------S.No.
Item
Done
Not required
----------------------------------------------------------------------------------------------------------------------------------------------1.
[ ]
[ ]
2.

[ ]
[ ]
3.

hot surfaces nearby
covered
[ ]
[ ]
4.

[ ]
[ ]
5.

and tagged
[ ]
[ ]
6.

extinguisher
provided
[ ]
[ ]
7.

readiness
[ ]
[ ]
8.
[ ]
[ ]
22
(White in colour)
9.

depressurised
[ ]
[ ]
10.
[ ]
[ ]
11.
Equipment water
flushed
[ ]
[ ]
12.

done and found OK
test
[ ]
[ ]
13.
[ ]
[ ]
14.

provided
[ ]
[ ]
15.
[ ]
[ ]
16.
Precautionary
provided
[ ]
[ ]
17.
properly grounded
[ ]
[ ]
18.

vessel entry
[ ]
[ ]
19.

[ ]
[ ]
20.
[ ]
[ ]
21.
Area cordoned off
[ ]
[ ]
22.
Precautions
traffic taken
public
[ ]
[ ]
23.

[ ]
[ ]
24.*

concerned deptts.
[ ]
[ ]
25.*

cutting
[ ]
[ ]
26.

on mobile equipment
[ ]
[ ]
27.

[ ]
[ ]
tags / boards
against
nozzles
23
(White in colour)
28.

safe location
[ ]
[ ]
29.
Check for
earthing / return
being welded
[ ]
[ ]
30.

[ ]
[ ]
1.

2.
3.
4.
areas.
5.
6.
7.
8.
9.
10.

________________________________________________________________________________________
Name and__________________________
Name and __________________________
24
(White in colour)
________________________________________________________________________________________________
PERMIT
ADDITIONAL
TOXIC GAS/OXYGEN
EXTENDED
PRECAUTIONS
SIGNATURES
DEFICIENCY)DONE
UPTO
REQD.,IF ANY
----------------------------------------------------------------------------------------------------------------------------------------------DATE/
TAKEN
TEST
DATE/
ISSUER
RECEIVER
TIME
BY
VALUE
TIME
----------------------------------------------------------------------------------------------------------------------------------------------INITIAL GAS
TEST
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------________________________________________________________________________________________________

By____________________________
AM / PM
DATE
________________________________________
By____________________________
Signature
Signature
____________________________
(Name of Issuer)
____________________________
(Name of Receiver)
25
(White in colour)
QUADRUPLICATE
(NAME OF COMPANY)
(LOCATION)

PERMIT
AM / PM
DATE
AM / PM
VALID FROM_____________________________
DATE
TO__________________________________

NAME_________________________________________________________________________________________
NATURE OF WORK_____________________________________________________________________________
LOCATION OF WORK___________________________________________________________________________
----------------------------------------------------------------------------------------------------------------------------------------------S.No.
Item
Done
Not required
----------------------------------------------------------------------------------------------------------------------------------------------1.
[ ]
[ ]
2.

[ ]
[ ]
3.

hot surfaces nearby
covered
[ ]
[ ]
4.

[ ]
[ ]
5.

and tagged
[ ]
[ ]
6.

extinguisher
provided
[ ]
[ ]
7.

readiness
[ ]
[ ]
8.
[ ]
[ ]
26
(White in colour)
9.

depressurised
[ ]
[ ]
10.
[ ]
[ ]
11.
Equipment water
flushed
[ ]
[ ]
12.

done and found OK
test
[ ]
[ ]
13.
[ ]
[ ]
14.

provided
[ ]
[ ]
15.
[ ]
[ ]
16.
Precautionary
provided
[ ]
[ ]
17.
properly grounded
[ ]
[ ]
18.

vessel entry
[ ]
[ ]
19.

[ ]
[ ]
20.
[ ]
[ ]
21.
Area cordoned off
[ ]
[ ]
22.
Precautions
traffic taken
public
[ ]
[ ]
23.

[ ]
[ ]
24.*

concerned deptts.
[ ]
[ ]
25.*

cutting
[ ]
[ ]
26.

on mobile equipment
[ ]
[ ]
27.

[ ]
[ ]
tags / boards
against
nozzles
27
(White in colour)
28.

safe location
[ ]
[ ]
29.
Check for
earthing / return
being welded
[ ]
[ ]
30.

[ ]
[ ]
1.

2.
3.
4.
areas.
5.
6.
7.
8.
9.
10.

________________________________________________________________________________________
Name and__________________________
Name and __________________________
28
(White in colour)
________________________________________________________________________________________________
PERMIT
ADDITIONAL
TOXIC GAS/OXYGEN
EXTENDED
PRECAUTIONS
SIGNATURES
DEFICIENCY)DONE
UPTO
REQD.,IF ANY
----------------------------------------------------------------------------------------------------------------------------------------------DATE/
TAKEN
TEST
DATE/
ISSUER
RECEIVER
TIME
BY
VALUE
TIME
----------------------------------------------------------------------------------------------------------------------------------------------INITIAL GAS
TEST
----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------________________________________________________________________________________________________

By____________________________
AM / PM
DATE
________________________________________
By____________________________
Signature
Signature
____________________________
(Name of Issuer)
____________________________
(Name of Receiver)
29
8.0
REFERENCES
(i) Work Permit Systems in India and abroad.
(ii) Oil Mines Regulations 1984.
30

Work Permit System

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WORK PERMIT SYSTEM

Type of Work Permits

Procedure for Work Permit System

Specimen Work Permit Forms

Explanatory Notes to Work Permit Forms

WORK PERMIT SYSTEM

flammable air - hydrocarbon mixture or a

The Work Permit System is an important

The two types of permits, one for cold work

TYPE OF WORK PERMITS

If the work has to be performed in a

Cold Work : Cold Work is an activity which

Radiography must be carried out when

Following is the procedure for the

The Work Permit System shall always operate

The permit shall be in printed form.

Separate forms shall be used for Hot Work

A system of colour coding is recommended to

The Safety Officer/Fire Officer / Officer

For simplification of procedure, Hot Work

No hot/cold work shall be undertaken without

The work may be planned to be done either

Permit should be issued only for a single shift

Hot Work Permit shall be in four copies. The

It is recommended that both Hot Work Permit

In instances like plant turn around or an

Hot Work Permit could be given if the

Equipment or area where work is to be

Even when construction activity has to be

As a pre-requisite to issue permit, particularly

SPECIMEN WORK PERMIT FORMS

Considered hazard from other routine /

Sewers, Manholes, CBD etc. and Hot

After completion or stoppage of the job, the

Surrounding area checked / cleaned

Where gas-free conditions are not fully

Equipment / Area inspected

Before issuing permit for mechanical /

EXPLANATORY NOTES TO WORK

Running water hose/Portable extinguisher

Purging of equipment (vessels, pipelines,

Running water hose and portable fire

Fire water system checked for readiness

Equipment blinded / dis-connected / closed

Equipment water flushed

Equipment / Vessel, on which the work

Water flushing is an effective means of

Blinding is one of the most effective ways

Gas test includes measurement of :

Equipment properly drained /

Gas / Oxygen deficiency test done and

Oxygen Deficiency by Oxygen Meter

Use of Calibrated Meters

Toxic gases like Hydrogen Sulphide,

Equipment properly steamed / purged

hot work is being carried out. The person

"Caution-Men at Work Inside" on the

No hot work shall be permitted unless the

Vessel entry, where no hot work is to be

As a precaution against static electricity

The oxygen level should be at least 19.5 %

provided for vessel