Bidder Manual

NTPC Limited.
( A Government of India Enterprise)
Bidders Manual
Bidder's Manual_Revision1_25.05.11.doc Process Flow
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The main areas on SRM screen are normally constructed as follows:
Side Area
Header Area
Application Area
Side menu From the side menu, you can select the transactions that you want to carry out, for example Process Bid Invitation. The functions that are displayed depend on your role. Header area The name of the screen you are working in is displayed in the header area. The title relates to the function you carry out here. Below the title, the system displays pushbuttons and data fields that relate to the transaction of task, for example pushbuttons to publish, update, or delete a bid invitation, and fields with the name and number of the bid invitation. Application area In this area, you carry out most of your tasks. This area often contains tab pages, for header and item data of a document, for example. On the individual tab pages, there are subtabs. You use these to display or process different parts of the document, for example the basic data or the status of the bid invitation.
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Symbols in SRM
Detail view Delete Search Change Copy Next page Last page Expand Collapse Send e-mail Display hierarchy
Pushbuttons in SRM
Pushbutton Hold Check Function Saves a document for processing at a later date. Checks a newly created document (or a changed document) for errors. The check result is displayed in the bottom half of the screen. Switches from change mode to display mode. Switches from display mode to change mode. The status of a document determines whether or not it can be changed. Outputs purchase orders and contracts in print, e-mail, fax, or XML document, depending on the default settings. Enterprise Buyer uses the output medium in the vendor master. For more information, see the Implementation Guide of Supplier Relationship Management under SRM Server Cross-Application Basic Settings Define Output Actions and Output Format Refreshes the display, for example after a price change or quantity change Loads data from a local file system, from a PC, for example. Loads data to a local file system, to a PC, for example.
Display Change
Output
Refresh Download Upload
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Bidders view of SRM Login Page
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Bidder to enter the Login ID & Password to enter to the SRM system
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Main Page of SRM
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Bidder to click on FAQ to read the FAQ document
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View of the FAQ document
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How to Pay tender Fee (If Applicable)
Bidder to click on Pay Tender Fee to pay the Tender fee (if applicable) through Online Payment Gateway
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Enter Bid Invitation Number
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Click I accept Button
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Click ICICI Payment Gateway Button
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Enter Credit Card Details & Click Pay
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How to start Bidding Process
Click on Process Bid to continue with the Bidding Process
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Click on the Bid Invitation No from the Bid for which you wish to Bid
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Main screen of the Bid Invitation. System allows to see only if you have paid the Tender Fee (where applicable)
Details like dates, type of bid, tender issuing office etc. are displayed here
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Click on Attributes to check the list of confirmation asked in the Bid Invitations
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Click on Information from Purchase to check other details like Detailed NIT etc.
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Click on the link at the bottom to reach the documents attached to the Bid Invitation.
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View of the cFolder which contains Bid related documents.
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Click on the arrow to expand the folder
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Click on Tender Document link to check the attached documents.
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Click here for downloading
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Details of the digital signature of the person uploading the document are displayed here. After verification, click here to open the document. You can save the documents on your desktop if desired."
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Back on the SRM Page, click on Item Data to check the BOQ in the Bid Invitation
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Click on serial no. of each item to check the details
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Click on Register to register yourself before you start preparing the Bid.
Note: Not required to register for limited tender cases
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Confirmation Prompt. Click on OK to continue.
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After Registering, Press Create to start preparing your Bid against this Bid Invitation
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You need to confirm these details before you proceed further under Attributes Head (if available).
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Go to item data & click on serial no. of an item to quote the prices against that item
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Press on See Conditions in the main body or "Conditions" tab at the top to see the list of price conditions against which prices are to be filled
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Quote Prices against the Individual conditions. Other than Basic Price, other conditions can be left blank if not applicable. Any condition left blank is considered to be included in the basic price.
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Press on Hold to temporarily save the Bid.
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Similarly fill up the prices for all the relevant items of the Bid Invitation and complete the price part.
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Press on Output Preview to see the currency-wise Total Price of the Bid after filling up the prices. Item-wise Break up of prices is displayed on the next page. You can save this pdf document for future reference
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In case of two-part Bidding, while Statement of Commercial and Technical Deviations without cost of withdrawal is uploaded in cfolder, the statement of deviation with cost of withdrawal is to be enclosed in SRM Unpriced Bid tab under Attachment link
Click on 'Unpriced Bid' tab and & Press on Search & Add Button
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Select the file which is to be attached
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Attached file can be seen here. Follow the same procedure to attach any other file. Documents which do not have any price data in them, should not be attached here as they can not be opened during technical bidding in case of two envelope bidding
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How to attach documents related to technical Bid in cfolder
Under the Unpriced Bid Tab, click on this link under Collaboration to go to cFolder for uploading your own (Bid related) technical documents.
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Confirmation Prompt. Press OK to confirm.
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Public Area (NTPC documents) and your Bid Area can be selected from the dropdown.
Main Page of the cFolder which will open separately.
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Select Your Bid Area
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Click on the Tender Documents Link to attach your documents.
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Under the Tender Document folder, click on the Create button to upload your document.
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Click on Document to attach a document
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In the Name field, you can provide a name to your document
Click on Continue.
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Click on Browse to locate the desired document from your Desktop.
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Click on the required document & Press Open to continue
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Click on Sign and Save. Ensure that your digital signatures are properly installed on the system and your e-token is plugged in
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System will look for Installed Digital Certificate on your PC & prompt you to attach the same. Select the relevant Digital Certificate & Press Ok.
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Repeat the process for attaching more documents. Close this window, once you have completed the whole process and NOT click on Logout
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Press Check Button to know that your Bid is Complete. Any errors (with orange square icon before it)/ warnings (with yellow triangle icon before it) are displayed at the bottom of the screen. Errors must be removed to be able to successfully submit the bid while Warnings can be ignored
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Press Submit to send your Bid to NTPC.
* Please click Submit Button carefully as once you submit the Bid, you cant edit the document.
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System will prompt you for your confirmation. Press Ok if you wish to submit the Bid now and Cancel in case you want to come out.
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System will look for Installed Digital Certificate on your PC & prompt you to attach the same. Select the relevant Digital Certificate & Press Ok.
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System confirmation showing that your Bid has been sent to NTPC.
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Press on Process Bid to go to the main screen.
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You can check the status of your Bid against the Bid Invitation.
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To know the Prices of other Bidders after Bid Opening Date & Time only if you have submitted the Bid
Click on Condition Wise Pricing Link to know the status of your Bid after Bid Opening date & time and the prices & other details of other bidders
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Enter Bid Invitation Number & Select any of the three options available
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Press Execute Button for knowing the rates of other Bidders
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Bidders Name & their Prices
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Some important Check Points before submitting the Bid: 1. EMD (If Applicable) is submitted in original to the concerned officer for the bid well in time. 2. Please ensure that you have the vendor code, user ID and password. In case you do not have either vendor code or user ID and Password, please contact NTPC well in time and at least three days before last date of paying the tender fee. 3. All attributes must be suitably replied to. 4. All the bid related documents viz. technical bid, catalogues, data sheets, drawings, etc are to be uploaded with your digital signatures in the tender document folder under your created bid option 5. You should have valid Class III (with Organization name) Digital Signatures with sufficient validity. 6. Keep holding (saving) your bid often in order to avoid loss of data in case any break in the link. It may be noted that the system would automatically logoff in case of no activity for more than 10 minutes. 7. All rates to be filled in are to be the unit rates only. System automatically calculates the total price which can be viewed in Output Preview. Amount in words need not be filled in as the system would automatically calculate and mention in the Output Preview. 8. All deviations/exceptions, if any must only be given in the Deviation Schedule to be uploaded in the c-folder. Any deviation/exception mentioned elsewhere would not be given effect to 9. All applicable taxes and duties must be mentioned clearly while filling the rates of the taxes and duties. In case the same are not mentioned separately, it would be assumed that the applicable taxes and duties are inclusive in the bid price.
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10. In case there is a failure in making the Tender Fee due to any link failure on Payment Gateway, it is suggested that the payment may be made once again and subsequently you may take up with concerned officer designated for refund of earlier payment. 11. In case of any problem with login, please contact the helpdesk at 0120-2952319 or the concerned designated officer for the respective location.
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NTPC Limited.

( A Government of India Enterprise)

Bidder's Manual_Revision1_25.05.11.doc Process Flow

The main areas on SRM screen are normally constructed as follows:

Refresh Download Upload

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidders view of SRM Login Page

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Main Page of SRM

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder to click on FAQ to read the FAQ document

Bidder's Manual_Revision1_25.05.11.doc Process Flow

View of the FAQ document

Bidder's Manual_Revision1_25.05.11.doc Process Flow

How to Pay tender Fee (If Applicable)

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Enter Bid Invitation Number

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Click I accept Button

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Click ICICI Payment Gateway Button

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Enter Credit Card Details & Click Pay

Bidder's Manual_Revision1_25.05.11.doc Process Flow

How to start Bidding Process

Click on Process Bid to continue with the Bidding Process

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

View of the cFolder which contains Bid related documents.

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Click on the arrow to expand the folder

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Click on Tender Document link to check the attached documents.

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Click here for downloading

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Click on serial no. of each item to check the details

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Note: Not required to register for limited tender cases

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Confirmation Prompt. Click on OK to continue.

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Confirmation Prompt. Click on OK to continue.

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Press on Hold to temporarily save the Bid.

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Confirmation Prompt. Click on OK to continue.

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Bidder's Manual_Revision1_25.05.11.doc Process Flow

Select the file which is to be attached

Bidder's Manual_Revision1_25.05.11.doc Process Flow