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MACON COUNTY BOARD OF COMMISSIONERS JULY 9, 2013 AGENDA 1. Call to order and welcome by Chairman Corbin 2. Announcements 3.

Moment of Silence 4. Pledge of Allegiance 5. Public Hearing(s) 6:00 p.m. A. Proposed amendments to the subdivision ordinance B. Application for a proposed telecommunication tower NOTE: The board will consider the amendments to the subdivision ordinance and the telecommunication tower application immediately following the public hearing(s). 6. Public Comment Period 7. Adjustments to and approval of the agenda 8. Reports/Presentations A. Highlands Middle School Courtyard Stephanie Smathers and Rebecca Schilling 9. Old Business A. Request from Macon County Schools regarding current expense 10.New Business A. Consideration of contract with Bunnell-Lammons Engineering for geological and hydrogeological investigative work on future landfill Cell III Solid Waste Director Chris Stahl B. Richard Melvins request for clients revenue stamp reimbursement County Attorney C. Designation of voting delegate to NCACC Annual Conference

11.Consent Agenda Attachment #11

All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners.

A. B. C. D.

Minutes of the June 11, June 13 and June 17, 2013 meetings Budget Amendments -- #1, #2 and #3 Tax Releases Monthly ad valorem tax collection report

12.Appointments A. Planning Board (one seat) B. Cemetery Board (five seats) C. Southwestern Community College Board of Trustees (one seat) 13.Closed session (if necessary) 14.Adjourn/Recess NOTE: The joint meeting with the Town of Franklin and Town of Highlands has been tentatively scheduled for July 30, 2013 at 6 p.m. Details to follow.

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Public hearing on proposed amendments to the subdivision ordinance DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Please see the attached notice regarding the public hearing for more details. The County Attorney is preparing a revised ordinance for the boards consideration based on the amendments presented to the board at its meeting on May 20th and discussed at the regular meeting on June 11th.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ___X__ Agenda Item 5A

Yes

___

No

NOTICE OF PUBLIC HEARING Please take notice that the Macon County Board of County Commissioners will conduct a public hearing on Tuesday, July 9, 2013, at 6:00 oclock, p.m., in the Commissioners Board Room located on the third floor of the Macon County Courthouse, located at 5 West Main Street, Franklin, NC 28734, concerning proposed Amendments to the Subdivision Ordinance of the County of Macon, North Carolina. Public comment upon the same shall be received at this public hearing. The public is invited to attend this public hearing. This the 28th day of June, 2013. Macon County Board of County Commissioners

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Public hearing on application for a proposed telecommunication tower DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Please see the attached notice for more details. The application is for a 170foot monopole tower owned by Pegasus Tower and would be located in the Rainbow Springs area at 12692 Murphy Road. County Planner Matt Mason will be at the meeting to provide additional information.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments __X___ Agenda Item 5B

Yes

___

No

NOTICE OF PUBLIC HEARING ON APPLICATION FOR A PROPOSED TELECOMMUNICATION TOWER The Macon County Board of County Commissioners will conduct a Public Hearing on Tuesday, July 9, 2013, at 6:10 p.m. in the Commissioners Board room on the 3rd Floor of the Macon County Courthouse located at 5 West Main Street, Franklin, NC 28734. The purpose of the Public Hearing will be to review and discuss an application for a new proposed telecommunication tower in the Rainbow Springs area of Macon County. The telecommunication tower will be a 170' monopole owned by Pegasus Tower and will be located at 12692 Murphy Road, Franklin, NC 28734. For further information, please contact the Macon County Planning Permitting & Development Dept. at 828.349.2571.

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: N/A SUBJECT MATTER: Highlands Middle School Courtyard DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per Commissioner Tate, Stephanie Smathers and Rebecca Schilling will give a PowerPoint presentation on the Highlands Middle School Courtyard. According to Commissioner Tate, They have done a remarkable job in raising funds to complete a project that is definitely noteworthy.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments _____ Agenda Item 8A

Yes

__X

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: Macon County Board of Education SUBJECT MATTER: Request regarding current expense DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Please see the attached letter from Interim Superintendent Jim Duncan and Board of Education Chairman Jim Breedlove. This item is a follow-up from a discussion that occurred during the commissions June 17th meeting. COUNTY MANAGERS COMMENTS/RECOMMENDATION: If approved by the Board of Commissioners, it is recommended that the funds be maintained in the supplemental line item with subsequent budget amendments approved on an as-needed basis when transferring to the current expense line item category.

Attachments ___X__ Agenda Item 9A

Yes

___

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013

DEPARTMENT/AGENCY:

Solid Waste

SUBJECT MATTER: Approval of contract with Bunnell-Lammons Engineering for geological and hydrogeological investigative work on future landfill Cell III. DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Per Solid Waste Director Chris Stahl, Macon County issued a Request for Qualifications for the above referenced engineering services earlier this year. Four companies responded with qualifying submittals. These submittals were evaluated by Jack Horton, Chris Stahl and Lindsay McConnell. After review, it was determined that BLE would be the preferred company to perform this work based largely on their proximity to Macon County and their experience with the Macon County MSW Landfill (they performed the same service for Cell II in the 1990s). Chris Stahl met with Andy Alexander of BLE to review a contract and cost estimate (attached). I find the proposal to be in line with the NCDENR requirements and the cost estimate in line with the fee structure submitted in the RFQ. Therefore, I am requesting that the Board of Commissioners vote to award the attached contract for services to BLE so that we can begin this phase of Cell III development. I will be available at the meeting to answer questions. COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments

X Yes

No

Agenda Item 10A

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: County Attorney SUBJECT MATTER: Richard Melvins request for clients revenue stamp reimbursement DEPARTMENT HEAD COMMENTS/RECOMMENDATION: Please see the attached letter and other documentation from Richard Melvin, and the County Attorney can provide additional details at the meeting.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ___X__ Agenda Item 10B

Yes

___

No

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Annual Conference Designation of voting delegate to NCACC

DEPARTMENT HEAD COMMENTS/RECOMMENDATION: The board will need to select a voting delegate for the upcoming North Carolina Association of County Commissioners annual conference. The designation form is attached for your information.

COUNTY MANAGERS COMMENTS/RECOMMENDATION: All members are scheduled to attend except Commissioner Higdon. Customarily, the chair serves as the voting delegate.

Attachments ___X__ Agenda Item 10C

Yes

___

No

Designation of Voting Delegate to NCACC Annual Conference

I, ______________________________________, hereby certify that I am the duly designated voting delegate for ______________________________ County at the 106th Annual Conference of the North Carolina Association of County Commissioners to be held in Guilford County, N.C., on August 22-25, 2013. Signed: ______________________________________ Title:_______________________________________

Article VI, Section 2 of our Constitution provides: On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing may be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who holds elective office or an appointed position in the county whose vote is being cast and who is formally designated by the board of county commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues.

Please return this form to Sheila Sammons by: Friday, August 9, 2013: NCACC 215 N. Dawson St. Raleigh, NC 27603 Fax: (919) 733-1065 sheila.sammons@ncacc.org

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Consent Agenda DEPARTMENT HEAD COMMENTS/RECOMMENDATION:
A. Minutes Consideration of the minutes from the June 11th, June 13th and June 17th meetings, per attachment 11A. Finance Consideration of Budget Amendments #1, #2 and #3, per attachment 11B. Tax releases Consideration of tax releases in the amount of $416.90, per Attachment 11C. The supporting documentation is on file in the Deputy Clerks office. Monthly Tax Collection Report For the boards information, the monthly ad valorem tax collection report is attached as attachment 11D. It does not require board action.

B.

C.

D.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:

Attachments ___X__

Yes

___

No

Agenda Item 11(A)-11(D)

MACON COUNTY BOARD OF COMMISSIONERS JUNE 11, 2013 MINUTES Chairman Corbin called the meeting to order at 6:03 p.m. All Board Members, the County Manager, Deputy Clerk, Finance Director, County Attorney, members of the news media and interested citizens were present. ANNOUNCEMENTS: Individual board members thanked those in the audience for attending, and expressed condolences regarding the deaths of Bill Evans, the mother of Nat Henry and the stepmother of county Parks and Recreation Director Seth Adams. MOMENT OF SILENCE: Chairman Corbin asked those in attendance to observe a moment of silence. PLEDGE TO THE FLAG: Led by Commissioner Haven, the pledge to the flag was recited. PUBLIC HEARING ON THE RECOMMENDED FISCAL YEAR 20132014 COUNTY BUDGET: Chairman Corbin convened the public hearing at 6:07 p.m. The following individuals spoke: Kenneth McCaskill spoke on behalf of the increase in the fire tax for the Burningtown-Iotla Volunteer Fire Department, stating that the issues involved are public safety, quicker response time and the possibility of reducing the departments rating so that homeowners would see a reduction in their insurance rates. Michael Gaines voiced support for the tax increase for the Otto Volunteer Fire Department and the sheriffs request for two additional school resource officers. Chris Baldwin thanked the board for the proposed increase in spending for the school system, and as incoming superintendent, pledged to be a good steward of the countys tax dollars. James Bryan, the principal at Nantahala School, asked the board for consideration of a full-time school resource officer there. Minutes 06.11.13 Page 1 of 6

Karen Wallace thanked the board for considering an increase in funding for public libraries, a portion of which would provide for increases in employee salaries. Melissa Evans, a member of the Macon County Board of Education, spoke in support of Mr. Bryans request for a fulltime school resource officer for Nantahala School, citing the unique situation of the community. With no one else signed up to speak, and upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to close the public hearing at 6:20 p.m. Chairman Corbin advised the board members, media and public of two upcoming meetings, one on June 13th to discuss the budget and one on June 17th to consider adoption of the budget. PUBLIC COMMENT: No one spoke during the public comment period.

ADJUSTMENTS TO AND APPROVAL OF THE AGENDA: Upon a motion by Commissioner Beale, seconded by Commissioner Tate, the board voted unanimously to approve the agenda as adjusted, as follows: To add Budget Amendments #196 through #200 to the Consent Agenda under Item 11B, per the Finance Director. To add a discussion regarding the floodplain ordinance under Old Business as Item 9C, per Commissioner Haven. To add consideration of the reappointment of Melvin Pete Penland to the Southwestern Community College Board of Trustees under Appointments as Item 12C, per Chairman Corbin. To delay consideration of the appointment to the Planning Board (Item 12A under Appointments) until the July regular meeting, per Chairman Corbin. To change the starting time of the recessed meeting scheduled for Thursday, June 13th from 6 p.m. to 7 p.m., per Chairman Corbin. BAN ON SYNTHETIC DRUG PRODUCTS: Commissioner Beale introduced Cassidy Ledford, who, along with others, made a brief presentation on efforts to secure a ban on synthetic drug products such as synthetic marijuana. Sheriff Robert Holland explained that legislation has been passed by both the state House and Senate and would soon be signed by the governor making such products that are now legal stuff unlawful. The sheriff described the synthetic marijuana as extremely dangerous and praised Miss Ledford and the other students, noting that they took a lot of heat for taking this stance. Chairman Corbin and Commissioner Beale presented Miss Ledford with a copy of the ratified bill (House Bill 813 An Act to Make the Manufacture, Possession, Sale, Use and Delivery of All Synthetic Cannabinoids Unlawful) and a small gift from the board of commissioners expressing the countys appreciation for her efforts on this issue. Minutes 06.11.13 Page 2 of 6

PROPOSED AMENDMENTS TO COUNTY SUBDIVISION ORDINANCE: County Planner Matt Mason asked the board members if they had any questions or concerns with the proposed amendments, which were presented to the commissioners on May 20th. Chairman Corbin responded that he personally was very pleased with the proposed changes. Commissioner Tate, the liaison to the planning board, said that he was in support of the amendments and that the planning board had done a great job. Commissioner Tate recommended scheduling a public hearing on the amendments for the July 9th regular meeting, and the board agreed by consensus to proceed. The County Attorney said that he would prepare the proper legal notice as well as a revised ordinance for the boards consideration. No formal action was taken. DISCUSSION REGARDING FLOODPLAIN ORDINANCE: Commissioner Haven told the board, in regard to the placement of fill dirt within a floodplain area, that the countys standards should not be higher than the states. Mr. Mason responded by stating that the planning board was awaiting the final outcome of state Senate Bill 612 (SB612), which would not allow local land use ordinances to be more restrictive than the states regulations. Commissioner Tate suggested instructing the planning board to put any work on the countys floodplain ordinance on hold until the proposed legislation is settled. Commissioner Haven considered making a motion to change the countys ordinance, but Chairman Corbin said that the commissioners do not have a recommendation from the planning board, and that any action would be premature in light of the legislatures pending action. Following further discussion, no action was taken. CONSIDERATION OF EXCHANGE OF REAL ESTATE AND PROPERTY ACQUISITON IN HIGHLANDS: The County Attorney presented a resolution for the boards consideration authorizing the exchange of a 1.74-acre tract of land owned by Macon County (valued at $155,000) for a 1.78-acre tract of land owned by Betty and Donald Fisher (valued at $157,000). He also presented an agreement for the purchase and sale of real property regarding a 1.76-acre tract of land located adjacent to the properties involved in the exchange that Macon County would purchase from the Fishers for $145,000. After pointing out an adjustment in a property line stemming from a recent survey, the County Attorney recommended that the board approve both documents. He explained that the exchange and the purchase had been prepared for a simultaneous closing, and that the board cant do one without the other. He also noted that the county would need to perform its due diligence on both parcels. Commissioner Tate, who explained that he Minutes 06.11.13 Page 3 of 6

had worked on this project for several months, made a motion to approve the resolution and the agreement for the purchase and sale, with the $145,000 to come from the countys undesignated fund balance. The County Attorney pointed out that the motion would need to include authorization for Chairman Corbin and the County Manager to sign the documents and to fill in blanks as needed. Commissioner Beale seconded the motion, stating that the county has worked on this project for years and that the additional property would enhance Zachary Park. The motion passed 3-2, with Commissioners Beale, Corbin and Tate in favor and with Commissioners Haven and Higdon opposing. The Resolution Authorizing Exchange of Real Property (Attachment 1) and the agreement for purchase and sale of real property (Attachment 2) are attached and hereby made a part of these minutes. TRANSFER OF AMBULANCE TO SOUTHWESTERN COMMUNITY COLLEGE: The County Manager suggested that the board delay action on this item, noting that the 1983 model ambulance originally belonged to the Highlands Fire & Rescue squad and that the county should check to ensure that it can properly transfer the vehicle to another entity. The board members agreed to table the matter until the County Attorney could resolve this issue. GRANT PROJECT ORDINANCE FOR URGENT REPAIR GRANT: The Finance Director provided the board with details regarding a $75,000 grant for the Urgent Repair Program administered through the NC Housing Finance Agency. The County Manager said the grant would help fund materials for the World Changers group that will be coming to Macon County to assist in repairing houses. Upon a motion by Commissioner Haven, seconded by Commissioner Beale, the board voted unanimously to approve the Grant Project Ordinance as presented, a copy of which is attached (Attachment 3) and is hereby made a part of these minutes. CAPITAL PROJECT ORDINANCE FOR HIGHLANDS SCHOOL: The Finance Director explained that the board needed to formally adopt a capital project ordinance authorizing the renovations to Highlands School using an allocation of Qualified Zone Academy Bonds (QZAB) funded by an installment contract with BB&T. The County Manager noted that the $1,588,340 total includes funds for the required asbestos removal and the creation of a 5 percent contingency line item. Upon a motion by Commissioner Tate, seconded by Commissioner Beale, the board voted unanimously to approve the Capital Project Ordinance as presented, a copy of which is attached (Attachment 4) and is hereby made a part of these minutes. Minutes 06.11.13 Page 4 of 6

CONSENT AGENDA: Upon a motion by Commissioner Tate, seconded by Commissioner Higdon, the following items on the consent agenda were unanimously approved: Minutes Approved the minutes from the May 14th, May 20th, May 28th, May 30th and June 4th meetings. Budget amendments Approved the following budget amendments: #196 for Social Services to appropriate $28 in additional funding from the Duke Energy Assistance program; #197 for Social Services to transfer funds to cover meal expenses at the Senior Center; #198 for the Finance Department to appropriate a $5,000 grant received from the State Employees Credit Union (SECU) for a summer internship in the Finance Department; #199 for the Housing Department to appropriate $75,000 received for the Urgent Repair Program; #200 to appropriate $1,500,000 in debt proceeds for the Highlands QZAB project and to transfer funds from other school capital projects to allow for a 5 percent contingency on construction. The Finance Director also recognized Katie Stanley, the intern who will be serving in the Finance Department this summer. (Revisions with corresponding numbers attached.) Tax releases Approved tax releases in the amount of $3,716.59. (A computer printout of releases is on file in the Tax Department and the County Managers office.) Changes to Macon County Public Health Fee Schedule Approved three items, including one new fee and changes to two other existing fees, per the attached documentation. Monthly ad valorem tax collection report No action necessary. APPOINTMENTS: Planning Board Chairman Corbin requested that this item be tabled until the July regular meeting. Airport Authority Upon a motion by Commissioner Tate, seconded by Commissioner Beale, the board voted unanimously to reappoint Miles Gregory and Pete Haithcock to six-year terms on the authority, with the terms to expire June 11, 2019. SCC Board of Trustees Upon a motion by Commissioner Higdon, seconded by Commissioner Haven, the board voted unanimously to recommend to the Jackson County Board of Commissioners the reappointment of Melvin Pete Penland to the Southwestern Community College (SCC) Board of Trustees for a four-year term, with the term to expire June 30, 2017. RECESS: Upon a motion by Commissioner Higdon, seconded by Commissioner Haven, the board voted unanimously at 7:18 p.m. to recess the meeting until Thursday, June 13, 2013 at 7 p.m. in the commission boardroom on the third floor of the Macon County Courthouse located at 5 West Main Street in Franklin, NC. Chairman Corbin told the board members to be prepared to discuss changes to the budget. Minutes 06.11.13 Page 5 of 6

_____________________________ Jack Horton, County Manager Clerk to the Board

______________________________ Kevin Corbin Board Chairman

Minutes 06.11.13 Page 6 of 6

MACON COUNTY BOARD OF COMMISSIONERS CONTINUED SESSION JUNE 13, 2013 MINUTES Chairman Corbin reconvened the meeting at 7:01 p.m. in the commission boardroom as recessed from the June 11, 2013 regular meeting. All board members, the County Manager, Deputy Clerk and Finance Director were present. Also present were members of the news media and interested citizens. Chairman Corbin explained that the purpose of this meeting was to discuss the budget. Prior to that discussion, the Finance Director asked that the board approve Budget Amendment #205, which involves the appropriation of $7,200 received from Duke Energys Nantahala Area Soil and Water Conservation Grant Program for the Conservation Field Day for Macon County 7th graders for the years 2014-2021. Upon a motion by Commissioner Beale, seconded by Commissioner Tate, the board voted unanimously to approve the budget amendment as presented (Attachment 1), a copy of which is attached and is hereby made a part of these minutes. The board members, County Manager and Finance Director then reviewed a list of proposed changes to the County Managers initial recommended budget (Attachment 2) and discussed those changes in detail. Among those, Chairman Corbin explained that he had asked the County Manager to reduce the capital expense line item for the school system by $100,000, but in turn to add $220,000 for school current expense. Other items discussed by the board included: $18,000 in increased funding for the Macon County Public Library, $30,000 in increased funding for the Community Care Clinic, $145,000 for the purchase of property in Highlands for Zachary Park, an additional $10,800 for equipment for the sheriffs special response team, $56,352 for one new School Resource Officer (SRO) to cover salary and fringe Minutes 06.13.13 Page 1 of 3

benefits, but no new vehicle, and $30,952 to increase the salary of 16 part-time Macon County Transit drivers from $9 to $10 per hour. With increases and reductions, the net increase in the overall budget would be $457,448, with the money to be appropriated from fund balance. This was followed by a lengthy discussion regarding the need for additional emergency medical technicians as well as telecommunicators. The County Manager asked the board to leave the door open with regard to hiring these additional emergency services personnel if a source of revenue could be found. The discussion then turned to available fund balance, and the Finance Director provided a handout that shows the fund balance available for appropriation, as a percentage of expenditures and as a percentage of budget for each fiscal year going back to the fiscal year ending June 30, 2001. A copy of this document is attached (Attachment 3) and is hereby made a part of these minutes. Commissioner Higdon asked about reducing the fund balance to 25 percent, at least for one year, allowing for a reduction in the tax rate. This led to a lengthy discussion, with no action being taken. The board members discussed the individual tax increases requested by the Burningtown-Iotla, Clarks Chapel, Cowee and Otto volunteer fire departments. Chairman Corbin declared a recess at 8:55 p.m. Chairman Corbin called the meeting back to order at 9:06 p.m. The board addressed the four requests for fire tax increases individually, beginning with Burningtown-Iotla. Commissioner Higdon, who lives in the district, said that based on telephone conversations that he had with individuals, there was no support outside the fire department members for the tax increase to support the paid firefighter. Following further discussion, Commissioner Beale made a motion to approve the requested one-cent tax increase for Burningtown-Iotla, but the motion died for lack of a second. Commissioner Beale asked the chair to call for a full vote on the matter, and upon a motion by Commissioner Higdon, seconded by Commissioner Haven, the board voted 4-1 to not fund the tax increase, with Commissioner Beale opposing. Following a phone call from the County Manager to Chuck Sutton with Clarks Chapel, the County Manager reported that Mr. Sutton withdrew the departments request for a tax increase, based on current revenue remaining the same. Minutes 06.13.13 Page 2 of 3

Following discussion, and upon a motion by Commissioner Beale, seconded by Commissioner Haven, the board voted unanimously to grant a portion of the request from Cowee, raising the rate from 8.2 cents to 8.4 cents (instead of 8.6 cents). Following discussion, and upon a motion by Commissioner Tate, seconded by Commissioner Haven, the board voted unanimously to grant the request from Otto, which would raise the rate seven-tenths of one cent from 4.2 cents to 4.9 cents. By consensus, the board agreed to meet at 6 p.m. instead of 7 p.m. on Monday, June 17th, primarily for a final vote on the budget. The Finance Director explained that she would present two budget ordinances, one that amends the current year budget and a second one for the upcoming fiscal year budget. She also noted that, based on the changes discussed at this meeting, the new total for the budget would be $47,120,470. At 9:35 p.m., and upon a motion Commissioner Haven, the board meeting until Monday, June 17, boardroom on the third floor of the 5 West Main Street, Franklin, NC. by Commissioner Tate, seconded by voted unanimously to recess the 2013 at 6 p.m. in the commission Macon County Courthouse located at

_____________________________ Jack Horton, County Manager Clerk to the Board

______________________________ Kevin Corbin Board Chairman

Minutes 06.13.13 Page 3 of 3

MACON COUNTY BOARD OF COMMISSIONERS CONTINUED SESSION JUNE 17, 2013 MINUTES Chairman Corbin reconvened the meeting at 6 p.m. in the commission boardroom as recessed from the June 13, 2013 continuation meeting. All board members, the County Manager, Deputy Clerk, Finance Director and County Attorney were present. Also present were members of the news media and interested citizens. Without objection from the board, and prior to consideration of approving the recommended Fiscal Year 2013-2014 budget, Chairman Corbin opened the floor to receive public comment. The following individuals spoke: Sheriff Robert Holland thanked the board for the opportunity to speak. He told the board that the budget they would adopt is not perfect. He said he does not want to see taxes raised and encouraged the board to support the budget as prepared and presented by the County Manager and Finance Director. He thanked the board members for their efforts and service to the county, even though he did not agree with them at all times. Michael Gaines expressed his appreciation to the board for the effort on the budget. Kenneth McCaskill told the board that he disagreed with the decision to deny the fire tax increase requested by the Burningtown-Iotla Volunteer Fire Department (VFD), and he presented Commissioner Higdon with a book entitled "Smart Moves for People in Charge." Les Slater said that he agreed with the County Manager's comments relative to the school system budget, adding that the county should pursue special consideration for its K-12 schools from the General Assembly. Minutes 06.17.13 Page 1 of 3

Heather Snyder told the board that she had been with the Burningtown-Iotla VFD for 18 years and that she felt very strongly about adding a paid person to the department. She said that she and others had collected 80 signatures on a petition that supported a tax increase to fund a paid firefighter. Mike Shuler, a member of the Burningtown-Iotla VFD, said that he had talked with residents of the district, who told him they were willing to take a hit on the tax increase if it would save lives. Bill Maynard, also a member of the Burningtown-Iotla VFD, said he was disappointed with the boards decision, stating, I dont see how in good conscience that you can vote the way you voted regarding the proposed tax increase. Jessica Maney, a member of the Burningtown-Iotla VFD, spoke in support of having a paid firefighter/first responder. Carmen Thompson spoke in support of the Burningtown community and the Burningtown-Iotla VFD firefighters. Robert Thompson, also a member of the Burningtown-Iotla VFD, talked about the importance of having someone on duty at the station. He said that every station in Macon County should have a paid person, closing with, We need this. Mike Roper told the board that he had been a member of Burningtown-Iotla VFD for 22 years and said that the hike in the tax rate would save lives and property. We need it bad, he said. Chris Baldwin and Jim Breedlove spoke in support of the proposed budget, with Mr. Breedlove saying that the school board will be good stewards of the funding from the county. He raised an issue regarding how much flexibility the board of education has when it comes to using money allocated by the county, adding that he would like a formal vote by the commissioners stating that such flexibility exists. The County Manager said the commissioners would need a formal request from the school board in order to act on that matter. Commissioner Higdon said that being a volunteer firefighter is a tough, thankless job, but said that government has expanded in size and scope more than it should have, and that when he took the oath to serve as a commissioner, he would not support expansion of the size and scope of government, adding that he did not think that the taxpayers support the increase for Burningtown-Iotla. Minutes 06.17.13 Page 2 of 3

Following the public comment period, Chairman Corbin explained that there were two items of business before the board, the first being an ordinance amending the Fiscal Year 2012-2013 budget, and upon a motion by Commissioner Tate, seconded by Commissioner Beale, the board voted unanimously to adopt the ordinance as presented (Attachment 1), a copy of which is attached and is hereby made a part of these minutes. The board then addressed the budget ordinance for the upcoming year. The Finance Director explained that she had added approximately $25,000 to the budget on this date, with the County Manager explaining that the addition was related to the cost of draining two ponds at the newly acquired Parker Meadows property, adding it was better to include the cost in the budget now rather than amending it later. The discussion then turned to the fire department tax rate for BurningtownIotla, resulting in a lengthy debate among the board members. Upon a motion by Commissioner Haven, seconded by Commissioner Beale, the board voted 41 to fund the additional one-cent increase on the tax rate for the BurningtownIotla district, with Commissioner Higdon opposing. Commissioner Tate made a motion to approve the budget ordinance for Fiscal Year 2013-2014 as presented, and the motion was seconded by Commissioner Beale. Chairman Corbin offered each board member the opportunity to speak prior to the vote. Commissioner Haven commented that the new budget was not up to par with previous years. Commissioner Tate said he was obviously in favor of the budget and told the board to be ready next year to address staffing issues with emergency services. Commissioner Beale said this was a good workable budget. Chairman Corbin commented that being conservative is when you balance the budget with no tax increase. Commissioner Higdon said the board added $500,000 to the budget last week with the snap of a finger and there were items that he could not vote for. The motion passed 3-2, with Commissioners Beale, Corbin and Tate in favor, and with Commissioners Higdon and Haven opposing. A copy of the ordinance is attached (Attachment 2) and is hereby made a part of these minutes. With no other business, and upon a motion by Commissioner Higdon, seconded by Commissioner Haven, the board voted unanimously to adjourn at 7:03 p.m. _____________________________ Jack Horton, County Manager Clerk to the Board ______________________________ Kevin Corbin Board Chairman Minutes 06.17.13 Page 3 of 3

===================================================================================== =============================================== Tax Collections Detail Transactions by Group RTC020303 07/01/13 Page 1 ===================================================================================== =============================================== Group Number REL*13*06 Abatement Effective Date 06/11/13 Seq Date Account Taxbill Rev Nbr Number Number Number Descriptn 1 06/11/13 51925 Tax Transaction Code Amount Levy Penalty Addl Interest Discnt Trn Check Trans Amount Amount Chgs 0.00 Amount Amount Cde

12A51925.01 G01 28.9728.97- 0.00 F01 3.113.11- 0.00 0.00 L01 72.000.00 72.00- 0.00 104.0832.08-

*** 2

CARPENTER, MICHAEL & GAIL 06/11/13 51925

0.00 72.000.00

0.00 0.00 R APPRAIS

10A51925.01 G01 33.3733.37- 0.00 F01 3.593.59- 0.00 0.00 L01 72.000.00 72.00- 0.00 108.9636.96-

*** 3

CARPENTER, MICHAEL & GAIL 06/11/13 51925

0.00 72.000.00

0.00 0.00 R APPRAIS

11A51925.01 G01 31.0231.02- 0.00 F01 3.343.34- 0.00 0.00 L01 72.000.00 72.00- 0.00 106.3634.36-

*** 4

CARPENTER, MICHAEL & GAIL 06/11/13 51925

0.00 72.000.00

0.00 0.00 R APPRAIS

09A51925.01 G01 33.6733.67- 0.00 F01 3.833.83- 0.00 0.00 L01 60.000.00 60.00- 0.00 97.5037.50-

***

CARPENTER, MICHAEL & GAIL Tax Code Totals F01*09- FR FIRE F01*10- FR FIRE F01*11- FR FIRE F01*12- FR FIRE G01*09- GEN TAX G01*10- GEN TAX G01*11- GEN TAX G01*12- GEN TAX L01*09- LANDFILL L01*10- RES FEE L01*11- RES FEE L01*12- RES FEE

0.00 60.00-

0.00 0.00 R APPRAIS

3.833.593.343.1133.6733.3731.0228.9760.0072.0072.0072.00-

3.83- 0.00 0.00 0.00 0.00 3.59- 0.00 0.00 0.00 0.00 3.34- 0.00 0.00 0.00 0.00 3.11- 0.00 0.00 0.00 0.00 33.67- 0.00 0.00 0.00 0.00 33.37- 0.00 0.00 0.00 0.00 31.02- 0.00 0.00 0.00 0.00 28.97- 0.00 0.00 0.00 0.00 0.00 0.00 60.00- 0.00 0.00 0.00 0.00 72.00- 0.00 0.00 0.00 0.00 72.00- 0.00 0.00 0.00 0.00 72.00- 0.00 0.00

file:///C|/Documents%20and%20Settings/mdecker/Desktop/Tax%20Releases.TXT[7/3/2013 3:41:47 PM]

Total for Group REL*13*06

416.90-

140.90-

0.00 276.00-

0.00 0.00

********** Totals By Tax Cycle ********** Cycle Current Delinquent A 0.00 416.90-

file:///C|/Documents%20and%20Settings/mdecker/Desktop/Tax%20Releases.TXT[7/3/2013 3:41:47 PM]

MACON COUNTY BOARD OF COMMISSIONERS AGENDA ITEM


MEETING DATE: July 9, 2013 DEPARTMENT/AGENCY: Governing Board SUBJECT MATTER: Appointments DEPARTMENT HEAD COMMENTS/RECOMMENDATION:
(A) Planning Board: This item was tabled at the June 11, 2013 meeting. The term of Karl Gillespie, the current board chairman, expired April 23, 2013. Mr. Gillespie was appointed to fill an unexpired term and then reappointed to a full term in April of 2010. The county has recently received an application for this board from Joe Deal, a copy of which is attached. Those who have applications on file include Loretta Newton, David Culpepper, Michael Grubermann, Daniel R. McGaha and John A. Shearl.

(B) Cemetery Board: There are five seats open on this newly created board. The
county has received letters expressing interest in serving from Barbara McCrae and Les Slater, as well as an application from Andrew Baldwin, and a copy of the application is attached.

(C) SCC Board of Trustees: Melvin Pete Penland has informed the county that
he cannot accept reappointment to the colleges board of trustees. Therefore, the board will need to make a new recommendation to the Jackson County Board of Commissioners regarding this position.

COUNTY MANAGERS COMMENTS/RECOMMENDATION:


Attachments __X__ Yes __ No

Agenda Item 12(A)-12(C)