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Materials Management User Manual For Duro Shox Pvt Limited 1.0
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1.9.3 Result
Purchase Order is created.
1.9.4 Example
Standard PO created under the number 210000000.
Materials Management User Manual For Duro Shox Pvt Limited 1.0
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Enter PO No.
Materials Management User Manual For Duro Shox Pvt Limited 1.0
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Materials Management User Manual For Duro Shox Pvt Limited 1.0
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Materials Management User Manual For Duro Shox Pvt Limited 1.0
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Materials Management User Manual For Duro Shox Pvt Limited 1.0
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1.11.2 Procedure
2. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Purchasing Purchase Order Messages Print/Transmit Transaction code ME9F
4. Choose
to Execute.
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5. On screen Message Output select the appropriate Document number and perform the following:
Choose Output Message and/or Choose Display Message and/or Choose Message Detail and/or Choose Trial Printout.
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1.12.2 Prerequisites
Purchase Order
1.12.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known Transaction code 2. MIGO
On the Goods Receipt Purchase Order screen, make the following entries: Check for correct movement type whenever doing goods movement
Materials Management User Manual For Duro Shox Pvt Limited 1.0 3. After pressing Enter system will fetch all the data from the Purchase Order as shown below:
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Whichever material is in Blue those detail will be seen in the Item detail
Materials Management User Manual For Duro Shox Pvt Limited 1.0 4. System defaults the balance quantity in PO, change the quantity to the received quantity:
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Materials Management User Manual For Duro Shox Pvt Limited 1.0
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Select Item Ok and Press Enter and the Excise tab will appear both in Header and Item Level
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Field name Goods Receipt Purchase Order Movement Type Document Date Delivery Note Vendor Posting Date Bill of lading Header text Document Date in Header Vendor Posting date Bill of lading Header text Description Goods Receipt Purchase Order R/ O/ C R R User action and values Select from drop down list for action input the PO number which generated above 4500000277 Comment
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101 Enter R O R R O O Enter document date Delivery Number from Vendor Defaulted from purchase order Enter posting date Enter bill of lading Enter header text Grayed out
Close Header Detail data to enlarge the Detail data. Select Material tab at Detailed Data. Material Material tab R Defaulted from Purchase Order Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Qty in delivery note Quantity in unit of entry Quantity in delivery note R Enter the quantity you have received from vendor. As a default system will give purchase order quantity Enter the quantity as per vendor delivery challan Quantity defaulted from Purchase Order
Select Where tab in Detail data. Movement type Stock type Plant Storage location Goods Recipient Movement type Stock type Plant Storage location Goods Recipient R R R R O Defaulted from header screen Defaulted from material master or purchase order Defaulted from purchase order 1000 Defaulted from purchase order if entered 1010 Enter the name of person who received goods
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Unloading point Text Unloading point Text O O Enter the text if required
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Select Purchase Order tab in Detail data. Purchase Order Del. completed ind. Purchase Order Delivery completion indicator R O Defaulted from header data Defaulted by system if PO Qty = GR Qty Grayed out
Select Partner tab in Detail data. Vendor Vendor name O Grayed out
For this material batch management is not active. Just for reference purpose the following data is given. Select Batch tab in Detail data.
This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only. Enter batch number as date Batch Batch number R for batch managed materials Enter vendor batch number Vendor batch Vendor batch O for reference 5. Select the Check box Item OK, after entering all the data.
You will get Excise Invoice tab at Header Data for capturing vendor excise invoice details and for posting Part I and Part II.
6. On the Excise Invoice tab at Header Data make the following entries.
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System defaults the Excise Duty (BED & ECS) and in case
Field name Capture & Post Excise invoice Excise Group Excise Invoice
Description Capture & Post Excise Invoice on Excise Action Excise Group Excise invoice
R/O/C R
User action and values Choose Capture & Post Excise Invoice from drop down list Defaulted by the system Enter the vendor Excise Invoice number For example: D013 Enter the excise invoice date of vendor Defaulted from purchase order Defaulted form purchase order Defaulted from purchase order Defaulted from purchase order Defaulted from purchase
Comment Defaulted
R R
Excise Invoice Date Basic Excise Duty Additional Excise Duty Special Excise Duty NCCD Education Cess
R R R R R R
Grayed out Grayed out Grayed out Grayed out Grayed out
Materials Management User Manual For Duro Shox Pvt Limited 1.0 order MRP Indicator MRP Indicator O Tick the check box Note: If the Base Price in PO is the inclusive of both the Material Cost and Excise Value choose the check box
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Close Header Detail data to enlarge the Detail data. Select Excise Item tab at Detailed Data (at the last). Chapter ID EI Quantity Chapter ID of material Excise Invoice Quantity Base value of material Basic Excise Duty Additional Excise Duty NCCD Special Excise Duty Education Cess R R Defaulted by the system No action required Defaulted by the system from Goods Receipt quantity Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system Defaulted by the system
R R O O O O
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user.
6. Choose Check at the top of screen. 7. Choose Post to post the document.
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1.13.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice Transaction code MIRO
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction. 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
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If Part II entry is not done then system will not allow you to POST Invoice
Unless and until you post part2 system will not allow invoice verification
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Field name Transaction Header Data Basic tab Invoice Date Reference Description Invoice Header data of Invoice Basic information tab Invoice Date Invoice reference R/ O/ C R R R R O User action and values Select Invoice from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference For Example USERMANUAL Enter the posting date of document Enter invoice gross amount including taxes and duties 299,960.20 Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order INR Check this tick box, system will calculate tax amount Select the tax code from drop down list V1 Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process System will give current date as default Amount mentioned is only an example Comment
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Posting date
Posting Date
Amount
Invoice Amount
Currency
Calculate tax
O R
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on
Payment due on
Materials Management User Manual For Duro Shox Pvt Limited 1.0 system Discount Cash discount O Enter if cash discount is offered by vendor
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Hide Header data for getting full screen of items if required. Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the first purchase order number generated above Select Goods / Service items in indicator from drop down list Select All information from drop down list Choose Enter 4. Choose Enter to complete the document feeding part. 5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed. Defaulted Defaulted for user
Layout
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
Materials Management User Manual For Duro Shox Pvt Limited 1.0
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1.13.3 Result
Logistics Invoice verification document is posted.
1.13.4 Example
Document no. 5105600102 created
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This transaction is used basically when purchased material is needs to be sent back to vendor because of various reasons like poor quality, incomplete items, damaged etc. b) Bore proceeding with return delivery to vendor please ensure that sufficient stock is available in storage location and if batch managed in particular batch stocks also. Other wise system will give error message.
Before doing Return Delivery to vendor, check if you have already done Invoice Verification to that Goods Receipt. If you have already done invoice verification please raise Credit Memo to the extent of Returns quantity and then proceed with this process. Other wise system will give an error message. How to create Credit Memo transaction is explained in the chapter mentioned 1.17 below.
1.14.2 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known Transaction code MIGO
2. Select Return Delivery from drop down list to make Return Delivery to vendor.
3. On the Return Delivery Material Document screen, make the following entries:
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R/ O/ C R R
User action and values You have already selected in above step 2 Select from drop down list 5000000189 Enter the material document number which you have made at the time of Goods Receipt for purchase order
Comment
Enter Document Date Delivery Note Document Date in Header R O Enter document date Delivery Number. Will be defaulted if you have already entered in original document Enter posting date
Posting Date
Posting date
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Bill of lading Header text Via Delivery Bill of lading Header text Via Delivery O O R Enter bill of lading. Enter header text Tick the check box
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Close Header Detail data to enlarge the Detail data. Select Material tab at Detailed Data. Material Material tab R Defaulted from Purchase Order Grayed out
Select Quantity tab in Detail data. Qty in unit of entry Quantity in unit of entry R Enter the quantity you want to return to vendor. As a default system will give original Goods Receipt quantity 5000 Enter the quantity 100000 You can not return more than what you have in stock
Qty in delivery note Select Where tab in Detail data. Movement type Stock type Plant Storage location Goods Recipient Unloading point Reason for Movement Text
Movement type Stock type Plant Storage location Goods Recipient Unloading point Reason for Movement
R R R R O O R
Defaulted by the system with 122 movement Enter stock type from drop down list Defaulted from original Goods Receipt 1000 Enter the store location from which you want to return to vendor Enter the name of person who received goods
Grayed out
Text
Select from the drop down list the reason for this movement of material 0001 Enter the text if required
Select Purchase Order tab in Detail data. Purchase Order Purchase Order R Defaulted from header data Grayed out
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Del. completed ind. Delivery completion indicator R Defaulted from purchase order
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Select Partner tab in Detail data. Vendor Vendor name O Grayed out
Select Batch tab in Detail data. This tab will come only if material is managed in batches. Proceed with the following steps if material is batch managed only. Enter batch number if Batch Batch number R externally maintained by you or system will allocate batch number Enter vendor batch number Vendor batch Vendor batch O for reference
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Field name Select Create Excise Invoice Excise Group Series Group Removal time BED AED SED
R/ O/ C R
User action and values Choose Create Excise Invoice from drop down list
Excise Group Excise Series group Removal time of goods Basic Excise Duty Additional Excise Duty Special Excise Duty
R R R R R R
Defaulted by the system Defaulted by the system System defaults current time, change if required Defaulted from purchase order Defaulted form purchase order Defaulted from purchase order Grayed out Grayed out Grayed out
Close Header Detail data to enlarge the Detail data. Select Excise Item tab at Detailed Data (at the last).
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Chapter ID EI Quantity Chapter ID of material Excise Invoice Quantity R R Defaulted by the system No action required Defaulted by the system from return delivery document 2 Defaulted by the system Defaulted by the system Select from drop down list IPD for this process
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R R R
Please cross check the BED, AED, SED, NCCD and ECS amount of item as per the Vendor Excise Invoice, legally you cannot avail more than what mentioned in Vendor Excise Invoice. All other information is defaulted by the system. Hence, no action required by the user. 4. Choose Check at the top of screen. 5. Choose Post to post the document.
Materials Management User Manual For Duro Shox Pvt Limited 1.0
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Materials Management User Manual For Duro Shox Pvt Limited 1.0 Field name Reference Doc Number Description Document Number R/O/C R User action and values Enter the return delivery document number which you have created in above step 0000000126 Enter the year of document created Example: 2006 Comment
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Doc Year
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1.15.2 Result
Excise invoice generated is displayed.
1.15.3 Example
Excise invoice 0000000014 generated and displayed.
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1.16.2 Prerequisites
Excise Invoice Document is generated and posted.
1.16.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP CIN R/3 User menu Transaction code Indirect taxes Sales / Outbound Movements Excise Invoice For Other Movements Post and Print J1IV
2. On the SAP screen, make the following entries: 3. If the document is not posted in step mentioned above, Choose Release to Accounting to post Financial Accounting document.
This transaction is used to just printing of excise invoice. 4. Follow the steps mentioned below for taking print of Excise Invoice. Field name Excise internal reference Select internal excise invoice number from drop down list, you can find it with reference to the Excise Invoice number generated in above step 1100400070 for example with the combination of Excise Group 10 and vendor code 10006. Document No. Document Number R Enter the Excise Invoice Document Number generated in above step For example: 127 Enter the document year 2006 Description R/ O/ C User action and values Comment
Document year
Document Year
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5. To take printout, select Goto from the top main menu and select Print Document from the list. Or Choose Control + P to get the access of Excise Invoice Printing screen.
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7. From the list select the excise invoice number by choosing the check box left side of number. 8. To take printout on printer Choose the Printer icon or Choose F8.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 9. To display excise invoice on screen Choose Display icon or Choose F9.
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10. System will give popup asking for pre-printed invoice serial number, Enter pre-printed excise invoice number. In this process Choose 99 for testing purpose (since it is not expected to have pre-printed invoice for testing purpose). 11. Select printer from the drop down list. Check box for Print Immediately and New spool request. 12. Choose Print Preview or Print icons to display on screen or to print on printer mentioned above. 13. If printer is connected system will print the document on printer.
1.16.4 Result
Excise Invoice is printed.
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1.17.2 Prerequisites
Logistic Invoice Verification is already made
1.17.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Logistics invoice Verification Document Entry Enter Invoice Transaction code MIRO
2. If you are opening for the first time this transaction, system will ask for Company Code, please give 1000 to go in side the transaction.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 3. On the Enter Incoming Invoice: Company Code 1000 screen, make the following entries:
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Field name
Description
R/ O/ C
Comment
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Transaction Header Data Basic tab Invoice Date Reference Posting date
Credit memo Header data of Invoice Basic information tab Invoice Date Invoice reference Posting Date
R R R R O R
Select Credit memo from drop down list Defaulted by system Select basic information tab to give initial information Enter the Vendor invoice date Enter the vendor invoice reference Enter the posting date of document Enter invoice (credit memo) gross amount including taxes and duties Enter the currency in which the bill is presented by vendor, if not entered by user system will default the document currency from purchase order Check this tick box, system will calculate tax amount Select the tax code from drop down list Enter section code if Tax deduction for source is active for this vendor Enter text if required for reference Select payment details tab Enter the base line date for payment Payment terms of document, if entered will be defaulted from purchase order Will be calculated by system Enter if cash discount is offered by vendor Grayed out Will be defaulted if payment terms entered in PO Leave blank for this process System will give current date as default
Amount
Currency
Calculate tax
O R R
Business place or section code Text Payment tab Base line date for payment Payment terms
O R R
Pmnt terms
Due on Discount
O O
Materials Management User Manual For Duro Shox Pvt Limited 1.0 Purchase order / Schedule Agreement R Select Purchase order / Schedule Agreement in the reference document category from drop down list Enter the purchase order number Select Goods / Service items in indicator from drop down list Select All information from drop down list Choose Enter 4. Choose Enter to complete the document feeding part. Defaulted Defaulted for user
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R R
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5. To check the document credit and debit is balanced on the top right corner of your screen a traffic light is displayed. Beside that Balance of the document is displayed.
Ensure that the Balance is ZERO before posting the document and the traffic light is green or yellow color. 6. If you want to see the accounting postings in simulation mode, Choose Simulation on middle of fourth row of your screen.
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1.17.4 Result
Logistics Invoice verification document is posted.
1.17.5 Example
Document no. 5105600791 created
Materials Management User Manual For Duro Shox Pvt Limited 1.0 If an invoice is cancelled, the system automatically creates a credit memo. If a credit memo is cancelled, the system automatically creates an invoice.
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The system takes the amount and quantity for the credit memo or invoice from the invoice or credit memo to be cancelled, thus avoiding any differences between the invoice and the credit memo or the credit memo and the invoice.
1.18.2 Prerequisites
An invoice document can only be cancelled if: it was posted in Logistics Invoice Verification It has not already been cancelled It is not a cancellation document for another document
When you cancel documents in Logistics Invoice Verification, the document line items are not automatically cleared in Financial Accounting. We recommend that you periodically clear such items (using daily background jobs, for example).
1.18.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Logistics invoice Verification Further Processing Cancel Invoice Document Transaction code MR8M
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3. In the fields Invoice doc. number and Fiscal year, enter the data for the invoice document you want to cancel. 4. In the Reversal reason field, select the reason for cancelling the invoice. This allows you to differentiate between different types of cancellations.
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5. You can display the document to check. Choose Display document to do this. You can look at the items of the document to be cancelled. Return to the initial screen by choosing Back.
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1.18.4 Result
Document Reversed and Clear FI Documents Manually.
1.18.5 Example
Document Reversed with no. 5105600114.
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1.19.2 Prerequisites
A GR can only be cancelled if: Invoice Verification posted if any should be reversed.
1.19.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known Transaction code MIGO
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2. Choose Cancellation and enter the respective Material Document No. (GR No.)
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3. Press enter so that all the data will be captured automatically by the system. If any comment is there to mention it can be mentioned in the Head Text and Text which is available at the Item level.
Materials Management User Manual For Duro Shox Pvt Limited 1.0 4. Press Enter to continue and check all the details
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5. Select the Check box Item OK, after entering all the data. You will get Excise Invoice tab at Header Data and Item Details.
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7. Press Ctrl+S or
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1.19.4 Result
Material document posted, please note the document number.
1.19.5 Example
Material document 5000000020 posted
Materials Management User Manual For Duro Shox Pvt Limited 1.0
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1.20.2 Prerequisites
Material Document (GR) should be reversed.
1.20.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Procurement Excise Invoice Incoming Excise Invoice Central Processing Capture / Change / Cancel / Display / Post Transaction code J1IEX
Materials Management User Manual For Duro Shox Pvt Limited 1.0 2. Select Post CENVAT. 3. Select Vendor Excise Invoice. 4. Enter the excise invoice number.
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6. Choose Simulate CENVAT 7. A dialog box appears, showing which postings the system will make to reverse the CENVAT.
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1.20.4 Result
CENVAT Posting Reversed.
1.20.5 Example
CENVAT Posting Reversed with document no. 0000000008.
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1.21.2 Prerequisites
Material Document (GR) should be reversed. CENVAT Posting should be Reversed.
1.21.3 Procedure
1. Access the transaction choosing one of the following navigation options: SAP R/3 menu Country India User Menu Indirect Taxes Procurement Excise Invoice Incoming Excise Invoice Central Processing Capture / Change / Cancel / Display / Post Transaction code J1IEX
Materials Management User Manual For Duro Shox Pvt Limited 1.0
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Materials Management User Manual For Duro Shox Pvt Limited 1.0
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1.21.4 Result
Excise Invoice has been successfully cancelled.
1.21.5 Example
Excise Invoice 0000000008 / 2008 ( 1234 ) has been successfully cancelled.
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2.1.2 Prerequisites
The following scenario specific master data must be created for operation of this building block and subsequent dependent building blocks.
(Refer User Manual Procurement of Stock Materials (Domestic) Ensure that GR based IV is not selected in Purchasing Data. (Refer User Manual Procurement of Stock Materials (Domestic) (Refer User Manual Procurement of Stock Materials (Domestic)
CIN Master Data Vendor Master record
Materials Management User Manual For Duro Shox Pvt Limited 1.0
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2.2.2 Prerequisites
Before starting the process, please ensure the following information: Commissioner of Customs is created as domestic vendor, for example: vendor code 600000 - RBI Commissioner in this process. In master record of main imported vendor GR-based invoice verification tick should not be there on Purchasing Data screen of vendor master. And Schema group, Vendor is filled with schema group ZI. For example vendor code 200000 in this process. These are basic master data changes with respect to this process only.
2.2.3 Procedure
5. Access the transaction choosing one of the following navigation options: SAP R/3 menu Logistics Materials Management Purchasing Purchase Order CreateVendor/Supplying Plant Known ME21N Transaction code
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Select Each Condition Type related to Customs and click this Details Button
. 8. To change the vendor for condition type select JCDB condition type and Choose on Condition detail icon located at left bottom side of your screen.
9. System will take to new Item Conditions Detail: screen. In this screen at right bottom of screen you can find the vendor code 60000 the main imported vendor is defaulted here. You have to replace this vendor
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code with respective vendors and Choose enter and green arrow to come back (F3) to condition tab of purchase order.
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10. Repeat the same for other condition types such as JCV1, JECV, JADC, and JEDB etc.