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LAW LIBRARY EMPLOYEE EMERGENCY FLIP GUIDE * Lillian Goldman Law Library

Yale Law School


In Case of Emergency Call:

New Haven, CT

LAW LIBRARY On campus emergency

Police (non-emergency) In Case of Emergency Call: Preservation Emergency Phone On campus emergency Police (non-emergency) Building / Maintenance Emergency Preservation Emergency Phone (Day)

EMPLOYEE 911 * EMERGENCY FLIP GUIDE 432-4400


203-530-5414 911 432-4400 203-530-5414 432-4980

Law School Building Services Building / Maintenance Emergency (Day) Law School Building Services Building / Maintenance Emergency Building (Night) / Maintenance Emergency (Night) Guard Guard desk, desk, Wall WallStreet Streetentrance entrance

432-4980
432-8284 432-8284

Health Services/ Acute Care Health Services/ Acute Care Escort Escort Services Services Nighttime Shuttle/Minibus Shuttle/Minibus Service Service Nighttime Lillian Goldman Law Library, 2012
*

432-0123 432-0123 432-9255 432-9255 432-6330 432-6330

Guide format and some content taken from University of Illinois at Urbana-Champaign Employee Emergency Procedures booklet.

Lillian Goldman Law Library Yale Law School

New Haven, CT

INTRODUCTION TO THE EMERGENCY FLIP GUIDE


This booklet outlines how Law Library staff should respond to some types of emergencies. This guide is not comprehensive. It is a reference to assist you in responding to the emergency. In responding to any emergency, remember these three things: 1. Do not take unnecessary risks. 2. There is no substitute for remaining calm. 3. Always use common sense.

For Medical and Fire emergencies call 911. For Collections emergencies (events that threaten the Librarys physical collections), call the Preservation Emergency Phone (24 hours) at 203-530-5414. For any emergencies that are a threat to personal safety (e.g. bomb threat, explosion) call On-Campus Emergency at 911, and then notify Library Administration at 432-7593. For non-emergency facilities-related issues, call Shana Jackson at 432-7593, or email her at <shana.jackson@yale.edu> with the pertinent information.

Introduction

Lillian Goldman Law Library Yale Law School

New Haven, CT

1) Stay calm. 2) Proceed to the nearest exit.


o o o o

EVACUATION PROCEDURES

3) Check-in with designated official outside nearest exit. S/he will be holding a clipboard. Designated exits are:
o o o o Wall Street High Street York Street Grove Street

Use alternate exit if primary exit is obstructed. Close office doors behind you as you leave. Do not use the elevator. Keep low to the floor if smoke is present.

DO NOT re-enter building until emergency personnel declare it is safe to do so.


4) If smoke, heat or flames block your exit routes, or you are unable to evacuate on your own, stay in the room with the door closed. Place a rolled towel underneath the door. Signal for help by waving a brightly colored cloth or shining a flashlight at the window. If there is a telephone in the room, CALL 911 and let them know your exact location. 5) If you need assistance evacuating, please review Special Needs Guidelines in this document.

Evacuation Procedures

Lillian Goldman Law Library Yale Law School

New Haven, CT

SMOKE / FIRE / EXPLOSION WARNING: Do not take unnecessary risks Call Emergency only if it is safe to do so

1. 2. 3.

Sound alarm immediately (if not already sounding) by activating a pull station IMMEDIATELY evacuate the building. Follow the building fire system announcements for evacuation instructions. You are not responsible for clearing the library. Report smoke/fire/explosion from a safely located telephone
Call Emergency: 911 or pick up Red Phones in library or call from Blue light phone outside and report: Building location and room number Nature and extent of emergency Whether there are people with disabilities requiring assistance in the library and where those people are located Your name The number/location from where you are calling

3) Check-in with designated official outside nearest exit. S/he will be holding a clipboard. 4) DO NOT re-enter the building until emergency personnel declare it is safe to do so.

Smoke

/ Fire / Explosion

Lillian Goldman Law Library Yale Law School

New Haven, CT

MEDICAL EMERGENCY WARNING: Do not move the injured person. 1) Call


Emergency: 911

3) Request

2) Report

Location: Sterling Law Building room number Best entrance for responder to go to o Someone should meet responder at entrance Nature and extent of emergency Your name The number from where you are calling Notify Law Library administration: o Shana Jackson: 432-7593 o Library administration will notify YLS administration Complete and file an incident report: o Incident report form on last page of this booklet

Immediate medical assistance Follow instructions of emergency personnel

4) Assist

IF you are trained, assist with First Aid or CPR There is a defibrillator located in the hallway

next to the dining hall. Use only if trained. Call Library Administration to locate people who are trained: 432-7593

Security will

Escort EMS to the location of the emergency upon arrival to the campus

Medical Emergency

Lillian Goldman Law Library Yale Law School

New Haven, CT

WATER OR FLOOD DANGER: Possibility of electric shock in flooded areas. 1) Call


YLS Building Services: 432-4980 AND Law Library Administration: Shana Jackson: 432-7593 AND Preservation: 203-530-5414 After Hours Call YLS Security Desk: 432-8284 AND Call Preservation: 203-530-5414 Nature and extent of emergency Your name The number you are calling from

3) Request
Immediate assistance Ask for further instructions before hanging up If appropriate, communicate with first responders if there is any sensitive, valuable or irreplaceable assets

Additional Contacts:
YLS Building Services: Dean Mike Thompson 432-4041 Backup: Kevin Rose 432-4786

2) Report
Location Building and room number Best entrance for responder to go to o Someone should meet responder at entrance

Water or Flood

Lillian Goldman Law Library Yale Law School

New Haven, CT

POWER FAILURE DANGER: Avoid flooded areas and exposed power lines. 1) Call
YLS Building Services: 432-4980 AND Law Library Administration Shana Jackson: 432-7593
After Hours Call YLS Security Desk: 432-8284

If advised to do so or if power failure is expected to last for an extended period of time, evacuate to the nearest exit. Wait further instructions.

Additional Contacts:
YLS Building Services: Dean Mike Thompson 432-4041 Backup: Kevin Rose 432-4786

2) Report

Location: Building and room number Best entrance for responder to go to Someone should meet responder at entrance Nature and extent of power failure Whether anyone is in elevators Your name The number you are calling from

DO NOT HANG UP UNTIL INSTRUCTED TO DO SO

Power Failure

Lillian Goldman Law Library Yale Law School

New Haven, CT

THEFT OR VANDALISM WARNING: Do not touch or move anything at the scene. For personal item theft or vandalism: 432-4400 1) Call 3) Request
Immediate assistance Follow instructions of emergency personnel

Yale Police: Non-emergency: 432-4400 Emergency: 911 AND YLS Security desk: 432-8284 AND Law Library Administration Shana Jackson: 432-7593

Additional Contacts:
YLS Building Services: Dean Mike Thompson 432-4041 Backup: Kevin Rose 432-4786

2) Report
Location: Sterling Law Building and room number Nature and extent of theft Your name The number from where you are calling

Theft or Vandalism

Lillian Goldman Law Library Yale Law School

New Haven, CT

SUSPICIOUS MAIL/ PACKAGE WARNING: Do not touch, move, or open object. Treat items as suspect. Isolate area. Evacuate immediate area.
Helpful tips from the US Postal Service: Watch for misspelled words, restrictive markings (confidential or personal), oily stains on wrappings, excessive postage, fictitious or unfamiliar or no return address. Watch for wires protruding, odor, or powder.

1) Call/ Notify
Warning: DO NOT USE CELL PHONE OR PORTABLE RADIO Signal could detonate bomb Use landline phone only YLS Security Desk: 432-8284 AND Police: 911 AND YLS Building Services: Dean Mike Thompson 432-4041 Backup: Kevin Rose 432-4786

2) Report
Building location and room number Best entrance for responder to go to o Someone should meet responder at entrance Nature and extent of emergency Your name The number from where you are calling DO NOT HANG UP UNTIL INSTRUCTED TO DO SO

3) Request
Immediate assistance Follow instructions of emergency personnel

Suspicious Mail/ Package

Lillian Goldman Law Library Yale Law School

New Haven, CT

BOMB THREAT
CAUTION: Do not evacuate unless told to do so by emergency personnel
When you receive a phone call: 1) Remain calm and obtain as much information as possible from the caller: a. When is it going to explode? b. Where is it? c. What does it look like? d. What will cause it to explode? e. Why did you place the bomb? 2) Remember: a. Woman or mans voice? b. Approximate age? c. Accent? d. Tone of voice? e. Background noise? 3) Notify Yale Police: 911 or 432-4400 Warning: DO NOT USE CELL PHONE IF A BOMB IS PRESENT, THE SIGNAL COULD DETONATE IT 4) Report: a. Location - Building and Room Number b. Nature and extent of emergency c. Your name and a number to reach you

5) Request immediate assistance 6) Follow instructions of emergency personnel 7) Do not evacuate unless told to do so by emergency personnel

Bomb Threat

Lillian Goldman Law Library Yale Law School

New Haven, CT

RESPONDING TO A PERSON WITH A GUN ATTENTION: Remember OUT! Get OUT!


o If possible, leave the area and seek cover.

Call OUT!
o Once you reach a safe area, call 911.

Hide OUT!
o If you cant leave, take cover where you are.

Keep OUT!
o Barricade doors to keep shooter out.

Take OUT!
o As a last resort, consider aggressive action against the shooter

Person with a Gun

Lillian Goldman Law Library Yale Law School

New Haven, CT

UNWANTED GUEST

1. If you find yourself in a situation with an unwanted or threatening individual or observe that a fellow employee is in this kind of situation, you should telephone someone in the office who is out of the direct sight and hearing of the unwanted or threatening individual. 2. Ask for: (our code word)

3. This message will signal to your colleague that you need police assistance, without revealing to the threatening individual that the Police are on their way or are going to be contacted. 4. The person receiving the message about should immediately call the Yale Police Department at 432-4400 to explain the situation (Sterling Law Building, floor number, room number) of the person who called you. 5. Police will respond accordingly. 6. The person receiving the call should stay in contact with the person who is with the unwanted guest. 7. If at any time you feel threatened or unsafe, call 911 directly.

UNWANTED GUEST

Lillian Goldman Law Library Yale Law School

New Haven, CT

TORNADO What to do during a tornado. (www.fema.gov) Familiarize yourself with these terms to help identify a tornado hazard: Tornado Watch - Tornadoes are possible. Remain alert for approaching storms. Watch the sky and stay tuned to NOAA Weather Radio, commercial radio, or television for information. Tornado Warning - A tornado has been sighted or indicated by weather radar. Take shelter immediately. If you are under a tornado WARNING, seek shelter immediately!
If you are in: A structure (e.g. residence, small building, school, nursing home, hospital, factory, shopping center, highrise building) Then: Go to a pre-designated shelter area such as a safe room, basement, storm cellar, or the lowest building level. If there is no basement, go to the center of an interior room on the lowest level (closet, interior hallway) away from corners, windows, doors, and outside walls. Put as many walls as possible between you and the outside. Get under a sturdy table and use your arms to protect your head and neck. Do not open windows. Get out immediately and go to the lowest floor of a sturdy, nearby building, or storm shelter. Lie flat in a nearby ditch or depression and cover your head with your hands. Be aware of the potential for flooding. Do not get under an overpass or bridge. You are safer in a low, flat location. Never try to outrun a tornado in urban or congested areas in a car or truck. Instead, leave the vehicle immediately for safe shelter. Watch out for flying debris. Flying debris from tornadoes causes most fatalities and injuries.

Vehicle

Outside with no shelter

Tornado

Lillian Goldman Law Library Yale Law School

New Haven, CT

INCLEMENT WEATHER
Danger: Slippery/icy conditions on roadway or sidewalks. Excessive water on walkways and roadways. Possible slips and falls.

1) 2)

Call
YLS Security Desk: 432-8284

Report

Slippery, icy condition Location: Parking lot, sidewalk, building Your name The number from where you are calling Complete and file an incident report if you slipped and report to supervisor (employee OR member of the public). See form attached at end of this book

Other Helpful links


Security: nn http://www.yalesecurity.yale.edu/ Inclement Weather: nn http://www.yale.edu/snow Traffic Cameras: nn http://www.ct.gov/dot/cwp/view.asp?a=2354&Q=290242&dotNav=|

Inclement Weather / Other Links

Lillian Goldman Law Library Yale Law School

New Haven, CT

SPECIAL NEEDS GUIDELINES 1. Preparation for those with disabilities Get involved in emergency and evacuation planning. If you are a part of the discussion, you can provide information on your specific abilities and limitations and tell people how best to provide you with effective assistance. Practice drills increase skills and instill confidence in ones ability to cope in an emergency. Know how to get to all the exits and review them regularly. Report safety hazards (fire extinguishers, blocked exits, furniture, etc). Teach your support network how to operate your equipment in an emergency (i.e. how to disengage the gears of a power wheelchair). If you are hard of hearing or deaf, practice having co-workers commu nicate important information to you through gestures. If you are blind, have co-workers practice guiding you. If you use a service animal, include the animal in drills. Carry emergency health information and emergency contact numbers with you at all times. Make multiple copies of this information to keep in your emergency supply kits, car, workplace, wallet, wheelchair pack, backpack, etc. 2. During evacuation If you need assistance evacuating a building, determine the most direct evacuation route. Identify your evacuation assistant. This person should know how to help you without causing injury to themselves, to you, or to others, even if you need to be lifted or carried. Be prepared to quickly give critical information on how someone can as sist you without causing injury. Take charge and practice how to quickly explain to people how to best assist you. Dont wait until an emergency occurs: prepare now! Talk to your supervisor, a building manager, or the Universitys Office for Equal Opportunity programs. They can help you through the planning process.

SPECIAL NEEDS GUIDELINES

Lillian Goldman Law Library Yale Law School

New Haven, CT

PERSONAL SAFETY
Top 10 Personal Safety Tips - PROVIDED BY THE YALE UNIVERSITY POLICE DEPARTMENT 1. No lock works UNLESS YOU LOCK IT. 2. Lock public doors or gates to your apartment building, or office. Lock your doors when you leave your office or apartment. Lock your doors before you go to sleep. Always lock windows that are accessible from the outside. 3. Never leave a public door propped open, even for a friend. Leave spare keys with a trusted neighbor or friend, never hidden near your door. 4. Take precaution in safeguarding your valuables (i.e. laptops, cell phones I-Pads etc.) Do not leave valuables unsecured and unattended. Register your bikes and laptops (more info at http://publicsafety. yale.edu). Write down the Serial Numbers of valuable items. 5. Keep house and car keys on separate key chains. When leaving your car for service, or at a parking lot, leave only the car keys. Never attach your address to your keychain. Yale urges you never to attach your Yale ID tag to your keychain. 6. Identify visitors through a window or peephole before opening the door. 7. Request that service people show proper credentials before you let them in. If necessary, call the company to verify employment. Do not lend your keys or Yale ID tag to anyone. 8. If a stranger asks to use your telephone, politely refuse. Offer to call for assistance for them. 9. Please do not walk alone at night. Remain aware of your surroundings (i.e. remove ear buds.) Use lighted pathways. When well-lit areas are not available, please call 432-WALK (432-9255). A uniformed Security Officer will be dispatched to your location and escort you to your on-campus destination. You will recognize these officers by their white shirts, navy pants, prominent SECURITY labels, and an official security badge on the left side of their chest. 10. Sign up for the Bulldog Mobile Program: http://publicsafety.yale.edu/bulldog-mobile. Bulldog Mobile gives students, staff and faculty on campus an effective way to coordinate with Yale Police (YPD) via mobile device to help provide a safe and secure campus environment. With Bulldog Mobile, you can use your cell phone as a personal security device to activate the GPS tracking technology and escort timer options. 11. Report to police any unusual or suspicious activity near your home, room, or around your neighbors homes or apartments. Program the Yale Police Phone number into your cell phone: 203-432-4400 OR TEXT at 67283, type yaletip and add a space, after the space type a message, hit send. Remember, IF YOU SEE SOMETHING, SAY SOMETHING.

PERSONAL SAFETY

Lillian Goldman Law Library Yale Law School

New Haven, CT

LAW LIBRARY FLOOR PLAN L5, L4, L3

Lillian Goldman Law Library Yale Law School

New Haven, CT

LAW LIBRARY FLOOR PLAN L2, L1, UES, LES

Incident Reporting Form Injury/Exposure Equipment Breakdown,


Malfunction or Failure Environmental

Submit Form

Property Damage/ Near Incident/Dangerous Act or


Activity

The Supervisor, Principal Investigator or Business Manager of the area where the event occurred must complete this form and submit it within 24 hours. Be as specific as possible and include drawings, photos, or additional narrative, as needed. For fatalities, injuries requiring hospitalization, or property damage estimated to be in excess of $10,000, notify Risk Management immediately at 203 432-6606. For spills or exposures, immediate notify Environmental Health and Safety at 203 785-3550

CONTACT INFORMATION

Name of Department Contact (Dept.Supervisor/ PI):

Title:

Department

Tel: and e:mail

INCIDENT DETAILS (MUST BE COMPLETED FOR ALL INCIDENT TYPES)


Date (mo/day/yr) of Incident: Time of incident: a.m. p.m. Date (mo/day/yr) of Report: Building Name & Address:

Floor

Room #:

Describe what happened.

Investigate scene of incident or conditions on campus. Talk to others that witnessed or have knowledge of the incident and facts. Describe who was involved, when and where the incident happened, what happened, and how.

Why did it happen?

What caused the incident?

List immediate actions taken and results, including actions to protect the scene:

Witnesses (name and contact information) (Attach Witness Statement) Contractor or other outside party involved ? If yes, name of outside party and contact information:

COMPLETE APPROPRIATE SECTION(S) FOR SPECIFIC INCIDENT TYPE(S)


If no injury, check box and skip Injured partys Injured party contact information: this section. name: No injury Insured Partys Classification: Faculty Staff Undergraduate Student Graduate Student Volunteer Contractor Visitor Injury description:

INJURY/EXPOSURE

Other (describe):

Cut or punctured by sharps/needlestick? Injured Body Part:

Yes

No Sought Medical Treatment? Yes Where? No

Did response require: Eyewash Emergency Shower

Personal Protective Equipment In Use Safety Glasses Footwear Gowns Gloves Other____________ N/A

Fire/Smoke

PROPERTY DAMAGE/ENVIRONMENTAL Type


Theft Flood

Wind Damage Radioactive

Chemical Release Recombinant DNA

Odor

Suspicious Material/Package

Alarm

Spill

Material or Agent involved, if any: Biological Chemical

Other(describe):

Property /material/equipment damaged or lost (attach photos) Object / substance inflicting damage: Chemical/Hazardous Material Involved: Was anyone injured or exposed?

Nature of damage:

Approximate value of damage: Yes YPD Notified? Yes No No (if yes, please also complete injury/exposure section above) EHS Notified?

Fire Dept. Notified? Yes No

Yes No

EQUIPMENT BREAKDOWN/MALFUNCTION OR FAILURE Type


Breakdown Malfunction Failure Equipment Name/Manufacturer/Model Describe any resulting damage (to research, other equipment, injuries to person(s):

Near Miss Dangerous Activity Describe What Happened:

NEAR MISS/DANGEROUS ACT OR ACTIVITY Type

Involved Partys Classification: Faculty Staff Undergraduate Student

Graduate Student

Volunteer

Contractor

Visitor

Other (describe):

CORRECTIVE ACTIONS (MUST BE COMPLETED FOR ALL INCIDENT TYPES)


List action(s) that have or will be taken to prevent a recurrence. By whom

Scheduled date

Actual end date

REPORTING INFORMATION
Name of Person Submitting Report:

Title:

Department

Telephone Number

Email

Send this form to: ehs@yale.edu Risk.management@yale.edu Please consult www.yale.edu/riskmanagement for additional information on reporting claims resulting from incidents