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KEYBOARD SHORTCUTS GENERAL KEYBOARD SHORTCUTS

Press CTRL+C CTRL+X CTRL+V CTRL+Z DELETE SHIFT+DELETE CTRL while dragging an item CTRL+RIGHT ARROW CTRL+LEFT ARROW CTRL+DOWN ARROW CTRL+UP ARROW CTRL+SHIFT with any of the arrow keys SHIFT with any of the arrow keys CTRL+A F3 ALT+F4 CTRL+F4 ALT+TAB F6 CTRL+ESC ALT+Underlined letter in a menu name Underlined letter in a command name on an open menu F10 RIGHT ARROW LEFT ARROW BACKSPACE ESC Copy. Cut. Paste. Undo. Delete. Delete selected item permanently without placing the item in the Recycle Bin. Copy selected item. Move the insertion point to the beginning of the next word. Move the insertion point to the beginning of the previous word. Move the insertion point to the beginning of the next paragraph. Move the insertion point to the beginning of the previous paragraph. Highlight a block of text. Select more than one item in a window or on the desktop, or select text within a document. Select all. Search for a file or folder. Close the active item, or quit the active program. Close the active document in programs that allow you to have multiple documents open simultaneously. Switch between open items. Cycle through screen elements in a window or on the desktop. Display the Start menu. Display the corresponding menu. Carry out the corresponding command. Activate the menu bar in the active program. Open the next menu to the right, or open a submenu. Open the next menu to the left, or close a submenu. View the folder one level up in My Computer or Windows Explorer. Cancel the current task. To

WINDOWS EXPLORER KEYBOARD SHORTCUTS Press END HOME NUM LOCK+ASTERISK on numeric keypad (*) NUM LOCK+PLUS SIGN on numeric keypad (+) NUM LOCK+MINUS SIGN on numeric keypad (-) LEFT ARROW RIGHT ARROW To Display the bottom of the active window. Display the top of the active window. Display all subfolders under the selected folder. Display the contents of the selected folder. Collapse the selected folder. Collapse current selection if it's expanded or select parent folder. Display current selection if it's collapsed, or select first subfolder.

KEYBOARD SHORTCUTS
COMMON TASKS DONE IN A MICROSOFT WORD DOCUMENT CTRL+B CTRL+I CTRL+U CTRL+SHIFT+< CTRL+SHIFT+> CTRL+C CTRL+X CTRL+V CTRL+Z CTRL+Y CREATE, VIEW, AND SAVE DOCUMENTS CTRL+N CTRL+O CTRL+W CTRL+S Create a new document of the same type as the current or most recent document Open a document Close a document Save a document Make letters bold Make letters italic Make letters underline Decrease font size Increase font size Copy the selected text or object Cut the selected text or object Paste text or an object Undo the last action Redo the last action

CTRL+F

Find text, formatting, and special items

CTRL+H CTRL+G

Replace text, specific formatting, and special items Go to a page

FIND, REPLACE, AND BROWSE THROUGH TEXT EDITING AND MOVING TEXT AND GRAPHICS DELETE TEXT AND GRAPHICS BACKSPACE CTRL+BACKSPACE DELETE CTRL+DELETE INSERT SPECIAL CHARACTERS SHIFT+ENTER CTRL+ENTER CTRL+SHIFT+ENTER SELECT TEXT AND GRAPHICS Select text by holding down SHIFT and pressing the key that moves the insertion point. SELECT MULTIPLE AREAS THAT AREN'T NEXT TO EACH OTHER After making your first selection, hold down CTRL, and then select any other items you want. EXTEND A SELECTION SHIFT+RIGHT ARROW SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW CTRL+SHIFT+LEFT ARROW SHIFT+END SHIFT+HOME SHIFT+DOWN ARROW SHIFT+UP ARROW CTRL+SHIFT+DOWN ARROW CTRL+SHIFT+UP ARROW SHIFT+PAGE DOWN SHIFT+PAGE UP One character to the right One character to the left To the end of a word To the beginning of a word To the end of a line To the beginning of a line One line down One line up To the end of a paragraph To the beginning of a paragraph One screen down One screen up A line break (within same paragraph) A page break A column break Delete one character to the left Delete one word to the left Delete one character to the right Delete one word to the right

CTRL+SHIFT+HOME CTRL+SHIFT+END CTRL+A MOVE THE INSERTION POINT LEFT ARROW RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW CTRL+UP ARROW CTRL+DOWN ARROW SHIFT+TAB TAB UP ARROW DOWN ARROW END HOME ALT+CTRL+PAGE UP

To the beginning of a document To the end of a document To select the entire document

One character to the left One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) Up one line Down one line To the end of a line To the beginning of a line To the top of the window

ALT+CTRL+PAGE DOWN To the end of the window PAGE UP PAGE DOWN CTRL+PAGE DOWN CTRL+PAGE UP CTRL+END CTRL+HOME SHIFT+F5 Up one screen (scrolling) Down one screen (scrolling) To the top of the next page To the top of the previous page To the end of a document To the beginning of a document To the location of the insertion point when the document was last closed

CHARACTER AND PARAGRAPH FORMATTING APPLY CHARACTER FORMATS CTRL+EQUAL SIGN CTRL+SHIFT+PLUS SIGN SET LINE SPACING CTRL+1 Single-space lines Apply subscript formatting (automatic spacing) Apply superscript formatting (automatic spacing)

CTRL+2 CTRL+5

Double-space lines Set 1.5-line spacing

ALIGN PARAGRAPHS CTRL+E CTRL+J CTRL+L CTRL+R CTRL+M FUNCTION KEYS F1 F3 F4 F5 F7 F8 F9 F12 Get Help or the Office Assistant Insert an AutoText entry (after Microsoft Word displays the entry) Repeat the last action Choose the Go To command Choose the Spelling command (Tools menu) Extend a selection Update selected fields Choose the Save As command (File menu) Center a paragraph Justify a paragraph Left align a paragraph Right align a paragraph Indent a paragraph from the left

KEYBOARD SHORTCUTS
WORK WITH WORKSHEETS
SHIFT+F11 or ALT+SHIFT+F1 CTRL+PAGE DOWN CTRL+PAGE UP Insert a new worksheet. Move to the next sheet in the workbook. Move to the previous sheet in the workbook.

MOVE AND SCROLL WITHIN WORKSHEETS


Arrow keys HOME CTRL+HOME CTRL+END PAGE DOWN Move one cell up, down, left, or right. Move to the beginning of the row. Move to the beginning of the worksheet. Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column. Move down one screen.

PAGE UP

Move up one screen.

KEYS FOR SELECTING DATA AND CELLS SELECT CELLS, ROWS AND COLUMNS, AND OBJECTS
CTRL+SPACEBAR SHIFT+SPACEBAR CTRL+A Select the entire column. Select the entire row. Select the entire worksheet.

EXTEND A SELECTION
SHIFT+ arrow key SHIFT+HOME CTRL+SHIFT+HOME CTRL+SHIFT+END SHIFT+PAGE DOWN SHIFT+PAGE UP Extend the selection by one cell. Extend the selection to the beginning of the row. Extend the selection to the beginning of the worksheet. Extend the selection to the last used cell on the worksheet (lower-right corner). Extend the selection down one screen. Extend the selection up one screen.

KEYS FOR ENTERING, EDITING, FORMATTING, AND CALCULATING DATA ENTER DATA
ENTER ALT+ENTER ESC Arrow keys HOME CTRL+; (semicolon) CTRL+SHIFT+: (colon) ALT+= (equal sign) CTRL+` (single left quotation mark) Complete a cell entry and select the cell below. Start a new line in the same cell. Cancel a cell entry. Move one character up, down, left, or right. Move to the beginning of the line. Enter the date. Enter the time. Insert an AutoSum formula with the SUM function. Alternate between displaying cell values and displaying formulas.

EDIT DATA
F2 ALT+ENTER Edit the active cell and position the insertion point at the end of the cell contents. Insert new line in same cell

CTRL+DELETE

Delete text to the end of the line.

FORMAT DATA
CTRL+9 CTRL+SHIFT+( (opening parenthesis) CTRL+0 (zero) CTRL+SHIFT+) (closing parenthesis) Hide the selected rows. Unhide any hidden rows within the selection. Hide the selected columns. Unhide any hidden columns within the selection.

KEYBOARD SHORTCUTS
MOVE BETWEEN PANES Move clockwise among panes of normal view Switch between Slides and Outline tabs of the Outline and Slides pane in normal view

F6

CTRL+SHIFT+TAB

CREATE AND EDIT PRESENTATIONS CTRL+N CTRL+M CTRL+D CTRL+O CTRL+W CTRL+P CTRL+S F5 ALT+F4 WORK IN AN OUTLINE ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW RUN A SLIDE SHOW PRESENTATION You can use the following shortcut keys while running your slide show presentation in full-screen mode. Promote a paragraph Demote a paragraph Move selected paragraphs up Move selected paragraphs down Create a new presentation Insert a new slide Make a copy of the selected slide Open a presentation Close a presentation Print a presentation Save a presentation Run a presentation Quit PowerPoint

N, ENTER, PAGE DOWN, RIGHT ARROW, DOWN ARROW, or the SPACEBAR (or click the mouse) P, PAGE UP, LEFT ARROW, UP ARROW, or BACKSPACE Number + ENTER S or PLUS SIGN ESC, CTRL+BREAK, or HYPHEN H SHIFT+F10 (or right-click) TAB SHIFT+TAB

Perform the next animation or advance to the next slide

Perform the previous animation or return to the previous slide Go to slide number Stop or restart an automatic slide show End a slide show Go to the next hidden slide Display the shortcut menu Go to the first or next hyperlink on a slide Go to the last or previous hyperlink on a slide