SRI VENKATESWARA UNIVERSITY , TIRUPATI .

No.D8/17199/Veh. Adv./2012-13. Date:25-02-2013.

FROM
THE REGISTRAR , S.V.UNIVERSITY.

TO

The Principal, SVU College of Engineering, Tirupati. The Principal, SVU College of Arts, Tirupati. The Principal, SVU College of Sciences, Tirupati. The Principal, SVU College of Commerce, Management and Computer Science, Tirupati. All the Heads of Institutions, S.V. University, Tirupati. The Joint Registrar, S.V. University, Tirupati

Sirs/Madam,
Sub:- S.V. University Sanction of Vehicle advance to the Teaching and Non-Teaching staff for purchase of Motor car / Motor Cycle / Scooter / Moped for the year 2012-13- Applications- Invited Reg. Ref:- Vice-Chancellors orders dated 16-01-2013 and 20-02-2013. ****** I am, by direction, to send enclosed application form along with the guidelines for the sanction of vehicle advance for purchase of Motor Car/Motor Cycle/ /Scooter/ Moped for the year 2012-13, for circulation among the Teaching and Non- Teaching Staff. Such of those employees who are eligible and desirous of availing this opportunity may apply in the prescribed form, for consideration and sanction of advance for any one of the above vehicles. Last date for receipt of the Application is 13-03-2013. Further, it is noticed from the previous records that most of the employees have not furnished the service particulars in the application form and the DRAWING OFFICERS concerned have also forwarded such applications with insufficient information and thereby lot of delay was caused for finalising the applications. Therefore, all the Drawing Officers are requested to bestow their personal attention and see that all the service particulars, required therein, are to be furnished in the applications WITHOUT FAIL.

P.T.O

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Please inform all the employees that the applications with incomplete particulars such as service particulars, invoice, surety, forwarding authoritys signature etc., will be summarily rejected and NO CORRESPONDENCE will be entertained. Sufficient number of application forms may please be cyclostyled / Xeroxed / visit and download from www.svuniversity.in at your end for distribution to the staff. Yours faithfully Sd /- K. SATHYAVELU REDDY REGISTRAR.

Encls: As stated above.

Copy to all Heads of Depts., in the University Colleges, Tirupati Copy to all Heads of Depts., in S.V.U. College of Engg., Tirupati Copy to the Addl. Chief Warden, S.V.U. Engg. College Hostels, Tirupati. Copy to the Warden, S.V.U. College of Arts Mens Hostel, Tirupati. Copy to the Warden, S.V.U. College of Sciences Mens Hostel, Tirupati. Copy to the Warden, S.V.U. College of Commerce, Management and Computer Science, Mens Hostel, Tirupati. Copy to the Warden, SVU College Hostel for Research Scholars, Tirupati Copy to the Warden, S.V.U. Womens Hostel, Tirupati. Copy to the Librarian, S.V. University, Tirupati Copy to the Consultant Medical Officer, S.V.U. Health Centre, Tirupati Copy to the University Engineer, S.V. University, Tiruapti. Copy to the Head Master, S.V.U. School, Tirupati Copy to the Director, S.V.U.O.R.I.., Tirupati Copy to the Director, D.D.E., S.V. University, Tirupati Copy to the Director, S.V.U. Computer Centre, Tirupati, with request to Place the letter in University website. Copy to the Director, Academic College, S.V. University, Tirupati Copy to the Director, D.O.A , S.V. University, Tirupati Copy to the Manager, S.V.U. Press, Tirupati Copy to All Officers in the University. Copy to All Section Heads in the University office. Copy to All Section Superintendents, S.V. University, Tirupati. Copy to the PS/PA to Vice-Chancellor/Rector/Registrar, S.V. University Tirupati.

Together with the enclosures for circulation among the staff.

Copy to file. //t. c. f. b. o.//

DEPUTY REGISTRAR (SPECIAL CELL).

SRI VENKATESWARA UNIVERSITY, TIRUPATI.

FORM OF APPLICATION MADE BY THE S.V. UNIVERSITY EMPLOYEE FOR AN ADVANCE FOR THE PURCHASE OF MOTOR CAR/MOTORCYCLE/ SCOOTER/MOPED FOR THE YEAR 2012-13. NOTE:1. Applications received without signature of the Head of the institution will not be entertained 2. Incomplete application will not be entertained. 3. Applications received with false particulars and received after the due date will not be also be not Entertained. ------------------------------------------------------------------------------------------------------------------------------1. Application for the purchase of : Applicant (Original Proforma Invoice to be enclosed) Pass port size photo 2. (a) Name of the applicant in full : paste here (in Block letters with surname expanded) (b) Employee Code No. and Mobile No. 3. Designation of the applicant and office in which Employed. 4. Whether permanent, if so, furnish the particulars of the permanent post held by the applicant. (a) Whether confirmed if so, in which post confirmed. (b) Whether change of cadre, i.e. Sweeper/ Watchman etc., to Office Subordinate furnish the service particulars detailed with designations: (c) Total period of regular service 5. Date of birth 6. Date of retirement on superannuation 7. Basic pay in the present post excluding special pay if any as on the date of application. (Xerox copy of the salary-slip given by the University Finance Branch shall be enclosed) 8. Amount of Gross Pay 9. Total amount of deductions from pay 10. (a) Vehicle advance whether applied for 1st Time / Second time ( Year of previous advance should be mentioned for second time applicants)please furnish the details.(I). Furnish the sanction order No. and Dated (ii). Furnish the amount drawn................ (iii). Furnish whether Two wheeler /Four wheeler.. (iv). Date of clearance of1st time loan. : :

: : : : : :

: : : : : : : : : :

(b)VEHICLE ADVANCE FOR SECOND TIME FOR FOUR WHEELER ISNOT ELIGIBLE. 11. Amount of advance now applied for 12. Approximate price of the Motor Car/Motor Cycle/ Scooter/Moped (Original Proforma Invoice to be enclosed). : : : P.T.O.

:2: 13. I have taken vehicle advance for purchases of Motor Car / Motor Cycle / Scooter / for first time / Second time. Moped

I shall take possession of the Motor Car / Motor Cycle / Scooter / Moped, before expiry of one month from the date of drawal of the advance and that I shall insure the vehicle immediately and fulfill all the conditions of the University. If I fail to purchase the Vehicle within stipulated time of one month from the date of drawal of advance, I will repay the entire amount along with interests @ 12.50% per annum (Class IV employees) for Moped / Motor Cycle / Scooter and @ 13.75% for others. In case of my death, the balance amount due as on the date of my death shall be recovered from out of the money i.e., PF/GPF/GIS/CPS and other amounts payable to my nominees/legal heirs. The Vehicle should be registered in the name of the borrower and with in one month it should be hypothecated to the University. The application form for registration, together with the necessary fee in the form of Demand Draft/Challan (as desired by the R.T.O) should be submitted through University. The University will forward these applications to the R.T.O., for Registration. After receiving the R.C., the same has to be submitted to the University for verification and return. If I violets any of the above condition and condition mention in the Guidelines University may recovery the entire loan amount in one lamsum. the

I do hereby declare that the particulars furnished above are true to the best of my knowledge and belief.

Station: Date:

SIGNATURE OF THE APPLICANT DESIGNATION: G.P.F./ C.P.S. No:

CERTIFIED THAT THE INFORMATION FURNISHED BY THE ABOVE APPLICANT WITH REGARD TO THE SERVICE AND PAY PARTICULARS ARE CORRECT.

SIGNATURE OF THE DRAWING OFFICER WITH SEAL

(P.T.O.)

: 3 : Surety Pass port size photo pasted here

(TO BE FILLED BY THE SURETY) (Surety shall not attain the date of superannuation during the recovery of the advance) 1. (a) Name of the Surety (b) Employee Code Number 2. Designation and Office/Dept. Where working at present 3. Date of birth of the surety : : : : :

4. Date of retirement of the surety : 5. Date of first regular appointment: and post to be specified : 6. 7. 8. 9. Total Service :

Whether permanent, if so, in : which post confirmed Permanent postal address Whether any vehicle loan is taken, if so, give details of amount and year : : : :

10.

Present salary particulars : (Enclose Xerox copy of the Pay-: slip given by the University : shall be enclosed)

PAY : Rs. D.A. : Rs. H.R.A. : Rs. Others : Rs. -------------Total : Rs. --------------

I , hereby agree to stand surety to the applicant Sri / Smt. ----------------------------------------------------------------------working as ------------------------------------- in the office/Department----------------------------------------------------------------------------and in case he/she fails to repay the advance for purchase of Motor Car/Motor Cycle/Scooter/Moped, the outstanding advance and interest thereon may be recovered from my salary or PF/GPF/GIS/CPS and other amounts payable to me as per the Rules.

STATION: DATE:

SIGNATURE OF THE SURETY: DESIGNATION: GPF/CPS NO: OFFICE / INSTITUTION / DEPT. ( P.T.O.)

:4:

Certified that the particulars furnished by surety, on page No.3 are found correct.

STATION: DATE:

SIGNATURE OF THE DRAWING OFFICER/ HEAD OF THE INSTITUTION (WITH OFFICE SEAL)

TO BE FILLED BY THE SALARY DRAWING OFFICER 1. Name of the Applicant & Designation :

2.

Basic pay on the date of application as on date. Date of first regular appointment and total University service as on date. Whether vehicle loan is availed or not availed previously. Name of the surety & Designation.

3.

4.

5. 6.

Whether any charges are pending : against the applicant or surety. : (Persons under suspension as on date : are not eligible)

STATION: DATE:

SIGNATURE OF THE DRAWING OFFICER/ HEAD OF THE INSTITUTION (WITH OIFFICE SEAL)

Certified that the applicants/suretys service particulars, salary particulars, previous advance taken, etc., are checked up with his service register, pay bill etc., and found correct.

STATION: DATE:

SIGNATURE OF THE DRAWING OFFICER.

SRI VENKATESWARA UNIVERSITY, TIRUPATI . GUIDELINES FOR SANCTION OF ADVANCE FOR PURCHASE OF MOTOR CYCLE/SCOOTER /MOPED/ MOTOR CAR(2012-13)

------------------------------------------------------------------------------------------------------1. Application forms for the sanction of advance for purchase of Motor Cycle / Scooter/ Moped / Motor Car should be submitted to the University in the prescribed form through proper channel, within the stipulated time. 2. Only permanent employees of the University or who have completed two years probation satisfactorily, are eligible for the advance.

3. The following table shows the nature of loan, pay range of employees, advance and eligibility of employees:

ceiling of

-----------------------------------------------------------------------------------------------------------Sl. Nature of Pay Range Ceiling rate and eligibility

No the loans 1. Motor Cycle/ Scooter Basic pay of Rs.9,200/and above -doRs.60, 000/- or 7 times of Basic pay or cost of the Vehicle whichever is less Rs.25,000/- or 7 times of Basic pay or cost of the Vehicle whichever is less Rs.4.50 lakh or 15 times of Basic Pay or cost of the car whichever is less.

2. Moped

3. Motor Car

Rs.27, 700/of Basic pay and above

-----------------------------------------------------------------------------------------------------------4. Advance shall be sanctioned only for new vehicles (Motor Car, Motor Cycle, Scooter or Moped).

5.(a) Out of the total amount provided in the budget every year under Vehicle Advance 50% to the Teaching Staff and 50% to the Non-Teaching Staff, (both Superior and Last grade) will be set apart for sanction of advances. If sufficient number of applicants are not available under one category, the applicants under the other category will be considered.
(b) Second time two wheeler advance may be sanctioned subject to the availability of funds. 6. The Motor Car/Motor Cycle/Scooter/Moped is to be purchased within one month from the date of drawal of the advance failing which full amount of advance together with Interest must be refunded to the University. The original bill/Invoice, Registration

Certificate and insurance policy along with their Xerox copies should be submitted to the University immediately after purchase of the vehicle.
7. If the cost of vehicle exceeds the advance sanctioned, the applicant should bear the excess amount. If the cost of the vehicle purchased is less than the advance, the balance should be remitted to the University funds immediately after the purchase. 8. Those who availed vehicle advance once for two-wheeler are also eligible for t Sanction of vehicle advance for four wheeler (Motor Car) once, during the entire Service period provided that: (a) they should have cleared the loan obtained earlier for the two wheelers. (b) SUCH SANCTION OF VEHICLE ADVANCE FOR FOUR WHEELERS / TWO WHEELERS AFTER COMPLETION OF THE RECOVERY AND AFTER A GAP OF ONE YEAR EARLIER SANCTIONED FOR THE TWO WHEELERS.

P..T.O

: 2 : 9. Those who availed vehicle advance once for two wheeler are also eligible for the sanction two wheeler for second time who possess 5 years of left over service. 10. Along with application the proforma invoice has to be submitted. 11. The advance paid shall be recovered every month from the salary of the borrower. The details of recovery, number of instalments and interest are as follows:Sl. No. 1 2. 3. Type of Vehicle Moped Motor Cycle/ Scooter Motor Car No. of Instalments of recovery Principle amount (monthly) 60 80 135 No. of instalments of recovery of interest (monthly) 16 16 65 Rate of interest Class IV 5% P.A 5% P.A 5% P.A Others 5.50% P.A 5.50% P.A 5.50% P.A

12. A Committee constituted by the University will select the applications for the sanction of advance. 13. The vehicle purchased must be produced for inspection to the Officer nominated by the University at any time. 14. The vehicle must be insured as per Motor Vehicles Rules against any loss or Damage by fire or accident and surrender the (Comprehensive) original Policy to the University. 15..The Vehicle should be registered in the name of the borrower and with in one month it should be hypothecated to the University. The application form for registration, together with the necessary fee in the form of Demand Draft/Challan (as desired by the R.T.O) should be submitted through University. The University will forward these applications to the R.T.O., for Registration. After receiving the R.C., the same has to be submitted to the University for verification and return. 16. The borrower will have no right to sell/pledge the vehicle until the advance is cleared together with the interest. A clearance certificate is to be obtained from the University after clearance of the loan with interest. 17. In case of death of the borrower, the balance amount due as on that date shall be recovered from out of the money i.e., GPF/GPE/GIS and other amounts payable to his/her nominee(s) legal heir (s) to which effect an undertaking shall be obtained and got entered in the Agreement to be entered into by the loanee. 18. Taxes like license fee, registration charges, etc., should be paid regularly by the employee. 19. For payment of advance, surety is to be given by one of the permanent of the University. 20. THE BORROWER/SURETY SHALL NOT ATTAIN THE DATE OF SUPERANNUATION DURING THE RECOVERY OF THE ADVANCE. 21. The class IV employees are also eligible for sanction of vehicle advance. employees

SIGNATURE OF THE APPLICANT