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OpenOffice.org 3.0
OpenOffice.org 3.0 is a fully featured office suite. The suite is designed to completely fulfil the needs of working in most office environments. It consists of a database management program called Base, a vector-based drawing environment called Draw, a presentation program called Impress, a spreadsheet program called Calc, a scientific calculator called Math and a word processor called Writer. Here are some of the finer aspects of Calc, Impress and Writer.
Calc
Freeze Headers
To freeze headers while working with large documents, select the column to the right, or the row just below the row you want frozen, and check Window > Freeze. To unfreeze the frozen area, uncheck Window > Freeze. Selecting a single cell with this option will freeze all rows above the cell, and all columns to the left of the cell. It is not possible to freeze two separate areas simultaneously. To freeze headers while printing a document, go to Format > Print Ranges > Edit. Click on the Rows to Repeat icon, then select the rows with the cursor. A red rectangle will be drawn on the rows. To repeat columns, click on the Columns to Repeat icon and select the columns. To enter the code manually, type in $1:$2 to repeat the first three rows or $1:$3 to repeat the first two rows and so on. For columns, use $A:$B.
edit the note, go to Insert > Notes again. To show the note permanently while editing other cells, right-click on the cell with the note and check Show Note. The note will be visible till you right-click and deselect Show Note. Double-click on the note in this view to edit it.
Rotate a table
To rotate a table in such a way that the rows become the columns and the columns become the rows, select a range of data, go to Edit > Copy then select a single cell where you want to past it. Then go to Edit > Paste Special and check Transpose under Options, then click OK. If you select a row or a column, the data gets pasted many times over in the rows and columns, so be sure to select just one cell. Also, the data will get automatically rotated the next time you use Paste Special, so make sure that the Transpose option is unchecked.
Using Scenarios
Scenarios is a useful little feature in Calc that allows you to assign a different set of values to the same set of cells. This means that you can use the formulas and create charts, as well as use the Data Pilot on the same cells, with alternate values for different situations. Select the cells you want to enter alternate values to, go to Tools > Scenarios and click on OK. A grey box appears by default around the area of selection. This is your Scenario 1. Go the Tools > Scenarios to create the second scenario. Now you can move back and forth between the two scenarios using the
scenario drop down menu that appears boxed around the cells. You can create as many scenarios as you want on the same set of cells. Editing one scenario will not change the other scenario. Note that the notes on a cell will remain the same throughout all the scenarios.
Impress
appropriate duration of time. Once you have gone through the entire presentation in this manner, the timings for each slide are automatically stored. Save the file and run the presentation. The presentation will now proceed with the rehearsed timings.
To create a new style, first type in a few text characters anywhere in the document. Apply the font settings that you want, and go to Format > Styles and Formatting or press [F11]. Click on the New Style from Selection button, and enter the name of the style. You can use the same method to update a particular preset style. To do this, press [F11] then click on the Update Style button.
Auto Completion
Writer can automatically learn and complete long words. This feature is enabled by default, but can be distracting. To disable the feature, go to Tools > AutoCorrect > Word Correction and uncheck Enable word completion. If you want to use this feature, but want to use the space bar to accept a word instead of the [Enter] key. Under the Accept with drop down menu, select Space. If you want to use a particular word, but another word is showing up in the autocomplete feature, press [Ctrl]+[Tab] to cycle forwards through the list or [Ctrl]+[Shift]+[Tab] to cycle backwards through the list. To decrease the minimum number of letters for which this feature is active, reduce the min. word length from the default value of 10 to either 5 or 2 as per your choice.
Add Footnotes
When writing a technical document, it is useful to append footnotes at the end of a page. To add a footnote, bring the cursor to the end of the sentence to which you want to add a footnote, go to Insert > Footnote, and click OK with the default values. The cursor will now be taken to a modified footer, where you can type in the footnote. Footnotes will be added to the end of every page. To collect all the notes at the end of a document, go to Insert > Footnote and under Type select the Endnote radio button.
Use Sections
Sections are a useful feature that allows a part of the document to behave in a different way than the rest of the document. To create a section, go to Insert > Section. The section is by default named serially starting from Section1. Write some text in this section, or copy-paste from another location. To change the way the section behaves, go to Format > Sections. Select a particular section from the list. You
can protect a particular section from being changed. Check the Protected check box under Write Protection. You can choose to add a password to this section to remove the write protection. To hide the section in the document, check the Hide checkbox under Hide. To allow only the section to be edited in a write-protected document, check Editable in read-only document under Properties.
Insert Notes
Notes are small post-its like fields for comments or personal reference. Notes can be added anywhere in the document, and show up with a dark yellow line linked to a field to the right of a document. Position the cursor to the left of the character to which you want to add the note to, then go to Insert > Note or use the shortcut [Ctrl]+ [Alt]+[N]. If you delete a text, the accompanying note will also be deleted. You can edit the note by clicking on it. The note is attached to a particular character on the page, typing before the character will make the note change position too. To keep the notes, but make them invisible, go to View > Notes.