The 21st Century is not an Information Democracy

Simplify legalities, Maintain Governance, Achieve Compliance

Information Age started 1997

HP TRIM 6.2.4 (5) 32 bit due late 2009

300,000 HP people implementing TRIM worldwide
87 Data Centers worldwide
Databases (structured data) being captured in bulk in xml
HP Integrated Archival Platform

3 Key Drivers for HP Information Division – Regulation, Governance, Litigation

 City of Ryde Council Recordkeeping as a
Process
Macro Driven, Dynamic Links
IM Framework
WCM, ICE, TRIM Workflow, 6R2
Information Governance
80 % digital
Policies & Standards
Case Management
Redesign business processes
Databases are records
Risk & Business continuity

Greater use of Ontology – crowd based classification

 TRIM Saved
Searches in
SharePoint

2 full time trainers Information Services Branch Business

Conducts regular audits Excellence Framework follows
Strategic Plan

“Strategic View of Managing Information not Administrative” – Fremantle Port

Shared space & Shared drives replaced
Easy to use interface with searching emphasis

Tacit knowledge
lost to company yet shared

in Blogs, Wikis &Tea Rooms –

on line forum captures shared knowledge.

Customised Diem Portal

Indexing
Operations Doc HR &
Metadata Finance
Mgnt
DCI

Systems of Australian Crime

Commission
 Information grows at 65% yearly
Storage cost declining at 50% yearly
IT budgets flat or declining yearly

Technology adds to confusion: US Sharepoint User (site) discovered

100,000 sites unknown until searched

HOW TO RESPO ND
1. Separate Active & Inactive
2. NAP duplicates
3. Perform Sentencing &
Archiving
Greater focus on business processes

HP Partners:

Alpha West
On line workflow
TRIM explorer (across 20,000 users)
Cooliris

Icognition – Diem Portal

Own versions of Cooliris directly in TRIM
Portals (Designed on ICE)
Capture of forum discussions
 Quote:
“Opportunity is
missed by most
because it is
dressed in
overalls and
looks like work”
Thomas Edison

Collaboration creates a garden of a

thousand flowers. Duncan Jamieson, Manager of
Information Business Services, Australian Crime Commission
 HP Way Road Map
End to End Information Management

Email Archive
File Archive:
File Archive
Automatic migration of old data from file system
replaces with doc stub Data Protector
HP TRIM
Database Archive
Email Archiving:
Interface Outlook Integrated Archive Search Workflow
Big Bucket approach,
general retention
periods (IT solution)
user promotes key
IAP – server connects to
email to TRIM
TRIM archival modules
2.1TB to 500TB for
temporary value records
Will we be ready to score – will our
technology even keep pace?
SharePoint 2007
SQL 2008
Windows 2008
Office 2007
HP Browser based client

HP TRIM 7
64 bit for Asian &
European Languages
Supports 3000+ Record Types

Eg: British Columbia Canada – single dataset