HOW TO PRINT, COPY & SCAN IN XEROX

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CONTENTS
CONFIGURE & PRINT HOW TO COPY HOW TO SCAN DOS & DONTS 2 6 8 14

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HOW TO PRINT, COPY & SCAN IN XEROX

CONFIGURE & PRINT
Configuring Xerox MFD Printer Step 1 For Windows XP Go to -- Start button -- Printers and Faxes For Windows 7 Go to -- Start button Devices and Printers

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Select Devices and Printers

Click on Start

Step 2 From the window, remove not required printers by right click and remove device.

Right Click on Printer for deleting

Select Remove Device

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HOW TO PRINT, COPY & SCAN IN XEROX

Step 3 Go to Start click on Run

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Select Devices and Printers

Click on Start

Type the print server address \\20.201.148.60 OR \\CSCPRTBLR001 and click OK

Click on OK

OR

Click on OK

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HOW TO PRINT, COPY & SCAN IN XEROX

Step 4 From the window, configure your respective floor printer by right click on printer and connect

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Right Click on Printer for configuring

Click on Connect

On successful configuration below window appears.

Step 5 Follow Step 1 for viewing your configured printer. From the window select the configured floor printer, right click and Set as Default Printer.

Right Click on Printer for Setting as default

Click on Set as default printer

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HOW TO PRINT, COPY & SCAN IN XEROX

Printing to Xerox MFD Printer

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For taking printouts press Ctrl+P from keyboard or in your application go to File menu click on Print

For Secure Print, choose Secure Print from drop box and enter Passcode.

After clicking Apply & Print button, you have successful printed.

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HOW TO PRINT, COPY & SCAN IN XEROX

HOW TO COPY
Following steps helps users to Copier from Xerox MFD (Multi Function Device) I) II) Normal Copy ID Card Copy

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Normal Copy. At the printer panel, on pressing Service Home button

below window appears.

Click on Copy

Choose the type of Copy you required. Choose 1->2 Sided for both side copier in single sheet.

Place the required paper for Copy

On ready press Start button in the panel.

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HOW TO PRINT, COPY & SCAN IN XEROX

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ID Card Copy At the printer panel, on pressing Service Home button

below window appears.

Click on ID Card Copy

Required output can be adjusted by pressing - / + buttons

Place your Card for Copy

On ready press Start button in the panel.

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HOW TO PRINT, COPY & SCAN IN XEROX

HOW TO SCAN
Following steps helps users to scan documents from Xerox MFD (Multi Function Device) I) II) Creating scan folder on MFD from users PC\Laptop Scan the documents on MFD

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III) Download the scanned documents to local PC\Laptop Step 1: Creating scan folder on MFD Open the respective printers URL in Browser. i.e http:\\printer name\scan\index.php

First floor - http:\\BLRPR001\scan\index.php or http:\\20.201.148.44\scan\index.php Second floor - http:\\BLRPR002\scan\index.php or http:\\20.201.148.45\scan\index.php Third floor - http:\\BLRPR002\scan\index.php or http:\\20.201.178.217\scan\index.php 1. In the browser select the radio button Mailboxes 2. Click on Create Folder.

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3. Provide the Folder Name as ShortId (provide only your Short ID to avoid name clash) 4. Enter Strong Password & confirm the same. 5. Click on Apply.

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HOW TO PRINT, COPY & SCAN IN XEROX

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Step 2: Scan the documents on MFD

At the printer panel, on pressing Service Home button

below window appears.

Click on Workflow Scanning

Locate and select on the Mapped folder shortid

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HOW TO PRINT, COPY & SCAN IN XEROX

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* Touch on Yes. * Type your Password, which you entered in portal while creating folder.*Click on OK to enter your folder.

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HOW TO PRINT, COPY & SCAN IN XEROX

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Confirm your login by ensuring your short ID displayed here.

Choose the type of Scan you required. Choose 2 Sided for both side/multiple pages scanning in file.

Choose an name as required.

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HOW TO PRINT, COPY & SCAN IN XEROX

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Place the required papers for Scanning.

On ready press Start button in the panel.

Step 3 Download the scanned documents to local PC/Laptop Access the MFD link via browser in your i.e., http:\\printer name\scan\index.php 1. In the browser select the radio button Mailboxes 2. Choose your folder. 3. Enter the password and click on OK

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HOW TO PRINT, COPY & SCAN IN XEROX

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You will be able to view the recently Scanned Docs in the Folder Contents. If found none Click on Update View button to refresh the view.

Select Download and click on GO.

Save the file to your local PC.

Browse to a Local Folder on your PC and Save.

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HOW TO PRINT, COPY & SCAN IN XEROX

DOS & DONTS Heres a list of dos and donts to help make effective MFD usage. DOS Do avoid taking unwanted print outs. Do try using e-billing, emails, online forms, etc... wherever required. Do think before you printing. Do check for paper size set to A4 (210 x 297 mm) Do avoid taking bulk printouts seek respective support team for the same. Do follow procedures on configuring print, scan and copy. Do create Scan folders only with your Short ID to avoid name clashes. Do keep strong passwords for Scan folder credentials. Do try keep deleting the files immediate after the Scanning. Do ensure no stapled pins or paper pins on papers while Scanning or copying. Do place Cards only in Glass tray while using ID Card Copy. Do seek always concern team for any help. Do use secure print for confidential printouts have strong passcode. Do collect your Printouts immediate after triggering the print.

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DONTS Do not change any registered printer settings in case they are lost due to accident or malfunction. Keep away liquids like coffee, water etc food items from printer. Dont remove power cord from main power switch board or switch off the printer for any reasons Do not turn off the power while the printer is in operation. See Turning On\Off the Power. Do not turn the power off while the operation switch indicator is lit or blinking. Doing so may damage the hard disk. Do not try to open printer trays or any other internal parts. Do not open the covers of the printer when it is in operation. If you do, misfeeds might occur. Do not move or tilt the printer when the power is on. Do not allow small objects such as paper clips to fall into or become stuck inside the printer. Do not knock the printer while it is operating (for instance, do not use the printer's surfaces to knock stacks of paper into square). Do not climb on the printer or place heavy stacks of paper or originals on it. Do not climb on the printer or place heavy stacks of paper or originals on it. Do not leave your printout at Printer, remember your data would have confidential information which may get misused.

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