SHRI G. S.

INSTITUTE OF TECHNOLOGY & SCIENCE INDORE

(Grantin Aid Autonomous Institution Established in 1952)

23, Sir M. Visvesvaraya Marg (Park Road), Indore 452003 India

Ref. No. Dir/Phys/2013/2431 M/s _______________ _______________ _______________

Date: March 07, 2013

Subject : Purchase of various instruments for Department of Applied Physics. Dear Sir, 1. Sealed tenders are invited for the purchase of Physics (Optics) Lab instruments for Research & Development purposes. The tender document with detailed specifications, terms and are attached herewith. 2. You are requested to send your offer addressed to The Director, Shri G. S. Institute of Technology & Science, 23, Sir M. Visvesvaraya Marg, Indore - 452003, India along with Demand Draft towards EMD and tender document fee (if downloaded from institute website) in sealed envelope duly superscribed as Quotation for Open Tender for Physics Lab Instruments No. Dir/Phys/2013/2431, due on March 14, 2013 at 4.00PM. 3. Please, read the Instructions, terms conditions given in the pages 1-3 of the tender document, before submitting the offers. Use the prescribed Proforma A and B only for filling the tender document. In support of details filled in Proforma A and B additional document may be attached as annexures. 4. Tender without EMD and tenders submitted after due date shall not be entertained.

(Director)

Email : director@sgsits.ac.in, URL : http://www.sgsits.ac.in; Phone: +91 731 2544415, 2434095, 2541567; Fax : 2432540

TENDER DOCUMENT

Contents
1. General Instructions 2. Terms & Conditions for supply 3. Technical Bid 4. Commercial / Financial Bid

Page. No.
3 45 67 8 11

_____________________________________________________________

GENERAL INSTRUCTIONS
1. The tenderer should go through the conditions laid in the tender form carefully and submit the quotation as per condition laid. Any deviation, if any, be clearly stated. 2. Tender document should have two parts viz., (i) technical bid and (ii) Commercial bid. Both these bids should be sealed separately in Envelopes A and B respectively and submitted together in an Envelope C, referring enquiry number & Due date. 3. Please mention in your quotations clearly the rate of Packing/Forwarding/Freight/Insurance/salestax/excise duty/CST to be charged in absence of which it will be presumed that the prices quoted are inclusive of Packing/forwarding/Freight/Insurance/CST/Sales-Tax/Excise duty etc. and other Govt. levies. 4. If this document is downloaded from Institute website a DD for Rs.300/- in favour of Director, SGSITS, Indore towards tender fee, must be submitted along with the quotation. Offers / Documents without tender fee will be rejected. 5. A compulsory EMD as mentioned for each item in the form of a Demand Draft in favour of Director, SGSITS, Indore should be submitted along with the tender document on or before 14-032013, 4:00 pm in the office of Director, SGSITS, Indore superscribed with the Advt Nov. Ref. 6. Offers submitted after due date/time or submitted without tender document fee or submitted without EMD fee deposit will be rejected. 7. Tender document should be accompanied with: 7.1. DD of EMD in a sealed Envelope - A 7.2. DD. of tender document fee (if downloaded from institute website) in a sealed envelope - A 7.3. Technical Bid in a sealed Envelope - A 7.4. Catalogue Brochures of the products offered (Envelope - A) 7.5. Relevant document related to the firm (Envelope A) 7.6. List of reputed Customers (Envelope A) 7.7. Commercial / Financial Bid in a sealed envelope B 7.8. Any other necessary document Note: In absence of above documents and tender/offer submitted after due date/time shall not be considered.

No. Dir/Phys/2013/2431.

TERMS & CONDITIONS FOR SUPPLY

the under mentioned terms and conditions are invited for supply of the articles /equipments as mentioned therein which must reach the office of Director, SGSITS, Indore on or before March 14, 2013, upto 4:00pm superscribed with Ref. No. Dir/Phys/2013/2431 2. The rates quoted should be firm and include all charges for delivery FOR Indore/College site inclusive of packing and forwarding etc. 3. Prequalification of bidder: The only eligible bidders are as follows: 3.1. Qualified Manufacturers of the Material / Suppliers. All manufacturers/suppliers of the tendered items eligible to bid. The bidder shall attach a certificate to this effect with their bid. Preferably, they shall have their own sales office in India. The bidder may be asked to submit a document in support. The quotation signed in original having original seal/stamp will only be accepted. 3.2. Authorised Dealers of the Qualified Manufacturers of the Material: A recent and valid authorization certificate from the qualified manufacturers/suppliers for the supply of Optics and Optical Components must be attached with the offer. Offers without valid authorization certificate will be rejected without any intimation to the bidder. 4. Evaluation Criteria for Pre-Qualification: For the purpose of pre-qualification, applicant will be evaluated in the following manner:4.1. The application will first be scrutinized on basis of the following criteria a) The Firm should be registered under any prevailing law in India. b) The Firm should have minimum 3 (three) years experience in the relevant area of the product bidding for. c) The Firm must have at least 2 (Two) purchase orders with the value not less than Rs. 2.00 (Two) Lacs each. Copies of purchase order must be enclosed as documentary evidence. d) Average annual financial business turn over of the Firm should be at least Rs. 10.00 (Ten) lacs during the last 2 (two) preceding years should be submitted. e) Copies of TIN, PAN, etc. issued in the name of Firm should be submitted.. 4.2. Those firms qualifying the initial criteria, as set out in paras 4.1 will then be evaluated on the following criteria: Financial Information, Purchase order executed and Details of the company. 5. No overwriting be done on the rates and units. The rates shall always be quoted in both figures and words and correction if any must be signed by the tenders. 6. The complete detailed specifications along with accessories, if any, be clearly mentioned in the quotation giving the guarantee/Warantee period. Facilities to service be also indicated. Descriptive literature, full technical data and drawing must be furnished along with tenders. 7. In case of imported goods, the country of origin, make, model, brand name etc. must be mentioned and the following information should be furnished along with (i) FOB value price, (ii) C.I.F. value in Indian / foreign currency, (iii) Customs duty at Port clearance, (iv) profit, (v) mode of payment, etc. The institute will arrange duty exemption certificate and the custom duty will not be included in the price where this is arranged by the Institution. In case prices/rates offered at FOB/CIF at any Indian port/airport, institute will arrange the clearance of consignment. 8. No claim for any tax or duty, not stipulated in the tender will be admitted at any stage. 9. Tenderer will furnish the list of addresses where similar equipment has been supplied in the past. 10. Tender may be accepted in part or in full or may be rejected without assigning any reason. 11. Delivery period must be mentioned against each item after the order has been placed. The goods must be delivered within the stipulated period Ex-stock offer will get preference. 12. Ordinarily, the payment is made after the goods have been received and inspected at the destination. In case the goods are rejected these have to be removed by the tenderer at his own cost. The rejected goods must be replaced by the tenderer within 15 days of the dispatch of registered notice intimating that the goods have been rejected, failing which the order may be cancelled.

1. Sealed tenders technical and commercial/financial bids in separate envelopes (A and B), subject to

13. In case, the Director desires to inspect the goods at makers premises, the tenderer shall provide all the facilities to the officer deputed for this purpose. 14. Unless otherwise stipulated the tender will be valid for 90 days from the due date of the tender. 15. In case of dispute, the decision of the Director shall be final. 16. Ordinarily the payment will be made within 3 weeks, after satisfactory demonstration/receipt of the goods as per required specifications. However, for goods directly imported from a foreign country and for prices quoted in foreign currencies payment against shipment shall be permitted through wire transfer. In such cases the information regarding fright forwarder, packing forwarding, total price FOR SGSITS, Indore, etc. must be given. 17. Tenders will be liable to rejection 17.1. If the bidder does meet the pre-qualification requirements. 17.2. If the country of manufacture and of the origin of material used in manufacture of articles is not noted in the tender. 17.3. If the tender is not in the prescribed proforma supplied given in the tender document. 17.4. If the cost of the tender document is not accompanied if the same is downloaded from the web site. 17.5. If the tender is not accompanied by a DD for the required Earnest Money Deposit. 17.6. If the Tender is received after due date/time. 17.7. If the tenderer fails to fulfill the criteria laid down for evaluation of the Technical and Commercial bids as mentioned in the Tender document 17.8. If the tenderer enters any restriction on other conditions in his tender. 17.9. If the tenderer enters one rate in figures and another in words and declines to abide by the lower of the two. 17.10. If the tenderer alters the period of supply or expunges any clause in the form of tender, and any delay in supply would invite a fee of 1% per week 17.11. If the tender is presented without signature. 17.12. The equipment mentioned in the tenders must meet all the technical specifications. Any item of the equipment not accompanied by the technical brochure printed by the original manufacturer will be dealt as not meeting the technical specifications. 17.13. The tenders must meet all the requirements contained in this tender document 17.14. Authorization letter duly signed by the manufacturer in case of Authorized Dealer 17.15. In the event of violation / non-adherence to any other essential requirements mentioned elsewhere within this Tender document 18. Two copies of purchase order in white (original) and green (duplicate) colors will be issued to the firm securing order. (A) White indent copy (original) of the order shall be attached with the bill for payment/adjustment. Payment shall not be made without the original WHITE INDENT. (B) In case the white copy is misplaced or lost by the firm the following certificate on Non-Judicial Stamp paper of Rs. 50/- (Rs Fifty only) be sent alongwith the bill for payment. PROFORMA Certified that original Indent No. _________ dt. ____________ for the supply of __________ was to be submitted alongwith the bill for payment for Rs. ____________ but the same is misplaced. The claim is put-up for the first time and in case the original is found, no further claim will be made. Place : _____________ Sign. with rubber stamp Date : ______________ 19. Earnest Money to be refunded, only after the full/final payment/adjustment of the purchase order and on a written request by the tenderer/supplier. 20. Instruction manuals containing instructions for installations operating instructions, circuit diagram, list of spare parts and instructions for trouble shooting must be supplied and included in the cost of the equipment. 21. Terms and conditions for AMC/Repair should be specified wherever applicable. 22. The tender should be submitted in sealed envelope superscribing the enquiry reference number by person or by Registered Post/Speed Post/ Courier on or before the due date.

Ref. No. Dir/Phys/2013/2431 Consignee:

TO BE KEPT IN ENVELOPE A
Technical Bid

Date: March 07, 2013

The Director, Shri G S Institute of Technology & Science, 23, Sir M. Visveshvaraya Marg, Indore 452003 MP India Department of Applied Physics, Shri G S Institute of Technology & Science, Indore 452003 India

Place of Installation/Delivery:

From

To,

The Director, Shri G S Institute of Technology & Science, 23, Sir M. Visveshvaraya Marg, Indore 452003 MP India

Sir, With reference to your above Tender Notice, we offer our technical bid for the supply equipment given in the tender document. 1. Name and address of applicant : 2. Telephone, Mobile No. : Fax No. and : e-mail address : 3. Legal status: (Attach copies of original document defining the legal status) a) An individual b) A proprietary Firm c) A Firm in partnership d) A limited company, Attach attested photocopies detailing: i) Registration Number , ii) Organization/Place , iii) Other relevant details , iv) Name and title of Director(s) / officer with designation and contact details who will be directly concerned with this work. 4. If you are not the, manufacturer of the item, submit proof of document for authorised Agent / Subsidy / Representative / Principal 5. Have you or your constituent partner(s) been debarred/black Listed from tendering in any organization at any time? If so, give details. 6. Any other information considered necessary but not included above may be added as Signature of authorised person with seal 6

Annexures. (Annexure Nos. ______________) 7. Financial Analysis details to be furnished duly supported by figures in Balance Sheet / Profit and Loss Account for 2 (Two) years and certified by the Chartered Accountant, as submitted by the applicant to the Income Tax department (copies to be attached) : S. No. (i) (ii) (iii) (iv) (v) (vi) Profit / Loss Financial Position Up-to-date Income Tax Clearance Certificate. PAN No. TIN No. Details Gross Anuual Turnover 2010-11 2011-12 Annexure No. Annexure Annexure Annexure Annexure Annexure Annexure -

(vii) CST No. Annexure 8. Details of major purchase orders awarded / executed during last five years: S. No. Name & Address of the Details of Current Any penalties / Client Components / Devices Status of litigation pending Supplied Delivery with the client 1 2 3 4 5 Details of Payment
S.No. 1. 2 Details of Payment D.D. No. & Date Name of the Bank & Place Cost of Application (If downloaded from website) Compulsory Earnest Money Deposit (EMD)* For Item No - 1 For Item No - 2 For Item No - 3 Amount Rs. Rs.300/-

Rs.4,500/Rs. 18,000/Rs. 3,600/-

Authorized Signatory * Date: Place: Name: Designation: (* Authorized signatory should be the same at all places in the Tender/Offer)

Signature of authorised person with seal

TO BE SUBMITTED IN A SEALED ENVELOPE B

Ref. No. Dir/Phys/2013/2431
Commercial Bid

Date: March 07, 2013

Name of the Company/Firm Address Phone/Fax Numbers/E-mail ID Name of Indian representative Address

: : : : :

Phone/Fax Numbers/E-mail ID

Price of the system conforming to required specifications (item wise):

S. No. Detailed Description of Items Make & Model1 Quantity Required Base Price2

1 1.1

Opto-Mechanical components (EMD- Rs. 4,500) Galvo-mirror system with all accessories Should be a complete 1D (single axis) scanning Galvo mirror package consisting of Galvo system, suitable mirror, power supply, mirror heat sink, XY Mount, bracket, Driver, Optical position encoder, driver card cover, cage system mount, Tip/Tile mount adaptor etc. Maximum beam diameter : 5mm (or similar) Finish : protected silver finish Damage threshold : 100W/cm2 Repeatability : 15micro-rad Linearity : 99.5% Resolution : 15micro-rad Motorised linear translational stage and controller Metric Motor Type : DC Servo or Piezo Travel range : at least 25mm Axis: 3 axis with suitable baseplates, angle bracket etc. Top plate : M6 threaded holes at 1in 2 sets

1.2

1 set

Signature of authorised person with seal

S. No.

Detailed Description of Items

Make & Model1

Quantity Required

Base Price2

matrix Minimum increment : 0.1mm Maximum speed : 3mm/s Resolution : 50nm or better Load capacity : 2kg (H & V) Controller & Power supply : The DC Servo Motor or Piezo stage with suitable encoder and feedback with at least 30000 counts per revolution and appropriate limit switches at ends The price should include suitable DC motor / Piezo controller (USB), cables, power supply, USB controller hub and software. The ASCII command list should also be supplied. 2

1.3

100X Plan Fluorite Objective Outer Diameter : 24-28mm Length (from tip to end): less than 50mm Magnification : 100x Numerical Aperture : more than 1.25 Working distance : 0.2mm or better Parfocal length : 45mm Design Wavelength : high power, visible to NIR Threading : Standard RMS thread Immersion Oil - Suitable low auto-fluoresence immersion oil of quantity (30ml+30ml) should be supplied with MO. Hand held IR Viewer Type IR Viewer (hand held type) Resolution 50 l/mm (or similar) Field of View 25 Wavelength range 350nm - 1700nm (or better) Magnification 1.4X or better Focus Range 0.15m to Infinity Size Miniature hand held type The IR viewer should be supplied with a handle, IR Filter, suitable lens and case for safe keeping. Fiber optics Circulator (Polarization independent) Wavelength range : 830/850nm Operating bandwidth : +-10nm Isolation : > 20dB Return loss : > 45dB

1.4

01

1.5

Signature of authorised person with seal

S. No.

Detailed Description of Items

Make & Model1

Quantity Required

Base Price2

1.6

Max PDL

: 0.2 dB 5 SLD and 10PD

Superluminescent diode (SLD) and Photodiode (PD) Superluminescent Diode (Qty 5) Peak Wavelength - 830nm Spectral Width - 25nm Average output power - 5mW Divergence - 20deg (parallel) 35deg (perp) With an option to measure the power monitor current Photodiode (Qty 10) Maximum bias voltage - 10V Working range - 400nm to 900nm or better Effective sense area - 0.2mm x 0.2mm Radiation sensitivity - 0.3A/W or better Package - T0-18/Ceramic/Plastic or any OEM Type Data acquisition systems (EMD Rs. 18,000) High speed data acquisition Hardware Number of channel: 2; Form Factor: PCI slot (PCIe prfereable);Resolution: 8bit (or 16bit preferable);Sampling rate: 2GS/s (20GS/s RIS);Triggering: Digital / Analog;Frequency range: 0 1GHz;On board memory: 8MB; Minimum Voltage range : +-50mV; I/O Connector : SMB / BNC. Appropriate connectors (2set) with BNC on one end should be provided.; Driver VI for LabVIEW or ASCII command list should be provided.; If alternative solution with Chasis and module is provided in addition to the above specifications except form factor of USB & GPIB shall be assumed. Accessories : Price should include for all accessories such as suitable cables, driver software, charger, batteries, power supply, etc. equivalent to NI-PCI-5154 or Agilent U1071A or better Low cost data acquisition hardware Number of channel: 2; Form Factor: USB; Resolution: 8bit (or better 16bit preferable); Sampling rate: 100MS/s; Triggering: Digital / Analog; Frequency range: 0 50MHz; On board memory: 8MB; Minimum Voltage range : +-20mV; I/O Connector: SMB / BNC. Appropriate connectors (2set) with BNC on one end should be provided.; Driver VI for LabVIEW or ASCII command list should be provided. Accessories : Price should include for all accessories such as suitable cables, driver software, charger,

2 2.1

1 Set

2.2

1 set

Signature of authorised person with seal

10

S. No.

Detailed Description of Items

Make & Model1

Quantity Required

Base Price2

batteries, power supply, etc., equivalent to NIUSB 5133 or better 2.3 Handheld DSO with Datalogger and DMM Number of channel : 2, Analog Bandwidth : 40MHz (or better), Resolution : 8bit (or better), HSweep rate : 50ns/div to 50S/div with trigger option Vertical resolution : 5mV/div to 5V/div, Data acquisition rate: 200MS/s (2.5GS/s RIS), Recorded length: 125kB per ch. (more preferred), Screen resolution: 3.8in (color LCD/TFT) 320x240 (or better) Math Options : Ch.A+Ch.B, Ch.A-Ch.B, FFT Interface with PC: USB, suitable software should be supplied for interfacing. Optional USB Flash / SD / MMS storage. Accessories : Price should include for all accessories such as suitable cables, driver software, charger, batteries, power supply, etc. (Agilent U1604B equivalent or better.) Computer and Accessories (EMD- Rs 3,600) Convertible Laptop Tablet PC 10.1 inch Intel Core i5 or i7 Processor (1.33 GHz, 3MB L3 Cache) with Turbo Boost up to 2.13 GHz (or better processor available). 10.1"HD WXGA or better LED backlight LCD, finger capacitive multi-touch screen with pen input, 4 GB (or better) DDR3 800 MHz SDRAM memory (with additional empty slot), 250 GB SATA 5400 RPM hard drive, (500GB or better preferred), Integrated Bluetooth, 802.11 a/b/g/n compatible wireless (WWLAN / WiFi connectivity, wireless broadband module), Web Camera, Fingerprint Sensor (optional), dedicated Smart Card slot, integrated TPM, light sensor, Spill-resistant keyboard with touchpad, high capacity Lithium ion (6Hi-cell,5800mAh). Any open source Linux / DOS or Genuine Windows 8 Professional 32-bit (MUI) : Warranty 1 year, warranty for additional two years may be given. Equivalent to Sony Vaio Duo 11 or Dell XP12 or Lenova Yoga 13 or better TFT Monitor (All-in-one Personal Computer) with PC: 3rd generation i5core processor, upto 3.2 GHz turbo boost,, HD Graphic support with or without multitiuch, 21.5in or better LED display, 500GB HDD, 4GB DDR3 RAM, DVD-RW, integrated Webcam, Wireless and wired LAN, wireless mouse and keyboard, card reader, preinstalled windows 8 64bit, Graphics card with 1GB, 4USB, HDMI, warranty 1 year; Equivalent to Lenova C440 or HP Pavilion 23-b206 or HP Envy 23-d020 or better. External Hard Disk 1TB SATA External DVD RW Portable, Slim tray type, Super 01 set 1 set

3 3.1

3.2

3.3 3.4

02 01

Signature of authorised person with seal

11

S. No.

Detailed Description of Items

Make & Model1

Quantity Required

Base Price2

multidrive DVDRW+-, USB 2.0 (USB 3.0 preferable) ,

1
2

- Mention any additional charges (such as VAT / CST / Custom / Excise / Fright / Packing Forwarding etc.), if needed to be added. Otherwise the base price will be treated as unit price inclusive of all tax / VAT/ Fright etc.

- Give model number(s) of the product offered by you which matches with the specifications.

Authorized Signatory * Date: Place: Name: Designation:

(* Authorized signatory should be the same at all places in the Tender/Offer)

Signature of authorised person with seal

12