TERMS AND CONDITIONS SPECIAL ATTENTION TO TENDERERS ATTENTION of the tenderer is specifically invited for the compliances of the

following requirements at the time of the submission of the tender. If these requirements are not fulfilled, tenders will be liable for rejection. 1. Offer should be submitted through e-tendering system only in two bids. 2. In Qualifying bid you should submit the documents as per Qualifying Conditions. 3. The Annexure B and C duly filled in shall also be attached (in Soft Copy) with qualifying bid. 4. In Price/commercial bid you should submit the tender with Annexure A (Soft Copy) duly filled-up along with rates and amount. The rates should be quoted in words and figures upto two decimals only. 5. The qualifying bid will be opened first and if found eligible then the corresponding price / commercial bid will be opened for further consideration. 6. TENDERER should carefully read all the TERMS AND CONDITIONS/ INSTRUCTIONS of the TENDER DOCUMENT and follow the same scrupulously. In case of any omission, the TENDER shall be liable for rejection. 7. In case of any doubt in respect of any schedule or clause, it should be got cleared in writing from the office of the undersigned before submitting the TENDER OFFER. Any complaints in this regard will not be entertained after opening of TENDER. 8. Rates: - The rates quoted shall be valid till complete work is executed and the rates quoted shall be firm for atleast six months whichever is later. The bidder shall include as per price schedule in this tender, any tax (Service, Sales, Works Contract Tax and general), Octroi or any other fees or charges applicable by any Government, Municipality or any other authority. It shall be assured that the bidders process cover all such taxes, dues fees and charges applicable if any. 9. Work Completion: - The work shall be immediately taken in hand for earliest completion as and when required as per the call of concerned EE/ substation incharge. Specific work completion conditions will be incorporated in the detailed order. Considering the genuine site conditions/difficulties the work completion period can further be extended as per the recommendation of concerned SDO/ Sub-Station incharge. 10.The work will be in force for a period of 12 months only from the date of work order on as and when required basis. MSETCL reserves right to continue this contract for further period of 06 more months at the same rate and other terms of contract. The agency shall have to carry out the work during the extended period; otherwise, the work will be got done through another agency at the risk and cost of the agency. 11. Scope of Work: - As per Annexure A. 12. Penalty:- If the work is not completed within stipulated period penalty @ 1/2% per day of total order amount to the maximum of 10% of contract value will be deducted from your bill.
Page 1 of 11

13. Security Deposit:- You will have to pay S.D. equivalent to 5% of the order value after receipt of the order within 07 days to this office by D.D. or by cash. If S.D amount is not paid, you will not be allowed to start the work at site.

14. Earnest Money Deposit: - Earnest money deposit @ 1% of estimated cost will have to be paid by the tenderer, either in cash or by demand draft drawn on any Schedule Bank and payable at Nagpur in favour of Superintending Engineer, EHV (O&M) Circle, M.S.E.T.C.L. Nagpur. In no case exemption for payment of earnest money will be granted. As such the tenderer is requested, not to make any request for exemption. The tender without E.M.D. will not be considered. EMD will be refunded only after 90 days. 15. Payment:-100% payment within 30 days will be done after satisfactory completion of work and certification from concerned SDO / Sub-Station In-charge in that respect. However release of payment may depend on availability of fund. Payment will be done as per actual. Contractor shall submit the bills in triplicate to the concerned SDO / Sub-Station In-charge for the actual work done under this contract. Duly recorded the bill in M.B will be submitted to Division office by the concerned Engineer Incharge. Part payment will be done against completion of work for particular Sub-Station after scrutiny and checking the bill at Division. 16. Validity: - The tender submitted shall be valid for Ninety days from the date of opening. The tenderer will forfeit the right to the earnest money deposited by him in case the tender is withdrawn after the opening date and before the expiry of 90 days or in the event of refusal to accept the order or not to execute the order and to pay the Security Deposit within the stipulated period. 17. Previous Experience: - The Tenderer is required to submit the documentary evidences of previous experience in similar jobs. The experience certificate showing the details of work in live EHV S/Stn switchyards have been executed or are being executed should be enclosed. The experience for the work under subject in live 220kV / 132kV/ 66kV switchyard is essential for consideration of this tender bid. 18. Quantity: - The Competent Authority may delete or add the items in the schedule (Price Bid) and reduce or increase the quantity specified in schedule / detail order as per the actual requirement at site, even before finalization of tender/ Purchase order. Lowest bidder will be finalized on the basis of the item wise/schedule rates received to MSETCL for the actual work required to be executed at the time of giving L.O.I. / detail order. The decision of the C.A. on deciding the lowest bidder will be binding on the bidder / contractor. 50 % extension to the original order may be accorded if there is site requirement. The Agency will have to execute the order accorded under 50% extension in the same rates or lower rates at that prevailing time, whichever is lower. 19. Agreement: - The Contractor will have to enter into an Agreement with the Company to carry out the contract in the prescribed form on non-judicial court stamped paper of appropriate value as per MSETCLs Adm. Circular No. 207 Dt.17.04.2010. The cost of the stamp paper will be borne by the Contractor. Since this agreement is being executed by the contractor it is the sole responsibility of the contractor to guarantee the minimum wages as per prevailing Act including all statutory payments to the staff/labours, the tenderer/Contractor engages for executing this work and as such while quoting the rates the contractor should be careful. 20. Income Tax Clearance : - The tenderer is requested to note that income tax @ 2.3% or as per the applicable rate of the gross bills payable will be deducted while
Page 2 of 11

making payments by this office to contractor. Income Tax deducted at source certificate (T.D.S.) /necessary certificate will be issued to the contractor. 21.The works contract tax applicable as per prevailing rate will be deducted from your bill. The Registration No. under works contract tax Act may be quoted. 22.The tenderer must be registered under workman compensation act and the employees shall be insured under workman compensation act prior to start of work at site. For any accident the company will not be responsible for any compensation and all settlements pertaining to Govt. statutory payments shall be resolved by the tenderer only. The copy of Valid Insurance of Labours will have to be handed over to the S/Stn Incharge prior to start of work. 23.The employees of the agency will not be entitled for any facility as is being provided to MSETCL staff. It is the sole responsibility of agency to observe and abide by the provisions of Labour Acts such as Workmen Compensation Act, Minimum Wages Acts, Payment of Wages Act, Gratuity Act, P.F. Act, Service Tax and other regulations framed by the Govt. from time to time. MSETCL will not be responsible for any violation of the Act or Regulations by the agency. 24.MSETCL will not be responsible for any accident (fatal or non-fatal) or injury to the personnel of the agency or any financial implication arising there from. 25.The agency will be responsible for compliance of all statutory obligations under the Factory Act, Contract Labour Act, Minimum Wages Act, Contribution under the C.P.F., Professional Tax, E.S.I.S. Act etc., in respect of his employees. The payment, monthly/weekly to the staff of agency shall be made as per prescribed Minimum Wages Act in presence of authorized representative of MSETCL. The agency shall prepare a wage cum attendance register in the format given in Minimum Wage Act 1948. Any deviation to the above may result in suspending payment of bill of Agency by MSETCL. 26.For any loss to the companys property during execution of work, the tenderer will be liable to pay the equivalent compensation as per the recommendation of concerned Dy. Executive Engineer / Assistant Engineer. 27. Supervision: - The work will be under the Supervision of concerned Dy. Executive Engineer / Assistant Engineer or any other Engineer/ employee/ S/Stn. Incharge or any employee specially deputed by Superintending Engineer, EHV (O&M) Circle, Nagpur. 28. Liabilities & Responsibilities of the Contractor:- The Contractor will be responsible for the payment of compensation to his staff in case of accidents as may be admissible under the Workmens Compensation Act, 1923. If he fails to pay the same, it will be recovered from any of his bills due for payment to him by the Company and will be paid to the concerned persons or his dependent/heirs/Govt. Authority etc., as required under the rules and regulations. The Contractor will have to insure all his staff under Workmens Compensation Act and the copy of the same will have to be produced to the contract operating Authority, Failing which the bill will not be released. 29. Safety:- The contractors should provide all safety equipment / Tools & Tackles required for the work to his workers. If any accident occurs due to non-supply of these equipments or careless handling of equipment, the same shall be in the contractors risk and cost. The contractor must maintain one first aid box in safe custody during the execution of work at site. It should be clearly noted that the work is to be executed in LIVE EHV switchyard; hence all safety measures shall be followed by the contractor and his personnel during work execution. MSETCL will not be responsible for any negligence on the part of contractor or contractors personnels.
Page 3 of 11

30.The EHV S/Stn. premises are a prohibited area. You will have to obtain entry permits for yourself and your staff on submission of the list of your staff alongwith photographs if required. Also you should inform immediately the changes if any, for issuing identity cards accordingly. 31.It is the responsibility of the contractor to maintain the discipline of his staff and himself and any hindrance to the work of S/Stn. or the MSETCL staff will be viewed very seriously and will make the contract liable for the termination by the MSETCL without entertaining any claims from the contractor in this regard. 32.Subletting of contract in any form to other contractive agency will not be permitted. 33.In normal cause, the interpretation of the undersigned on any matter or decision given by him on any disputable point will be final and binding on the contractor. 34.The terms and conditions stipulated in the Booklet of M.S.E.B / M.S.E.T.C.L. for works contract will also form a part of the contract and will be binding on you wherever it is not specifically mentioned. 35. Guarantee/Warrantee:- N.A for this contract, however details will be mentioned in detail Work Order. Any Loss to MSETCL property during work execution will be at the cost & risk of contractor. 36. Jurisdiction - All tender disputes or differences arising out of or in connection with the contract, if concluded shall be subject to the exclusive jurisdiction of Nagpur Court. 37.All required Original certificates if required by the competent authority of MSETCL will have to be produced by you. 38.In case the tenderer fail to enclose all the necessary and correct documents, the tender application, at the discretion of Competent Authority of MSETCL, may be rejected without further consideration. However, MSETCL may call additional documents at the discretion of its officers. 39.The conditional tender will be liable for rejection. 40. Language of tender:-All proposals and information in the tender shall be in English. 41.The Firm/Contractor should be registered with respective Govt. Authority as per existing rules. 42. PARTNERSHIP DEED: The Contractor will have to give partnership deed alongwith tender, if it is a partnership firm. 43. Force Majeure: - The completion dates as specified shall be subject to force Majeure herein defined as. 1) Any cause which is beyond personal control of contractor or the Company as the case may be. 2) Acts of any Government and authority domestic or foreign including, but not limited to war declared or undeclared, guarantees, embargoes etc. 3) Licensing control, production or distribution restrictions. 4) Accidents and disruption, including but not limited to fire and exposures. 5) Strikes slow down, lockouts, riots, grave disorders and sabotage affecting the work of contractor or Company. The party affected by force majeure will notify the other party thereof immediately with sufficient profounder. For such circumstances reasonable
Page 4 of 11

extension for commissioning dates and starting and completion dates stipulated should be revised as mutually agreed upon. 44.A schedule of quantities is included in the tender documents. It shall be definitely understood that the Company does not accept any responsibility for the correctness or completeness of this schedule and this schedule is liable to alterations, omissions, deductions or additions at the discretion of the C.A., as set forth in the conditions of contract. The finalization of lowest bidder will be decided on the actual work which is required to be executed at the time of comparison & finalization of work order. 45.The Maharashtra State Electricity Transmission Co. Ltd., or their officers who accept the tender, shall have the right of rejection of all or any of the tender (part or full) and will neither be bound to accept the lowest, nor to assign any reason whatever for the rejection of any tender or all tenders. 46.Submission of tender offer in E-Tendering system by a bidder implies that he has read the above instructions and conditions of contract and has made himself aware of the scope and specifications of the work to be done, of the conditions and rates at which stores, etc. will be issued to him and local conditions and other factors bearing on the execution of the work. Also Submission of tender offer in E-Tendering system by a bidder implies that the bidder has read all the terms and conditions (all pages) of the tender document. 47.Under no circumstances shall any contractor be entitled to claim enhanced rates for any items of contract without prior sanction of the competent authority. 48.One or more qualifying conditions may be relaxed at the time of opening of qualifying bid, if required in the interest of MSETCL. 49. Termination of Contract: - The undersigned reserves the right to accept or reject the tender in part or full. The undersigned reserves the right to terminate the contract at any time during the contract period by giving appropriate notice of 03 days, if it is found that the contractor is not able to cope up with or discharge duties satisfactorily / or not able to execute the work as per Order conditions. The discretion of the contract operating authority shall be final & binding on the contractor. 50.In normal cause, the interpretation of the undersigned on any matter or decision given by him on any disputable point will be final and binding on the contractor. 51.The complete tender process is through E-tendering system only, hence the tender document does not require the signature of competent authority. 52.The terms and conditions stipulated in the Booklet of M.S.E.B / M.S.E.T.C.L. for works contract will also form a part of the contract and will be binding on you wherever it is not specifically mentioned. The agency / contractor may ask for a copy of Booklet of M.S.E.B / M.S.E.T.C.L. by submitting a request in written to C.A and paying a nominal fee of @ Rs. 100/- (in cash or DD in favour of Executive Engineer , EHV-O&M, Division, Ballarshah), but prior to last date of submission. In view of restructuring of MSEB into four Companies w.e.f. 06.06.2005 all the terms and conditions of the Board will hold good for newly incorporated company vide Registrar of Companies Certificate No. U40109 MH 2005 PTC 153648 and nomenclature as the "Maharashtra State Electricity Transmission Co. Ltd." 53. Awarding of contract:-The Company does not bind itself to award the contract to the lowest bidder. Eligibility of the bidder, submission of all documents, past record and performance will carry due weightage while arriving at the decision. The bidder should not quote conditional rates related to quantity of work. The
Page 5 of 11

Company reserves the right to award the contract to more than one bidder by splitting the tendered quantity in the interest of MSETCL.

Yours faithfully

Superintending Engineer

MAHARASHTRA STATE ELECTRICITY TRANSMISSION COMPANY LIMITED E-Tender Notice Tender for the work of Measurement of Capacitance & Tan Delta of EHV Transformers Bushings / Windings and 220kV / 132kV CTs under EHV(O&M) Circle, 2nd floor, Vidyut Bhavan, Katol Rd., NAGPUR 442 401 are invited through etendering system only from registered contractors of MSETCL vide SE/EHV/O&M/CIR/NGP/TECH/2011-2012/TENDER-03. The estimated cost is Rs. 500000/only. EMD to be deposited is Rs. 5000/- only. The E tender fees is Rs. 2000/- plus VAT@ 5% (Total Rs. 2100/-) may be paid in the form of cash / D.D. in favour of Superintending Engineer, EHV (O&M) Circle Nagpur. The sell of tender in electronic format is from _______to ______ on payment of the e-tender fee. No hardcopy of tender document will be provided. The last date of submission of bids is _____ up to 24:00 Hrs. The date of opening of qualifying bid is ______ at 14:00 Hrs (if possible). The user shall login to the MSETCLs website at http://etender.mahatransco.in/eTender/etender. The undersigned reserves the right to accept/reject any or all the TENDER offers in part or full without assigning any reason thereof in the interest of MSETCL.

Page 6 of 11

Super intending Engineer

QUALIFYING CONDITIONS
a) Proof of service tax certificate / Professional Tax registration certificate. b) Proof of registration of firm under Bombay shop & Establishment Act. c) Registration under P.F. act / Workmen Compensation Act / Proof of registration under Works Contract Tax. d) Valid Electrical Contractors license. e) Valid Insurance of Employees. f) Income Tax Returns of last 2 years (2009-10/2010-11) with PAN Card copy. g) Proof of Payment effected for cost of Tender (Tender Fee) & E.M.D. h) Valid solvency certificate equivalent to an amount not less than 50 % of the estimated cost of works from bank. i) Documentary proof of the similar type of work previously executed or being under execution in live 220kV or 132kV or 66kV switchyard(EHV S/yards) to the tune of atleast 50% of the estimated cost in single work order. j) Bidder should have well calibrated 12kV fully automatic Tan-Delta measurement kit of M/s Dobel /Eltel / Tetex / Megger make.
Page 7 of 11

k) The entire certificates/documents, which the tenderer desired or required, to be submitted (scanned soft copies if any) should be attested by GAZETTED OFFICER / MSETCL Officer not below the rank of Executive Engineer.

The offer of the bidder not fulfilling these qualifying requirements will not be considered for further evaluation and shall be summarily rejected.

Superintending Engineer

ANNEXURE A

(Price Bid)
NAME OF WORK: - Work of Measurement of Tan-Delta & Capacitance of 220kV / 132kV CTs & EHV T/F Bushings/Windings at various EHV S/Stns under EHV (O&M) Circle Nagpur. Sr. No . Particulars Quantit y Rate(Rs.) Amount(R s.)

Measurement of Capacitance & Tan Delta of Bushings of various Transformer and CTs under EHV O&M Circle, Nagpur.

Nos 1) 220kV CT Nos 2) 132kV CT Nos 3) 220kV Bushing Nos

Page 8 of 11

4) 132kV Bushing

Measurement of Capacitance & Tan Delta of Bushings & Windings of various Transformer 220/132kV, 220/66kV, 220/33kV, 220/22kV & 132/33kV under EHV O&M Circle, Nagpur. Taxes if any shall be quoted extra.

Per T/F

ANNEXURE B (SUBMIT WITH QUALIFYING BID) PARTICULARS OF CONTRACTOR (To be filled in by TENDERER in absence of which tender is likely to be rejected) 1 Full Name & Permanent/Local Address of Contractor Whether the tender is being given in the partnership. If so produce the partnership deed for verification Whether you are Income Tax payer, If so enclose the latest INCOME TAX Return of current year and Permanent IT Account No.

2 3

Page 9 of 11

4 5

6 Sr. No. 1 2 3 4 7

Solvency Certificate in support of financial position. Enclosed/Not Enclosed. Certificate of Registration under contract labour Act/Labour Licence and No dues Certificate from P.F. Office Previous EXPERIENCE in Rlys/ PWD/M.S.E.T.C.L. /others in similar type of works. Name of Work executed Departmen t

Work Order No. & Date

Value of Work Order

Other information of the contractor as per qualifying requirement

Note:- True copies of the testimonials may be attached, which will not be returned. Certified that if this tender is accepted, I/We hereby agree to abide by and fulfill all the terms and conditions of the contract as above and attached hereto and in default thereto forfeit the security deposit and to pay the MAHARASHTRA STATE ELECTRICITY TRANSMISSION COMPANY LIMITED as the loss incurred by the MSETCL as a result of default. Signature of Tenderer/Bidder _________________________ Address of Tenderer/Bidder __________________________ Tel./Fax No._____________________________________ Cell No.________________________________________

ANNEXURE C ACCEPTANCE (SUBMIT WITH QUALIFYING BID) To, The Superintending Engineer EHV O&M Circle, M.S.E.T.C.L., Nagpur. I/We hereby agree to carry out the work at the rates herein tendered by me/us subject to the conditions of tender & the work above which I/We have thoroughly understood and to which I/We agree.

Page 10 of 11

I/We hereby tender for the MAHARASHTRA STATE ELECTRICITY TRANSMISSION CO.LTD. (herein after referred to as the Company) for the execution of the work against tender specification no. SE/EHV/O&M/CIR/CHD/TECH/20112012/TENDER-03 within the time limit specified therein and in accordance with the conditions stipulated in this specification and the printed General Conditions of contract hereto. I have read all pages and terms and conditions mentioned therein and to which I/We agree. Should this tender be accepted, I/We hereby agree to abide by and fulfill all the terms and conditions of the specification and in default thereof to forfeit the earnest money/security deposit and in addition to pay to the Company the sum of money mentioned in the specification. I/We hereby agree to keep this offer open for 90 days (Ninety) after the date of opening of this tender and shall be bound by communication of acceptance dispatched with within the prescribed time.

Yours faithfully Signature of Tenderer Name __________________________ __________________________ Address __________________________ __________________________ __________________________ Tel No. _________ Fax _____________

Seal Date:

Page 11 of 11