CONSTRUCTION PERSONNEL MANAGEMENT

Assignment No. 2 NCP-22

Ar.Shantanu J Joshi Reg.No. 212-05-11-10611-2143

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ASSIGNMENT You are a Project Manager on site where work for 3K.m. long Tunnel has been undertaken. The site is remote and takes about 2 days travel to nearest town. Supervisors, Technicians & Skilled Workers are engaged in dangerous / hazardous work. Absenteeism due to sickness, quarrels, drinking is adding to less output of work and chances of accidents on site are increasing. Management has urged to do something so that time targets can be achieved. Discuss how will you tackle the problem and increase the output of the work.

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MAIN PROBLEMS:1. Absenteeism due to illness 2. Absenteeism due to quarrels due to drinking 3. Accidents on site 4. Technical Problems

REASONS FOR VARIOUS PROBLEMS: Lack of Manpower Management (or) Planning Un-Hygienic surroundings & Temporary Accommodation Lack of Medication Consumption of Alcohol Availability of Alcohol Storage of materials Roof Spilling Water seepage

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SOLUTIONS Prepare a proper project schedule and assign resources and task to it. Identify Type of manpower required i.e. Skilled (or) unskilled. If manpower is in adequate try to utilize the resources to the fullest by planning first and then assigning work so that no worker is idle even for the shortest duration of time. This will help in timely completion of the project. Try to motivate the available manpower by giving extra benefits if they complete the project in time. If manpower is very less than required then immediately inform head office so that they can send some more manpower so that the project can run smoothly. Communication with the management should be clear and they should be aware of the progress of work so that they can assign human resources accordingly. PLANNING Understand the project in all respects and get all details of the projects i.e. Site condition, contract conditions, technical specifications, construction techniques, and

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time frame.

Working out the labour component in various parameters of the project by using constants to workout labour requirement .Classifying and categorizing labour requirement and various jobs by level of skill, responsibility, nature of work etc. Determine the duration of each job or task at every stage of project. Estimate the number of manpower required in view of the anticipated of absenteeism and labour turnover and the stability factor. Manpower management has some principles to follow that should be known by the project manager and also the management of the company.

After understanding the factors stated above, following principles should be applied Care and skill should be exercised in the selection of employees. Introduction to the job should be friendly, skillful and adequate. Each employee should be made to feel that his efforts are really appreciated. Consideration should be given to the effect that each rule and instruction may have on the feelings of employees. Employees should have apart in planning those things that affect their working conditions. Management should be absolutely fair in every policy and every practice. 5|Page

Each employee should have a feeling of pride in the importance of his work and his place in the company

ADMINISTRATIVE SETUP Based on the construction programme and various other norms, the administrative set up is worked out for completion of project. It is proposed to have two Chief Engineers (Level-1), Headed by a Project Manager Head works Canal & canal structures

Under the Chief Engineer (Head work) four circle offices will be proposed and under the Chief Engineer (Canal & Canal Structures) three Circle offices will be proposed. There will also be o Director (Administration), o Director (Finance), o Director (Quality Control) and o Director (Technical) under the Project Manager. There will also be attached Superintending Engineer (Mechanical) under the each Chief Engineer. All these offices will be suitably located for effective monitoring and control over the execution of project.

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UN-HYGIENIC SURROUNDINGS & TEMPORARY ACCOMMODATION Before Starting of the project, Management has to well plan because this project is long duration so manpower involved will be more it is the one of the preliminary need for the employees & workers.

SUGGESTION METHODS FOR BETTER HYGIENE Since the site is located in a remote location, worker will be staying in labour camps. The cleanliness of these and the site as well will affect the hygiene of the workers. Following things should be done to maintain a hygienically sound environment. 1) Proper and adequate provision of toilets with proper drainage system leading to a septic tank away from the settlement should be provided at the labour camp and near the site as well . Care should be taken that no open gutters are seen and no water is accumulated in any place. 2) While providing local water for drinking it should first be tested for being potable. Clean, potable water supply should be provided on site as well as labour camps. Water should be filtered and treated, so that water Bourne diseases are not spread. 3) Adequate ventilation to all the units in labour camp. 4) The common kitchens should be kept clean and the leftovers to be properly disposed away from the camp. 7|Page

LACK OF MEDICATION Management should send a medical team to site and they should stay there till completion of project. They should be supplied necessary equipments and medical kits so that they can manage any hazardous situation i.e. any sudden accidents they can handle the situation. By this work will be smoothly progressed and number of workers absenteeism will be reduced. Worker who is sick will be taken care by medical team and recover quickly. CONSUMPTION AND AVAILABILITY OF ALCOHOL This is the major problem with labour because they drink daily after work so that they get some relief from whole day work and body pains, but management should try to avoid drinking alcohol. The labours not feeling well can be helped with medication. Drinking should be prohibited in the campus and those found drunk can be punished by suspension, cuts in work payment, etc. It should not be encouraged in any way, as it not only spoils their careers but also the futures of their families are endangered. It should be seen that liquor in no form reaches the labour camp.

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STORAGE OF MATERIALS This is also a major problem for such a big project and at remote place materials will be at site well before start of project so store rooms should be properly built well in advance so that it will not create a problem while execution of work .The procurement team should plan the order of material considering the following points:1) Means of Logistics available 2) Lead time for the material to reach the site 3) The shelf life of different materials 4) Wastage foreseeing the local conditions 5) When and How much quantity of material required at various stages 6) Storage capacity on site.

ROOF SPILLING The management should have complete knowledge of what all technical problem may occurs while execution of project and it has to take proper precautions and it should be well planned before so that it would not affect the project duration. Causes of roof spilling and how to overcome the problems. The cause of roof spilling is type of formation of rock, rock with excess of foliations, joint & poor rock mass leads to the rock spilling.

Suggestion & Methods to overcome Roof Spilling Problem 9|Page

Tunnel should be freed from loose rock mass & cement grouting should be done so that the rock will get some extra strength so that it can hold properly it cannot fall down easily.

Tunnel should be properly provided with steel ribs immediately so that it will be support the rocks above and work can be progress smoothly and project manager should have all this materials well in advance because these materials are required immediately while tunneling.

Water Seepage The management should have complete knowledge of what all technical problem may occurs while execution of project and it has to take proper precautions and it should be well planned before so that it would not affect the project duration, what are causes of the problems and how to overcome the problems. The cause of water seepage is mainly due to the discontinuous rock formation, Ground water table height etc. Suggestion & Methods to overcome Water Seepage Problem While designing the tunnel they should provide proper drainage system so that if the water is accumulating in the tunnel it will affect the progress of work, so drainage system should be such that water accumulated should be quickly drained any from working space so that it does not affect the work progress. Or proper grouting should be done so that the rock will get more strength so that it can stop the water seepage into the tunnel. This is the easy method to overcome the seepage problem, the other method to 10 | P a g e

overcome the seepage problem covering the tunnel section with water proofing membranes it will also not allow the water to seepage into the tunnel so that work can be progress smoothly. RECOMMENDATION TO MANAGEMENT Managements at all the level should have a keen eye on the progress of the work and they should be able to foresee the problems that come on site and be ready with its solution so that the time wasted when the problem arrives, is saved. Alternative plans should be ready. The functions of management at various levels are as follows.

FUNCTIONS OF TOP MANAGEMENT: 1. Determining the objectives 2. Framing policies & making plans to carryout the objectives & policies. 3. Setting up the organizational framework to conduct the operation as per plans. 4. Gathering the resources needed to put the plans into effect. 5. Controlling the operations through the organization.

FUNCTIONS OF MIDDLE MANAGEMENT: 1. Understanding the policies framed by top management. 2. Preparing the organizational set-up in their department. 3. Finding out the suitable operative & supervisory personnel & fixing duties & responsibilities to them. 11 | P a g e

4. Arranging & issuing instructions to the assistants & operatives. 5. Motivating the personnel for higher productivity. 6. Co-operating with other departments for smooth functioning of organizations. 7. Collecting reports, statistical information & other records about the work turned out in the respective departments & forwarding the same to the top management. 8. Recommending to the top management new or revised policies for their departments to obtain better performance.

LOWER LEVEL MANAGEMENT It is the lowest level in the administrative framework & actual operations are performed here. Foremen supervisors assisted by a no of workers & clerks carryout the actual operations as per schedule. Their authority & responsibility is limited & they have to follow the lines drawn by the higher levels of management. The foremen or supervisors are responsible for carrying out work orders allotted to their respective departments. They pass on the instructions of middle management to the workers. The quality of the workmanship & quality of output will depend upon the hard labor, discipline & loyalty of the operating personnel. Motivation of Employees in Construction Project Motivation is the driving force within individuals that drive them physiologically and psychologically to pursue one or more goals to fulfill their 12 | P a g e

needs or expectations. Motivators may be intrinsic or extrinsic. An example of an intrinsic motivator is the self-fulfillment of a worker as a result of performing a task well. The employees can be motivated by issuing them incentives for good work. Awards can be given to the employee and his team for the well done tasks. Motivation of labor in Construction Project Construction labor can be motivated. This is important because dwindling productivity is a major problem confronting construction today. Most foremen and craftsmen take considerable pride in the work they do. Having to rip out their work and redo it can be extremely discomforting. In fact, if it is extensive, redoing parts of a project may be the worst de motivating factor of all. Craftsmen view overcrowded conditions and crew interference due to extensive rework as de motivation. Worse, such problems can create hostile feelings as a result of the frustration. Design standardization can help to minimize rework and improve morale. Motivational programs Although some unique motivational programs were found, the vast majority can be grouped into five primary categories: goal setting, incentives, positive reinforcement (i.e., recognition for a job well done), worker participation, and work facilitation. BIBLIOGRAPHY

NICMAR Reading Textbook NCP22-Construction Personnel Management 13 | P a g e

Management in organization by Koontz and Odoneal, McGraw Hill Publications

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