Creating Graphs in Microsoft Excel

Graph One

Step1:

Continuing on from the table, create a new work sheet

Click the
+ symbol
at the
bottom of
the screen

Step2:

Rename both the sheets. Sheet with the table name Amour Cafe and the sheet
that will have graphs, call it graphs. To do this double click on the sheet part
down the bottom.

Step3:

To get chart options up, go to the top tool bar across to insert, then go down to
chart. Click chart and options will appear. (Options are the different charts
available to use).

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Step4:

For the first graph we will be using a column graph. Click the
option on the bar above. Choose any of the column graph options.

Step5:

Using the format palette edit the data range.

Click the edit button which

is under Chart Data.

Step6:

Click
here

Then to select the data range click Amour Cafe tab (for the worksheet). Select
data that is highlighted in red below.

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After selecting the data click the button then click the button,
this will put the information into the graph.

Step7:

Change the chart and the axis’ titles. Givve the chart the title of “Products Sold”,
give the vertically axis the title “Amount sold” then give the Horizontal axis the
titile “Product”. To do this go to the Chart options area on the format palete.

Drop down
box
Type text in
here

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Use the drop down box to bring up the Axis’. Then type the headings in the box
below.

Graph Two

Step3-6:

Are the same as before except this time use a Pie graph as we need to find the
percentages of the amount sold. The pie chart gives a better viewing of the

percentages.

Step7:

Name the chart “Percentage of sales”.

Step8:

To display the percent of sales. Go to the chart options section, down to other
options, there is a drop box next to Labels: click the drop box, and then chose the
option Percent. This will display the percent in the Pie chart.

Graph Three

Step 3 – 5: Same steps as the last two graphs but the chart used this time will be
a Bar Graph; this graph will show the profit of the business from daily to month
to the year using the worksheet Amour Cafe.

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Step6:

Using the format palette edit the data range.

Click the edit button which

is under Chart Data.

Step7:

Click
here

Then to select the data range click Amour Cafe tab (for the worksheet). Select
data that is shown below

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After selecting the data click the button then click the button,
this will put the information into the graph.

Step8:

Change the title of the graph to Profits.

Fonts and colouring

Step1:

Fonts can be changed by going to the top of the format palette box abd clicking
the Font drop down box. Simply highlight the text you which to change, and
change the size, style and colour.

Step2:

Colouring the graphs, can be done by clicking the graph or background that you
wish to colour/format, then click the Format button on the top menu bar, then

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choose Data Point.

Step3:

You can format the individual sections of the graphs, if you choose to colour each
bar for example in a bar graph then in the key box it will show the colour and
what the colour represents.

Solid colour in a graph or background Using a gradient

as the colouring

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You can use a picture as the colouring on a graph, Textures that are
already on the loaded on you
can chose to stack the pictures that will display the program.
The picture continuously to represent how many was
due to the large number in the cafe exercise the
picture would turn out to small.

Examples of finished Graphs from the exercise:

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