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AFRICAN UNION

6TH CONFERENCE OF AFRICAN MINISTERS FOR PUBLIC/CIVIL SERVICE

FOURTH SERVICE CHAMPIONS MEETING 29TH -30 TH APRIL, 2010

THE SAROVA STANLEY NAIROBI-KENYA

FINAL REPORT
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Preamble The 6th Conference of African Ministers for Public/Civil Service (CAMPS) 4th Service Champions meeting was held on 29-30 April, 2010 at The Sarova Stanley, Nairobi, Kenya. The meeting was attended by delegates from member states, championing various thematic areas namely Burundi, Egypt, Ghana, Kenya, Nigeria, Namibia, South Africa, and Tanzania. UNDP was in attendance. The meeting was chaired by the Permanent Secretary, Ministry of State for Public Service, Kenya. The meeting was officially opened by the Chairperson of the 6th CAMPS who welcomed the Service Champions to the 4th Champions meeting in Nairobi, Kenya. He noted that CAMPS has evolved to become one of the most significant expressions of Africans political leadership to not only define and set the agenda for Africas development trajectory, but more significantly take ownership and provide leadership in the transformation of Governance and Public Administration. He appreciated and commended all member States from West African region namely, Ghana, Benin, Togo, Liberia and Senegal who volunteered to champion and co-champions various thematic areas. He pointed out that, the concept of service champion is central to the realization of the vision of the conference. The Service
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Champion infuses much needed momentum into the programme implementation by enhancing participation of member states in the Ministers programme at the continental level and domesticating the programme at the national level, all with the aim of enhancing service delivery to the citizens of the countries in Africa. He however expressed concern at the failure of some champions to attend both technical champions meeting and extended Bureau meetings. He observed that the progress in implementing activities of the Ministers Programme is rather slow and there only 6 months before the 7th Conference. He urged champions to use the meeting to strategies and to quicken their phase of implementation of activities to achieve their set targets. He pointed out that the outcome of the meeting therefore, was expected to provide impetus for a more vigorous implementation of the planned activities. He urged the Service Champions to remember that the success and indeed the survival of the Ministers programme hinges on the commitment and proactiveness in leading implementation of programme activities. The Chairperson urged the delegates as they discussed status of their various thematic areas, to be candid and ready to learn from one another, as they jointly seek creative ways of moving the Ministers program forward. He reminded them, they were responsible for reporting to the Conference of Ministers. The reports they will come up with will provide invaluable information in the direction of future activities of the programme.
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He urged the delegates to ensure that the remaining period of the 6th Conference has been utilized in strengthening and laying frameworks through which the activities for the 7th Conference may be embedded. He wished the service Champions fruitful discussions and a happy stay in Kenya and declared the 4th meeting of service champions officially opened. In passing a vote of thanks to the chairpersons speech Nigeria thanked the chair for his commitment to CAMPS and the dynamism he had shown in the leadership of this programme. Presentation and adoption of the agenda The Chair presented the provisional agenda as follows: 1. Induct the new service champions from the west African region 2. Build consensus on the work plan 3. Agree on modalities for coordination and assignment of responsibilities 4. Receive progress reports on the implementation of thematic areas 5. Way forward 6. Any other business

The agenda was moved by Nigeria for adoption and seconded by the Republic of Namibia. The meeting adopted the agenda as presented. Presentation by AAPSIA The lead Service Champion, the Republic of South African made a presentation on the All Africa Service Innovation Award (AAPSIA). They noted that, this is a drive by African Ministers of Public Service/Civil Service to nurture and entrench the culture and practice of innovation in the public sector, cultivate an enabling environment for the development and implementation of innovative ideas, initiatives and solutions in Africa. It is also an Africa-wide awards programme that encourages the celebration of innovation in the public sector. The programme also recognizes and rewards the achievements of public servants and their partners from the private and not-for-profit sectors who have successfully developed innovative solutions to service delivery and governance challenges. The service champion explained that, the aim of the AAPSIA is to address the serious challenges facing governments around

delivering services to the citizens and that many individuals and institutions in African governments have developed creative

solutions appropriate to the context of the continent and therefore the need to unearth them.
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The objective of the programme is to identify and recognize these extraordinary achievements and to stop re-inventing the wheel through sharing of best practices and learning from one another; to embrace and celebrate the innovations of the continent and adopt innovation as way of life; to show-case innovative service delivery models from Africa and develop our own repositories of best practices, for own learning and the world to learn from us. The service champions emphasized the importance of members States and institutions to participating in this year AAPSIA award. The meeting was also informed that during the 7th Conference, the winning entries in the previous AAPSIA awards and other forums like AAPAM (African association for Public Administration Management), CAPAM (Commonwealth Association for Public Administration and Management) and United Nations will show case their innovations to the participating countries. The Chairperson thanked the Republic of South Africa for a clear and informative presentation. Status of Implementation of CAMPS Work Plan In a her presentation on the status of implementation of CAMPS work plan, the Head of Secretariat of the 6th CAMPS noted that the Conference of African Ministers of Public/Civil Service (CAMPS) is a Programme under the auspices of the African Union. It brings together, every two years, African Ministers responsible for

Public/Civil Service, to deliberate and address issues affecting Public


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Administration and Governance in the continent, with a view to creating capacity within individual member States public

administrations to ensure delivery of effective and efficient services to their respective citizenry. She observed that the first Conference of African Ministers was held in Tangiers Morocco in June 1994. At this Conference, the Ministers Programme, as the Conference is popularly known, was born. Subsequently a series of Conferences have since been held in different regions across the continent, with each Conference achieving key developments in shaping implementation of this Programme. She noted that the 6th Conference was held in South Africa in October, 2008 where Kenya was elected the Chair. The Chair is supported by a Bureau elected by the Conference from the five regions of the continent to provide strategic leadership for the Ministers Programme. She further noted that the vision for CAMPS is to build capable developmental states in Africa over a long-term period of ten years. The vision is contained in the Long Term Strategy (LTS) on African Governance and Public Administration Program which was adopted in 2008 in South Africa. She observed that all the programs and activities under implementation are anchored on the Long-Term Strategy. The Strategy identifies six pillars which are key levers of a system that when transformed will go a long way to achieve the theme of the Ministers program.
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She informed the delegates that the Service Champions work closely with the Chairpersons office and African Union Commission (AUC). The core functions being to: provide leadership for a specific thematic area; develop a plan of action for implementation of respective thematic areas; develop a marketing strategy and devise strategies and mechanisms for implementation. Others include developing budgets; developing a programme for exchange and information sharing; documentation of programme activities across the continent; identifying and partnering in a collaborative manner with co-champions, in the implementation of respective thematic areas; and other necessary incidental activities to support the Ministers Programme. Service Champions also prepare and submit progress reports to the Chairperson, periodic reports to the Bureau, and final reports to the Conference of Ministers. Service champions are expected to, lead in the implementation of the programme activities in their respective thematic area; seek information and support from the Chairperson and the Ministerial Bureau to facilitate their work. The lead champions are expected to take leadership of all the thematic area and guide in terms of program deliverables and activities; ensure engagement of co-champions; ensure responsibility is shared and distributed between lead and co-champions; and attend all champions and extended Bureau meetings. The above applies to both champions and co-champions. She further informed
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the meeting that during the last Bureau meeting held in Namibia on 11th March 2010, champions submitted progress reports on status of implementation of respective thematic areas as follows: Africa Public Service Day it was reported that a draft guide to assist states while preparing APSD celebrations is ready for service champions inputs before presenting it to the Bureau; African Public Service Charter, the AUC is organizing a meeting of legal experts in Maputo, Mozambique on 26 May to finalize the document before it is presented to the AU organs and Summit for ratification. All African Service Innovations awards, the marketing has been carried out in several regions and country specific events, entries forms have been distributed; ICTs as an enabler for service delivery in Public Service, the Champion did not attend the Bureau meeting and no report to date has been submitted to the chair on status of implementation. The target was to roll out capacity building workshops for the continent starting from January 2010. Post Conflict Reconstruction and Development, a meeting was to be organized with AUC to validate the continental Action Plan; Public Sector Anti-Corruption, the champion is in the process of undertaking a baseline survey of the current status of implementation of the AU Convention and protocols relating to eradication of corruption. Human Resource Planning and Policy Architecture; Performance Management
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and

Measurement

including

monitoring

and

evaluation; and leadership and Management Development. These three thematic areas are developing management guides and that development of management guides which commenced with a regional workshop for southern and eastern Africa Regions in Namibia. Workshop for Central, North and West African region is planned for 14-16 May in Abuja. She noted that some of the challenges facing the implementation of the planned activities include the following among others: number of A

thematic areas are yet to commence implementing

activities; non-attendance of both extended Bureau and champions meetings by some champions, lead and co-champions not with us today are Algeria, Benin, Burkina Faso, Liberia, Mozambique, Senegal, and Togo. She therefore, recommended that the meeting should deliberate and identify innovative mechanisms to fast track implementation of activities in the work plan. The champions expressed the need for all service champions to be attending all meetings. They also encouraged the member States to second an officer to AUC to provide the technical support to the programme. Status report by lead Champions The lead service champions in each thematic area made a presentation on the current status and the way forward as follows:

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Information Communication Technology as an enabler for service delivery in Public Service The lead service champion for the ICT thematic area is the Arab Republic of Egypt co- championed by Mozambique, Nigeria and Burkina Faso. The lead champion informed the meeting that the main objective of this thematic area was to conduct regional workshops on capacity building across Africa by holding three program workshops targeting the following: policy makers to determine a baseline; Technical programme; and advocacy program. The targeted timeline to host these workshops is September, October and November 2010. The 1st workshop will be held in Egypt and

other workshops in other Africa regions, after the logistics are sorted out. Public Sector Anti-Corruption The lead Service Champion for Public Anti-Corruption thematic area, Nigeria informed the meeting that this thematic area has progressed well with various conventions having been agreed upon. They informed the meeting that they are planning to hold consultative meeting in this area with the co-champions in the margins of the regional workshop on development of management guides on 1416 May 2010 in Abuja, Nigeria to reach consensus in a number of areas, especially in conducting a baseline survey.
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She also noted that the AU Convention on preventing and combating corruption document shall be primary resource tool for their activities. The team shall liaise closely with the AU Advisory Board on Corruption with specific attention to the provisions relating to Public service delivery. They will also develop a self assessment checklist similar to that of UNCAC tools used by state parties by hiring a consultant to develop the tools. Performance Management and Evaluation including Monitoring and Evaluation The lead Service Champion for Performance Management and Evaluation including Monitoring and Evaluation thematic area is Kenya, co-championed by Tanzania, Egypt and Nigeria. The lead champion presented a detailed report on this thematic area and highlighted the challenges facing them as they develop

management guides which included, slow response by cochampions; procurement of consultants to facilitate data collection; and delay to carry out continental baseline survey and design of format for the guide. They informed the meeting that they intend to revise the terms of reference for consultants on developing management guides by 4th May 2010 and confirm procurement of consultant by 14th May 2010. After which they will advertise the procurement of consultant by 30th May 2010, Technical evaluation of the bids Evaluation by 5th June
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and the commencement of the study 15th of June 2010. The 1st draft report will be expected by 21ST July 2010 and the final report on 1st week of August, 2010. The service champions further identified other activities as holding of the consultative meeting with co-champions to share responsibilities; engaging co-champions in the next workshop on development of management guides in Abuja in May to review progress in country involvement, data capture and design of draft guides; and to discuss ways to broaden ownership and ensure political buy in across the continent among them. All African Public Sector Innovations and Awards (AAPSIA) The Service Champion of this thematic area is Republic of South Africa, co-championed by Egypt and Ghana. The lead champion informed the meeting that they have formed a steering committee based at the Centre for Public Service Innovation (CPSI) and comprising: Republic of South Africa (RSA), Egypt, Ghana, Africa Union Commission and CAMPS. They have already held two meetings in February 2010 in RSA & Nigeria and appointed AAPSIA administrator. They have also written letters of introduction to all public/ civil service Ministries throughout the continent, RSA missions in Africa and potential funders. They have also printed forms and posters in four AU languages; scripts to market AAPSIA on Television

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(TV) and

radio; approved

website

links

and

made

several

presentations. The challenges includes funding of further marketing, adjudication workshops, awards ceremony, trophies and certificates, travel and accommodation of adjudicators and finalists, awards publication and recording of case studies post awards ceremony. Others includes Receiving of entries adjudication, appointment of

adjudicators, training of adjudicators, adjudication workshop and notification of finalists, awards Ceremony, publication of case studies and hand-over to new Champion. They appealed to member states to consider funding of the adjudicators depending on the region/country they represent. The adjudication is planned for July in Egypt. They also requested the member states to enter as many innovations as possible. Human Resource Planning and Policy Architecture (HRP&PA) in Public Service The service champion is Algeria, co-championed by Mozambique, Nigeria and Kenya. The co-champion for HRP&PA Kenya presented a report on behalf of the lead co-champion Algeria. She noted that they have held a consultative meeting in Algiers, Algeria. The outcomes of this meeting were as follows; The title of thematic area was amended to read Human Resource Planning and Policy Architecture in Public Service; to reflect on different actions on the
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thematic

area

in

order

to

give

precise

content

which

is

implementable; to examine and list different African country experiences in the field of HRPPA and the champions to share information, exchange documents on country experiences in HRPPA. They further informed the meeting of their intention to hold service champion consultative meeting on the margins of Abuja workshop in May 2010 to deliberate on the way forward on development of guides and if the UNDP funding will not be forthcoming to deliberate on the issue of the consultancy funding. African Public Service Capacity Development The Service Champion of this thematic area is Republic of South Africa, co-championed by Togo, Nigeria and Liberia. The service champion informed the meeting that they have formed a steering committee, The steering committee is led by the (RSA) and supported by Arab Republic of Egypt; Office of the Chairperson of the Bureau for the Conference of African Ministers; and

Development Partners as ex-officio member. They have proposed a theme for the program as Capacity Development for the future capability of the African Public Service. The benefits of the programme includes: consolidation of past achievements in developing core leadership and management competencies in the continent; enhanced support for strengthening capacity of regional institutions; assisting countries to experiment
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with innovative approaches for service delivery improvement; and cultivating an enabling environment within the public sector for enhanced implementation of capacity development programmes. They also identified challenges facing them which included scarcity of resources to implement the programme; domestic accountability and ownership; weak networks to implement and support the programme; and funding of various activities which includes marketing, adjudication workshop, trophies and certificates award ceremony; recording of case studies; post award ceremony among others. The further informed the meeting that, the first meeting of steering team will be hosted by co-champions by mid May 2010 back to back with CAPAM meeting and the champions meeting will be held in July and later hold two seminars before November 2010. Other activities will be continued next year. Post Conflict Reconstruction and Development The Service Champion is Burundi, co-championed by Liberia and Benin. The service champion reported that they are in talks with AUC to organize a meeting in Bujumbura to validate the continental action plan as soon as they finalize the necessary logistics. Other activities includes, holding a consultative meeting for the champions to be hosted by the co-champions by 10-11 June 2010 and PCRD members meeting to be held in Bujumbura by 8-9 July 2010. They
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further resolved to involve Peace and Security Commission of AUC and RECs in all PCRD activities. Africa Public Service Day (APSD) The Service champion in this thematic area is Tanzania, cochampioned by Namibia and Ghana. The service champions informed the meeting that, they have revised the work plan by reducing the number of outputs from nine to four. The noted that the first activity of hosting APSD in Tanzania was successful and the next APSD in 2011 will held preferably in one member States of West African region. They informed the meeting that, the draft guidelines has been distributed to all delegates present for standardization on APSD and that they are awaiting comments from member states preferably on or before 15th May 2010. They also noted that a formal letter to countries on theme of this years APSD theme has been circulated to countries by chairperson. Leadership Development and Management thematic areas The co-champion Ghana reported that they are prepared to step in the gap and take over from Togo if the later is not able /willing to take up its role as the lead champion. Africa Public Service Charter The meeting was informed that the AUC is planning to convene an experts meeting in August 2010.
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Adoption of the Service Champions Meeting Report The service champions plenary resolutions were circulated and form the annex to this report. Closing Remarks In her closing remarks Ghana thanked the Chairpersons office for the honour accorded to Ghana to pass a vote of thanks and for organizing a successful champions meeting in Nairobi. She

appreciated the good reception accorded to the delegates and thanked all the delegates for attending and actively taking part in the discussions. She appealed to all service champions to take the work of the Ministers Programme serious by attending all the meeting.

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