Project: DRISHTI mySAP Implementation @ Indofil Chemicals Company Process Definition Document: Financials- General Ledger Accounting - Master

Data Maintenance

GL Master Maintenance

Page 1 of 8

Version V1.0

Document Control: Author File Name and Path Created Last Edited Number of Pages Version V1.0 Creation/ Revision Date 12/04/2010 Amber Gupta 12TH APRIL 2010

Revision Description Prepared

Author/ Process Owner Amber Gupta/ H H Ganatra

Sign-Off

Target Readership Project Team Members

GL Master Maintenance

Page 2 of 8

Version V1.0

Table of Contents

1 INTRODUCTION...........................................................................................................................................4 1.1 BUSINESS PROCESS ..............................................................................................................................4 1.2 EXCEPTION AND VARIATIONS...........................................................................................................6 1.3 INTEGRATION POINTS..........................................................................................................................6 1.4 INTERFACE..............................................................................................................................................7 1.5 GAPS AND SOLUTIONS:........................................................................................................................7 1.6 REPORTING REQUIREMENT................................................................................................................7 1.7 BUSINESS PROCESS IMPROVEMENTS..............................................................................................7 1.8 AUTHORIZATION:..................................................................................................................................8

GL Master Maintenance

Page 3 of 8

Version V1.0

INTRODUCTION Module Scenario Process Doc Id : : : : Financials GL Accounting GL Master Data Maintenance 1.1.01

1.1

BUSINESS PROCESS

Subsequent to Go Live, in case need for GL creation arises, Central Master Creation cell will create new General Ledger Code on request form received from FI. Request for opening of new GL master may come from following Various Departments and users within departments Various Locations/Sites/Plants

This process will be used for following transactions: Create GL Accounts Master Centrally Display GL Accounts Master Centrally Edit GL Accounts Master Centrally Display GL Accounts Changes Centrally Define and maintain Accounts in the COA wherein a number range is defined to denote group of similar type of accounts

In SAP, for the above following process is to be followed: Before creating the GL master code on the receipt of approved request, Central master Creation team, after verification, will open GL Account. Data to be filled is like accounts Group, Type of a/c whether a P&L A/c or a Balance Sheet A/c,
GL Master Maintenance

Page 4 of 8

Version V1.0

Reconciliation accounts, various other control parameter like Field Status Group, Cost centre, Open item managed, Line item display and other GL text etc. FS00 :- Create GL A/c With the above detail Grouping and nature of expenses (like whether it is P&L items, Balance sheet items etc.) GL code shall be decided accordingly, number range shall be fixed which means in which number range account is to be opened. From the help column in Accounts code number after using FS00, press enter to find out last account number in GL Master code under decided Number Range of Accounts Group. Number will not be generated internally by the system it has to be given externally. GL accounts number is to be entered first in field of GL accounts number.

Accounts Group is to be decided. System will allow only that account group in which number range, account code is given in GL account number.

As decided short text and GL text long accounts is to be mentioned.

Local Currency is to be fixed using Control Data Tab.

Tax Codes will be maintained for GL accounts created for the tax purpose or posting without Tax allowed will be used while creating GL Master.

Other than Reconciliation accounts line items display will be enabled in all GL Master creation.

GL Master Maintenance

Page 5 of 8

Version V1.0

Field Status Group based on requirements has to be entered.

FS01 / FS02 / FS03 :- Edit GL Accounts FS 04 :- Display GL accounts Changes FS 05 :- For Blocking (Transaction cannot be posted) FS06 :- Mark for deletion FLOW CHART (if applicable)

1.2

EXCEPTION AND VARIATIONS None

1.3

INTEGRATION POINTS CO:- Cost Centre/ Profit Centre, Cost Element, Controlling Area, any other
GL Master Maintenance

Page 6 of 8

Version V1.0

Accounts assignments and internal orders SD:- Accounts Assignments MM:- Accounts Assignments HR:- Accounts Assignments PM:- Accounts Assignments

1.4

INTERFACE None

1.5

GAPS AND SOLUTIONS: Description of Gap Gap status Resolution Further Action Required NA

NA

NA

NA

1.6

REPORTING REQUIREMENT Report required Chart of Accounts GL Master Records Report in SAP S_ALR_87012326 S_ALR_87012328

1.7

BUSINESS PROCESS IMPROVEMENTS Control on postings to a GL governed by the GL Master itself.

GL Master Maintenance

Page 7 of 8

Version V1.0

Quality Inspection ?

1.8

AUTHORIZATION: Description Transaction Code Accounts Executive (Central Master Data Team) Yes Yes Yes No No Head of Department (Central Master Data Team) Yes Yes Yes Yes Yes

Create GL Master Edit GL Master Display GL Master Block GL Accounts Mark for Deletion

FS00 FS02 FS03 FS04 FS05

GL Master Maintenance

Page 8 of 8

Version V1.0