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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: CONTENTS OF PROCEDURES MANUAL DOCUMENT NO: EP / PAGE 1 of 1 REVISION NO: 00 DATE 09.04.07
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Title of procedure Environmental aspects and impacts Legal and other requirements Env. Management programme Competence, Training & Awareness Internal communication External communication Control of documents Operational Control Maintenance Emergency preparedness and responce Monitoring Monitoring & Measuring Devices (MMD) Compliance with legislation Control of non- conformance Corrective and preventive action Control of records Internal Audit
Procedure no. with ISO-14001:2004 clause EP/ 4.3.1/ 01 EP/ 4.3.2/ 01 EP/ 4.3.3/ 01 EP/ 4.4.2/ 01 EP/ 4.4.3/ 01 EP/ 4.4.3/ 02 EP/ 4.4.5/ 01 EP/ 4.4.6/ 01 EP/ 4.4.6/ 02 EP/ 4. 4.7/ 01 EP/ 4.5.1/ 01 EP/4.5.1/02 EP/ 4.5.2/ 01 EP/ 4.5.3/ 01 EP/ 4.5.3/ 02 EP/ 4.5.4/ 01 EP/ 4.5.5/ 01
Page no. 2-4 5-7 8-9 10-12 13-14 15-16 17-18 19-20 21-23 24-26 27-30 31-33 34-35 36-39 40-42 43-44 45-47
Purpose: To define procedure for identification of Aspects related to the Activities, Products or Services. 2.0. Scope: The procedure covers the Aspects of BVFCL activities, products and services and also the aspects arising out of legislation requirements. 3.0 Definition & Abbreviation: 3.1 MR- Management Representative 3.2 HOD- Head Of Department 3.3 ETFT- Environmental Task Force Team 4.0 Reference standards and documents: 4.1 ISO-14001:2004, clause 4.3, section 4.3.1 4.2 EMS-01, Environment Manual. 4.3 Aspects/ Impacts 5.0 Procedure: 5.1. To collect information on receiving environment like a) Surrounding land use, b) Nature of soil, water, air, flora and fauna c) Other important issues of public interest 5.2. Identify environmental aspects of all activities, products, or services under normal, abnormal and emergency situations. 5.3 Conduct impact analysis of environmental aspects against defined criteria and select significant aspects. 5.4 Identify the applicable environmental legislation, requirements with respect to identified aspects. regulatory and other
5.5 Review the environmental aspects and impacts at least once in a year and also after any accident or incident if applicable. 5.6 Impacts and applicable legislation to be judged w.r.t. a) b) c) d) e) f) g) h) Air Pollution Water Pollution Waste Generation Land contamination Usage/ wastage of raw materials Usage/ wastage of natural resources Other local environmental and community issues Effect on work environment APPROVED BY Director (Production) ISSUED BY Management Representative 3
5.0 Procedure (cont.) 5.7 An activity not having any aspect which is having interaction with the environment may be ignored. 6.0 Responsibility. Responsibility for all above activities stated under Procedure ie. Points 5.1 to 5.7 are of Head of TS Dept. / MR/ ETFT. 7.0 Records 7.1 Annexure I- Aspects analysis 7.2 Review file of aspects . 8.0 Revision History. This being the first issue of this procedure, this is stated as Rev. No. 00 Rev. Date. 09.04.07
1.0 Purpose: To define procedure for identification of Legal, Regulatory and other requirements as applicable to the activities, products and service of BVFCL. 2.0 Scope: The procedure is applicable to the activities, products or services of BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD (BVFCL)
3.0
4.0
Reference standards and Documents 4.1 ISO-14001:2004, Clause 4.3, Section 4.3.2 4.2 EMS/ 01, Environment Manual
5.0
Procedure: 5.15.25.35.45.55.65.7Identify the legal, regulatory requirements of the activities, products and services of BVFCL. Identify other requirements vis. Municipality, Local Industry, and self regulation etc. Obtain the permits/ consents from the regulatory authorities under different acts/ rules along with permissible levels for each parameter. Identify parameters for monitoring and control under each applicable act/ rule along with permissible levels for each parameter. Compile all statutory requirements with monitoring frequency in the statutory requirements file/ register. The various consents/ permits from environmental regulatory bodies and their compliance is monitored. Review the legal and other requirements at least once a year or whenever any new act/ rule is made applicable or amended which concerns environmental aspects of activities, products and services of BVFCL.
Responsibility: Resposibility for all above points of procedure ie. 5.1 to 5.7 are of Head of TS Dept. and Records: 7.1 Annexure II-List of regulatory requirements 7.2 File of legal permits and clearances 7.3 Register of legal compliance and monitoring 7.4 Parameters for monitoring
8.0
Revision History: This being the first issue of this procedure, this is stated as Rev. No.00 Rev. Date. 09.04.07
1.0 Purpose: To elaborate on the Environment Management Programme ( EMP ) 2.0 Scope: This covers the aspects with significant impact, which have also gone into the formulation of Environmental Policy and Objectives of BVFCL. 3.0 Definitions and abbreviations. 3.1 EMP- Environment Management Programme 4.0 Reference standards and documents 4.1 ISO-14001:2004, Clause 4.3, Section 4.3.3 4.2 EMS-01 5.0 Procedure: 5.1 Manual clause 4.3.3 is referred. 5.2 The environment management programme is worked on the basis of the following: a) The significant aspects whose impact has been graded at annexure - I and as above. This is the first priority. b) All aspects connected with regulatory requirements are essential for action under the EMP. c) The objectives and targets of the organization. d) Whenever a new project is taken up which changes the products, activities or services of the organization, fresh study about aspects and impacts will be taken up to prepare revision of the environment management programme. e) Whenever there is a change in the receiving environment, change in legislation, or a major accident or incident of environmental concern, the EMP will be reviewed. 5.3 The EMP as worked out as above is tabulated as annexure.
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1.0 Purpose: To establish a procedure for the appropriate training activities from evaluation of training needs to evaluation of training, effectiveness of training and maintenance of records. 2.0 Scope: The procedure is applicable to the employees of BVFCL and employees of suppliers whose work may create significant impact upon the environment. 3.0 Definition and Abbreviations: 3.1 MR Management Representative 4.0 Reference Standards and Documents: 4.1 ISO 14001:2004, Clause 4.4, Section 4.4.2 4.2 EMS 01, Environment Manual 4.3 Clause 6.2 of the quality management system 5.0 Responsibility: 5.1 MR is responsible for implementation of training programmes and maintaining records. 5.2 Head of HRD dept. is responsible for approving training programmes and for evaluation. 5.3 Departmental Heads are responsible for motivation and ISO maintenance. 6.0 Procedure: 6.1 Training needs of personnel performing work affecting environment are identified by respective HODs and given to HRD dept through the MR. 6.2 Training needs of Suppliers employees are also identified, keeping in mind the severity of impact of their activities relating to environment. 6.3 Training faculty is identified and training schedule is prepared for each year. 6.4 All workers are given training/awareness about environmental aspects of the environmental aspects of the organizational activities, products and services. 6.5 Personnel performing specific tasks like audits are trained on the basis of appropriate training. 6.6 Familiarization about environmental system of BVFCL is given to all new employees. 6.7 Personal copies of environmental policy are given to all employees. 6.8 Annual appraisal of employees is done. 6.9 Effectiveness of training is judged by MR/HODs, in the performance of the employees. 6.10 On job awareness is given to employees by the supervisors.
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Records: Following records are kept: (a) Employees records of education, experience, training and skill and training needs (b) List of trainers and training codes (c) Training record and evaluation (d) Training schedule annual (e) Effectiveness of training (f) Competency level of new recruitment
7.0 Revision History: This being the first issue of this procedure, this is stated as Rev. No. 00 Revision date: 09/04/07
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1.0 Purpose: To define the process of Internal Communication in BVFCL. 2.0 Scope: The procedure is restricted to communication within different departments and with employees of BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3.0 Definition and Abbreviations: 3.1 MR Management Representative. 4.0 Reference standards and Documents: 4.1 4.2 4.3 5.1 ISO 14001:2004,clause 4.4, section 4.4.3 EMS-01, Environment manual Clause 5.5 of Quality Management System. MR is responsible for internal communication on all environmental issues.
5.0 Responsibility:
5.2 Deputy MR is responsible for conveying any decisions within the company resulting from communication from external agencies. 6.0 Procedure: 6.1 For internal communication about environmental policy, objectives, aspects/ impacts etc.one or more of the following is adopted a) b) c) d) Display of relevent information at key locations Formal training to the employees Informal meeting with the employees Communication through writeup, circular etc.
6.2 Suggession box is provided at different locations for internal communication from employees regarding their sugessions. 6.3 Directions or notifications received from central/ state Pollution Control Board and other agencies are communicated to concerned HODs for implementation by MR. 7.0 Records: Record of communication received from regulatory bodies and action taken on that is kept. 8.0 Revision History : This being first issue of this procedure, this is stated as Rev. No. 00 Rev. Date. 09.04.07
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1.0 Purpose: To define procedure for communication from/ to external interested parties. 2.0 Scope: The procedure is restricted to communication requirements with external agencies dealing with BVFCL. MR Management Representative 4.0 Reference standards and documents: 4.1 ISO 14001:2004, Clause 4.4, Section 4.4.3 4.2 Environmental Proocedure EMS-01 5.0 Procedure: 5.1 External interested parties are identified for communication of Environmental Policy. 5.2 External interested parties are identified for communication on significant environmental aspects. 5.3 Any communication received from outside interested parties is recorded. The response is decided internally and communicated. Record is kept. 5.4 Channel of communication with external parties is either by fax, phone. Mail etc. 5.5 Addresses for communication with Govt. regulatory bodies for environmental issues are maintained. 6.0 Responsibility: Responsibility for all above activities is of the MR. 7.0 Records: Records of communication from/ to external parties is retained in file. Record of decisions is also kept in the same file. 8.0 Revision History : This being the first issue of this procedure, this is stated as Rev. No. 00 Date of revision 09.04.07
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1.0 Purpose: To control all documents and data as per the requirements of ISO 14001:2004 2.0 Scope: The procedure covers documents and data as applicable to BVFCL. This also covers documents of external origin. 3.0 Definition and Abbreviations: M.R. - Management Representative 4.0 Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.4, section 4.4.5 EMS-01, Environment manual
5.0 Responsibility & Procedure. a) The responsibility and procedure is the same as in Quality Management System Procedure for control of documents- PRO/4.2.3. b) All records of this activity are also as required in the above stated procedure. c) Whenever, above quality system procedure is revised, the revised procedure will be applicable to the Environment Management System also. d) The revision no. of this procedure will not change.
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1. Purpose: To control the process of ensuring use of suitable equipments. 2. Scope: The procedure covers equipments in use / likely to be used at BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3. Definition and Abbreviations: 4. Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.4, section 4.4.6 EMS-01, Environment manual
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1. Purpose: To control the process of ensuring use of suitable equipments. 2. Scope: The procedure covers equipments in use / likely to be used at BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3.Definition and Abbreviations: 4.Reference standards and Documents: 4.1 4.2 4.3 5.1 ISO 14001:2004, clause 4.4, section 4.4.6 EMS-01, Environment manual Clause 6.3 of Quality management System. DGMs/HODs of maintenance department are directly responsible for maintenance of equipments.
5.Responsibility:
6.Procedure: 6.1 General 6.1.1 6.1.2 6.1.3 List of all equipments is maintained Maintenance schedule vis a vis actual maintenance record is kept for all equipments Record of breakdowns and their repairs is kept. Record of investigations of breakdown is also kept.
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6.2 In House Maintenance 6.2.1 6.2.2 Departmental staff maintains equipment like pumps, hoists, etc. Any repairs to the equipments like generator, compressors, A.C.s is carried out through: a. Original Equipment Manufacturer (OEM) or supplier (OES) or their authorized service engineers. b. Trained / Experienced persons only are allowed to carry out such maintenance and repair. 6.2.3 Necessary work instructions are issued whenever necessary 7 List of Records 7.1 Records of equipment details 7.2 Record of break down and their investigation 7.3 Record of approved maintenance agencies 7.4 Record of approval 7.5 Maintenance schedule vis a vis maintenance 8 Revision History This being first issue of this procedure, this is stated as Rev.No. 00, Rev. Date: 09.04.07
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for emergency preparedness and response
1. 2. 3.
Purpose: To identify potential emergency situations and potential accidents that can have impacts on environment and how it will respond to them. Scope: The procedure covers the activities, products and services including those applicable to organizations suppliers over which it can exercise control or influence. Definition and Abbreviations: 3.1
4.
Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.4, section 4.4.7 EMS-01, Environment manual
5.
Responsibility:
Director (Production), for ensuring that emergency mock drills are conducted as per schedule and responses are documented properly for learning lessons. HOD (maintenance) is directly responsible for the process of conducting mock drills. 6.Procedure: 6.1 After evaluation of aspects and severity of the impacts, the following 2 situations have been identified where emergency preparedness plan needs to be prepared and preparedness plans have to be evaluated for effective response. a) Leakage of Ammonia b) Fire Hazard from Natural gas. 6.2 In case of a situation as stated above, Operational head is to be intimated immediately. 6.3 The environmental task force team, headed by the HOD (Production) takes charge and takes appropriate decisions. 6.4 Mock drill for handling the type of situation is conducted atleast once in six months and response times for various activities are recorded. 6.5 The on site emergency plan is reviewed at the time of management review. 6.6 In case of any real incident happening, the on site emergency plan is reviewed based on lessons learnt, by the environmental task force team and approved by the Director (P). 6.7 The office of the HOD (Production) is identified as the control room for this purpose.
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for emergency preparedness and response
7.Records: 7.1 Emergency preparedness plan and subsequent revisions 7.2 Schedule of mock drills and lessons learnt 7.3 Record of meetings of BVFCL of Env. Task Force 8.Revision History: This being first issue of the procedure, it is stated as Rev. no. 00 Rev. date: 09.04.07
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1.0 Purpose: To give guidance for monitoring and measurement on regular basis the key characteristics of operations and activities that can have significant impact on the environment. 2.0 Scope: The procedure covers activities, products and services of BVFCL including those applicable to the suppliers of BVFCL. 3.0 Definition and Abbreviations: 4.0 Reference standards and Documents: 4.1 4.2 ISO 14001:2004,clause 4.5, section 4.5.1 EMS-01, Environment manual 5.1 HOD (TS)/ Chief Chemist (Chemical Lab) is in charge for monitoring of parameters. 5.2 Incharge maintenance, under HOD, Plant Operations is directly responsible for the process of maintenance. 6.0 Procedure: 6.1 Flue gas temp / analysis 6.2 Ambient air quality analysis 6.3 Measurement of solid waste is done before disposal quantity 6.4 Hazardous waste quantity 6.5 Adequate plantation quantity 6.6 The water quality being drained to the drains, after treatment analysis 6.7 Do without treatment analysis 6.8 Returns of env. Performance quality 6.9 Noise level 6.10 The exhaust from the plant exhaust is monitored for its quality. 7.0 Records: All above records are maintained in registers. 8.0 Revision History: This being the first issue of this procedure, this is stated as Rev. No. 00 Rev. Date. 09.04.07
5.0 Responsibility:
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S.No. 1.
2.
Parameters for monitoring a) Samples of emission to be got analysed b) Environment audit will be done and statement to be submitted to state board. c) Parameters and other conditions as per consent order no. -----a) Quantity of effluent not to exceed ---- lit./ day. b) Environment audit to be done and statement to be submitted to state board c) Record of water consumption, effluent generation, electricity consumption d) Do- statement to be submitted to APCB
Frequency
Remarks
e) Other conditions as per consent no. 3. Authorization for hazardous waste a) Hazardous waste storageDanger board to be displayed b) Conditions as authorization letter
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S.no. 4. 5.
Frequency
Remarks
6. 7. 8. 9. 10. 11.
ESIC registration as per company act PF Labour license Boiler License (For all Boiler) Compressor ETP
Inspection by third party -DoPh to be maintained of effluent which is discharged by tanker to common facility
12.
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.1 /02 SUBJECT: Procedure for Control of Monitoring and measuring devices REVISION NO. DATE REVIEWED BY APPROVED BY
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure For Control of Monitoring and measuring devices
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Control of monitoring and measuring devices
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8.0 Revision History This being the first issue of this procedure, this is stated as Rev. No.00. Rev. date 09-04-07
ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.2/01 SUBJECT: Procedure for evaluating compliance with relevent environmental legislation and regulation. PREPARED/ REVIEWED BY Management Representative APPROVED BY Director (Production) ISSUED BY Management Representative 34
ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for evaluating compliance with relevent environmental legislation and regulation.
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.3/ 01 SUBJECT: Procedure for Control of Non-conformance REVISION NO. DATE REVIEWED BY APPROVED BY Director (Production) APPROVED BY 36
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.3/ 02 SUBJECT: Procedure for Corrective and Preventive Action.
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Corrective and Preventive Action.
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ENVIRONMENT SYSTEM PROCEDURES SUBJECT: Procedure for Corrective and Preventive Action.
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6.2 Corrective Actions for external communication 6.2.1 6.2.2 6.2.3 6.2.4 All communication received from external interested parties is received and acknowledged. Communication received on phone is also recorded. All communication will be acknowledged by MR. Communication shall be analysed for root cause analysis and corrective and preventive actions decided by concerned HOD. Approval for corrective action from Director shall be obtained Correctiveand preventive actions will be taken by respective HOD, without undue delay. Effectiveness of corrective and preventive actions in reducing occurrence and re occurrence shall be monitored.
7.1 External Communication 7.2 CAR, action taken, clearing status of CARs 7.3 Analysis of External communication and corrective / preventive action 8.0 Revision history This being first issue of this procedure this is stated as Rev.No 00, Rev. Date.09.04.07
ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.4/01 SUBJECT: Procedure for control of records REVISION NO. DATE REVIEWED BY APPROVED BY Director (Production) APPROVED BY 43
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ENVIRONMENTAL MANAGEMENT SYSTEM PROCEDURE, REVISION RECORD PROCEDURE NO: EP / 4.5.5/01 SUBJECT: Procedure for Internal Audit PREPARED/ REVIEWED BY Management Representative APPROVED BY Director (Production) ISSUED BY Management Representative 45
DOCUMENT NO:
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1. Purpose: To state methods to carry out Internal Audits to verify effective implementation of the Environment Management System and the planned arrangements. 2. Scope: The procedure is applicable to Internal Audits in BRAHMAPUTRA VALLEY FERTILIZER CORPORATION LTD. 3. Definition and Abbreviation CAR: Corrective Action Request IA: Internal Audit MR: Management Representative HOD: Head of Department MRM: Management Review Meeting NC: Non-Conformity
4. Reference standards and Documents ISO 14001:2004, clause 4.5, section 4.5.5 EMS 01, Environment Manual Procedure for internal quality management system (PRO 8.2.2) 5. Responsibility Director approves Internal Audit schedule and scope MR organizes IA, prepare reports and put up in MRM Auditors (designated) conduct IA and prepare audit reports. HODs to ensure corrective and preventive action on CARs and ensure closing of CARs without undue delay. MR to maintain all records.
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6.Procedure ( The internal audits for environment are conducted as per the yearly schedule made at the beginning of each year) 6.1 IA schedule shall be prepared for each year at the beginning of the year. 6.2 IA shall be initially carried out at least 2 times in a year. 6.3 IA shall be carried out by deputing trained internal auditors from within the company. 6.1 Auditor so deputed should not be involved in performing the activities being audited. 6.2 Audit notification shall be issued in advance giving date and time of audit to auditors and Auditees. 6.3 The scope of audit shall also be indicated. 6.4 Auditors are advised to prepare for the audit and use checklist. 6.5 Identified non-conformities shall be documented in CAR forms. Auditee shall acknowledge the non-conformity and specify proposed corrective actions considering root cause of non-conformity along with target completion date. 6.6 Auditors shall prepare Audit report and format shall be filled up. 6.7 Auditors shall keenly look for causes of potential non-conformities and make special reference to it in their report. 6.8 Concerned HOD shall ensure to complete corrective action. Follow up action to close CAR shall be taken without undue delay. 6.9 Internal Audit reports shall be discussed in MRM. 6.10 Records of Internal Audits shall be maintained. 6.11 Records of Qualification / Training of internal auditors shall be kept. 6.12 HODs shall check effectiveness of corrective action and preventive action. 6.13 Report about results of verification of follow up action shall be prepared for review. 7.List of Records 3 4 7.1 7.2 7.3 7.4 7.5 IA schedule, annual Notification of Internal Audit I.A. Report CAR, Action taken and clearing status of CARS N C summary
List of qualified/Trained Internal Auditors along with their certificate copies-File 8.Revision History This being first issue of this procedure this is stated as Rev .no :00, Rev. date.09.04.07
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