CASE I: Hiring new employees into the system by use transaction code PA40.

Description: When any new employee is join into the organisation he or she should always go through this process.By this process we maintain particular new employees basic information which is required for our future process. To execute this one use transaction code PA40.By use PA40 over SAP EASY ACCESS screen we will directly enter into new window which is Personnel Action.In this screen you will see HIRING action type.This is the action type by which we introduce new employee into the system.Now select action type HIRING then go to Execute button.Here in this screen no need to put any personnel no when you will execute HIRING action but you can put personnel no if configuration is done for this. After use PA40 transaction below screen will appear.

Execute button

If consultant is said then put no over here.

HIRING Action.

After click on execute button you will see the below screen.

Will generate from system.

Check with Recruitment.

In the above screen maintain all required field .Then click on save button and new screen will appear below.

Above screen is the personal data where you need to fill new employees personal details.After maintain all required field click on save button and it will show below window.

In the above screen you will assign new employee with three structure of HCM i.e Enterprise structure; Personnel structure and Organizational Plan. After maintaining all required field click on save button and it will show you below screen.

In this screen you will maintain new employees address details.After maintaining all requird field go to save button and it will transfer you below screen.

In this screen we will maintain new employee daily,weekly and monthly timing.This screen is very much vital because depend on this data pay roll would be executed. After maintain all required field go to save button and it will transfer to new below screen.

In this above screen you will maintain new employees bank details where their salary would be credited. After maintain all required field go to save button. Now you entered new employees all required initial data into the system.

CASE II: Redesignation of the employees by transaction code PA40.

Description:We will do this when any employees designation has changed.Initialy any employee is joined In any organisation with any initial designation but id due to promotion or other reason his designation is changed then we will go the actionRedesignation. Transaction Code:PA40 Select the Redesignation action type,select particular personnel no for whom designation will change and then click on execute button.

After click on execute button below screen will appear.

Change New designation over here.In PA,EG and ESG if change is required then do.

Give the proper reason based on action type Redesignation.After that maintain all required field where changed is required.After change all required field data go to click on save and below screen will appear.

In the above now you can see that designation has changed with initial resignation.Here in this you will maintain required fields and then click on save button.By which your data will store and particular employee is redesignated.

CASE II: Transfer of the employees by transaction code PA40.

Description:In this case we will do transfer of particular employees into new location of organisation.Its required for many of the cases for an particular organization.So for this we will execute action typeTRANSFER. Go to Transaction PA40 and select action type Transfer with particular employes personnel no for whom you will do transfer and then click on execute button.

After click on execute button next below screen will appear.

These three fields will change depend on Transfer. Maintain all required field then click on save button and next below screen will appear.

In this screen if any field is required to change then do rather go to save button and next below screen will appear.

Is required to change based on configuration.

Maintain all required fields and then click save button. By this way we can transfer particular employees into new loaction as per business requirement.