L INDA M C G AGIN

San Jose, CA 95117 (408) 497-1083 lmcgagin@yahoo.com

EXECUTIVE ADMINISTRATIVE ASSISTANT || OFFICE MANAGER ||BOOKKEEPER

Versatile, resourceful, and results-oriented professional with exceptional qualifications to support daily business operations, cross-functional department collaborations, project management, team mentoring/training, customer interaction, and all other administrative support activities. Recognized for strong decision-making, prioritization, and time management skills as well as for excelling at managing responsibilities and delivering excellent results. Highly adept at using strong interpersonal and communication skills to build productive working relationships.

A REAS OF S TR ENGTH
Administrative/Office Functions Budgeting/Controlling Expenses Prioritizing Work/Multi-Tasking Professional/Positive Demeanor Calendaring/Travel Arrangements Event Planning and Coordination Manage Confidential Information Negotiate Contracts/Procurement Project Management/Completion Resourceful and flexible Problem Analysis/Resolution Meticulous Attention to Detail Prepare Financial Spreadsheets Training/Coaching/Mentoring Motivational Team player

P ROFESSIONA L E XPERIENCE
Consultant; 1996-cuurent || Bookkeeping, Marketing, Photography, Notary and Licensed signing agent
Bookkeeper: Providing financial services for an E-Commerce stores and individuals. Accounts receivable/payable reconciliation. Financial strategies.

Founder of Leaders in Executive Administrative Assistant Bookkeeper in Greater Santa Clara County
Area; www.linkedin.com/in/lindamcgagin/ Executive Administrative Assistant || Office & Operations Manager, Stanford University, Stanford, CA 2006 July 2013 Directly accountable for demonstrating a high degree of initiative, problem solving, and critical thinking skills to plan, prioritize, and deliver administrative and executive support while managing department processes and procedures. Charged with a multitude of special projects and routine tasks/responsibilities including managing workflow and department communications and handling sensitive and confidential matters for executives. Primary support for three executives handling the coordination of heavy calendaring, travel (domestic and international) reservations, and maintained all expense reports. Ability to work under pressure in a fast paced, deadline driven environment with superior organizational, time management and project management skills Selected Contributions: Demonstrated excellent organizational, time management and multi-tasking skills with the ability to prioritize tasks. Coordination of calendars for 2-3 executives. Use strong interpersonal skills to work effectively with students, visitors, staff, and management. Proactively anticipate necessary essentials and requirements and provide research mechanisms to followthrough. Organized programs, events, meetings and/or conferences by arranging for facilities and caterers, issuing information and invitations, coordinating speakers and controlling event budget. (The defined end results were positive and within budget saving an excess of at least $2000 as well as the procurement of educational funding of approximately $15,000).

Ensured the complete development, training, and management of staff, participate in key hiring decisions, and establish productivity goals including the oversight of individual and team performance expectations. Accountable for a multitude of financial responsibilities including financial spreadsheets with cost comparison, budget management, cost analysis and expense reduction, and procurement and contract negotiations. Developed and maintained complex spreadsheets and databases. Lead and supervise office support staff in a manner that inspires confidence, facilitates performance excellence, and generates energy and personal commitment to the university's vision, values, and overall mission. Facilitated daily operational oversight by identifying opportunities to maintain a highly cost efficient operation, independently investigating and resolving problems, and overseeing department sourcing and procurement. Uphold a positive image and enthusiastically support the university by ensuring total customer satisfaction and by maintaining quality standards. Continually seek ways to add value to and build positive relationships.

E DUCATION
Master of Business Administration (MBA), American InterContinental University, Hoffman Estates, IL Concentration: Business/Healthcare Management and Finance Bachelor of Science in Business Administration, American InterContinental University, Hoffman Estates, IL Major: Marketing/Management Computer: Oracle Financials, PeopleSoft, Microsoft Office (Word/Excel/PowerPoint), PCs/Windows, and Macs, WebEx,

P REVIOUS P ROFESSIONAL E XPERIENCE :

Remote Radiology Transcriptionist, Camino Medical Group, 3/2002 10/2004, Sunnyvale, CA Transcriptionist, STAT Transcription: 5/1995-3/2002 Special Programs Security Representative, Lockheed Missiles & Space Co, 06/1987-12/1994, Sunnyvale, CA