ARIZONA COMMUNITY FOUNDATION

JOB DESCRIPTION

TITLE: Affiliate Associate

REPORTS TO: Vice President of Affiliates

DEPARTMENT: Cross-Departmental

DATE: June 2009 ________________________

Nature of Work

The Affiliate Associate serves as a liaison for the delivery of community foundation services
throughout Arizona. Principal activities include support services for the Statewide Affiliate
Network and for advancement activities related to organizational programmatic initiatives.

Essential Job Function

1. Supports the Vice President in the management of the statewide affiliate network.

2. Manages grant applications and processes for community funds, including those in the
Metropolitan Phoenix area and others that are not staffed.

3. Functions in a supporting role for applications to secure outside resources, to include

research and application preparation at the grant proposal stage, as well as monitoring
and reporting on grants and gifts received.

4. Manages the flow of marketing and communications requests—including electronic and

print—serving as a liaison between statewide personnel and the central office.

5. Ensures timely processing of accounts and grants payable, serving as a liaison between
statewide personnel and the central office.

6. Conducts extensive verbal and written communications with donors, advisory board
members, professional advisors and statewide personnel.

7. Manages data to create reports for tracking affiliate and programmatic trends.

8. Monitors and edits paper and electronic documents and materials for consistency and
accuracy.

9. Acts as liaison with administrative team to coordinate meetings, conferences,

communications and the distribution of information.

10. Attends statewide meetings, events and dinners on an occasional basis as required.

11. Analyzes work processes and provides input regarding the improvement of systems and
technologies to support growth of the Affiliate System and statewide initiatives.
 12. Performs other duties and projects, as assigned by the Vice President of Affiliates

Knowledge or Skills

Minimum of a Certificate or Associate Degree in an administrative or related field.

Bachelor’s Degree preferred.
Minimum three years experience, nonprofit sector preferred.
Excellent communication skills both written and verbal.
Ability to work with donors, volunteers and community leaders, demonstrating
professionalism and confidentiality.
Capable of multi-tasking, with attention to detail while maintaining a high degree of
accuracy.
Ability to set appropriate priorities and work collaboratively within a complex
organization to monitor and bring tasks to completion in a timely manner.
Experience in grantmaking or grants management highly desirable.

Other Requirements

This position functions in an office environment and requires occasional local and/or regional
travel using a personal vehicle. Incumbent must be proficient with computers and appropriate
software such as Microsoft Office Suite. Knowledge of teleconferencing equipment and
software preferred.

Major Accountabilities

1. Expand and extend the capacity of the Vice President of Affiliates.

2. Effectively represent the Arizona Community Foundation and the Statewide Affiliate System
and Initiatives in a positive and professional manner.
3. Foster inter and intradepartmental communication to ensure a strong teamwork environment.

Non-exempt position, regular, full-time based on a 37.5 hour week. Excellent benefit package
includes paid vacation, sick, personal and holiday leave, health insurance, short and long term
disability and retirement. Starting Salary $35,000 - $45,000. Work station is Phoenix, AZ.

Please submit resume with cover letter to Sharon Ellis, HR Officer at sellis@azfoundation.org no
later than Tuesday, June 30, 2009.