Gu-140 (C9)

GU-140
Petroleum Development Oman L.L.C. Document: Contract HSE Management:
Document ID GU-140 (Preparation for Contract C9)
Document Type Guidance
Security Un-Restricted
Discipline Management Safety & Environment
Document Owner Head of Corporate HSE-SD Month and Year of March 2012 Issue Version 3.9
Keywords Minimum HSE standards in contracts
Copyright: This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.
Contract Holders: Do NOT Include this page in the Contract

Petroleum Development Oman LLC DOCUMENT Authorisation
Revision: 3.9 Effective: March 2012
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GU-140 (C09) HSE in Contracts Minimum HSE Requirements

The controlled version of this CMF Document resides online in Livelink. Printed copies are UNCONTROLLED.
Printed 25/08/13

Petroleum Development Oman LLC
The following is a brief summary of the four most recent revisions to this document. The Document Custodian holds details of all revisions prior to these on file. Revision No. Date Rev 3.9 01/03/2012 Author Scope / Remarks CORPORATE Revision to reflect the changes in the PR1171 Part 1 and HSE12 Part II. The revision includes, Letter of Assurance, Life Saving Rules and a section 11 where the Contract Holder may detail specific requirements. CSM/1 Revision to ensure consistency with SP1171 Part I and Part II. Chapters renumbered in logic sequence. CSM/1 New format. Minor editorial changes. Document now in line with changes made to SP 1171 Part II. Advisory comments added for Contract Holders. New sections added on Commencement Certificate (formerly HSE Certificate) and STOP programme. Paragraph added on obligations of contractors under the General Conditions. Consequence column deleted from Hazard Table in Section 2. Reference documents changed in line with new HSE-MS documents. Note that this revision was NOT formally issued as a completed document. It was however included on the HSE-MS CD-ROM (Sept/2002).
2002 Issue Rev 2.0 2002 Issue Rev 1.0
09/Oct/02 July 02
User Notes:
The requirements of Appendix 1 (Document C-09 HSE Requirements) of this document are mandatory in PDO Contracts. They act as the enforceable contractual link to the Companys applicable HSE Management System documentation. Non-compliance with these requirements shall only be authorised by CSM through STEP-OUT approval. A controlled copy of the current version of this document is on PDO's Live Link. Before making reference to this document, it is the user's responsibility to ensure that any hard copy, or electronic copy, is current. For assistance, contact the Document Custodian CORPORATE HSE1 Users are encouraged to participate in the ongoing improvement of this document by providing constructive feedback to the Document Custodian CORPORATE HSE1.
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Related Business Processes & CMF Documents

Related Business Processes Code Business Process (EPBM 4.0)
Parent Document(s) Doc. No. Document Title CP 122 HSE Management System Manual
Other Related CMF Document(s) Doc. No. Document Title PR 1171 Pt I & II PR 2010 Pt II SP 1157 SP 2000 GU 673 PR1233 Contract HSE Management
HSE Training Provision Approvals and Quality Assurance Procedure HSE Training Specifications
Road Transport Specification Core HSE Assessment System Contract C&P Management
The related CMF Documents can be retrieved from the Corporate Business Control Documentation Register CMF.
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Petroleum Development Oman LLC Contents Related Business Processes & CMF Documents 1. Introduction PURPOSE SCOPE RESPONSIBILITY REVIEW AND IMPROVEMENT DOCUMENT C-09 HSE REQUIREMENTS 1.1 1.2 1.3 1.4 1. 2. 3. 4. 5. 6. 7. 8. 9.
Appendix I:
Contractors HSE Management System & Contract HSE Management Plan Hazard Identification and Management Process (HEMP) HSE Training Commencement Certificate Performance Monitoring and Reporting HSE Incidents Site Restoration HSE Non-Compliance Penalties Behaviour and Assurance
10. Applicable Documents 11. PDO HSE Specific Details Attachment 1 - Applicable Documents Attachment 2: HSE Training Requirements
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Petroleum Development Oman LLC 1.
1.1
Introduction
Purpose
This document provides guidance for PDO Contract Holders (and other contract personnel) in the preparation and use of the C-09 HSE Requirements section of PDOs standard contract documentation i.e. HSE minimum requirements. Appendix 1 provides the pro-forma of Section C-09 which shall be made Contract Specific by the Contract Holder and/or Contract Engineer. The purpose of Section C-09 of PDOs standard contract documentation is to: Act as the enforceable contractual link to PDOs applicable HSE Management System documentation. Determine and highlight the hazards related to the execution of the Work and Services under the Contract. Define how those hazards will be managed so that risk is eliminated or minimized to ALARP (As Low As Reasonably Practical). Detail the requirements for Contractors to examine the proposed Scope of Works (Section C-4).
1.2
Scope
All Work or Services under Contract to PDO shall conform to the Document C09 HSE Requirements as detailed in Appendix 1 this document.
1.3 Responsibility Contract Holder
The Contract Holder shall review Appendix 1 Document C9 HSE Requirements of this GU-140 and modify, only where indicated, the text to become specific for each contract. Information relevant to Contract Holders is shown in text boxes, and is intended as guidance only to Contract Holders in compiling a contract specific HSE Specification. Instructions and guidance to the Contract Holder in preparing the Document C09 HSE Requirements for a Contract is included in procedure PR-1171 Part I and II. The Boxes with italicised text SHALL be removed from C-09 by the Contract Holder and SHALL NOT be inserted in the contract. This text inside the box is intended as Guidance to the CH only in preparing C-09.
1.4 Review and Improvement
Any user of this document who encounters a mistake or confusing entry is requested to immediately notify the Document Custodian CORPORATE HSE1. This Guideline GU-140 (C-09) shall be reviewed every 2 years. However changes to the current version may be made in less than this period as the need arises, depending on the issue of new and relevant legislation and/or major organisational changes in PDO.
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Appendix I:
DOCUMENT C-09 HSE REQUIREMENTS
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This page is left blank intentionally and shall not be included in the Contract Document.
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Petroleum Development Oman L.L.C.
DOCUMENT C-09 HSE REQUIREMENTS (Revision 3.9)
This document is the property of Petroleum Development Oman, LLC. Neither the whole nor any part of this document may be disclosed to others or reproduced, stored in a retrieval system, or transmitted in any form by any means (electronic, mechanical, reprographic recording or otherwise) without prior written consent of the owner.
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GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements
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Petroleum Development Oman LLC 1. Introduction PURPOSE SCOPE RESPONSIBILITY REVIEW AND IMPROVEMENT DOCUMENT C-09 HSE REQUIREMENTS
1.1 1.2 1.3 1.4 1. 2. 3. 4. 5. 6. 7. 8. 9.
Appendix I:
Contractors HSE Management System & Contract HSE Management Plan Hazard Identification and Management Process (HEMP) HSE Training Commencement Certificate Performance Monitoring and Reporting HSE Incidents Site Restoration HSE Non-Compliance Penalties Behaviour and Assurance
10. Applicable Documents 11. PDO HSE Specific Details Attachment 1 - Applicable Documents Attachment 2: HSE Training Requirements
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All Work and Services executed as part of this Contract shall conform to the HSE Requirements as detailed in this section C9 of the Contract.
1.
Contractors HSE Management System & Contract HSE Management Plan 1.1. The Contractor shall have a developed HSE Management System that is compatible with Companys HSE Management System as described in CP-122 HSE Management System Manual Rev. 5. 1.2. The Contractor shall submit a Contract HSE Management Plan (HSE plan) describing the specific actions, programs and procedures that will be implemented by the Contractor to manage hazards associated with the execution of the Work and Services under the Contract. 1.3. The HSE Management Plan will include a completed HEMP review incorporating all activities in the scope of the contract (see 2 below). 1.4. The HSE Management Plan shall be developed in accordance with the Contract HSE Management Procedure PR-1171, Part II section 2.6. 1.5. The Contract HSE Management Plan shall cover all Contract Phases from mobilisation through execution, demobilisation and site restoration. 1.6. The requirements specified in this section C-09 apply regardless of the status of an activity (e.g. standing by or demobilised). 1.7. Contractor shall ensure that any person, admitted to site by the Contractor or Sub Contractor shall comply with the relevant HSE specification herein. Hazard Identification and Management Process (HEMP) 2.1. The Company has reviewed the content of the Work/Services to be provided under the Contract and has identified activities/tasks and hazards that, as a minimum, should be considered by the Contractor when developing the contract HSE Management Plan (refer to Section 1 above). The format for the HEMP records is available in PR1171 Part II Appendix 6. The activities and hazards identified shall include but not be limited to the following:
2.
The Contract Holder shall list the activities hazards, undesirable events and Threats as below example, associated with the Contract. Refer to Task 2 of PR 1171 Contract HSE Management Part I It will be the responsibility of the contractor to complete the exercise and detail Preventative measures, mitigation and risk ratings in the return HEMP submission. Activity Road transport Driving Hazard Potential undesirable Events Vehicle in Motion Collision with objects, people, other vehicles People at height, objects at height
absence of oxygen, presence of toxic gases (H2S)
Working @ Height Confined Space Working
Potential Causes (Threats) Poor visibility, speeding, road poor road conditions, mechanical failure Dropped objects, falls Tools not secure, scaffold collapse Worker asphyxiated Unauthorised entry, workers without training
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Petroleum Development Oman LLC Use of electrical Hand Tools Construction Waste Collection Electrical power Electrocution
Nails sharp and heavy objects
Pressure testing Gas Welding
Air or liquid under pressure Flammable gas under pressure
Worker impacts with nail and receives puncture wound Catastrophic release of contents Leak of gas and ignition
tools without correct plugs, damaged insulation Denailing of materials not managed, No test pack checks before activity, No gas flash back arrester, gas leaks, unsecured cylinders, welding or cutting near flammable fluids, fumes, open flame, arcing, UV light, heat stress, None or little ventilation, inappropriate respiratory protection, worker not aware of the risks Crude oil & diesel, paints & coatings, oils & greases, solvents, acids, mud chemicals, completion chemicals, cement, cement chemicals, shock cards, storage, shading Untrained food handlers out of date medicals for food handlers/Lack of discipline in food delivery,
Hydrocarbons at surface, high pressure, hydrogen sulphide, ionising radiation, naturally occurring radioactive materials, ignition sources, tubular, drill pipe and BHA handling, working out of direct sight (e.g. in the cellar)
Painting
Toxic fumes
Build up of toxic vapours in enclosed area
Chemical Cleaning
Toxic/Flammabl e/Harmful/corro sive material
Catering
Bacteria
Chemical contamination of food
Well Intervention
High toxic high pressure Hydrocarbons
Release of hydrocarbon
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2.2 The Contractor shall prepare and implement comprehensive HEMP as part of the HSE Management Plan prior to Commencement of the Work or Services as per PR 1171 Part II Appendix 6.
3. HSE Training 3.1. The Contractor shall provide, as a minimum, HSE training for Contractor Personnel in accordance with the minimum HSE training requirements as listed in Attachment 2 of this C9 document. 3.2. Training Matrix Contractor shall at all times maintain an up to date list of all personnel employed under the contract, and details of the training courses they have attended, including the attendance date. Appendix PR1171 Part II? The Contract Holder shall insert into this C-09 (as Attachment II) the standard minimum HSE training requirements. The list shall be made specific for this contract by deleting courses that are not applicable. Refer to SP 1157 HSE Training Specification for further information regarding HSE training requirements. 3.3. The Contractor shall bear all costs of meeting the HSE training requirements of the contract. 4. Commencement Certificate The Contract Holder shall sign the commencement certificate (reference PR1171 Part II Appendix 1) when the Contractor has confirmed that they are in a state of readiness to commence the work and presented the certificate to the CH for signature. The CH must be satisfied that all the control measures are in place for the complete scope of the contract or the discreet phase. In some cases the certificate maybe issued for a discreet phase e.g. mobilisation. In these cases make certain the certificate is clear as to what is permitted. Sign a Full certificate when satisfied. 4.1. The Contractor shall not commence the Work or Services until the Company has issued the Commencement Certificate (as per PR 1171 Contract HSE Management Part II, Appendix 1). 4.2. The Contractor is reminded of the obligations under the General Conditions (Section C3). In addition, all activities, regardless of location and status, undertaken as part of the Work or Services provided under the contract, whether provided directly or by a Subcontractor (including, but not limited to, material and equipment suppliers), are considered the responsibility of the Contractor. Compliance to the HSE requirements will apply equally to all activities related to the contract. 4.3. As a point of clarification the contract makes no differentiation as to the status of an activity whether being mobilised or demobilised or standing idle the HSE and any other contract requirements apply equally in all cases unless specifically stated otherwise.
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Petroleum Development Oman LLC 5.
Performance Monitoring and Reporting The Contract Holder shall ensure that there is an agreed Company, HSE monitoring plan, in line with the requirements of PR1171 Part I Appendix 2. This should reflect the annual, monthly, weekly etc targets that have been agreed with the contract team. 5.1. The Contractor shall regularly monitor HSE performance as per the agreed Contract HSE Management Plan and shall complete and submit the Health and Safety Statistics - Monthly Return (Appendix 4 of PR 1171 Contract HSE Management Part II) to the Contract Holder. This should be submitted not later than 1600 hrs on the last day of the calendar month.
6.
HSE Incidents The Contract holder needs to ensure that the Contractor is aware of the recording and reporting of incidents including Near Miss reporting. The hard copy versions for reporting refer to PR1171 Part II Appendix 4. The Contractor shall report to Company and shall investigate all work-related HSE incidents, and comply with the requirements as outlined in the latest version of Companys Incident Notification, Analysis, Reporting and Follow-up Procedure (PR 1418).
7.
Site Restoration Upon Completion of the Work or Services, the Contractor shall satisfactorily restore the Site, including any areas of the Company concession area and any premises thereon, used by the Contractor to perform the Work or Services.
The Company shall certify satisfactory completion by issuing a Site Restoration Certificate (Appendix 5 of PR 1171 Contract HSE Management Part II).
For contracts that do not include requirements for site restoration, the Contract Holder should amend this section as appropriate and indicate that a Site Restoration Certificate is not required. For certificate see PR1171 Part II Appendix 5
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8. HSE Non-Compliance Penalties The Contractors obligation to consistently adhere to the Contracts HSE requirements is considered by PDO as being the direct responsibility of the Contractors supervisor and management. The clauses below are standard penalty clauses that are to be included. Adding incentive schemes (bonus) for good HSE performance is good practice and should be considered but the criteria for award MUST be robust. A sample Default form is available and can be referenced in PR1171 Part 1 Appendix B. 8.1. Repeated failure by the Contractor to comply with contract HSE obligations may result in the removal from site of the relevant Contractors supervisory and/or managerial personnel. 8.2. In the event that the Company considers that the Contractor has failed to comply with the latest approved Contract HSE Management Plan, or other HSE Requirements, then Company shall issue the Contractor with an HSE Default Notice. 8.3. An HSE Default Notice is any written notification issued by the Company detailing specific aspects of the Works or Services that do not comply with either the latest approved Contract HSE Management Plan or other Contract HSE Requirements. 8.4. For each HSE Default notification the following amounts will become due to the Company: HSE Default Single default Penalty OMR 500 per day per HSE Safety Default notice
For the purposes of this penalty clause: 8.5. Where an HSE Default Notice contains several incidences of default, each incident shall be considered as a separate HSE Default Notice. 8.6. Where HSE default persists for a period longer than 24 hours, then the applicable penalty shall be repeated for each subsequent 24-hour period that the default continues. Where the repeated incidences of HSE default occur throughout the duration of the Contract then the following remedies are available to the Company: HSE Default Repeated Recurrence Persistent nonconformance Penalty Increased supervision by the Company of the Contractor at the cost of the Contractor Suspension of Registration for the relevant Service Group of the Contract
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9. Behaviour and Assurance 9.1. STOP The Contractor shall fully implement a Safety Training Observation Programme, or Company approved equivalent, in accordance with the Companys Specification SP 1259 STOP.
Contract Owner
The Contract Owner shall decide whether STOP TM or an equivalent programme shall be implemented in a contract or not. As a general guide, STOP TM or an equivalent programme, shall be implemented in all contracts except those that are of a non-operational nature (e.g.: an insurance contract). Formal deviation not to implement STOP TM or an equivalent programme shall be given by the Service Group Custodian for the type of work covered in the contract.
9.2. Life Saving Rules The LSRs are an important part of PDO business and it is imperative that the Contractor is fully knowledgeable of the 12 rules including, how to communicate and embed them into the activities of the contract. Ensure the Contractor knows where to find the details and commitment forms as well as the discipline matrix for rule breakers. http://sww1.pdo.shell.om/dept/cd/csm/blocks/hsefunction/lifesavingrules.asp Life Saving Rules (LSRs) In addition to the chosen behavioural programme, the contractors shall fully implement the Company Life Saving Rules. The Life-Saving Rules set out clear and simple dos and donts covering activities with the highest potential safety risk. They help to make sure that rules are followed and people are protected. Contractors MUST adopt and ensure that the rules are embedded in their company. There are serious consequences associated with breaking a Life-Saving Rule. If a rule-breaker is aware of the Life-Saving Rules or a required procedure and does not comply, the maximum appropriate disciplinary action will be applied: up to and including termination of employment for PDO employees; or removal from site and disqualification from future PDO work for employees of contractors or sub-contractors. 9.3. Letter of Assurance The LoA is an audit assurance programme. All PDO contractors are required to deliver an annual statement as to their HSE Management status. The statement including a questionnaire is web based and is accessible through the PDO WEB to contractors. If CH requires more details regarding this aspect then contact CORPORATE HSE.
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The Contractor Chief Executive Officer (CEO) shall submit an HSE Letter of Assurance (LoA) every year before 1st March to Company. The LoA is a confirmation from the CEO, with or without qualifications, that the current implementation status and integrity of the Contractor HSE management system meets the Contract requirements. Only one LoA per Contractor is required covering all contracts with Company that are operational on 1 January of that year. Company will issue the format and submission details for the LoA annually. 10. Applicable Documents
10.1. The Contractor shall comply with, the requirements of Companys Health, Safety and Environment Management System Manual (CP 122) Rev.5 and other documentation as listed in the tables in Appendix 1 and any documents referenced therein. As a minimum the Contract Holder shall check the latest Version Date of the documents. The document list can be accessed on the CORPORATE HSE web site. The contract holder is to update and/or delete documents that are not relevant to the contract. Copy and paste the latest and appropriate list of documents from the WEB. HSE Documents
10.2. The Contractor may download Companys HSE Management System and other documents via the World Wide Web (WWW). The site can be accessed through the following URL, username and password:
URL: Username: Password: 11.
http://www.pdo.co.om/hseforcontractors/ pdohse01 contractor01
PDO HSE Specific Details
In this section The Contract Holder (CH) may consider specific details to be included in this C9. Although the same detail may be covered in the Company Procedures, Standards or Specifications, the CH can use this section to highlight certain information that the CH considers to be critical. The reasons for this may be numerous, perhaps due to the limited working experience of the contractor with PDO, or indeed with the experience level of the Contractor in dealing with the scope of work e.g. working in High Sour H2S zones.
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Petroleum Development Oman LLC Attachment 1 - Applicable Documents
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Attachment 2: HSE Training Requirements
The Contract Holder shall copy and insert at this location the standard minimum HSE training requirements as listed in SP1157 available in PDO HSE Web Page. The list shall be made specific for this contract by deleting non applicable courses.
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Gu-140 (C9)

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GU-140

Petroleum Development Oman L.L.C. Document: Contract HSE Management:

Document ID GU-140 (Preparation for Contract C9)

Document Type Guidance

Discipline Management Safety & Environment

Keywords Minimum HSE standards in contracts

Contract Holders: Do NOT Include this page in the Contract

GU-140 (C09) HSE in Contracts Minimum HSE Requirements

Contract Holders: Do NOT Include this page in the Contract

2002 Issue Rev 2.0 2002 Issue Rev 1.0

GU-140 (C09) HSE in Contracts Minimum HSE Requirements

Contract Holders: Do NOT Include this page in the Contract

Related Business Processes & CMF Documents

GU-140 (C09) HSE in Contracts Minimum HSE Requirements

Contract Holders: Do NOT Include this page in the Contract

GU-140 (C09) HSE in Contracts Minimum HSE Requirements

Contract Holders: Do NOT Include this page in the Contract

GU-140 (C09) HSE in Contracts Minimum HSE Requirements

Contract Holders: Do NOT Include this page in the Contract

DOCUMENT C-09 HSE REQUIREMENTS

GU-140 (C09) HSE in Contracts Minimum HSE Requirements

Contract Holders: Do NOT Include this page in the Contract

GU-140 (C09) HSE in Contracts Minimum HSE Requirements

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

Petroleum Development Oman L.L.C.

DOCUMENT C-09 HSE REQUIREMENTS (Revision 3.9)

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Revision: 3.9 Effective: March 2012

1.1 1.2 1.3 1.4 1. 2. 3. 4. 5. 6. 7. 8. 9.

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

Working @ Height Confined Space Working

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Revision: 3.9 Effective: March 2012

Nails sharp and heavy objects

Pressure testing Gas Welding

Air or liquid under pressure Flammable gas under pressure

Build up of toxic vapours in enclosed area

Toxic/Flammabl e/Harmful/corro sive material

Chemical contamination of food

High toxic high pressure Hydrocarbons

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Petroleum Development Oman LLC 5.

Revision: 3.9 Effective: March 2012

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements

Petroleum Development Oman LLC

Revision: 3.9 Effective: March 2012

URL: Username: Password: 11.

http://www.pdo.co.om/hseforcontractors/ pdohse01 contractor01

PDO HSE Specific Details

GU-140 (C-09) : HSE in Contracts HSE Minimum Requirements