Assignment Part3 CISB 113 Fundamentals of Information Systems

Bachelor of Information Technology (Information System) (Hons.)

Prepared for: Rohaini Ramli, Mrs.

Prepared by:
No
1 2 3
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Name
Thinesh s/o Ganesan Thenesh Rao s/o Subbaran Sakthyeswaran s/o Vetumalai

ID
IS092533 IS 092532 IS 092527

H/P
016-3741528 012-6508178 012-9403586

Signature

Title: Little Wombats operates seven branches of pre-school education and child care facilities
Background: This case study is about Little Wombats kindergarten which provide child care services to childrens, they have many branches running with children between 50 to 70, the business ensures all the teachers in

the kindergarten classes are qualified and the child care givers are trained. From our assignment case studies, we wants have a look at what are the threads facing by Little Wombats kindergarten, in the new era there are many ways to reduce problem faced by people using Information Technology facilities. 1. The application of Porters Five Forces in recognizing five major forces that could endanger the companys position.
Force Bargaining Power of Buyers Explanation Parents of the childrens The parents do have choices from so many private kindergarten that offer similar facilities at competitive rates Reading materials, food, and teachers. Suppliers for services such as reading materials, food, teachers are many. The private kindergarten have many options and should not have any issues in settling for the best and most suitable choice. Impact of the Force to the business High

Bargaining Power of Suppliers

Low

Competitors Other child care service providers There are many privates kindergarten offering similar facilities at highly competitive rates as well as extra benefits such as free transport service, better study environment with air-conditioned classroom and etc Substitute First childhood studies cannot be replaced by anything else because every children should have their first studies. Its not easy to substitute. New entrants for this business may be job seekers, after graduated and business minded people. It s is not so easy to open kindergarten because the person should have a big capital to make a place for kindergarten, have certification approval from government to start up the business, the person who running the business should give insurance for the students life when they are in the school

High

Low

New Entrants

Low

2.Suggest how the threats established in question (1) can be addressed by IT/IS
Forces to Competitive Strategy to be applied be addressed Competitors Innovation: Developing new facilities & services. Recommended system that supported by IT/IS In the current situation childrens are more attractive with colorful and digital device technology, if the kindergarten provides learning system with using notebook and i-pad, the fees paid by the parents are reasonable and also the students get full attention with their studies. Nowadays there are so many private kindergarten but parents are not satisfied with their childrens study to make that sure we should provide the students good facilities of studies and education service and make their parents happy.

Bargaining power of buyers

Cost leadership: Make the parents monthly fees worth its cost

3.Choose 4 out of the 7 quotes by Little Wombats staff members, and produce conceptual screen mock-ups of a system that will address the questions in the quotes. Addressing information needs by Operations Manager for Branch Serdang (Ahmad Idris)

1.Sir Ahmad Idris can log in to his account in Little Wombat staff portal to view his job details, it will make his easier to get his job done on time with the related information get on the portal. From his

portal screen shots we can know that he have to take a look at the stock level, and staffs who are absent and special arrangements made by parents to their children transportation.

2.According to miss geetha raj portal log in information we know that she gets information on casual care booking info, staff information who are available and students monthly payment details with their outstanding and parents info, this system will help geetha to get know their student info very easily, if we take student monthly payment manually the record will never get efficient and perfect,otherwise this portal record system maintain their record up to date.

3.From this screen-shot information we get know that miss doubtfire is arranging on students care taking part on their health every day, this work with parents collaboration because every day when their parents send their childrens to the kindergarten they just need to open their Little Wombat parents portal and add information on the current day situation of their children, so that the care takers at the kindergarten will provide service based on their parents daily report.

4.Based on Mr. and Mrs. Smith parents portal information they can view their children daily progressive report and their daily activities on online video. This system will help the parents to make sure their children daily study record and they can make the children to do more revision on the subject they cannot did well so that the children education improvement will increase day by day. After that the video report of their children class activities, is a good and new invention for the parents that they can see their children at right place on right time.

4. Discuss the potential issues the company may face in implementing the new IS (replacing the current manual systems)

The Problem with Electronic Records Massive Volume of e-Records Increases by 30% per annum Volume of unnecessary e-Records 30-60% of all stored documents are copies Electronic Non-records 90% of what I get is Spam Ephemeral Nature of e-Records Surrogacy issue Limited control over organization Information Security Whos looking at your records? How to protect confidential e-recs? Record Authenticity Legal issues re: file changes (Zubulake) Long-term preservation? File Format? Physical Medium?

Difference between electronic and paper record

Electronic Record E-mail message E-Form template Museum accessions database Paper Analog Memo, typed letter Form master copy Accession card catalog

Student paper (e-mailed or D2L-submitted)

Student paper submitted in class or via mail

Instant message log

Memorandum of conversation