SPECIAL MEETING OF TOWNSHIP COUNCIL - 22 Jun 2009 - Html 20/06/09 1:58 PM

SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, June 22, 2009 at 3:00 p.m
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

AGENDA

A. ADOPTION OF MINUTES
1. Special Council Meeting – June 15, 2009

Recommendation that Council adopt the Minutes of the Special Council Meeting held June 15,
2009.
June 15, 2009 Special Council Minutes.pdf

B. APPROVAL OF DELEGATION REQUESTS

4:00 P.M. SPECIAL MEETING

7:00 P.M. REGULAR MEETING

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

That Council now resolve into a Special Closed Meeting according to Section 90 of the Community
Charter for discussion of the following items identified under Section 90:

Item D.1. – Section 90(1) (e) Property; (g) Litigation and

Item G.1. – Section 90(1) (e) Property.

C. PRESENTATIONS
1. Pavement Management System

Presentation by Gary St. Michel, EBA Engineering Consultants regarding a Pavement

Management System.

D. REPORTS TO COUNCIL
1. Water Utility 2008 Water Quality Report
Report 09-92
File ENG 5600-05-01

Recommendation that Council receive the Water Utility 2008 Quality Report for information.

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Clerk’s Note: The 2008 Water Quality Report is available in the Clerk’s Department.

Water Quality.pdf
2. Proposed Extension of Fraser Sewerage Area - Parcel E RP15090
(24845 Robertson Crescent)
Report 09-91
File ENG 0400-65/3

Recommendation that Council receive the “Proposed Extension of Fraser Sewerage Area –
Parcel E RP15090 (24845 Robertson Crescent)” report; and further

That Council request that the Greater Vancouver Regional District expand the existing Fraser
Sewerage Area boundary to include Parcel E RP15090 as shown in Attachment A.
FSA expansion 24845 Robertson Crescent.pdf
3. Reclamation of Boulder Pit at 3500 244 Street
Report 09-93
File ENG 5280-14-001

Recommendation that Council receive the report, “Reclamation of Boulder Pit at 3500-244
Street” and further

That Council approve the transfer of funds up to the amount of $75,000 from Operating
Contingency for purposes of reclamation work at Boulder Pit.
Reclamation of Boulder Pit.pdf
4. Construction of 16 Avenue Intersections at 216 Street and 240 Street
Report 09-93
File ENG 5330/23-01

Recommendation that Council receive the “Construction of 16 Avenue Intersections at 216

Street and 240 Street" report; and

That Council approve the transfer of funds from the 16 Avenue at 248 Street Road Construction
project to the 16 Avenue at 216 Street Signal Installation project in the amount of $ 286,245 for
the purpose of installing a signal with warning flashers; and further

That Council approve the transfer of funds from the 16 Avenue at 248 Street Road Construction
project to 240 Street in the amount of $165,754 to enable tendering of the addition of left turn
lanes.
16 Avenue Intersections at 216 Street and 240 Street.pdf
5. Langley Care Society Grant Request – Follow up
Report 09-94
File RCP 1850-01

Recommendation that Council approve a grant of $33,000 per year over three years to the
Langley Care Society and fund the 2009 contribution by a combination of $10,000 from the 2009

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Community Grants budget and $23,000 from Council contingency; and further

That Council increase the base budget for Community Grants for 2010 and 2011 by $33,000 to
fund the contributions in these subsequent budget years.
Langley Care Society Grant Request .pdf
6. Langley Memorial Hospital Foundation Request for Tax Relief
Report 09-90
File FIN 1970-04

Recommendation that Council receive this report for information regarding a letter received from
Langley Memorial Hospital Foundation (LMHF) requesting property tax relief on a lot they own
located near the Langley Memorial Hospital.
Langley Memorial Hospital Foundation Request.pdf

E. CORRESPONDENCE
1. Langley Care Foundation Grant Request
File 1850-01

Letter received from Terry Metcalfe, Co-Chair, Langley Care Society, providing additional
information for consideration in regards to the request for financial support for the expansion and
renovation of the Langley Lodge.

Clerk’s Note: Refer to Item D.5 of the June 22, 2009 Special Agenda. T he request for support from Langley
Care Society was referred to staff at the May 25, 2009 Special Council Meeting.

Langley Care Foundation Request.pdf

2. South Fraser Family Court & Youth Justice Committee Terms of Reference
File 0540-20

Letter received from Shirley Gust, Chair, South Fraser Family Court & Youth Justice Committee
requesting that Council adopt a change to the Committees’ Terms of Reference as follows:

That the committee revert to the 2004 Terms of Reference (ratified by all five member municipal
Councils); and

That the five member municipal Councils be requested to adopt a revision to the Terms of
Reference to allow for the appointment of one Council member from each municipality to the
Committee with voting rights.

Clerk’s Note: The Committee requests that Council adopt changes to the terms of reference as outlined.

South Fraser Family Court_Youth Justice Committee.pdf

F. MINUTES OF COMMITTEES
1. Economic Development Advisory Committee – June 3, 2009

Recommendation that Council receive the Minutes from the Economic Development Advisory

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Committee meeting held June 3, 2009.

COUNCIL

Recommendation that Council receive the recommendation of the EDAC Committee that Council
consider the following principles when approving future developments:

Emphasize mixed use development as a long term strategy that incorporates Crime
Prevention Through Environmental Design principles and placemaking principles that
supports long term sustainability of the Township;
Encourage densification/intensification;
Focus on urban village mixed use development (office/retail/residential); and
Not consider exceptions to the above.
COUNCIL

Recommendation that Council receive the recommendation of the EDAC Committee that the
committee endorses the content of the Farmers Market Considerations report and specifically
support the Consultation and Policy Framework flow diagram.
Economic Development Advisory Committee.pdf
2. Heritage Advisory Committee – June 2, 2009

Recommendation that Council receive the Minutes from the Heritage Advisory Committee
meeting held June 2, 2009.

COUNCIL

Recommendation that Council endorse the 2009 Work Plan of the Heritage Advisory Committee
as presented, which includes the following tasks as per Attachment A:

1. Prepare the HAC Annual Work Plan for 2009

2. Terms of Reference Review
3. Develop Long Term Strategic Goals for the Committee
4. Review applications to the Heritage Building Incentive Program
5. Review the Current Policy of the Heritage Building Incentive Grant Program
6. Review and Provide Input on the Proposed Murrayville Heritage Conservation Area
7. Review the Consolidated TOL Heritage Inventory as a First Step in Increasing Public
Access
8. Commemorate Captain Hector Jackson (First World War Langley Soldier)
9. Celebrate Heritage Week 2010
10. Maintain Liaison to the Land Use and Planning Committee
11. Maintain Liaison to the Douglas Day Committee
12. Maintain Liaison with the Langley Centennial Museum
13. Prepare Annual Reports as required by Council
14. Consider or Inquire into Matters as Requested by Council
Heritage Advisory Committee.pdf
3. Recreation, Culture, and Parks Advisory Committee – June 10, 2009

Recommendation that Council receive the Minutes from the Recreation, Culture, and Parks

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Committee meeting held June 10, 2009.

COUNCIL

Recommendation that Council receive the recommendation of the RCPA Committee that Council
continue to provide its support to any Township of Langley sports group through its Sports
Langley initiative.

COUNCIL

Recommendation that Council receive the recommendation of the RCPA Committee to support
and encourage the 2010 Commonwealth Rowing Championships to be held at the Bedford
Channel.
Recreation Culture, and Parks Advisory Committee.pdf

G. ASSOCIATIONS AND OTHER GOVERNMENT ITEMS

1. Bill C-319 – An Act to amend the Motor Vehicle Safety Act
File 0400-40

Letter received from the Honourable Jim Karygiannis, MP, Scarborough-Agincourt, House of
Commons, requesting support for Bill C-319 to amend the Motor Vehicle Safety Act.

Clerk’s Note: Request Council support of Private Member’s Bill C-319 – An Act to amend the Motor Vehicle
Safety Act.

Bill C-319 An Act to Amend the Motor Vehicle Safety Act.pdf

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS

N. TERMINATE

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