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Basic Financials 9.

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Contents
Introduction .......................................................................................................... 9
Address Book ................................................................................................ 11
General Accounting ....................................................................................... 11
Accounts Payable.......................................................................................... 11
Accounts Receivable ..................................................................................... 12
EnterpriseOne 9.1 User Interface ..................................................................... 15
Introduction .................................................................................................... 15
Logon Screen ................................................................................................ 15
Home Page ................................................................................................... 16
Pages ............................................................................................................ 17
The Carousel ................................................................................................. 18
The Carousel Open Applications ......................................................... 19
The Carousel Favorites ....................................................................... 20
The Carousel Recent Reports ............................................................. 21
Menu Breadcrumbs ....................................................................................... 21
Applications ................................................................................................... 22
Visual Assist .................................................................................................. 23
Hover Forms .................................................................................................. 23
Auto Populate ................................................................................................ 24
Auto Suggest ................................................................................................. 24
Dynamic Grids ............................................................................................... 25
Row/Form Exits ............................................................................................. 27
Queries .......................................................................................................... 28
Summary ....................................................................................................... 29
Address Book Exercises ................................................................................... 31
Address Book Constants ............................................................................... 31
Address Book Setup...................................................................................... 31
Supplier Master Setup ................................................................................... 37
Customer Master Setup ................................................................................ 38
General Accounting ........................................................................................... 43
General Accounting Constants ........................................................................ 43
Company Setup.................................................................................................. 47
Basic Financials 9.1
Basic Financials 9.1 013013 Master Doc.docm

Introduction

Klee Associates, Inc.

What is a Company? ..................................................................................... 47


Adding a New Company ................................................................................ 48
Fiscal Date Pattern ........................................................................................ 51
Reviewing Date Patterns ......................................................................... 53
Adding a New Year ................................................................................. 54
Changing the Period/Year ................................................................................. 55
Closing a Single Company ............................................................................ 55
Closing Multiple Companies .......................................................................... 58
Business Unit Setup .......................................................................................... 61
Adding a Business Unit.................................................................................. 62
User Defined and Category Codes ................................................................... 65
Format............................................................................................................ 65
Planning UDCs and Category Codes ............................................................ 66
User Defined Codes ................................................................................ 66
Category Codes ...................................................................................... 66
Creating UDCs and Category Codes ............................................................ 67
UDC Menu Option ................................................................................... 67
UDC Field Option .................................................................................... 70
Fast Path ................................................................................................. 75
Special Considerations .................................................................................. 76
Exercises ....................................................................................................... 78
Exercise 1 ................................................................................................ 78
Exercise 2 ................................................................................................ 78
Chart of Accounts .............................................................................................. 79
Components for Account Designation ........................................................... 79
Chart of Accounts Development .................................................................... 80
Using Object and Subsidiary Accounts ................................................... 81
Level of Detail ................................................................................................ 83
Posting Edit Codes ........................................................................................ 86
Adding Accounts ............................................................................................ 86
Copying Accounts .......................................................................................... 88
Creating Journal Entries.................................................................................... 93
Using Subledgers .......................................................................................... 93
Data Entry Shortcut ....................................................................................... 95
Standard Journal Entries ............................................................................... 95
Adding to an Existing Batch ........................................................................... 97
Reversing Journal Entries.............................................................................. 99

Basic Financials 9.1

Klee Associates, Inc.

Introduction

Percent Journal Entries ................................................................................. 99


Model Journal Entries.................................................................................. 101
Standard Model Journal Entry .............................................................. 101
Reversing Model Journal Entry............................................................. 102
Percent Model Journal Entry ................................................................ 103
Using Models ........................................................................................ 105
Intercompany Journal Entries ..................................................................... 106
Importing Journal Entries ............................................................................ 107
Exercises ..................................................................................................... 113
Changing and Deleting Unposted Entries ..................................................... 115
Changing Journal Entries ............................................................................ 115
Deleting Journal Entries .............................................................................. 116
Reviewing and Posting Journal Entry Batches ............................................ 119
Reviewing Journal Entry Batches ............................................................... 119
Posting Journal Entry Batches .................................................................... 122
Typical Posting Methods....................................................................... 122
DEMO Posting Method ......................................................................... 127
Posting Report ...................................................................................... 131
Changing/Voiding a Posted Journal Entry.................................................... 133
Changing a Posted JE................................................................................. 133
Voiding a Posted Journal Entry ................................................................... 135
Allocations........................................................................................................ 137
Field Descriptions ........................................................................................ 138
General Descriptions ............................................................................ 138
Allocation Type Specific Descriptions ................................................... 139
Recurring Journal Entries ............................................................................ 140
Fixed Amount Allocation ....................................................................... 140
Unit Based Allocation ............................................................................ 142
Percentage Based Allocation................................................................ 143
Recurring JE Compute & Print.............................................................. 145
Indexed Allocations ..................................................................................... 148
Advanced Variable Numerator Allocations.................................................. 153
Business Unit Overrides ....................................................................... 154
Creating Source & Basis Versions........................................................ 155
Creating the Allocation Specifications .................................................. 156
Computing Advanced Variable Numerator Allocations......................... 160
Final Considerations.................................................................................... 166

Basic Financials 9.1

Introduction

Klee Associates, Inc.

Budgeting .......................................................................................................... 167


Uploading Budgets from a Spreadsheet...................................................... 167
Manual Budgeting ........................................................................................ 178
A Word about Budget Patterns .................................................................... 182
Reports, Inquiries, and Integrities .................................................................. 187
Reports ........................................................................................................ 188
Financial Reports .................................................................................. 188
Accounting Reports ............................................................................... 199
Inquiries ....................................................................................................... 206
Trial Balance/Ledger Comparison......................................................... 210
Account Ledger Inquiry ......................................................................... 211
Integrities ..................................................................................................... 212
Closing a Year .................................................................................................. 215
Accounts Payable ............................................................................................ 221
Accounts Payable System Setup ................................................................... 221
Accounts Payable Constants ....................................................................... 221
Setting up Accounts Payable Constants ............................................... 221
Optional Payee Control ......................................................................... 223
Factor/Special Payee Setup ........................................................................ 225
User Defined Codes .................................................................................... 227
Document Types ................................................................................... 227
Payment Instrument .............................................................................. 231
Special Handling Codes ........................................................................ 232
Pay Statuses ......................................................................................... 232
Category Code 07 ................................................................................. 234
Payment Terms............................................................................................ 235
Manual Voucher Creation ................................................................................ 239
Speed Voucher Entry................................................................................... 240
Standard Voucher Entry .............................................................................. 243
Revising Unposted Vouchers ...................................................................... 249
Copying Vouchers ....................................................................................... 252
Deleting Unposted Vouchers ....................................................................... 254
Vouchers with Special Discounts................................................................. 256
Vouchers with Split Payments ..................................................................... 259
Vouchers with Installment Payments ........................................................... 261
Creating Debit Memos ................................................................................. 263
Adding Attachments to Vouchers ................................................................ 265

Basic Financials 9.1

Klee Associates, Inc.

Introduction

Recurring Vouchers..................................................................................... 266


Creating Recurring Vouchers ............................................................... 267
Recurring Voucher Report .................................................................... 268
Recycling Recurring Vouchers ............................................................. 271
Revising Recurring Vouchers ............................................................... 274
Reviewing and Posting Vouchers .................................................................. 279
Reviewing Vouchers.................................................................................... 279
Posting Vouchers ........................................................................................ 281
Correcting Posting Errors ............................................................................ 282
Changing a Posted Voucher ........................................................................... 285
Voiding a Posted Voucher .............................................................................. 291
Manual Payment Processing .......................................................................... 295
Payment with Voucher Match ..................................................................... 296
Revising Unposted Payments ..................................................................... 303
Voiding Unposted Payments ....................................................................... 307
Speed Payment Entry ................................................................................. 309
Printing the Payment and Posting ........................................................ 312
Payment without Voucher Match ................................................................ 314
Printing the Payment and Posting ........................................................ 317
Automatic Payment Processing ..................................................................... 319
Prerequisites for Automatic Payment Processing ....................................... 320
Bank Account Information..................................................................... 320
Business Unit Information ..................................................................... 323
Payment Instrument Defaults ............................................................... 324
Payment Sequence .............................................................................. 329
Company Information ........................................................................... 332
Bank Account Cross-Reference ........................................................... 333
Speed Status Change ................................................................................. 334
Cash Requirements Report ......................................................................... 335
Creating Payment Control Groups .............................................................. 339
Processing Options ............................................................................... 340
Work with Payment Groups......................................................................... 350
Void Posted Payments ................................................................................ 356
Supplier Ledger Inquiry .................................................................................. 359
Reviewing Paid Vouchers ........................................................................... 359
Reviewing Open Vouchers .......................................................................... 363
1099 Processing............................................................................................... 367

Basic Financials 9.1

Introduction

Klee Associates, Inc.

Setup for the A/P Ledger Method ................................................................ 367


Update Approver/Cat Code 7 ...................................................................... 372
Running the 1099 Process .......................................................................... 374
W-9 Exception Report ........................................................................... 374
Running the A/P Ledger Method ........................................................... 375
Reports .............................................................................................................. 383
Integrity Reports .......................................................................................... 383
Correcting Errors ................................................................................... 384
Creating As Of Reports................................................................................ 386
Date File Generation for an As Of Report ............................................. 386
Running As Of Reports ......................................................................... 387
Other Reports .............................................................................................. 392
Voucher Journal Report (R04305) ........................................................ 392
Open A/P with Foreign Amounts ........................................................... 393
Payment Details (R04424) .................................................................... 394
Payment Register (R09313) .................................................................. 394
Suspected Duplicate Payments (R04601) ............................................ 396
Supplier Analysis ................................................................................... 396
Supplier/Customer Totals by G/L Account (R09450) ............................ 397
Generate Supplier Balance (R7404001) ............................................... 398
Supplier Balance Report (R7404002) ................................................... 398
Year End Considerations................................................................................. 401
Closing Accounts Payable ........................................................................... 401
Balance Rollovers ........................................................................................ 402
Accounts Receivable ....................................................................................... 405
Accounts Receivable System Setup .............................................................. 405
Constants ..................................................................................................... 405
System-wide Setup ............................................................................... 406
Company Customization ....................................................................... 406
General Setup ....................................................................................... 406
Special System Setup ........................................................................... 410
Payment Terms............................................................................................ 410
User Defined and Category Codes .............................................................. 413
Invoice Document Types ....................................................................... 413
Credit Message ..................................................................................... 414
Write-off Reason Codes ........................................................................ 415
Chargeback Reason Codes .................................................................. 416

Basic Financials 9.1

Klee Associates, Inc.

Introduction

Category Codes .................................................................................... 416


Manual Invoice Creation ................................................................................. 419
Tax/Rate Area ............................................................................................. 420
Speed Invoice Entry .................................................................................... 421
Standard Invoice Entry ................................................................................ 422
Adding an Attachment to an Invoice ..................................................... 425
Entering Invoices with Discounts .......................................................... 426
Entering Split Payment Invoices ........................................................... 427
Entering Installment Invoice Payments ................................................ 429
Entering Credit Memos ......................................................................... 432
Recurring Invoices ................................................................................ 433
Revising Unposted Invoices ........................................................................ 439
Reviewing and Posting Invoices .................................................................... 443
Reviewing Invoices...................................................................................... 443
Posting Invoices .......................................................................................... 444
Changing a Posted Invoice ............................................................................. 447
Voiding a Posted Invoice ................................................................................ 451
Manual Receipts Processing .......................................................................... 455
Speed Status Change ................................................................................. 456
Standard Receipts Processing .................................................................... 459
Simple Invoice Match TI Code 10 ...................................................... 459
Handling Unearned Discounts TI Code 11 ........................................ 463
Invoice Match with Manual Write off TI Code 15 ............................... 467
Invoice Match with Chargeback TI Code 16 ...................................... 470
Receipts with Automatic Write-Offs ...................................................... 470
Speed Receipts ........................................................................................... 473
Unapplied Receipts Type Input 1 ...................................................... 475
Balance Forward Receipts Type Input 2 ........................................... 476
Logged Receipts Type Input 3 ........................................................... 478
G/L Receipt Type Input 4 ................................................................... 479
Applying Unapplied Receipts to Invoices .................................................... 480
Working with Logged Receipts .................................................................... 482
Revising Receipts........................................................................................ 483
Posting Receipts ......................................................................................... 485
Voiding a Posted Receipt ............................................................................ 487
Standard Voids ..................................................................................... 487
Handling Non-Sufficient Funds Receipts .............................................. 490

Basic Financials 9.1

Introduction

Klee Associates, Inc.

Customer Ledger Inquiry................................................................................. 493


Reviewing Paid Invoices .............................................................................. 493
Reviewing Open Invoices ............................................................................ 495
Filtering Views with Header Options ............................................................ 496
Reviewing Category Codes ......................................................................... 497
Delinquency Notices ........................................................................................ 499
Setup............................................................................................................ 499
Running Delinquency Notices...................................................................... 503
Reviewing Delinquency Notices .................................................................. 512
Statements ........................................................................................................ 515
Setup............................................................................................................ 515
Running Statements .................................................................................... 516
Reviewing Statements ................................................................................. 523
Manual Netting and Reimbursements ............................................................ 529
Setup............................................................................................................ 530
Manual Netting ............................................................................................. 530
Speed Status Change ........................................................................... 530
Manual Netting Process ........................................................................ 534
Posting the Netting Transactions .......................................................... 540
Reimbursements Exercise ........................................................................... 543
Reports .............................................................................................................. 553
Integrity Reports .......................................................................................... 554
A/R to G/L by Batch............................................................................... 554
A/R to G/L Receipts............................................................................... 554
A/R to Account Balance by Account ID ................................................. 554
Standard Reports ......................................................................................... 555
Standard Report Exercise ..................................................................... 555
Analytical Reports ........................................................................................ 563
Statistical Trend Analysis Report .......................................................... 563
Invoice Trend Analysis Report .............................................................. 564
Receipt Trend Analysis Report ............................................................. 565
Aging Trend Analysis Report ................................................................ 567
Statistical Calculations Reports............................................................. 568
Year-end Considerations ................................................................................. 571
Closing Accounts Receivable ...................................................................... 571
Balance Rollovers ........................................................................................ 572

Basic Financials 9.1

Basic Financials Fixed Assets


Contents
Introduction .......................................................................................................... 3
Fixed Assets Overview ........................................................................................ 5
Fixed Assets Setup .............................................................................................. 7
System Setup .................................................................................................. 7
Constants .................................................................................................. 7
User Defined Codes ................................................................................. 8
Next Numbers ......................................................................................... 13
Ledger Types .......................................................................................... 17
Fixed Asset Automatic Accounting Instructions..................................... 20
Depreciation Settings .................................................................................... 22
Depreciation Spread Patterns................................................................. 22
User Defined Depreciation...................................................................... 24
Depreciation Rules/Conventions ............................................................ 25
Depreciation Formulas............................................................................ 28
Depreciation Life Year Rules .................................................................. 32
Depreciation Default Coding ................................................................... 34
Other Setup ................................................................................................... 37
Disposal Account Rules .......................................................................... 39
Short Years ............................................................................................. 42
Revaluation Indexes ............................................................................... 42
Beginning Balance Setup .............................................................................. 44
Supplemental Data Setup ............................................................................. 44
Daily Operations ................................................................................................ 45
Before We Begin ........................................................................................... 45
Company Period and Fiscal Year ........................................................... 45
Fiscal Date Patterns ............................................................................... 46
Work with Asset Master Records .................................................................. 48
Add an Asset Master .............................................................................. 48
Deletion of a Record ............................................................................... 58
Additional Information ............................................................................. 59
Parent/Component Setup ....................................................................... 63
Message Logs......................................................................................... 65
Fixed Assets Balances ........................................................................... 68
Review Asset Costs ...................................................................................... 71
Fixed Assets Entries...................................................................................... 72
Work with G/L Entries ............................................................................. 72
Post G/L Entries to Fixed Assets ............................................................ 74
Supplemental Data Entry & Inquiries ............................................................ 98

Basic Financials Fixed Assets 9.1


Basic Fixed Assets Master.docm

Introduction

Klee Associates, Inc.

Periodic Operations ........................................................................................... 99


Depreciation Concepts .................................................................................. 99
Depreciation Calculation and Posting .......................................................... 100
Asset Transactions ................................................................................ 108
Location Tracking .................................................................................. 108
Asset Transfers ..................................................................................... 112
Disposal Transactions ........................................................................... 120
Depreciation Projections .............................................................................. 143
Year End Processing ................................................................................... 143
Integrity and Fixed Assets Reports ................................................................ 147
Integrity Reports and Corrections ................................................................ 147
Fixed Asset to G/L Integrity ................................................................... 147
G/L to Fixed Asset Integrity ................................................................... 149
Unposted Fixed Assets Transactions.................................................... 151
Fixed Asset Transaction Integrity .......................................................... 153
Correcting Integrity Discrepancies ........................................................ 155
Correcting Depreciation Entries ............................................................ 155
Fixed Assets Reports ................................................................................... 156
Asset Master List ................................................................................... 156
Additions & Retirements Report ............................................................ 158
Fixed Assets Retirements ..................................................................... 159
Asset Master Schedule ......................................................................... 161
Fixed Assets Reconciliation Report ...................................................... 162
Fixed Assets Account Reconciliation .................................................... 164
Depreciation Reports ................................................................................... 167
Depreciation Expense Report ............................................................... 167
Depreciation Rules Report .................................................................... 169
Depreciation Defaults Report ................................................................ 171
Depreciation Schedule .......................................................................... 172
Advanced and Technical Topics .................................................................... 175
Asset Revaluation ........................................................................................ 175
Global Updates ............................................................................................ 182
Depreciation Rules ................................................................................ 183
Depreciation Values .............................................................................. 183
Update Asset Number in G/L ................................................................ 183
Update Ledgers ..................................................................................... 183
Identify New Entries R12803 ................................................................. 183
Update Company Numbers and Accounts R12802 .............................. 183
Update the Location Code of Assets R12810 ....................................... 184
Update Message Logs R12820............................................................. 184
Data Purges ................................................................................................. 184
Repost Fixed Assets .................................................................................... 184

Basic Financials Fixed Assets 9.1

Introduction
Basic Financials Fixed Assets
Written by Robert DeMartino
With Diane Furst
Copyright 2013, Klee Associates, Inc.
Published 01/20/13
Fixed Assets are key to any organization. They require large capital
expenditures and are subject to specific depreciation rules imposed by financial
reporting and tax authorities. The maintenance and setup activities associated
with Fixed Assets are extremely important in complying with SEC and IRS
requirements.
JD Edwards Fixed Assets provides a flexible framework to operate under
compliance with governing bodies both abroad and domestically. The
functionality allows customized solutions to any companys business
requirements and needs. When properly configured, the software provides
effective management tools for every department within a company. Online
reporting and analysis, projections, prior year adjustments, and multiple ledgers
are some of the many features that can provide extensive benefits to using this
module.
The intent of this course is to introduce you to a mastery level understanding and
use of the Fixed Assets module. It should provide a detailed framework that will
allow you to help your company expand the use of the software. This course is
designed to give you all the tools required to properly manage the fixed assets
base within your company.
This course will cover many areas: setup, daily processing, periodic processing,
annual processing, and data cleanup. Tasks will be centered on real business
issues so that increased awareness can relate directly to your company. As time
allows, specific questions can be addressed pending their application to this
course.
Excuse us for a moment, would you?
Legal Speak:
Purchase of this book or acquisition at a JDEtips class, constitutes an implied
agreement by the purchaser to a limited, license granted to the purchaser by
Klee Associates, Inc., specifically for purposes limited to improving your personal
knowledge of JD Edwards software which does not in any way compete with
Klee Associates.
This manual is protected by copyright law, and is sold or is part of a JDEtips
class with the following conditions:

Basic Financials Fixed Assets 9.1


Basic Fixed Assets Master.docm