SMM

SHIPBOARD MANAGEMENT MANUAL
TABLE OF CONTENTS
Page Manual No. Procedure ID Revision No. Rev. Date
2 of 84 1 1 1
30.12.2008
MST
1.
TABLE OF CONTENTS
Paragraph Title
Procedure
OFFICERS SIGNATURE SHEET 0 1 2 3 3.1 3.2 4 4.1 4.2 4.2.1 4.2.2 4.2.3 4.2.4 4.3 4.3.1 4.3.2 4.3.3 4.3.4 4.4 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 4.4.8 4.4.9 4.4.10 4.4.11 4.4.12 4.5 4.6 4.7 AMENDMENT LIST TABLE OF CONTENTS INTRODUCTION DESIGNATED PERSON ASHORE (DPA) & MST ORGANISATION MST Organisation Designated Person Ashore (DPA) SHIPBOARD ORGANISATION AND JOBS DESCRIPTION Shipboard Organisation Jobs Description Management Level Master Chief Officer Chief Engineer Second Engineer Jobs Description Operational Level Second Officer Third Officer Third Engineer Fourth Engineer Jobs Description Supporting Level Electrician Engineer Electrician Boatswain Cargo Technician Able Bodied Seaman Ordinary Seaman Fitter Oiler Wiper Cook Steward Messman All Officers and Crew Working Hours Record Keeping of Working hours and Rest Periods
TABLE OF CONTENTS
3 of 84 1 1 1
30.12.2008
MST
Procedure Paragraph Title
5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 6 6.1 6.2 6.3 6.4 6.5 6.6 7 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 8 8.1 8.2 8.3 8.4
SHIPBOARD DOCUMENT CONTROL Ship Documentation Circular Letters Business Correspondence Rules, Regulations, etc. Forms Filing Retention Time COMMUNICATIONS AND REPORTING General Communication with MST Communication on board Ship's Mail Monthly mail to Company Reporting Requirements PORT ROUTINES Port Authorities Customs Regulations Emergency Numbers Watch-Keeping Onboard "Stand by" for Possible Emergency Case Ship's Security Access Arrangements Engine Room Repairs Information on Departure INSPECTIONS AND SURVEYS Reception of Inspectors and Surveyors Port State and Flag State Inspections Class and Statutory Surveys Visits and Inspection by Superintendent
TABLE OF CONTENTS
4 of 84 1 1 1
30.12.2008
MST
Procedure
Paragraph
Title
9 9.1 9.2 9.3 9.4 9.5 9.6 9.7 9.8 10 10.1 10.2 11 11.1 11.2 12 12.1 12.2 12.3 12.4 12.5 12.6 12.7 12.8 12.9 12.10 12.11 12.12 12.13 12.14 12.15 13 13.1 13.2 13.3
MAINTENANCE OF THE SHIP AND EQUIPMENT Maintenance by Crew on Non-TITAN ships Maintenance by Crew on TITAN ships Repairs by Shore Services Dry-Docking Class and Statutory Surveys and Certificates Maintenance Schedule Reporting Forms Service and Calibration of Equipment SPECIAL AND CRITICAL OPERATIONS Definitions Listing of Special and Critical Operations CRITICAL EQUIPMENT AND SYSTEMS Definitions Listing of Critical Equipment and Systems PERSONNEL Personnel Certification and Qualifications Joining the Vessel Signing On Familiarisation on board Performance Appraisal Signing Off Discipline Trading Gambling Fines and Penalties Dismissal Weapons / Pets on Board Cleanliness and Hygiene Uniforms Crew Travelling TRAINING Shipboard Training Familiarisation Training via Video/DVD
TABLE OF CONTENTS
5 of 84 1 1 1
30.12.2008
MST
Procedure
Paragraph
Title
14 14.1 14.2 14.3 15 15.1 15.2 15.3 15.4 16 16.1 16.2 17 17.1 17.2 17.3 17.4 17.5 18 18.1 18.2 18.3 18.4 19 19.1 19.2 19.3 20 20.1 20.2 20.3 20.4 20.5 20.6 20.7 20.8 20.9
SAFETY AND ENVIRONMENTAL PROTECTION Responsibilities Safety Management System Upgrading the Safety and Environmental Protection INTERNAL AUDITS Definitions Responsibilities Internal Auditors Procedure DRUG AND ALCOHOL POLICY Responsibilities Procedure SPARES AND CONSUMABLES Definitions Responsibilities General for ordering Spare Parts and Consumables Spare Parts Consumables INSURANCE General Personal Injuries or Death - Crew Third Party Injuries or Death Port Officials, Stevedores, Visitors, etc. Damage to Ship, Shore Equipment or Cargo CATERING Receiving Provisions Cleanliness Pest Control ADMINISTRATION Cash to Master Master's Representation Provisions Bonded Stores Cash Purchases Portage Bill Taxi Bills Laundry Supernumeraries
INTRODUCTION
6 of 84 1 2 0 -
MST
2.
INTRODUCTION
The Ship Management Manual has been prepared by MST for use by Masters, Officers and crew. This Manual, together with Navigational Manual, Cargo Manual, Engine Department Manual, Contingency Plan, Safety and Environmental Protection Manual and Circular Letters forms the Safety Management System of MST. Nothing in these manuals shall relieve the Master or crew of their responsibilities as defined by Laws and Regulations made by governments within whose jurisdiction the ship is trading and all International Regulations and Conventions. Also, Master and Officers are responsible for the equipment, safety, efficient navigation, and management of the vessel and nothing written here shall relieve them from that responsibility. The Master is direct representative of MST. As such, his decisions and actions are binding upon MST. In order to ensure that MST interests are protected at all times, he shall be guided by the MST requirements as laid down in this and other manuals. If the Master by any reason decides to act contrary to the requirements he should immediately advise MST giving reason for doing so. MST stresses, that the Master with respect to safety and pollution prevention, has the Overriding Authority and Responsibility to make decisions and to request MST's assistance as may be necessary. The Overriding Authority applies both to normal and extreme circumstances. It should be taken into consideration that some procedures may differ between manuals or may have been duplicated. The intention is to eliminate these repetitions as far as possible. Should you find any discrepancies in any of these procedures, you should follow the more stringent ones and immediately inform MST.
SHIPBOARD MANAGEMENT MANUAL DESIGNATED PERSON ASHORE (DPA) & MST ORGANISATION
7 of 84 1 3 1 01.09.2007
MST
3.
DESIGNATED PERSON ASHORE (DPA) & MST ORGANISATION
3.1
MST Organisation
MANAGEMENT
DESINATED PERSON ASHORE SECRETATY PERSONNEL COMPANY SECURITY OFFICERS
CHARTERING DEPARTMENT
OPERATIONS DEPARTMENT
TECHNICAL/NAUTICAL/ CREWING DEPARTMENT
FORWARDING DEPARTMENT
ACCOUNTING DEPARTMENT
POST FIXTURE
SHIPS
3.2
Designated Person Ashore (DPA) Designated Person Ashore is Capt. Alexandr Miklas. He has overall responsibility for the safety and environmental protection in MST and onboard MST vessels. He may be contacted any time. For details about address and contact numbers please consult the List of Names to be Contacted.
SHIPBOARD ORGANISATION AND JOBS DESCRIPTION
8 of 84 1 4 4 30.12.2008
MST
4 4.1
SHIPBOARD ORGANISATION AND JOB DESCRIPTION Shipboard Organisation
1. 1.1. 1.2. 1.3. 1.4. 2. 1.1 2.2 2.3 2.4 3. 3.1 3.2 3.3 3.4 3.5
Management Level Master (MAS) Chief Mate (CM) Chief Engineer Officer(CE) 2nd Engineer Officer(2E) Operational Level 2nd Officer (2M) 3rd Officer (3M) 3rd Engineer Officer (3E) 4th Engineer Officer (4E) Supporting Level Electrician (ELE) Bosun (BSN) AB (AB) OS (OS) Fitter (FIT)
3.6 3.7 3.8 3.9 3.10 3.11
Oiler (OIL) Wiper (WIP) Cook (CCK) Steward (STW) Messman (MSM) Cargo Technician (CT)
The shipboard organization and job description, i.e. duties, responsibilities, authorities and qualifications of all shipboard personnel are described in this Section.
9 of 84 1 4 4 30.12.2008
MST
Every crew member on board the MST's ship must carry out his duties as described in this Section. Besides, every person must also carry out all other legal duties as required by his superior. Every person must continuously improve his professional skills: - by obtaining required qualifications, - by attending relevant courses, or - in other relevant way; Every crew member must be conversant with the duties expected of him and also with MST's rules and regulations and act in accordance with them. Every crewmember, including Deck and Engine Officers are obliged to load provisions, consumables and spare parts. Every crew member is to adhere strictly to the regulations of the country of registry of the ship and the regulations of any country in whose waters the ship is operating.
4.2
Jobs Description Management Level
4.2.1 Master (MAS) Authority and Legal Position The Master has command of the ship with full authority under the law over all persons on board and over all aspects of the operation of the ship at sea and in port. Whilst in command he cannot delegate his ultimate responsibility to any other Officer. MST will fully support this authority. The Master legal position derives from the Common Law, the Merchant Shipping Acts of the country where the ship is registered and Statutory Instruments issued pursuant to those Acts. In matters not specified by the Merchant Shipping Acts and any other legislation he is the MST's representative with power to act for the MST as may be specified in this Manual and in other MST manuals and instructions.
Principal Duties and Responsibilities General - The Master is responsible for the safety of the ship, its cargo, its equipment and for all persons on board. The Master's orders are to be obeyed by all persons on board. With respect to safety and pollution the Master has the overriding authority and responsibility to act, as he deems necessary, without prior approval of MST and to request assistance as may be necessary. The Master is required to co-operate fully with the officials of MST. Besides, he is expected to exercise good judgement in order to further the interest of MST. Advice and assistance is always available from MST. The Master should encourage good co-operation and communication between individual personnel and departments on board. He must take care not to misuse the authority. He must at all times give the Chief Engineer the fullest information possible relative to the ship's movements and prospects.
10 of 84 1 4 4 30.12.2008
MST
Seaworthiness - The Master must ensure the seaworthiness of the ship and its equipment, including the correct level of manning and certification and the safe distribution/stow of cargo, bunkers, ballast and fresh water, stability and watertight integrity of the ship. The ship must not leave the port below draft permitted and care shall be paid to hogging and sagging. The Master must also ensure that the all Trading and Classification Certificates are kept valid at all times and closely stay in contact with the Superintendent in regards to timely renewal. Chief Engineers Right - If the Chief Engineer feels that the execution of any order from the Master may cause injury to personnel or damage to machinery or equipment, he is to counsel the Master and state his reasons orally immediately and confirm disputed opinion in writing as soon as possible. The written report should be in duplicate and the Master is to acknowledge receipt by endorsing it. The disputed order is to be carried out if the Master directs so. The Master is not obliged to heed the Chief Engineer if, in the performance of his duties, he should decide not to do so. Co-operation with Government Representatives - The Master is to assist and co-operate with all government representatives who board his ship in an official capacity. He is to require that this spirit of co-operation be reflected in the attitude of all Officers and crew members assigned to his ship. Commercial Operations - The Master is responsible for proper loading, stowage and delivery of the cargo. The Master is to sign Bill of Ladings, the data of which must correspondent to the cargo loaded on board. Before discharge of any cargo the Master must collect original Bill of Ladings. Unless otherwise instructed the voyage must be undertaken with all reasonable dispatch as required by the contract of carriage. Consideration must be given to weather conditions, speed and to fuel economy.
Information to Shipmanagers - The Master must continuously keep informed the Shipmanagers of all events referring to technical and commercial condition of the ship and the cargo, of all problems concerning crew and of any incident concerning the ship. If it is necessary to interrupt the voyage, deviate or perform extra repairs of the ship he must inform the Shipmanagers and ask for instructions. Navigation and Operation - The Master is responsible for the safe navigation of the ship in accordance with Laws and International Regulations and Conventions with due regard to the practice of good seamanship and with careful regard to the requirements of MST as detailed in this Manual. He must see that the ship is operated efficiently and safely and must at all times consider the safety of the crew, ship, cargo and protection of the environment. The Master must personally be in charge of navigation when entering/leaving port, approaching land, in restricted visibility, nearing or passing any danger, docking or undocking or shifting ship along a jetty, in restricting visibility, and at all times when the safety of ship may be at risk.
11 of 84 1 4 4 30.12.2008
MST
The Master will enter his orders to Officers for the safe navigation in Master's Bridge and Night Standing Order Book. The Master will inform the Chief Engineer on his requirements for propulsion machinery and other various arrangements such as watches, etc. when navigating in restricted visibility or approaching ports. The Master will confer with the Chief Engineer when making bunker plan for the voyage ensuring that there are sufficient bunkers for the voyage. Navigational duties and responsibilities are detailed in Navigational Manual.
Pilotage - The presence of the pilot onboard does not relieve the Master of his responsibility for the safety of the ship. He must intervene or take over command from the pilot whenever necessary to avoid dangerous situation. Before Departure The Master must ensure that the ship is seaworthy, equipped and provisioned for the intended voyage and that all equipment has been tested and the necessary presailing reports received from the responsible Officers. The Master must arrange by specific instructions to Officers and crew that the ship is thoroughly searched for any contraband with particular reference to prohibited drugs and an entry must be made in the log to this effect. Any findings should be reported to the local Customs Authority and MST. The Master must arrange, by specific instructions to the Head of Departments, that the ship is thoroughly searched and that all unauthorised persons are landed before casting off.
Deficiencies - The Master shall immediately report to MST all deficiencies which might affect the ship seaworthiness, cargo, crew health or the environment or any condition which may make the ship unsafe for the intended voyage. Maintenance - The Master is responsible for the maintenance of the ship, its installations and equipment. The responsibility is shared with Chief Engineer The Master shall report ship's condition every time when handing over his command to the new Master. The Master is responsible for keeping the ship clean and tidy at all times and in all spaces/areas.
Change in Command - Master being relieved must ensure that his successor takes over a ship which is in a good state of readiness. Paperwork must be up to date and there must be an adequate supply of forms and stationery. An inspection must be carried out and information exchanged in accordance with Master's handing over form. After verifying and checking, both Masters shall sign the form and the change of command shall be noted in the Deck Log Book or Official Log Book, as appropriate.
12 of 84 1 4 4 30.12.2008
MST
Both Masters should discuss the manoeuvering characteristics, with particular reference to anything unusual, the general condition of the hull, engines and equipment, manning requirements and crew capabilities, quantities of bunkers, fresh water and stores on board. Before signing off, the off signing Master must carry out a Masters Review of the Safety Management System.
Documentation - Master is responsible for the correct completion of all forms required by the Merchant Shipping Acts and any other official documents required by foreign authorities, Customs, Immigration, Port Health and similar bodies. The Master must daily control the Deck Log Book, and other logs and official books at least once every month and sign them accordingly. The Master shall ensure that MST Safety Management System documents are fully updated and available.
Correspondence - Reports, forms, requisitions etc., required by MST, and all other official correspondence must be sent promptly. All correspondence shall be in English language.
Routine Inspections The Master together with other members of the Shipboard Management shall inspect the ship at least once every week. He is responsible to take appropriate action to eliminate all observed defects. The Master shall every Sunday together with the Chief Officer and Steward inspect crew's cabin and all accommodation including unoccupied rooms, storerooms, galleys and pantries, refrigerated stores, messrooms and recreation spaces. When deficiencies are found he shall assign proper duties to responsible crew member to rectify them.
Musters and Drills - The Master is responsible that all Musters and Drills are carried out in accordance with International Conventions and MST Regulations. Training of Personnel - The Master must interest himself in the advancement and training of the Officers and ratings. The Chief Officer must be given every opportunity to gain experience in ship handling, commercial practice and command situations. Other Deck Officers must be encouraged to improve their navigational skills with particular emphasis on radar plotting, position fixing and general watch keeping techniques in clear weather and in reduced visibility. Efficient and effective training must be given to all cadets. All personnel must participate in all emergency drills and exercises. Realistic exercises must be devised for all emergency situations such as fire (particularly in dangerous or enclosed spaces), abandon ship and survival techniques.
13 of 84 1 4 4 30.12.2008
MST
Safety Management System - The Master is responsible for implementing, and maintaining MST's safety policy and Safety Management System, as well as motivating the crew in the observation of that policy. The Master must carry out a Masters Review of the Safety Management System as described in Safety and Environmental Protection Manual Para 14.7 Masters Review.
Security - The Master is the Ships Security Officer (SSO); his duties as SSO are set out in the Ship Security Plan (SSP). Medical - The Master shall supervise the Second Officer in medical matters. He shall request the medical advice whenever appropriate. The Master shall control use of the drugs (for medical use like morphine, etc.) and maintain records of their consumption.
Drugs and Fire-Arms - The Master shall ensure that no unauthorized drugs or fire-arms are brought on board. Victualling - The Master is directly responsible for ordering victualling. The Master shall complete relevant victualling and relating forms at the end of each month.
Discipline - The Master is responsible for overall discipline on board. The Master may propose a crew member for disciplinary action to MST. The Master may discharge a crew member in case of breach of the Seaman's Employment Contract and Ship's Articles.
Performance Appraisal - The Master shall appraise individual crew member performance together with Chief Engineer and Chief Officer and sign performance appraisal reports for all crew members. Ships Cash and Wages - The Master is responsible for the ships cash, safe and secrecy of its code. The Master is to pay out crew wages at the end of each month. Final checking and approval of overtime records of the crew which have been verified by Chief Engineer/Chief Officer.
Other - If there is no 3rd Officer on board, it is recommended that the Master will take over a 4-hour-watch and the remaining 4-hour-watch to be distributed to other officers as well as other duties of 3rd officer.
14 of 84 1 4 4 30.12.2008
MST
4.2.2 Chief Officer (C/O) The Chief Officer is Head of Deck Department. He is in charge of the efficient operation of the Department, and his particular duties are as follows: Navigation - Safe navigation during his watch in accordance with Navigational Manual. Cargo Work - Safe cargo planning and preparation of cargo spaces. Proper loading and discharging as given in ship's Loading Manuals, Stability Manuals and as per Master's orders. Handling and storage of the cargo in accordance with recognized safety codes, regulations and precautions. Instructing the Deck Officers as to the requirements for storage, distribution, handling and securing of cargo and supervision of all personnel engaged in cargo work. Inspection of cargo spaces during and after discharge and loading to note and report stevedore damage to the Master. Ballasting/deballasting. On the ships with control ballast station personally handling ballasting/deballasting.
Preparation for the Voyage - Ensure that the ship is ready for sea, particularly that hatches, tank covers, accommodation and other deck house doors and other hull openings, deck cargo and deck fittings are secured and report it to the Master. Co-ordinate a simultaneous search of the ship for stowaways, by both Departments, before departure from the final port in each country visited. The results are to be reported to the Master and recorded.
Maintenance - Maintenance of all areas of the ship in Deck Department responsibilities. Maintenance, in co-operation with the Chief Engineer, of the cargo equipment, such as derricks and cranes, ballast system with valves, piping, hydraulics, vent pipes, hatch opening/closing devices, etc. Maintenance of windlass, mooring, anchoring and towing equipment, pilot ladders and gangways. Maintenance of safety (lifesaving and fire-fighting) equipment. Preparation of repair list, in co-operation with Chief Engineer, for repair of machinery, equipment, installations and spaces in the Deck Department area of responsibility.
Crew Management - Instruct the Boatswain as to employment of deck ratings on watchkeeping, maintenance, cargo, cleaning, safety duties, supervision and operation of the Deck Department.
15 of 84 1 4 4 30.12.2008
MST
Safety - The Chief Officer is the safety officer and is responsible for inspection of all life saving, fire-fighting and other safety equipment on board and for instructing the crew for use of that equipment. He may delegate some of his duties to the 3rd Officer but retains the responsibilities. Ensuring that safety routines are applied throughout. Particular attention shall be given when entering the enclosed spaces (tanks, etc.) and when hot works are carried out. Ensuring that safety routines are applied by the dockers when handling cargo. If they are not followed he must immediately stop operations and inform the Master and stevedores' representative.
Security - The Chief Officer is the Deputy of the Ships Security Officer (SSO); further details about his duties relating to security are laid down in the Ship Security Plan (SSP).
Stores and Inventory - Order, use and control of Deck Department spares and stores and their updating in the inventory books. Pollution Prevention - Undertaking measures to prevent oil and garbage pollution as required in the Shipboard Oil Pollution Emergency Plan (SOPEP) & Garbage Management Plan. Discipline - Keeping discipline in Deck Department. He is to make an unbiased report to the Master of any breach of discipline on the part of any crew member of the Department. Performance Appraisal - Appraising all Deck Department personnel. Routine - Daily inspection of those parts of the ship for which he is responsible. Every Sunday, together with the Master and Steward, inspection of crew's cabin and all accommodation including unoccupied rooms, storerooms, galleys and pantries, refrigerated stores, messrooms and recreation spaces.
Administration - Maintaining records of maintenance of Deck Department area of responsibility. - Checking and verification of overtime records and rest period records of the crew under his command. Other duties - Member of the Shipboard Management. Organising and participating, together with Chief Engineer, in loading ship's provisions. Chief Officer shall be able to operate ship's cranes.
16 of 84 1 4 4 30.12.2008
MST
Accountable to - Master. 4.2.3 Chief Engineer (C/E) General - The Chief Engineer is responsible for the maintenance of the ship, its installations and equipment. The responsibility is shared with Master. The Chief Engineer has overall responsibility for the availability of main engines and auxiliaries at sea and in port, and for administration, supervision and operation of the Engine Department. The Chief Engineer shall determine mode of operation of the propulsion and other plants in the way to meet operation demands and modify the mode of operations to meet changes in ship's schedules, all in the safe and efficient way. The Chief Engineer shall keep inform the Master of limitations of operations of the propulsion caused by weather condition, damages, etc.
Engine Operations - The Chief Engineer is responsible for the operation, maintenance and repair of all machinery, electrical, refrigerating equipment, deck machinery and pipelines, cargo handling equipment, navigational equipment and other equipment associated with stability and watertightness of the ship. The Chief Engineer is responsible for the maintenance and readiness of all fixed fire- fighting installations.
Safety - The Chief Engineer is to ensure that all work is done in a safe manner, that no unreasonable risks are taken, and that all safety regulations as contained in the Safety and Environmental Protection Manual are strictly observed. Appropriate Working Permits are to be completed when required by the nature of the work. Disputed Orders - If any orders received from the Master are, in the opinion of the Chief Engineer, such as their execution may result in injury to personnel or damage to machinery, it is the duty of the Chief Engineer to counsel the Master. The Chief Engineer is to express his opinion orally at once and carry out the disputed order if so directed by the Master. He should confirm any disputed opinion in writing as soon as possible. The written report should be in duplicate and the Master is to acknowledge receipt by endorsing one copy. Preparation for Voyage - The Chief Engineer must ensure that the ship's machinery is ready for sea, and that adequate fuel and lubricants, materials and spares are available for departure preparations and watchkeeping duties. Before sailing he shall carry out pre-departure checks on main engine, auxiliaries and steering gear with Deck Officer on the bridge.
Manoeuvring - During manoeuvring the Chief Engineer must be in the Control Room.
17 of 84 1 4 4 30.12.2008
MST
Watchkeeping - The Chief Engineer must ensure arrangements for the maintenance of an efficient engineering watch at all times. The Chief Engineer shall supervise and assist the 4th Engineer Officer whilst on watch. In the case of unattended engine rooms he must ensure constant monitoring and attention to all alarms and warning devices.
Defects - The Chief Engineer is to inform the Master immediately of any machinery damage involving the seaworthiness of the ship, adjustments of the engine revolutions, possible stop or delay or any need for outside assistance to carry out repairs. Hull Vibration - Whenever excessive hull vibration occurs, the Chief Engineer is to confer with the Master regarding the shifting of ballast, changing engine revolutions or other steps to prevent damage to machinery, hull and internal structure. Repairs - The Chief Engineer is to personally supervise all work of a hazardous nature, or for any maintenance or repair work where his skill and experience is necessary. It is Chief Engineer's duty to prepare relevant docking/repair list for all items within his jurisdiction and to collect the same from the Deck Department.
Spare Parts and Consumables - The Chief Engineer should maintain the inventory of spares and engine consumables and make ordering replacement as they are used. If the spares and materials are of substandard quality he should immediately advise the Superintendent. Bunkers - The Chief Engineer is responsible for bunkering operations and must supervise it. It is the responsibility of the Chief Engineer to keep correct records of bunkers used and remaining on board. When taking bunkers, he must ensure that the sample of bunkers is taken from the barge/shore tank from which the fuel is being delivered. The Chief Engineer must act in accordance with requirements laid down in the Shipboard Oil Pollution Emergency Plan (SOPEP).
Pollution Prevention - The Chief Engineer is responsible for control, recording and maintenance of records of discharge and delivery of all pollutants as defined by MARPOL 73/78 and its supplements, in accordance with international, flag, port state and MST rules and regulations. Inspection - The Chief Engineer is to make frequent inspections of machinery spaces, spares and other appliances under his responsibility.
18 of 84 1 4 4 30.12.2008
MST
Crew Management - He must supervise the general conduct and work of the Engine Department. Consultation The Chief Engineer shall consult: - Daily with 2nd Engineer Officer to decide upon and plan the work necessary for the efficient operation of the machinery. - Occasionally, with the Chief Officer, where maintenance and overhaul work involves areas of the ship outside machinery spaces. Documentation - The Chief Engineer must daily control the Engine Log Book, and other logs and official books at least once every month and sign them accordingly. The Chief Engineer shall ensure that Engine Department controlled documents are fully updated and available.
Administration - The Chief Engineer is responsible for keeping records of fuel oil and lubricant consumption as required by MST and compilation of reports and records relating to Engine Department, including maintenance records. The Chief Engineer is also responsible for keeping the documents, plans, spare parts lists relating to Engine Department. It is the Chief Engineer responsibility to ensure that part I of the Oil Record Book is properly completed, to show all information related to bunkering operations and the disposal of bilge water. The Chief Engineer is responsible for keeping the Engine Log Book and Night Order Standing Book.
Discipline - The Chief Engineer is responsible for keeping discipline in Engine Department. He is to make an unbiased report to the Master of any breach of discipline on the part of any crew member of the Department. Performance Appraisal - Appraising all Engine Department personnel. Change of Chief Engineers - The Chief Engineer being relieved must ensure that his successor take over the machinery, spare parts, inventory and consumables in good order and the administration updated. An inspection must be carried out and information exchanged in accordance with handing over form.
Other - Member of the Shipboard Management. Organising and participating, together with Chief Officer, in loading ship's provisions.
19 of 84 1 4 4 30.12.2008
MST
- Checking and verification of overtime records and rest period records of the crew under his command. Accountable to - Master. 4.2.4 Second Engineer (2/E) General - Supervision of Engine Department activities and effect of standing orders and instructions as required by the Chief Engineer. Watchkeeping - Keeping an engine room watch at sea, unless engine room is set to unmanned condition, and a watch in port. Maintenance and Repairs - Carry out maintenance and repairs as required by the Chief Engineer. Maintenance, readiness and safe operations of all machinery on board the ship inside and outside the engine room spaces, and particularly: main engine, refrigerated and air condition systems, main control system, steering gear machinery, slurry equipment (on ships which are fitted with cargo tanks) He is to keep log of running hours, overhauling, spare parts consumption and measurements of the mentioned machinery. Tidiness and cleaning of machinery spaces, steering gear compartment and related workshops/stores.
Preparation for the Voyage - Ensuring that the ship's machinery is ready for sea and that the Engineers and ratings are available for departure preparations and watchkeeping duties. Safety - The 2nd Engineer Officer is to ensure that all work is done in a safe manner and that all safety regulations as contained in the Safety and Environmental Protection Manual are strictly observed. He is responsible that all flammable material belonging to Engine Department are kept in designated spaces properly stowed.
Inventory - Keeping care of inventory assigned to him. When signing off the inventory list shall be handed to his substitute. Administration - The 2nd Engineer Officer shall keep record of Engine Department personnel working hours. He has to present the records to Chief Engineer for checking and verification and also to Master for final approval.
20 of 84 1 4 4 30.12.2008
MST
Other - Member of the Shipboard Management. Accountable to - Chief Engineer. 4.3 Jobs Description Operational Level
4.3.1 Second Officer (2/O) Navigation - Safe navigation during his watch in accordance with Navigational Manual. Preparation for the Voyage - Starting up master gyro compass, checking the error and set all repeaters. To regularly correct and keep up-to-date all charts and publications of MST vessels trading area which is - U.S.A. East Coast - South America - North Europe - Mediterranean Sea Preparing the navigational charts, publications and other information that the Master will require for the voyage. Preparing, in consultation with Master, the Passage Plan.
Navigational Aids and Equipment - Care and maintenance of navigational instruments in conjuction with the Chief Engineer. Correction of charts and publications and their ordering through the Master. taking care for performing GMDSS equipment test and keeping the GMDSS/Radio log book.
Cargo Work - Supervision of loading/discharging and handling as required by the Chief Officer. Medical Treatment of ill and injured crew and conferring with the Master to ensure that no symptoms are overlooked or misinterpreted. When necessary, escorting ill crew member to doctor. Maintenance of medical supplies in good order. Keeping of records in the Medical Log Book. Cleanliness of hospital.
Administration - Preparing monthly radio accounting
21 of 84 1 4 4 30.12.2008
MST
Other - When required, cleaning of cargo holds, lashing cargo, tallying cargo, etc. 2nd Officer shall be able to operate ship's cranes. On the ships with control ballast station personally handling ballasting/deballasting in accordance with Chief Officer instructions.
Accountable to - Master for navigation and medical treatment; Chief Officer for all other duties.
4.3.2 Third Officer (3/O) Navigation - Safe navigation during his watch under Master's supervision and in accordance with Navigational Manual. Preparation for the Voyage - Testing of bridge and communications equipment. Testing emergency steering gear before arrival and departure according to USCG regulations.
Cargo Work - Supervision of loading/discharging and handling as required by the Chief Officer. Equipment - Care and maintenance of visual signalling equipment including flags, lights, portable VHF sets, portable signalling lights and of optical equipment including binoculars, sextants etc. Safety & Maintenance - Inspection and care of all life saving appliances and fire fighting equipment as directed by the Chief Officer. Maintenance and updating of Fire and Safety Plan, Muster Lists, posters etc. Keeping records of weekly and monthly inspections of safety and fire fighting equipment. Weekly inspections of life boats. Inspection and maintenance of all BA bottles and equipment. Positioning and securing gangways.
Administration - Preparing required immigration, custom, sanitary, and other documentation for arrival/departure. Keeping crew personal documents and records of embarkation/disembarkation. Together with the Cook checking deliveries and recording quantities of provisions at regular intervals.
Others - When required, cleaning of cargo holds, lashing cargo, tallying cargo, etc.
22 of 84 1 4 4 30.12.2008
MST
3rd Officer shall be able to operate ship's cranes. On the ships with control ballast station personally handling ballasting/deballasting in accordance with Chief Officer instructions. Substituting Chief Officer during dinner.
Accountable to - Master for navigation and administration. Chief Officer for all other duties.
4.3.3
Third Engineer (3/E) General - Effecting standing orders and instructions as required by the Chief Engineer and Second Engineer Officer. Watchkeeping - Keeping an engine room watch at sea, unless engine room is set to unmanned condition, and a watch in port. Maintenance and Repairs - Carry out maintenance and repairs as required by the Chief Engineer. - Maintenance, readiness and safe operations of following machinery: auxiliary engines (generator engines), separators, air compressors, emergency generator, pump, compressor, life boat motors, pumps, all deck machinery. He is to keep log of running hours, overhauling, spare parts consumption and measurements of the mentioned machinery. Safety Checks - Weekly checking of safety equipment. Inventory - Keeping care of inventory assigned to him. When signing off the inventory list shall be handed to his substitute. Accountable to - Chief Engineer.
4.3.4
Fourth Engineer (4/E) General - Effecting standing orders and instructions as required by the Chief Engineer and Second Engineer. If there is no 4th Engineer on board, his duties to be distributed
23 of 84 1 4 4 30.12.2008
MST
between other Engineers and Electrician at Chief Engineers and Masters disecretion. Watchkeeping - Keeping an engine room watch at sea, unless engine room is set to unmanned condition, and a watch in port. Maintenance and Repairs - Carry out maintenance and repairs as required by the Chief Engineer. Maintenance, readiness and safe operations of following machinery: auxiliary boilers, E.G. economiser, fresh water generator, incinerator, coolers/heaters, filters, pipe lines/systems, sewage treatment, bilge separator. He is to keep log of running hours, overhauling, spare parts consumption and measurements of the mentioned machinery.
Inventory - Keeping care of inventory assigned to him. When signing off the inventory list shall be handed to his substitute. Accountable to - Chief Engineer.
4.4 4.4.1
Jobs Description Supporting Level Electrician Engineer (ELO) General - Effecting standing orders and instructions as required by the Chief Engineer and Second Engineer Officer. Watchkeeping - The Electrician Officer may be employed to perform watchkeeping duty of 4th Engineer Officer. Manoeuvring - During manoeuvring the Electrician must be in the Control Room. Maintenance and Operations - Carry out maintenance, inspections, testing, calibrations, adjustments and repairs as required by the Chief Engineer. Maintenance and safe and efficient operations of all electrical and electronic equipment, and particularly:
24 of 84 1 4 4 30.12.2008
MST
electrical generating plant, distribution system switch gear, associated with the propulsion system, of navigational aids, communication systems, stability and watertight integrity of the ship, of pollution prevention, alarm systems and testing equipment, fire detection system, hotel electrical service, of cargo and store cranes. He is to keep log of running hours, overhauling, spare parts consumption and measurements of the mentioned machinery. Tidiness and cleaning of electric work shop, battery rooms etc.
Inventory - Keeping care of inventory, spare parts and consumables assigned to him. When signing off the inventory list shall be handed to his substitute. Other - During loading/discharging of cargo by ship's gear the Electrician Engineer must be all the time available on board ship. On vessels which are fitted with slurry tanks, the Electrician to have following additional duties: - monitoring of current and power consumption of e-motors of cargo pumps - any other tasks regarding the electrical operation/handling of the cargo pumps. - he has to be available during the cargo operation when pumping with vessels cargo pumps.
Accountable to - Chief Engineer. 4.4.2 Electrician (E) General - Effecting standing orders and instructions as required by the Chief Engineer and Second Engineer Officer. Manoeuvring - During manoeuvring the Electrician must be in the Control Room. Maintenance and Operations - Carry out maintenance, inspections, testing, calibrations, adjustments and repairs as required by the Chief Engineer. Maintenance and safe and efficient operations of all electrical and electronic equipment, and particularly: electrical generating plant, electrical distribution system including switchboards, electromotors,
25 of 84 1 4 4 30.12.2008
MST
of navigational aids, communication systems, alarm systems and testing equipment, fire detection system, lighting and hotel electrical service. He is to keep log of running hours, overhauling, spare parts consumption and measurements of the mentioned machinery. Tidiness and cleaning of electric work shop, battery rooms etc.
Inventory - Keeping care of inventory, spare parts and consumables assigned to him. When signing off the inventory list shall be handed to his substitute. Administration - Keeping daily log records for battery and cathodic protection power. Keeping records of regular safety equipment alarm, fire detectors and other tests.
Other - During loading/discharging of cargo by ship's gear the Electrician Engineer must be all the time available on board ship. On vessels which are fitted with slurry tanks, the Electrician to have following additional duties: - monitoring of current and power consumption of e-motors of cargo pumps - any other tasks regarding the electrical operation/handling of the cargo pumps. - he has to be available during the cargo operation when pumping with vessels cargo pumps.
Accountable to - Chief Engineer. 4.4.3 Boatswain (Bosun) - Deployment and supervision of the deck rating. - Maintenance of the deck, deck and cargo equipment, etc. as directed by Chief Officer. - Preparation of holds, bilges, fresh and ballast tanks, cargo gear, lashing and securing cargo, etc. as directed by Chief Officer. - Cleanliness of store and paint rooms and securing material against shifting. - Greasing of hatch cover wheels, port holes, ventilators, winches, cranes, derrick and other movable deck equipment. - Control of fresh water replenishment. - Operating winches and supervision of ABs when operating them. - Handling, control and direct participation in loading provisions, stores and inventory material. - Daily soundings of ballast tanks, bilges outside machinery space and void spaces and recording it in the Daily Sounding Book. - Keeping and dispensing inventory and stores maintained by the deck personnel. - Keeping records of working time.
26 of 84 1 4 4 30.12.2008
MST
Accountable to - Chief Officer. 4.4.4 Cargo Technician (CT) During slurry cargo operations (in port): - Taking care for cargo pumps and other pump room equipment. - Controlling loading operations and operation of cargo valves and cargo pumps as per duty officers/chief officers order. - Co-operating with deck watch in order to assure safe cargo operation. - Communication with shore terminal. During voyage (loaded): - Controlling of cargo pumps and other slurry cargo equipment during recirculation of cargo as per Chief Officers orders. During voyage (empty): - Operating and controlling of cargo pumps and other slurry cargo equipment during tank cleaning operations. Other duties: - Storekeeping of spares/tools of slurry cargo equipment (e.g. cargo pumps, remote controlled valves, etc.) - Keeping pump room and pump control room in order (with assistance of deck and engine dept.) and working condition. - Minor repairs on slurry cargo equipment - Reporting any abnormalities in operation to Chief Officer or Duty Officer - Other duties as directed by Chief Officer. - Reporting of running hours, overhauling, spare parts consumption and measurements of the mentioned machinery to Chief Engineer. Accountable to - Chief Officer - Watchkeeping Officers for watch 4.4.5 Able Bodied Seaman (A/B) - Whilst at sea and anchor carrying out watch in accordance with Navigational Manual. - When required, carrying out deck watch in port. - Deck Department jobs as directed by Boatswain. - Regular safety checks during night watches. - Tallying and guarding cargo during loading/discharging. - Helping passengers when boarding and disembarking. Accountable to - Watchkeeping Officers for watch in navigation, at anchor, in port; - Boatswain for deck works; - Chief Officer for all other jobs.
27 of 84 1 4 4 30.12.2008
MST
4.4.6 Ordinary Seaman (O/S) - Deck Department jobs as directed by Boatswain. - Cleaning accommodations and sanitary spaces. - Tallying and guarding cargo during loading/discharging. - Helping passengers when boarding and disembarking. Accountable to - Boatswain for deck work; - Chief Officer.
4.4.7
Fitter - Effecting standing orders and instructions as required by the Chief Engineer and Second Engineer Officer. Carry out maintenance and mechanical works on machinery and hull as required by the Chief Engineer. Gas and electric welding equipment and tools in workshops in the engine room. Tidiness and cleaning of mechanic work shops. Substituting Engine Department personnel on watch and performing other duties when required by the Chief Engineer. Keeping care of tools assigned to him. When signing off the inventory list shall be handed to his substitute.
Accountable to - Chief Engineer.
4.4.8 Oiler - Effecting standing orders and instructions as required by the Chief Engineer and Second Engineer Officer. Keeping an engine room watch at sea, unless engine room is set to unmanned condition, and a watch in port. Cleaning spaces in the areas of the Engine Department responsibility.
Accountable to - Watchkeeping Engineer Office for watch; - Chief Engineer. 4.4.9 Wiper - Engine Department jobs as directed by Oiler and 2nd Engineer Officer. Accountable to - Oiler - 2nd Engineer Officer - Chief Engineer.
28 of 84 1 4 4 30.12.2008
MST
4.4.10 Cook On joining the ship the incoming Cook should check the stocks and quality of provisions and other equipment against the Certificate of Delivery prepared by the outgoing Cook. Both Cooks have to sign the Protocol. The incoming Cook is to bring any discrepancies, general shortages, lower quality provisions or unacceptable standard of cleanliness to the attention of the Master. Proposing to the Master kind, quality and quantity of provisions needed for the next period depending of the trade area and length of voyage. Checking deliveries for quality and quantity. Stowage and proper maintenance of provisions. Preparation of meals and fresh bread every day. Monthly account of provisions with 3rd Officer and average daily provision consumption. Maintenance of cleanliness of appliances and in working areas, provision rooms and refrigerated spaces. Safety in the galley. Training Galleyboy/Messboy in preparing meals and other cook jobs. When required assisting on berthing/unberthing, cleaning of holds, cargo lashing/ unlashing, etc.
Accountable to - Master for provisions; - Chief Officer. 4.4.11 Steward On joining the ship the incoming Steward shall check bonded store stock, cabin inventory and stores against Certificate of Delivery prepared by the outgoing Steward. Both Stewards have to sign the Protocol. The incoming Steward shall bring any discrepancies, general shortages or unacceptable standard of cleanliness to the attention of the Master. Serving Officers, pilots, port authorities and other officials and official guests on board. Serving and assisting passengers at embarkation/disembarkation and all the time whilst they are on board. Maintenance of cleanliness of accommodation area such as Officers', passengers', internal alleyways and stairs, mess rooms, pantries, sanitary spaces and other inner spaces. Cleaning and maintenance of Master's, Chief Officer's, Chief Engineer's and passengers' cabins. Care, control and use of all cabin stores and equipment. Laundry and regular changes of clothing. Proposing to the Master kind and quantity of bonded store needed for the next period depending of the trade area and length of voyage.
29 of 84 1 4 4 30.12.2008
MST
Checking bonded store deliveries for quality and quantity. Keeping records of received and issued bonded store articles. Keeping, selling and recording various articles such as sky photos, post cards, Tshirts, passengers gifts, etc. Training Messboy in steward jobs. When required assisting on berthing/unberthing, cleaning of holds, cargo lashing/ unlashing, etc.
Accountable to Master for bonded stores; Chief Officer.
4.4.12 Messman - Assisting Cook in all his jobs. - Assisting Steward in all his jobs. - Assisting in preparation of meals and bread baking. - Maintenance of cleanliness of appliances and in working areas, provision rooms and refrigerated spaces. - Stowage and proper maintenance of provisions. - Helping passengers when boarding and disembarking and in any other occasion. - When required assisting on berthing/unberthing, cleaning of holds, cargo lashing/ unlashing, etc. - Serving meals to ratings and other persons in the crew mess rooms. - When required assisting on berthing/unberthing, cleaning of holds, cargo lashing/ unlashing, etc. Accountable to - Cook - Steward - Chief Officer.
4.5 All Officers and Crew General In the absence of the Master, the Chief Officer is in charge of the ship and he is entitled to the same reports, information and assistance as the Master. In the case of an accident at sea to the Master and/or other Deck Officers, by rank the most senior Deck Officer unaffected by the accident must take the ship to the next port or safe anchorage if necessary and all other Officers must assist him as if he were the Master. The Master must ensure that Watchkeeping Deck Officers are conversant with duties expected of them, that they are fully aware of the procedures necessary when the ship is at sea.
30 of 84 1 4 4 30.12.2008
MST
The Chief Engineer must ensure the Engineers are conversant with the duties expected of them, that they are properly trained in the operation of all engine room machinery and equipment and that they are fully aware of the procedures necessary when the ship is at sea.
All Officers Duties - Immediately on joining, Officers must report to the Master and their Head of Department. They must inspect the areas of the ship for which they are responsible with the Officer being relieved, and, as soon as possible, familiarise themselves with the general arrangement of the ship and, in particular, the fire-fighting and lifesaving arrangements and equipment, the emergency stations and muster positions. Officers, every time as soon as possible upon signing on, are required to read and understand all shipboard manuals and confirm it by signature.
Change of Officers - The Officer leaving must give his relief all relevant information concerning his areas of responsibility. He must hand over all MST property, publications, documents and equipment for which he is responsible, and accompany the relieving Officer on a tour of the ship.
4.6
Working Hours
Position Master C/O 2/O 3/O Bosun A/B O/S Cook Galleyboy Steward Messboy C/E 2/E+ 3/E+ 4/E E/O, E Fitter Oiler #1 Oiler Wiper A/E Regular Watch Available at any time. 0400 - 0800 & 1600 - 2000 0000 - 0400 & 1200 - 1600 0800 - 1200 & 2000 - 2400 In two shifts as Officer. Available at any time. 0400 - 0800 & 1600 - 2000 0000 - 0400 & 1200 - 1600 0800 - 1200 & 2000 - 2400 In two shifts as Engineer Officer. In two shifts as Engineer Officer. 4 hours with 1/E, 4 other works. If watch not held Available at any time. 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0700 - 1200 & 1500 - 1800 0700 - 1200 & 1500 - 1800 0700 - 1200 & 1500 - 1800 0700 - 1200 & 1500 - 1800 Available at any time. 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700 0800 - 1200 & 1300 - 1700
1.
On the ships with UMS, when the engine is set to unmanned condition every Engineer Officer is on stand by duty for 24 hours every second day. 2. During stay in port one third of the crew has to be on 24 hours stand by duty in case of emergency. The stand by duty begins immediately after arrival in port and lasts till 0800 hours next day. 3. All crew must participate in all emergency drills regardless their working hours.
31 of 84 1 4 4 30.12.2008
MST
4. Watch Schedule (UMS / Non-UMS) to be posted on Navigation Bridge and in ECR and to be kept up-to-date. 5. Rest hours as per STCW to be observed.
4.7
Record Keeping of Working hours and Rest Periods STCW Section A-VIII/I and B-VIII/I require to keep record of Working hours and Rest Periods in order to demonstrate that the watch keeping personnel is keeping the minumum rest periods. The form Record of Working Hours and Rest Periods to be filled out for every officer (incl. Master and Chief Engineer) and all ratings. The record to be kept on board as indicated on the form, retention time. A watchkeeping officer or rating is considered at rest when not performing a watch function or performing ships duties. Emergency drills or overriding operational conditions is not considered a part of watchkeeping, work or ship duties, but should be listed when applicable.
SHIPBOARD DOCUMENT CONTROL
32 of 84 1 5 2 01.07.2007
MST
5.
SHIPBOARD DOCUMENT CONTROL No unauthorised persons are to be given access to MST documents or data by any crew member. If such disclosure is requested, permission must be obtained from the MST before releasing any information. Ship Documentation The ships documentation consists of: - MST safety documentation (manuals, procedures and forms) - Circular letters - Business correspondence - Rules, regulations, etc. - Guidelines, drawings and instructions - Instructions of crew manager Circular Letters Information applicable to all ships and references to instructions. The circular letters are identified by running numbers, current year and the title. They should be filed as indicated in Ships Filing System (Appendices 1 & 2). Once a year MST will send a List of Valid Circular Letters.
5.1
5.2
5.3
Business Correspondence All business correspondence vessel/shore and vice versa shall be forwarded through Master. The Master must countersign all official letters sent by Officers and crew. All telexes, emails, faxes and letters to MST office shall be numbered as follows: M001, M002, etc. Message number must be written down into Subject line and short description of subject may follow.
5.4
Rules, Regulations, etc. The form Rules, Regulations and other Publications indicates the publications which shall be available on board. The publications will be supplied by MST (if not otherwise instructed), and the Master shall make them available at the relevant working places.
5.5
Forms On the list Index of Forms all MSTs forms and external forms which form part of the Safety Management System are listed. The index contains information about retention time, filing place, filling interval and sending interval. All forms will be stored in alphabetical order in the SMS Forms File. When talking about those forms in the manuals they will be marked by an underline (e.g. Sample List).
33 of 84 1 5 2 01.07.2007
MST
5.6
Filing Filing System The documentation shall be filed as mentioned in the forms Ships Filing System Deck and Ships Filing System Engine. All files to be kept and stored as indicated in the Ships Filing System form. Safety Management System Manuals They have to be kept at following places: Title Shipboard Management Manual Navigational Manual Cargo Manual Engine Department Manual Contingency Plan Safety and Environmental Protection Manual
Place Bridge Bridge Bridge Engine control room Bridge, Engine control room Bridge
Plans & Drawings The files for drawings, plans and instruction manuals shall be in accordance with the drawing list supplied by shipyard or if such list is not available, the Master and Chief Engineer shall make a list for Deck and Engine Department. 5.7 5.7.1 Retention Time Certificates Documents and certificates with a specific period of validity to be returned to MST after expiration, when replaced by new ones. Forms The retention time of MSTs forms is indicated on each form individually. After the prescribed period, the forms can be destroyed. Supporting documentation
5.7.2
5.7.3
Supporting documentation to be kept for the same period as the MSTs Safety Management Documents and Forms to which it is connected to.
34 of 84 1 5 2 01.07.2007
MST
5.7.4
Logs and Records The Master must ensure that following logs are kept and properly maintained: No. 1. 2. 3. 4. 5. 8. 8. 10. 11. 12. 13. 14. 17. 23. Document Official Log Book Chief Officer's Log Book Engine Log Book Radio Log Book Medical Log Book Oil Record Book Garbage Record Book Master's Bridge and Night Standing Order Book Bell Book Magnetic Compass Deviation Book Chronometer Rate Book Chart Correction Log Daily Sounding Book Ship Articles Retention time, years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years
All filled up logs and records shall be kept at Logs and Records Store and after 10 years to be sent to MST office.
COMMUNICATION & REPORTING
35 of 84 1 6 1 30.06.2005
MST
6. 6.1
COMMUNICATION & REPORTING General MST must be at all times informed of ship's condition, movements, operation, safety, incidents and accidents and all other extraordinary situations and conditions. When communicating with MST and others, the Master should for normal communication use the most convenient means (telex, fax, voice, letter) bearing in mind the costs. How and when to send various information is given in this and other relevant sections of this or other Manuals. The communications in emergency situations are described in the Contingency Plan. Communication with MST MST office is manned every working Monday to Thursday between 0800 - 1200 and 1230 - 1645 and on Friday between 0800 - 1400 local time. For details about address and contact numbers (Office and AOH) please consult the List of Names to be Contacted and MSTs Contact Numbers Leaflet.
6.2
6.3 Communication on board 6.2.1 General The Master shall ensure that crew members are properly informed on matters they need to know. The Master should inform crew through Shipboard Management meetings, notices on pin board and other ways he deems necessary. 6.2.2 Language The operating language onboard the vessel is English. All official correspondence from ship to shore or vice versa shall be in English. 6.4 Ship's Mail The Master shall inform Port Agent what is: Owners mail Crew mail Phone/Fax (for the account of MST/Charterer) Charterers mail. Above enables Agent to separate the costs and not charge to everything under "Crew Mail". 6.5 Monthly mail to Company Master shall ensure that mail is not sent by courier if not explicitly ordered by MST/Split office or Charterers. In order to keep trace if all required documents and papers has been sent to the MST office, the Master and the Chief Engineer is requested to fill out and attach form Cover Page for monthly mail to MST Deck and Cover Page for monthly mail to MST Engine.
COMMUNICATION & REPORTING
36 of 84 1 6 1 30.06.2005
MST
6.6
Reporting Requirements The Master shall report to MST following: When immediately Whom Designated Person Ashore (DPA) DPA How by phone and telex/fax/email by phone, telex, fax or email by phone, telex or fax by telex or email
What Emergency situations, accidents and incidents, deaths, injuries, pollution Significant deficiencies, damages and defects affecting seaworthiness Hazardous occurrences and non-conformities which do not affect seaworthiness ATS draft loaded per hold ETA next port bunkers taken bunkers on sailing Date position at 1200 GMT speed slip wind force/direction sea condition average consumption IFO/MDO rob rpm distance sailed last 24 hrs distance to go next port eta remarks if any Expected arrival draft required bunker for next voyage Loading/Discharging situation
immediately
immediately after occurrence or when revealed upon departure
DPA
Operations Department
daily during voyage
Operations Department
by telex or email
2 days prior arrival daily, when in port
Operations Department Operations Department
by telex or fax or email by phone, telex or email
Besides above the Master shall give notices and information to Charterers as stipulated in the Charter Party (if vessel is under time charter).
PORT ROUTINES
37 of 84 1 7 1 01.09.2004
MST
7. 7.1
PORT ROUTINES Port Authorities The port officials should be treated in the best possible way to ensure a smooth ship's stay in port. In order to speed up clearance the Master should perpare all required documentation: Crew List, Store List, Cargo Manifest, Personal Effects, etc. Class Statutory and trading certificates Passports, Seaman's Books, Certificates of Competency, Vaccination Certificates, etc. Collect all dutiable goods in excess of permitted quantities and keep them under bond.
7.2
Customs Regulations All crew members are required to comply with the Regulations made by any Customs Authority. The Master shall inform the crew in due time regarding customs regulations, landing permit, etc. Customs Officers shall be given every assistance in carrying out their duty whilst searching for contraband, during which operation they are to be accompanied by an Officer deputized for that purpose. They are not to be allowed to touch or handle any equipment liable to endanger the ship or personnel, except in the presence and under the guidance of the responsible Senior Officer. No parcels may be carried to next ports without having them declared/manifested!
7.3
Emergency Numbers The Master is responsible for obtaining important telephone numbers. Those following numbers should be posted in the Ship's Office or Ship's pin board. Master can use the individual ports contact numbers which can be found in the SOPEP. Normally, MST will automatically provide those Contact numbers (together with the voyage instructions). Watch-Keeping Onboard
7.4
7.4.1 Deck Department The following are minimum requirements and may be increased as the Master considers necessary: Officers Alongside at least one Officer must be on duty at all times. He shall be supplied with Port Regulations and has to be fully conversant with any special requirements of the Regulations. When there is no cargo operation, all the Officers shall carry out their duties during normal daywork hours.
PORT ROUTINES
38 of 84 1 7 1 01.09.2004
MST
In dry dock, the Master and all Officers shall be on duty as required by the Superintendent. Ratings All ratings other than those acting as Watchmen, shall be on day work duties. Taking Over the Watch Prior to taking over the deck watch, the relieving Officer shall be informed by the Duty Officer about the following: depth of the water at the berth; the ship's draft, the level and time of high and low water; mooring and other features important to the safety of the ship; the state of the main engines and their availability for emergency use; all work to be performed on board the ship; the nature, amount and disposition of cargo loaded or remaining and any residue on board after unloading of the ship; the level of water in bilges and ballast tanks; the signals or lights being exhibited or sounded; the number of crew members required to be on board and presence of any other person on board; any special port regulations; the Master's standing and special orders; the lines of communication available between the ship and shore; any other circumstances of importance to the safety of the ship, its crew, the cargo or protection of the environment from pollution; the procedure for notifying the appropriate authority of any environmental pollution resulting from ship activities. The relieving Officer, before taking over the deck watch, shall verify that: the securing of moorings and anchor chain is adequate; the appropriate signals or lights are properly exhibited or sounded; safety measures and fire protection regulations are being maintained; he is aware of the nature of any hazardous or dangerous cargo being loaded or discharged and the appropriate action to be taken in the event of any spillage or fire; no external conditions or circumstances imperil the ship and it does not imperil others. Duty Officer The Duty Officer must not leave the vessel unattended. He is responsible to the Master for the safety of the vessel and the personnel, for protection of the environment, and for the observance of laws, regulations and rules. The Duty Officer must be aware of all work being undertaken on board and ensure that proper attention is being paid to safety. This will include: making rounds to inspect the ship at appropriate intervals; adjustment of moorings and gangway, particularly at the turn of the tide; draft and under-keel clearance; the weather and sea state; the observance of all regulations concerning safety and fire protection; the water level in bilges and tanks; all persons on board and their location, especially those in remote or enclosed spaces;
PORT ROUTINES
39 of 84 1 7 1 01.09.2004
MST
the exhibition and sounding of lights and signals; in bad weather, or by receiving a storm warning, take any necessary measures to protect the ship, persons on board, cargo and the environment; take every precaution to prevent pollution of the environment by the ship; instructions to watchman. that access equipment and safety nets are properly used and placed at all times. to watch for damage to the vessel or cargo and ensure that a proper record is made in the Chief Officer's Log Book and Master to be immediately informed. instructions to Watchman and ensuring that duties are diligently carried out.
In an emergency, threatening the safety of the ship, the Duty Officer shall raise the alarm, inform the Master and take all possible measures to prevent any damage to the ship, its cargo and persons on board and the environment. Watchman During the day time a watchman should be appointed when the security or safety of the vessel warrants constant attention. The Watchman should usually be at the cargo operation area and shall control access to the vessel. The Duty Officer must ensure that he knows the layout of the vessel and is fully aware of his responsibilities. Particular points to be covered are: who should be called in emergency; the whereabouts of the nearest telephone and essential telephone numbers; areas to be patrolled to ensure that fire risk areas are visited regularly; whereabouts of fire appliances and connections; checking and adjusting moorings; checking, that means of access are safe and the safety net properly rigged; dealing with visitors; awareness of given instructions. Catering Personnel The Catering Personnel must be on board for the preparation of meals and essential duties whether the ship is alongside or at anchor. They also have to ensure that there is sufficient food for personnel who are on duty overnight. 7.4.2 Engine Department The following are minimum requirements and may be increased as the Chief Engineer considers necessary: Unmanned Engine Room (vessel with UMS Certificate) During normal day work hours, the Engine Department personnel will carry out duties as directed by the Chief Engineer. At all times other than the above, an Engineer shall be appointed to act as a Duty Engineer on "stand by", and shall be responsible for attending to any alarms emanating from the machinery spaces and other general duties as directed by the Chief Engineer. The Duty Engineer must assist the Deck Department in any situations involving the safety of the ship and personnel. Manned Engine Room
PORT ROUTINES
40 of 84 1 7 1 01.09.2004
MST
When securely moored alongside a berth during normal working hours, working with cargo or not, an Engineer will be on duty as required by the Chief Engineer. Outside normal day work hours, one Engineer shall be appointed to act as a "stand by". He will be on call to deal with any machinery malfunctions and assist the Deck Department in any situations involving the safety of the ship and personnel. All Vessels When at shipyard berth or quay, or in any dry dock, the Engineers are to be on duty as directed by the Superintendent. Engine Department Rating The Engine Department rating shall be on duty as required by the Chief Engineer and the Duty Engineer. Taking Over the Watch Prior to taking over the engine watch, the relieving Engineer Officer shall be informed by the Duty Engineer Officer about following: standing orders of the day, any special orders relating to ship operations, maintenance and repairs; the nature of all work being performed on machinery and systems, personnel involved and potential hazards; the level and condition, where applicable, of water or residue in bilges, ballast tanks, sewage tanks, reserve tanks and special requirements for the use or disposal of the content thereof; any special requirements relating to the sanitary system disposal; repair personnel on board engaged in engineering activities, their work locations and repair functions and other authorized persons on board and the required crew; any port regulations pertaining to ship outboard discharge, fire-fighting requirements and the ships readiness, particularly during potentially bad weather conditions; the lines of communications available between the ship and shore; any other circumstance of importance to the safety of the crew, ship, cargo or the protection of the environment; the procedures for notifying the authorities of environmental pollution resulting from engineering activities. A relieving Engineer Officer, before taking over watch, shall: be familiar with existing and potential sources of power, heat and lighting and their distribution; know the availability and condition of ship's fuel, lubricants and all water supplies; be ready to prepare the ship and its machinery, as far as possible, for standby of emergency conditions as required. The Duty Engineer Officer shall:
PORT ROUTINES
41 of 84 1 7 1 01.09.2004
MST
in emergency, raise the alarm when in his opinion the situation so demands, and take all possible measures to prevent damage to the ship, persons on board and cargo; be aware of the Officer's needs relating to the equipment required in the loading or unloading of cargo, ballasting and ship's stability; make rounds of inspection to determine possible equipment malfunction or failure and take immediate remedial actions to ensure the safety of the ship, cargo, port and environment; ensure that the necessary precautions are taken, within their area of responsibility, to prevent accident or damage to the various electrical, electronic, hydraulic, pneumatic and mechanical systems of the ship.
7.5
"Stand by" for possible Emergency Case The Master and Chief Officer, or the Chief Engineer and 2nd Engineer Officer may never be absent at the same time from the ship. The Master has to ensure that there is always sufficient crew on board to ascertain the operation of the ship in an emergency case. Ship's Security The most important security rule is that no unauthorized persons to be permitted access to the vessel. Besides, the Master must ensure that following preventive actions are conducted: Warning plates to be placed at the entrance to the vessel visible for everybody boarding the vessel, such as but not restricted to: - "Beware - Deck Slippery" - "No Access to unauthorised Persons" - Drug Warning Notice - Fire Plan - Notice about location of international shore connection Restrict access to the accommodation to one door close to the gangway and keep under the supervision of the crew watchman. Keep all doors locked whilst they are not being used (e.g., stores, workshops, cabins, public rooms, etc., including external doors to the steering flat and engine room). Lock away easily stolen items such as life boat equipment, etc. Employ shore watchman in critical ports/countries after consultation of MST or if port regulations require so.
7.6
Watchmen must be instructed to direct all visitors to the Duty Officer or straight to the Master. 7.7 Access Arrangement Access should be only allowed by accommodation ladder or gangway properly rigged, secured or by an approved boarding ladder of suitable length secured at the top or bottom.
PORT ROUTINES
42 of 84 1 7 1 01.09.2004
MST
A safety net must always be provided, properly spread and adjusted to prevent persons falling between the ship and quay. The means of access must be adequately lit during darkness and care should be taken to ensure that there are no shadow areas. 7.8 Engine Room Repairs The main engine cannot be made inoperable, due to works carried out in the engine room, without written permission by the Port Authorities. The Chief Engineer should give the Master all data on works to be carried out together with the anticipated duration for repairs and the Master should then request the necessary permission from the Port Authorities. The Master should inform the Port Authorities when repairs are completed. 7.9 Information on Departure A black board, showing the ship's estimated time of departure and end of shore leave, shall be displayed in time at the gangway.
INSPECTION AND SURVEYS
43 of 84 1 8 0 -
MST
8. 8.1
INSPECTIONS AND SURVEYS Reception of Inspectors and Surveyors All Port and Flag State inspectors and other authorities, class, insurance, owner and other surveyors shall be received by the Master or, in his absence, by the Chief Officer or the Chief Engineer. Port State and Flag State Inspections Before commencing an inspection, the extent and mode of checking and examination has to be agreed in order not to hamper, if possible, the ship's normal operations and to take all the required precautionary and safety measures. The Master and the crew are to assist and give full support to the Inspecting Officer in carrying out his inspection. The Inspecting Officer shall be accompanied by either the Master, the Chief Officer, the Chief Engineer, the 1st Engineer Officer or the Superintendent throughout the inspection time. The Officers should wear their insignia. The Master shall fax the inspection report to the Technical/Nautical/Crewing Department. Any deficiency must be rectified without undue delay. If it cannot be rectified by the crew, the Master must immediately notify the Superintendent.
8.2
8.3
Class and Statutory Surveys The Master and/or Chief Engineer must prepare all relevant documentation for the Surveyor: certificates, previous reports, CSM lists, drawings, etc. The crew must prepare the ship, her installations and the equipment which are to be surveyed for reliable and safe survey. The Master and the crew are to assist and give full support to the Surveyor in carrying out his survey. The Surveyor shall be accompanied by an Officer, Engineer Officer or Superintendent throughout the survey time. The Master or Chief Engineer shall check the Surveyor's report before the Surveyor signs it. After the survey, the Master must check whether all certificates and other documentation have been received from, and duly signed by, the Surveyor. The Master shall without delay fax or telex the result of the survey. Any recommendation or condition of class issued in connection with the survey shall be complied with, without undue delay, and reported to the Superintendent. If a recommendation/condition of class cannot be rectified by the crew, the Master must immediately notify the Superintendent.
8.4
Visits and Inspections by Superintendent The Superintendent(s) shall visit and inspect the ship at least 2 times a year and issue a report about this inspection (MST Inspection Report).
MAINTENANCE OF THE SHIP AND EQUIPMENT
44 of 84 1 9 6 29.09.2007
MST
9.
MAINTENANCE OF THE SHIP AND EQUIPMENT MST's maintenance system is based on international and flag administration regulations, class rules, regular inspections, regular maintenance works in accordance with manufacturers instructions and other recognized standards and regular reporting and their evaluation. Crew shall maintain and keep the vessel and all parts thereof in a good running order and condition. This also includes that the crew carries out all repairs which can be effected on board by means of available tools and material under direction of the Chief Engineer or Superintendent.
9.1
Maintenance by Crew on Non-TITAN ships
9.1.1 Planning The Shipboard Management shall plan monthly maintenance work. When planning, the Management should make the best use of the time available and take into account conditions such as time in port or at anchor, length of passage and weather, cargo being carried or to be loaded, etc. The plan shall be based on: The Superintendent's requirements; Daily needs (condition of the ship and its equipment, operational requirements, etc.); Manufacturers instructions; Class, Flag State and international regulations; Defect/Damage Report; Chief Officer / Chief Engiener shall record all planned works for the coming month on the form Monthly Maintenance Planning. The works shall be numbered, starting with no.1 for the first planned work in the month. The planned routine and regular inspections and maintenance for which separate/specific forms exist need not to be reported on the Monthly Maintenance Planning form.
9.1.2
Inspections The Officers shall carry out routine and regular inspections in accordance with class rules, MST rules, the Superintendent's requirements, Flag State regulations and international regulations as well as manufacturers instructions. The inspections may also be carried out on the basis of daily needs. All defects, damages, etc. found during inspections shall be recorded on a Defect/Damage Report form. If a repair or maintenance work cant be carried out by the ship's crew, the Chief Engineer shall record it on the Repair List form. All inspection reports shall be sent to the Technical/Nautical/Crewing Department.
45 of 84 1 9 6 29.09.2007
MST
The Master must immediately report all damages and deficiencies which affect the ship's seaworthiness by the fastest means to the Technical/Nautical/Crewing Department. The Superintendent shall, if necessary after consultation with the Master and/or the Chief Engineer, undertake prompt measures for their rectification. 9.1.3 Reporting Reporting of planned maintenance works The works, which have been planned should be carried out in that month where they have been scheduled (if weather and situation on spot allows). The maintenance works shall be reported on the Maintenance Report form. If a planned work (as per Monthly Maintenance Plan could not be carried out, athe reason why the work could not be done to be stated on the Maintenance Report and the work to be incorporated in the planning for the next month. The Maintenance Report shall not only be used to report the monthly planned maintenance. It can be used to report all extensive and significant maintenance works (planned or extraordinary) for which there are no separate reports. Reporting of defects and damages The Chief Engineer shall report any damage, defect, deficiency etc., regardless by whom or when they are found or reported (and no matter which Department), on the form Defect/Damage Report. More than one damage, defect, etc. may be reported on the same form. Each form must be numbered, starting with no.1 for the first report in the calendar year. Each damage, etc. must be given the date when the damage has been detected for rectification in the column Defect found Date. When a damage is rectified, the date of repair/rectification to be entered in the column Work Done. Enabling MST to control all damages and repairs, they must be reported even if they are found and repaired the same day! The damages which cannot be rectified by the crew shall be stated in this form and reported in addition on the Repair List. 9.2 Maintenance by Crew on TITAN ships
9.2.1 Planning The Shipboard Management shall plan monthly maintenance work. When planning, the Management should make the best use of the time available and take into account conditions such as time in port or at anchor, length of passage and weather, cargo being carried or to be loaded, etc. The plan shall be based on: The Superintendent's requirements; Daily needs (condition of the ship and its equipment, operational requirements, etc.); Manufacturers instructions; Class, Flag State and international regulations; TITAN maintenance system
46 of 84 1 9 6 29.09.2007
MST
IMPORTANT: If the Master, Chief Engineer or Chief Officer finds regular maintenance jobs to be missing in the TITAN system, he should report the missing job(s) to MST office who in turn will check and incorporate them into the TITAN system at earliest convenience. 9.2.2 Inspections The Officers shall carry out routine and regular inspections in accordance with class rules, MST rules, the Superintendent's requirements, Flag State regulations and international regulations as well as manufacturers instructions. The inspections may also be carried out on the basis of daily needs. All defects, damages, etc. found during inspections shall be recorded on a Defect/Damage Report form. If a repair or maintenance work cannot be carried out by the ship's crew, the Chief Engineer or Chief Officer shall create a Service Order (SO) request in the TITAN system. All inspection reports shall be sent to the Technical/Nautical/Crewing Department. The Master must immediately report all damages and deficiencies which affect the ship's seaworthiness by the fastest means to the Technical/Nautical/Crewing Department. The Superintendent shall, if necessary after consultation with the Master and/or the Chief Engineer, undertake prompt measures for their rectification. 9.2.3 Reporting Reporting of planned maintenance works The works, which have been planned should be carried out in that month where they have been scheduled (if weather and situation on spot allows). The maintenance works shall be reported in the TITAN maintenance system. If a planned work could not be carried out and/or is overdue, the work has to be marked as delayed and a justified reason has to be given for the delay. Reporting of defects and damages The Chief Engineer and Chief Officer shall report any damage, defect, deficiency etc., regardless by whom or when they are found or reported, by creating an additional work report in the TITAN maintenance system. Enabling MST to keep a proper history of the ships equipment, all damages and repairs must be reported even if they are found and repaired the same day!
9.3
Repairs by Shore Services
9.3.1 General All Shore Service Repair requests must be made in writing to MST office or to Superintendent if he is on board. Shore repairs to be ordered by MST. Only in emergency case, the Master is authorized to arrange shore repairs himself.
47 of 84 1 9 6 29.09.2007
MST
The Master/Chief Engineer must make the contractors aware of the requirements of the Safety and Management System and monitor its compliance when carrying out repairs on board. The Master and Chief Engineer are to provide any necessary assistance to the contractors. The Master shall send copies of service reports together with working time sheets to the Technical/Nautical/Crewing Department. A copy of the report shall be retained on board. 9.3.1 Repair List / Service Orders If a repair cannot be carried out by the crew and shall be carried out by shore services, the Chief Engineer shall complete the Repair List for Deck and Engine Department. More repair items may be written on the same form, each separately numbered starting with no.1 for the first required repair in the calendar year. Consecutive numbers shall be used until the end of the year when new numbering will begin. The details of the required repair may be written in the Defect/Damage Report and necessary sketches, drawings, photos, etc. may be attached to the Repair List. 9.3.2 Repairs on board The Chief Engineer must personally inspect any work carried out by shore personnel and the satisfactory result of the repair to be confirmed by their signature. The servicemen must present a daily working sheet stating all effected works, number of people employed and manhours for that repair. The working sheet must be checked and countersigned by the Chief Engineer. In case the time sheet is not automatically presented by shore companies, the Chief Engineer to make notes of number of workers and manhours spent on the individual repairs. This list to be countersigned by contractors. 9.3.3 Repairs Ashore The Chief Engineer shall maintain a list of all things going ashore for repair or other reasons, and keep the list updated. The list should contain data on reasons for going ashore, date and port of delivery. A tag or label shall be attached to each item and retaining a copy on board. 9.4 Dry-Docking A list of all works which are planned to be carried out in the shipyard shall be compiled and filed by the Chief Engineer. For this purpose the form Drydocking Works shall be used. Whenever a work which has to be done during drydocking is found, a Drydocking Works form has to be be issued and a detailed description of the intended work has to be made which may include sketches, photos, etc. The filled form has to be sent to the Technical/Nautical/Crewing Department. Based on these reports and the Superintendents own inspections, a drydocking specifiction will be prepared by the Superintendent. The crew shall carry out works in the shipyard according to the programme and instructions given by the Superintendent.
48 of 84 1 9 6 29.09.2007
MST
9.5
Class and Statutory Surveys and Certificates While Master has to timely inform MST about expiration of certificates, however the Superintendent will finally arrange renewal class, statutory and flag state certificates if not otherwise instructed.. The Master has to arrange timely renewal of other certificates, such as Deratting Certificate, Light Dues, etc. The Master shall report monthly to MST the validity of the certificates and surveys in the form List of Certificates and Documents. The Master shall also in due time inform the Superintendent of the due CSM items. When the ship is ready for survey, the Master shall again inform the Superintendent who will finally organise the survey and provide the details of survey to the Master. The Superintendent is responsible for organising surveys for the rectification of all recommendations. Reception of, and assistance to the surveyors and reporting on class and statutory surveys by the crew is described in the section Inspections and Surveys, of this Manual.
9.6
Maintenance Schedule
9.6.1 General Following maintenance schedule applies if there are no other requirements by makers, superintendent or TITAN. Also, all parts of the vessel, not specifically mentioned hereunder have also to be maintained regularly and have to be kept in good order and condition. This schedule to be considered as a general guideline Makers instructions to be observed if no other specific instruction received by MST. 9.6.2 Deck Maintenance Schedule 1. To be scraped, touched up and painted whenever necessary: Ships side. Bootop belt. Railing and Ladders. Masts, samson posts, derricks, cranes, grabs or other cargo handling equipment and all steel decks. All superstructures (FWD side with MINSHIP and flag by means of stencil). Mast house. Funnel in blue with owners MINSHIP emblem. Ventilation shafts inside and outside. Hatch coamings (outside). Bulwarks (inside). Holds incl. coaming, tanktop, manhole entrances, tween decks (if any), hatch covers inside to be kept always in such good condition to be acceptable for clay and dry salt loading. Dust covers (if any), steel hatch or tween deck covers, L/B davits, winches, capstan, panels of removable bulkheads stored on deck (if any) to be in such good condition to be ready for hold separation within short notice.
49 of 84 1 9 6 29.09.2007
MST
2. To be varnished whenever necessary: All wooden doors. All wooden steps. All wooden railings. All wooden benches. 3. All W/T doors have to be kept with rubber gaskets unpainted, dogs have to be greased and movable. 4. Mooring Equipment Rolling fair leads shall be kept movable. Windlass and capstan shall be kept greased and oiled at all times. Ropes have to be kept in drums and protected by canvas. Wire springs have to be kept slushed at all times. 5. Sounding pipes shall be kept clear at all times. 6. Cargo Handling Gear Cranes/Derricks goose-necks have to be checked and greased as necessary. Runners shall be kept slushed at all times. Crane wires to be exchanged about every three years. Should the crane wires however be still in apparently good condition, MST to be consulted if/how long to further use these wires. Cargo blocks have to be greased as necessary. Topping lift wires and bull ropes shall be slushed as necessary. Preventers and guy pendants have to be slushed as necessary. Shackles shall be kept square. Container fittings, cargo handling devices have to be kept well protected and greased if necessary. Grabs have to be regularly checked and maintained in regards to oil leakage, proper closing, rust free condition and safety. Important: Prior to using cranes, grabs, mooring winches or other electrical deck machinery, they have to be megger tested in order to avoid burning out. 7. Grabs a) Grab securing on deck - not in use 1.) Grab motor to be covered with canvas 2.) Cooling plugs on el. motor protecting cover to be closed 3.) Places between upper traverse and hydr. cylinders (open rod) to be protected with greased rags 4.) Electr. connection plugs to be closed 5.) Grabs to be minimal opened just to avoid water to be collected in shell. Do not put any wood between sealing lips 6.) Check greasing points monthly 7.) Check grab motor, e-motors for cables and wires (on crane arms) with megger test monthly 8.) Keep grab painted and free of rust 9.) Keep oil on max. level
50 of 84 1 9 6 29.09.2007
MST
10.) Check securing weekly b) Preparing Grab for loading/discharging 1.) Remove protections/covers 2.) Remove ventilation plugs where installed 3.) Check L/O tank (always check oil when grab is in closed position) 4.) Check/clean luboil filter 5.) Connect/secure eletr. cable and tension wire properly (before connecting cable, ensure that male and female connection are dry and free of moisture/water) 6.) Grease all greasing points 7.) Check luboil on hydro couplings on arms motor, also check rubber belts on same 8.) Connect grab carefully to crane hook 9.) Open/close few times before starting cargo operation, allow luboil to remove all air from system 10.) If grabs are not responnding to command open/close - even el. motor rotating - stop and try opposite way - try several times c) Grab maintenance during working 1.) If any leakage on pipes/plugs during working, stop and fix leakage immediately 2.) If leakage from the top of cylinder cover, seal has to be exchanged 3.) Strong sound, heavy work, indicate air in the system (grab needs to be commanded open/close in short periods for 5-10 min. change command or take air out from cyl. block by other methods. 4.) Depending on cargo weight, regulate closing/opening timer for auto close-open in control box 5.) Keep calculation of total weight and open spill plate if necessary (not to overweight the grab-crane wire) 6.) Stop grab every hour, keep close, check oil and grease all pins/bushes. Check crane connections d) Grab maintenance after completion of cargo operations 1.) Wash grab with fresh water, clean of remaining cargo 2.) Keep open grab by 1" and put on position 3.) Grease all greasing points 4.) Check luboil and clean filter 5.) Check hydr. pipe connection one by one if any lost 6.) Protect grab as stated under a) 8. Electrical Winches and Cranes to be kept in good conditions. 9. Sounding and Air pipes in holds shall be always protected and all mast/hold/crane ladders have to be kept in safe condition. 10. All scuppers and bilge strainer boxes shall be kept clear at all times.
11. Life Boat Falls Life boat falls to be always slushed and changed end for end after 30 months, replaced after 5 years, or as required.
51 of 84 1 9 6 29.09.2007
MST
Note for Bahamas flaged ships: The Bahamas administration also allows following alternative procedure for the maintenance of lifeboat falls: - no need to change the falls end-to-end, subject to: - renewal of falls after four (4) years - Annual inspection of falls by Class surveyor, manufacturers representative or shore personnel / senior member of ships crew experienced or trained in the handling and inspection of wires - Annual inspection to be carried out to the following specification: (a) The lifeboats will be lowered to the water in order to have slack wires and no more than one layer of wire left on the drums. The wires will be wiped clean for general inspection of their condition. (b) The stationary parts of the wires, i.e. parts resting on / within sheaves and locking devices, will be especially inspected. (c) Once the wire is clean it should be free from corrosion and it should be obvious that the grease had penetrated the whole wire. (d) After satisfactory inspection the grease (approved type) must be reapplied. (e) Wires found to be deteriorated will be replaced. 12. All navigation equipment, including charts and publications shall be kept upto-date and to the full satisfaction of Flag State, Classification Society, and Coast Guards. 13. All electronic gear/equipment shall always be kept in good working condition. 14. All Safety Labels and Posters have to be placed on appropriate places. 15. Fresh Water Tanks have to be cleaned and cement washed when necessary. 16. Gangways Both gangways have to be kept in safe condition and painted all times. Gangway wires shall not be overgreased and where possible protected to avoid persons boarding the vessel are getting dirty. 17. Ballast & Fresh Water Tanks All ballast and fresh water tanks have to be inspected once per year. The inspection shall comprise the tank coating and the structural condition of the tank. For reporting, the form Tank Inpsection Record shall be used. Important: After completion of the inspection, great care has to be taken for the watertight closing of the manhole covers in order to avoid a possible leakage of ballast water to adjacent cargo compartments.
52 of 84 1 9 6 29.09.2007
MST
18. Hatch covers Maintenance: - Protect exposed surfaces of plating and stiffeners of hatch cover and hatch coaming by coating. Preserve the surface of trackways of rolling covers, and of compression bars which will be in contact with the of seals (h/c rubber) or friction pads, and keep in mind that surface smoothness and correct profile are important for reducing wear rates on these components. Maintain hydraulic or mechanically powered opening, closing, securing or cleating systems in accordance with manufacturers requirements (e.g. regular greasing of movable parts, frequent analysis of oil of hydraulic system, etc.) Maintain manual cleats in adjustment and replace them if worn out or if they cannot be properly adjusted anymore. Replace seals and other wear components in accordance with makers recommendation and make sure that sufficient and correct spare rubber is on board. keep all hatch cover drains and their non-return valves (where fitted) in working condition and keep in mind that any drains fitted to the inboard side of the seals will have non-return valves for prevention of water ingress to cargo holds in event of water splashing over hatch covers (green sea).
Any maintenance or repair works as described above have to be recorded on the form F-010 HATCH COVER HOSE TEST & MAINTENANCE RECORD .
Inspections: Regular inspections of the hatch covers and hatch coamings have to be made. a) Voyage checks: External examination of the closed hatch covers and securing arrangements in anticipation of, and after, heavy weather but in any event at least once a week, weather permitting. Particular attention shall be paid to the condition of hatch covers in the forward 25% of the ships length, where the sea loads are normally greatest. b) Checks when in port: On each round voyage or each month (whatever is longer) the hatch covers have to be inspected when they are open or otherwise accessible. Following items have to be checked: hatch cover panels, including side plates and stiffeners attachments for visible corrosion, cracks or deformation; sealing arrangements of perimeter and cross joints for condition and permanent deformation;
53 of 84 1 9 6 29.09.2007
MST
clamping devices, retaining bars and cleating for wastage, adjustment and condition of rubber components; closed cover locating devices for distortion and attachment; chain or wire rope pulleys (where fitted); guides; guide rails and track wheels; stoppers; wires, chains, tensioners and gypsies; hydraulic system, electrical safety devices (if fitted) and interlocks (if fitted); end and inter-panel hinges, pins and stools where fitted; hatch coaming plating, stiffeners and brackets for corrosion, cracks and deformation, especially of the coaming tops and corners, adjacent deck plating and brackets.
Any inspection as described above has to be recorded in the Chief Officer Log Book.
9.6.3
Engine Room Maintenance Schedule Beside all necessary other maintenance / overhauling jobs, special attention shall be given to following items: 1. Main Switchboard Has to be inspected and cleaned as necessary. Reverse Power Relays of generators shall be checked quarterly. 2. Emergency Batteries Have to be inspected daily. They have to be maintained according to the makers regulations of charging at diverse ratings (in percent of capacity) weekly, monthly, and per year, as well as the refilling of the electrolyte. 3. Generators D.C. Generators Weekly check on commutator, brushes and brushholders. Three month check including tension springs, Megger test (file and armature) general overhauling every year; pulling out of the armature every 3 - 5 years depending on the conditions of the Engine Room Atmosphere, as well as on the consumption of carbon brushes.
A.C. Generators 3 month check on slipring brushes, brushholders, tension of springs, changing the polarity where indicated by makers, Megger-test starter and rotor. (see above at D.C. Generators).
54 of 84 1 9 6 29.09.2007
MST
4. Steering gear and pump motors 6 month inspection with Megger-test. 5. Steering gear Converter See No. 4.) Steering gear and pump motors. 6. Steering gear Hunting Motors See No. 4.) Steering gear and pump motors. 7. All electrical motors essential for propulsion 6 months inspection with Megger-tests, every 24 till 28 months general overhauling with renewal of bearings (if no special requirement). 8. All electrical motors and other electrical equipment which are essential for the welfare and health of the crew (drinking water pumps, provision refrig. V entilation etc.) See No. 7.) All electrical motors essential for propulsion. 9. All other motors and electrical equipment, like air compressor motors for B. bilge, fire and ballast pumps, separators, purifier, transfer pumps, E/R crane, etc., to be checked every 6 months with Megger-test and every 30-40 months general overhauling with renewal of bearings. 10. Engine Room Fan Converter Room Every 6 months inspection with Megger-test. Every 30 to 36 months general overhauling with renewal of bearings.
11. Cargo Hold Fans Every year inspection with Megger-test, every 48 months general overhauling with renewal of bearings. 12. Windlass / Capstan 6 months inspection with Megger-test. 13. Winches 6 months inspection with Megger-test (commutators, brushes, brakes, etc.)
including
converters,
14. Engine, Telegraph systems main/aux. alarm panel; navigation panel, general alarm, fire alarm and others have to be kept in order. 15. Lifeboat Engines luboil to be changed once a year 16. Emergency Generator luboil to be changed once a year 17. Emergency Compressor luboil to be changed once a year
55 of 84 1 9 6 29.09.2007
MST
18. Emergency Fire Pump luboil to be changed once a year 19. Non-Classed pressure vessels like SW hydrophore, FW hydrophore, HP washing system, Deck compressor, FW heater testing of safety valves and checking of pressure gauges for correctness once a year inner inspesction of vessels every 2 years
Important for Deck and Engine Depatrment: MST shall be kept informed by existing forms as regarding maintenance/overhauling, major repairs. Inventory Lists of all Departments see form Inventory Guide have to be issued on June 30 and December 31 each year and mailed to MST.
56 of 84 1 9 6 29.09.2007
MST
9.7
Reporting Forms The following list contains reporting forms for particular ship items: Engine Room Report Crank Shaft Deflection Overhauling of Main Engine Main Engine Bearing Feeler Clearances Scavenge Space Inspections Main Engine Running Hours (I & II) only for NonTitan ships Indicator Card Details Auxiliary Engine Working Hours from Last Overhauling only for NonTitan ships Measurement at Overhauling Aux. Engine List of Overhauled Coolers & Condensers Cathodic Protection Impressed Current Log Cooling Water Treatment Programs Boiler Water Treatment Program Weekly Safety Equipment Checklist & Maintenance Record Paint Consumption Report Hold & Hatch Covers Inspection Report (normal/boxshaped) Deck Maintenance/Inspection Report Hatch Cover Hose Test List of Certificates and Documents Requisition List Repair List Tank Inspection Record
9.8
Service and Calibration of Equipment
9.8.1 General The instruments listed below are instruments important to personal and navigational safety. Each instrument shall be identified (by serial number) and calibrated or serviced in the prescribed period. 9.8.2 Instruments List INSTRUMENT Magnetic compass adjustment / deviation curve Gyro compass & Auto Pilot Radar/ ARPA Echo sounder Portable oxygen meter Portable explosive meter Alcohol Content Tester Test manometers, test thermometers, test calipers Loading Instrument (Computer) TEST/CALIBRATION PERIOD (YEARS) 2 2 2 2 2 2 1 10 0,5
57 of 84 1 9 6 29.09.2007
MST
9.8.3
Procedure All instruments (except the Loading Instrument) are to be calibrated/serviced by the makers or their recognized agents/service companies. The approved Loading Instrument (if fitted) has to be checked by the Master or the Chief Officer every 6 months for its correct calculation of the loading conditions. In order to verify the correct functioning of the Loading Instrument the data of one predefined test condition (from the class approved instruction manual of the Loading Instrument) have to be manually entered into the Loading instrument and the results have to be compared if they match with that pre-defined test condition. An adequate record of above testing/verification of the Loading Instrument has to be kept for at least 6 months. The above services and tests to be recorded on the form List of Documents and Certificates Expiry Dates and a copy of the service report to be kept on board.
SPECIAL AND CRITICAL OPERATIONS
58 of 84 1 10 0 -
MST
10. 10.1
SPECIAL AND CRITICAL OPERATIONS Definitions
10.1.1 Special Operations Special operations are those where errors may become apparent only after they have created hazardous situations or when accidents have occurred. 10.1.2 Critical Operations Critical operations are those where an error may immediately cause an accident or a situation which could threaten persons, the environment or the ship. 10.2 Listing of Special and Critical Operations Procedures and instructions for the safe operation of the ship regarding navigation, safety and cargo handling and authorities and responsibilities for conduct of the operations are given in MST's manuals. The following table specifies the critical and special operations, authorization/ responsibility for their conduct as well as measures to be undertaken when performing an activity and the manual in which the operation is detailed.
Critical Operation Entering or leaving port Responsibility /Authority Master, C/E Special Operation Preparations Passage plan Bridge and Night Order Book Navigation Navigation in restricted visibility Navigation in heavy weather Navigation in ice Master, Officers Master Master Master Precaution Precaution Precaution Precaution Measures Procedure Checklist Procedure Manual NM NM NM
Procedure Checklist Procedure Checklist Procedure Checklist Procedure Checklist
NM NM NM NM
SPECIAL AND CRITICAL OPERATIONS
59 of 84 1 10 0 -
MST
Critical Operation Pilotage Anchoring Mooring Abandoning ship Bridge control failure Cargo shifting Grounding/Stranding Main engine failure Man-over-board Steering failure Structural failure Terrorism and piracy Emergency drills Stowaways Distress Alarm Bunker/transfers Hot work Work on electrical equipment Entry into enclosed space Ballasting/ deballasting Loading/discharging Trim & stability Engine control UMS Boilers Cold weather
Responsibility /Authority Master Master Master Master Master Master Master Master, C/E Master Master, C/E Master Master Master Master, C/E Master C/E C/E C/E C/O, C/E C/O C/O C/O C/E, Engineer Officers Engineer Officers, Officers Engineer Officers C/E, Engineer Officers
Special Operation Precaution Checks Precaution Checks Checks Checks Checks Checks Checks Checks Checks Preparedness Preparedness Preparedness Checks Precaution Precaution Precaution Precaution Checks Checks Precaution Monitoring Precaution Precaution Precaution
Measures Procedure Checklist Procedure Checklist Procedure Checklist Checklist Checklist Checklist Checklist Checklist Checklist Checklist Checklist Checklist Procedure Checklist Checklist NM NM NM
Manual
CONT CONT CONT CONT CONT CONT CONT CONT CONT SEPM NM
Procedure Checklist Procedure Checklist Procedure Procedure Checklist Procedure Procedure Checks Procedure Checklist Procedure Checklist Procedure Checklist Procedure
SEPM, SOPEP SEPM SEPM SEPM CM CM CM EDM EDM EDM EDM
NM - Navigational Manual CONT - Contingency Plan SEPM - Safety & Environmental Protection Manual
CM - Cargo Manual SMM - Shipboard Management Manual EDM - Engine Department Manual
CRITICAL EQUIPMENT AND SYSTEMS
60 of 84 1 11 0 -
MST
11.
11.1
Definitions Critical equipment and systems are equipment and systems that are not continuously active, or have not been active for some time, and of which sudden operational failure may result in hazardous situations or accidents. Listing of Critical Equipment and Systems The critical equipment and systems which have been identified by MST are given below. The listing also contains preventive measures to ensure reliable functioning and reference as to where they can be found. The equipment and systems shall be tested or checked in accordance with the manufacturers instructions or international conventions requirements, and if they are not available in accordance with the period given in the section Test/Check Period of the following table.
Critical Equipment and Systems SAFETY Fire pumps Emergency fire pump Lifeboat engine Fire/General alarm Testing Testing Testing Testing EDM, SEMP EDM, SEMP SEPM SEPM, NM Weekly Weekly Weekly Daily at sea and prior entering restricted waters Daily Weekly Weekly Monthly Monthly every two years Monthly Measures Reference Test/Check Period
11.2
Engineer alarm Emergency Generator / Lighting Survival craft arrangement launching
Testing Testing Testing Testing Testing Testing Checking
EDM, NM SEPM, EDM SEPM SEPM EDM SEMP Medical Treatment Log
Fire extinguishing system Fire Flaps & Quick closing valves Oxygen/Explosive Meter Medicine chest NAVIGATION Navigation equipment Steering gear Emergency steering gear Critical Equipment and
Checks Testing Testing Measures
NM EDM, NM EDM Reference
Before manoeuvre and daily in navigation Before manoeuvre Before manoeuvre Test/Check Period
61 of 84 1 11 0 -
MST Systems Engine control telegraph/remote Testing NM Before manoeuvre and prior entering restricted waters Daily at sea Before manoeuvre and daily in navigation
Auto Pilot Alarm Ship whistle MACHINERY Engine room automation system & alarms DECK/CARGO Cargo hatches
Testing Testing
NM NM
Testing
EDM
Annually (progressive)
Testing
CM
Annually
NM - Navigational Manual CM - Cargo Manual EDM - Engine Department Manual SEPM - Safety and Environmental Protection Manual
PERSONNEL
62 of 84 1 12 1 11.03.2004
MST
12. 12.1
PERSONNEL Personnel Certification and Qualifications The Master shall check that every signed on crew member has the relevant certificates for the position to be held and that he is assigned to jobs in accordance with his qualifications and experience. Every person must at all times be in possession of all valid personal documents (passport, seamans book, medical certificate, vaccination book, certificates of competency, etc.). The MST Minimum Certification checklist to be used by the Master in order to verify that the individual crew member does hold the required certificates for his position on board. If the Master finds that a person does not satisfy requirements, he shall immediately notify MST office.
PERSONNEL
63 of 84 1 12 2 30.12.2008
MST
MST - Minimum Certification Revision 3 2008-12-30
3rd Eng
4th Eng
Master
Bosun
Certificate of Competency
Abbreviation Master > 3000 GT Master > 500 - 3000 GT Chief Mate > 3000 GT Chief Mate > 500 - 3000 GT Officer in Charge of a Navigational Watch Rating forming Part of a Navigational Watch Chief Eng > 3000 kW Chief Eng 750 - 3000 kW 2nd Eng > 3000 kW 2nd Eng 750 - 3000 kW Officer in Charge of an Engineering Watch Ratings forming Part of an Engineering Watch Flag State Endorsement General Operators Certificate (GOC) Automatic Radar Plotting Aids ARPA Simulator II/2 II/2 II/2 II/2 II/1 II/4 III/2 III/3 III/2 III/3 III/1 III/4 I/10 IV/2 IMO Res A.482(XII) IMO Res. A.483(XII) Management Management Management Management Operational Supporting Management Management Management Management Operational Supporting
MAS x x)*
CM
2M
3M
CE
2E
3E
4E
ELE
BSN
AB
OS
FIT
OIL WIP CDT CCK STW MSM
x x)* x x x x x)* x x
x x
x x x x
x x x x
x x x x
x x x x
shipman1/ecommun
Steward
2nd Mate
3rd Mate
2nd Eng
Wiper
Cadet
Cook
Fitter
Reference STCW
Level (STCW A-I/1)
Messman
Chief Mate
Electrician
Chief Eng
Oiler
AB
OS
PERSONNEL
64 of 84 1 12 2 30.12.2008
MST
3rd Eng
4th Eng
Master
Bosun
Certificate of Competency
Abbreviation Bridge Team Management (BTM) )* Engine Room Resource Management (ERM) Dangerous Cargo Certificate Tanker Familiarization Course Advanced Tanker Courses Oil Chemical Liquified Gas Ship Security Officer Basic Safety Training Survival Craft, Rescue Boat other than Fast Rescue Boat Advanced Firefighting Medical First Aid Medical Care Medical Examination Certificate )* When regulation will enter into force
MAS A-II/2-6 IMO 1.22 I/12;AIII/1&2 A&B-VIII/2 IMO Res. A.537(XII) V/1 V/1 V/1 V/1 A-VI/5 VI/1 VI/2 VI/3 VI/4 VI/4 ILO C73 x
CM x
2M x
3M
CE
2E
3E
4E
ELE
BSN
AB
OS
FIT
OIL WIP CDT CCK STW MSM
x x x x x x x
x x x x x x x
x x x x x x
x x x x x x
x x x x x
x x x x x
x x x x x
x x x x x
x x
x x
Steward
x
2nd Mate
3rd Mate
2nd Eng
Wiper
Cadet
Cook
Fitter
Oiler
Reference STCW
Level (STCW A-I/1)
shipman1/ecommun
Messman
Chief Mate
Electrician
Chief Eng
AB
OS
PERSONNEL
65 of 84 1 12 2 30.12.2008
MST
12.2
Joining the Vessel All Officers who, for the first time join MST, to read the Shipboard Management Manual, and, if time permits, the Safety and Environmental Protection Manual and Contingency Plan. The statement that he has read the manuals shall be recorded on the Familiarisation Record form and signed. In case an Officer has had no opportunity to read manuals, he shall do it on board and sign the above mentioned form. All other Officers are requested to review all manuals applicable to the department to which they belong, upon joining the vessel, as the manuals may have been updated in meantime. All other crew members have to be made familiar with those procedures of the Safety Management System which are relevant for their job/duties.
12.3
Signing On Immediately on joining the ship every crew member must report to Master and present him following documents: Passport Seaman's Book Vaccination Book Certificates of Competence/other certificates Seaman's Employment Contract (copy to be retained by Master) Every person must ensure that he receives necessary medical and dental treatment prior to joining a ship if he has reason to believe that treatment could not be deferred until his next leave. All catering personnel, such as Cook, Galley-boy, Mess-boy or Steward shall present a valid Bacteriological Medical Check-up Certificate on joining vessel and maintain it valid during their contract period on board. The Master will keep Passports and ID Books as well as original crew certificates under lock. The signing on will be entered in the Seaman's Book and Ship Articles. The Master has to advise MST of crew changes in writing, and confirm if all crew documents are in order. He also shall advise the names, ranks and dates of all joining and signing off crew members.
12.3.1 Handover Routines MST will take all possible steps to allow sufficient overlapping period for proper handing over of the various departmental heads. Corresponding Handover Reports shall be duly filled and signed by out-going and in-coming Master, Chief Engineer, Chief Officer and 2nd Engineer (Handover Report Master, Handover Report Chief Engineer, Handover Report Chief Officer and Handover Report 2nd Engineer). Such reports shall reflect the actual situation on board, i.e. also deficiencies and other facts where it is advisable to inform the joining Head of the Department.
PERSONNEL
66 of 84 1 12 2 30.12.2008
MST
The new Head of the Department is responsible to verify correctness of handing over, or in other words, any missing items shall be paid by him and credited to MST in the next Portage Bill. All outgoing members of personnel shall inform their relief on their tasks and duties and shall jointly check the cabin and record the condition and damages, if any, and hand the record to their Head of the Department. 12.4 Familiarisation on board All on-signing Officers and crew members shall muster for the safety tour. The familiarisation is described in the section Training of this Manual. Performance Appraisal The Masters, Chief Engineers and Chief Officers are requested to monitor performance and appraise each crew member. Each seafarer shall be appraised on occasions and intervals indicated in the Confidential Performance Report. The completed forms shall be sent to MST who in turn will provide the Crewing Manager with a copy. The Deck Department and Catering personnel shall be appraised by the Chief Officer and Master. The Engineering Department personnel shall be appraised by the Chief Engineer and Master. The Chief Officer shall be appraised by the Master. The Chief Engineer shall be appraised by the Master and Technical/Nautical/Crewing Department. The Master shall be appraised by the Technical/Nautical/Crewing Department as well as Operations Department and Chartering Department. The appraisal report is confidential. No copies may be retained on board! Consistent good appraisal shall be duly noted and the individual considered for promotion. Bad appraisals shall be investigated by MST.
12.5
12.6
Signing Off The signing off will be entered in the Seaman's Book and Ship Articles. When signing off the crew member will receive all documents he handed to Master when signed on.
12.6.1 Expenses in Connection with Signing Off The Master should never pay out somebody if not all expenses could be recovered from his balance wage. Therefore, the Master shall consult MST what amounts to be deducted from crew member balance wage respectively what he still has to pay cash if wage balance is not sufficient. If in doubt, the Master must not pay out anything and the crew member shall be refereed to Crewing Manager where he can claim any balance due to him after deduction of the expenses.
PERSONNEL
67 of 84 1 12 2 30.12.2008
MST
12.7
Discipline The Master is responsible for overall discipline on board. The Chief Officer and the Chief Engineer are to make unbiased report to the Master of any breach of discipline. Vessels with Filipino crew shall use Guideline for the Master for Filipino Crew in case of disciplinary procedures (se external documents file). Any disciplinary proceedings (verbal warning, letter of warning, letter of notice) must be registered in official log book.
12.7.1 Letter of Warning The Letter of Warning shall be issued in case of incidents described in the form, but where the Master is of the opinion that the crew member deserves a second chance. It is very important to issue such a letter and to provide MST with the corresponding copy even when the Master decides later to keep the person on board because he realised his mistake and is trying his utmost to improve. In case the crew member is not improving and the Master decides to sign him off, it is always good to have evidence that the person got a second chance but did not take it. This assists MST a lot in possible law cases to reclaim travelling expenses, etc. The Master shall ensure that the crew member countersigns the receipt of the Letter of Warning on his copy. Refusal to sign logically would give enough reason to sign him off right away. It is very important to name witnesses and have them also signed the letter. A copy of this letter shall be faxed to MST at first opportunity. The Master must not hesitate to warn a crew member in case of bad performance, behaviour, etc. - same in the case somebody does not deserve continued employment. MST shall always support Master's decisions. It is wrong to protect somebody just because e.g. he has been long with MST, is a neighbour or for whatever reason. Bad performance, etc. of the crew at the end always reflects back to ship's command and therefore Master should take proper actions to avoid this. 12.7.2 Letter of Notice In case a crew member did not show any improvement and ignoring the Letter of Warning or a serious incident (an incident which already justifies a Letter of Notice without issuing a letter of Warning first) does not deserve a second chance but immediate actions, the Master should issue a Letter of Notice, also naming witnesses with their countersignature. The Master may sack/release somebody from his position even if the vessel is still at sea, so he does not have to wait until arrival in the next convenient port. From the moment the Master releases the crew member from his position he is not entitled anymore in any wage payment. He remains "guest" onboard for which he has to pay proportional basic wage for short manning + lumpsum US$ 18,50/day for victualling, insurance, etc. If the Master depends on him as a certified Officer to guarantee a safe voyage, he may release him only from his job upon arrival to the port of signing off. The Master shall hand over this Letter of Notice to the crew member and ask him to sign receipt of the same on a copy. This should always be done in the presence of a witness, as the crew member may refuse to sign it. In that case the witness should testify this fact on the Master's copy.
PERSONNEL
68 of 84 1 12 2 30.12.2008
MST
12.8
Trading Trading of any articles by crew members is strictly prohibited. Gambling Any kind of gambling where money is involved is strictly prohibited.
12.9
12.10 Fines and Penalties In case of fines or penalties applied on smuggling or not manifested articles, this is to be paid in full by the respective crew member. In case of fines or penalties in direct connection with the job on board such as oil spill or pollution of any other kind, deficiencies of the safety equipment or nautical publications & charts, the responsible officer and/or Master/Chief Engineer shall participate with 10% of the applicable fine or penalty. The Master shall deduct the respective amount from wage account of the crew member and credit in the Portage Bill. In case of repeated incidents MST might apply a higher participation at any time. 12.11 Dismissal Misconduct, disloyalty, theft, cheating, fighting, drugs, excessive alcohol consumption or alcohol on duty, smuggling of drugs or weapons or any other kind of keeping the necessary discipline is automatically leading to the dismissal of the seafarer, independent of the rank. 12.12 Weapons / Pets on Board No fire-arms and/or ammunition is permitted on board. Same is applicable to the carriage of animals of any kind (except for passengers with special permission of MST). 12.13 Cleanliness and Hygiene Personal hygiene standards are to be maintained at the highest level. Personal clothing must be clean and in good condition. Overalls or dirty working clothes may not to be worn in cabins, mess rooms or other public accommodation areas. Same applies to working shoes or dirty street shoes. All crew members as well as visitors and supernumeraries are expected to keep the areas in tidy condition. 12.14 Uniforms At least in port, the proper dressing is required by all Officers not being directly involved with maintenance or cargo operations. On arrival and receiving Port Officials or customers, the Master is required to wear an appropriate uniform. The Officers should wear uniforms in special occasions and during meals. 12.15 Crew Travelling 12.15.1 Wages The basic wage is paid when joining/leaving vessel by the quickest way (counting from day leaving/returning home) and for briefing at MST.
PERSONNEL
69 of 84 1 12 2 30.12.2008
MST
12.15.2 Travelling Class Travelling with plane and train: economy class. Travelling with ferry: Master, Chief Engineer, Chief Officer and 2nd Engineer Officer are entitled in a cabin, other crew in sleeping chairs. 12.15.3 Travelling to Ship Full compensation will be given against hotel and transportation vouchers only (reasonable costs). If a hotel is necessary, room rate (not food & drinks) will be also paid. Under normal circumstances Crewing Manager will provide tickets and arrange for bus/taxi transport and immigration formalities (visa) to vessel. Food allowance: US$ 10.-/day if the trip takes more than 6 hours by ferry/bus or car. By using planes, no food allowance if stop-over not more than 6 hours. Food allowance includes food and drinks. 12.15.4 Travelling from Ship The crew in general should travel as suggested by Crewing Manager. Tickets/transport from ship by bus or taxi and immigration formalities will be arranged by MST. As crew cannot provide vouchers for additional traveling expenses from destination airport to final living place, there is granted an allowance of US$ 0,25/km from airport to final living place. Food allowance: US$ 10.-/day if more than 6 hours by ferry/bus or car for ontransport after arrival at destination airport or if stop-over of plane more than 6 hours. Food allowance includes food and drinks. 12.15.5 Crew Travelling on Their Own In case a crew member decides to travel home by his own, he is entitled in the equivalent amount of the ticket costs. The ticket costs shall be obtained from Crewing Manager and not from the Port Agent. The Master shall require the crew members who want to travel by their own to sign a Letter of Indemnity (Appendix 18) in which it is clearly explained that in case one is choosing his own way of transportation than that offered by Crewing Manager, there exists no insurance cover from the moment of signing off. 12.15.6 Travelling Costs prior Completion of Contract Repatriation due to misconduct or signing off prior completion of contract period on request of crew member, travelling costs to be for the account of the crew member as follows: a. in case of dismissal and signing off within less than 3 months: full travelling costs for signing off crew member and his relief! b. in case of signing off prior fulfilment of contract but after a min.of 3 months: only travelling costs of the signing off crew member. The Master shall deduct the corresponding costs from the wage prior the crew member leaves the ship.
TRAINING
70 of 84 1 13 1 04.08.03
MST
13.
TRAINING
13.1
Shipboard Training The onboard training consists mainly of: on the job training, where Senior Officers/Engineers must explain particular job or work, and video library accompanied with training books. MST will supply the ships with a training video scheme, training publications and other relevant material. The Master shall ensure that videos are shown regularly and should whenever possible coincide with routine drills and lectures and maintain training records onboard.
13.1.1 Training for Officers Every Officer is expected to take advantage of opportunities to increase his professional knowledge, skills and experience. The Master should permit and supervise Deck Officers to manoeuvre the ship when circumstances permit. It is particularly important that the Chief Officer be given practice in manoeuvring the ship to prepare him for command. Each officer and engineer should be continuously trained in the duties and tasks of the next higher officer/engineer position on board.
13.2
Familiarisation All newly signed-on crew and supernumeraries (wives, children, passengers), who will sail with the ship, shall muster for a guided safety tour and introduction, to be conducted by the Chief Officer, as soon as practical after joining. The following subjects shall be included in each safety tour and introduction: Locations of the fire muster stations; Locations of the lifeboat muster stations (each individual on the tour must be advised of his/her mustering points); Locations of the main items of safety equipment; Location of the hospital and first aid locker; Location of the emergency exits from the engine room spaces and accommodation; Safety precautions; Content and introduction of the Safety and Environmental Protection Manual; Pollution prevention measures on board; Each crew member's task and duties assigned to him with respect to safety and pollution drills and exercises; General tour of the ship. Before assigned to duty, the Chief Officer and 1st Engineer or officers designated by them, shall familiarise and give information to all new personnel in accordance with the Elementary Basic Safety Familiarisation form. In addition, the Chief Officer and 2nd Engineer or officers designated by them, shall familiarise all new Officers/Engineers and crew assigned to them, and specially introduce them to the procedures, equipment, machinery and its operation in
TRAINING
71 of 84 1 13 1 04.08.03
MST
accordance with the form Specific Shipboard Familiarisation. They shall both ascertain that the new crew members have correctly understood the duties assigned to them. MST will always endeavour to ensure that the over-lapping period between joining/leaving Senior Officers will be enough in order to get acquainted with the ship. As soon as practicable after signing on, every officer and engineer has to read those Safety Management System Manuals (ISM Manuals) applicable to his duties and responsibilities, i.e. an engineer does not need to read the Cargo Manual whereas an officer does not need to read the Engine Department Manual. The Officer Signature Sheet to be signed accordingly. 13.3 Training via Video/DVD MST will provide the vessel with Training videos for onboard training of the officers and ranks. Video training sessions shall be held in regular intervals and shall be organized by the safety officer. A corresponding log about the video training session has to be kept on board. The videos/DVDs will be updated by the company as necessary.
SAFETY & ENVIRONMENTAL PROTECTION
72 of 84 1 14 0 -
MST
14.
SAFETY AND ENVIRONMENTAL PROTECTION
14.1
Responsibilities The General Manager for Technical/Nautical/Crewing Department has overall responsibility for the safety and environmental protection in MST. Duties and responsibilities of Master and other members of the Shipboard Management are described in the Safety and Environmental Protection Manual. It is the Masters responsibility to ensure that all ideas for improvement of the Safety Management System, comments and other reports are passed to the designated person.
14.2
Safety Management System Duties, responsibilities and actions relating to quality, safety and environmental protection are given in almost every section of all manuals, but they are particularly described in the Safety and Environmental Protection Manual. Copies of all manuals are placed on the bridge and in the engine control room and to be available to personnel for guidance. Guidance on the safety and pollution prevention may be also found in the Shipboard Oil Pollution Emergency Plan (SOPEP). Upgrading the Safety and Environmental Protection MST requires that every employee, crew member and shore office personnel adheres to at all times, applies and follows its policy, all described procedures and accepted practices. All accidents, hazardous occurrences and non-conformities must be reported to MST which will investigate them and take measures to upgrade the system. Reporting and follow up activities are described in the Safety and Environmental Protection Manual and in the section Internal Audits, of this Manual. In addition to the regular and required reporting, the Master shall report incidents and/or situations which can be of benefit to MST other ships. Topics or incidents of common interest will be circulated to all ships.
14.3
INTERNAL AUDITS
73 of 84 1 15 2 01.07.2007
MST
15. 15.1
INTERNAL AUDITS Definitions
15.1.1 Non-Conformity A non-conformity means a deviation from the requirements specified in the Safety Management System (SMS) or an error which could endanger, or has compromised, the safety of persons, environment, ship or its cargo. In addition, factual evidence of a lack of commitment to the system is also classified as non-conformity. 15.1.2 Objective Evidence / Observation The objective evidence is: The auditors observations. Something the auditor is told by the Master as being policy or practice. Comments to the auditor by crew members or office personnel describing their own understanding of operating procedures or work practices. 15.1.3 Corrective Action An action carried out to rectify the non-conformity. 15.2 Responsibilities The General Manager for Technical/Nautical/Crewing Department is in overall charge of the internal Safety Management System audits on board the ship. The Master is responsible for internal audits carried out by the crew. 15.3 Internal Auditors An audit shall be carried out by personnel who, at the time of audit, are independent of the area or activity being audited. The auditors may be: - The Superintendents - Specially trained personnel from MST office (e.g. DPA). There may be more than one auditor in an audit. 15.4 Procedure
15.4.1 Annual Audit Scheduling The General Manager for Technical/Nautical/Crewing Department shall prepare the Internal Audit Schedule for the current year. Each vessel shall be audited at least once a year. The internal audit may be carried out at any time if serious failures in the SMS are identified.
INTERNAL AUDITS
74 of 84 1 15 2 01.07.2007
MST
15.4.2 Preparation and Planning The appointed auditor shall prepare an audit plan. Following aspects should be considered when preparing and planning an audit Identify the department, vessel or SMS/SSP area to be audited. Determine the purpose of the audit e.g. scheduled audit, unscheduled audit, follow-up, or else. Determine the scope of the audit e.g. which elements of the SMS/SSP to be audited (operational procedures, emergency preparedness, vessel maintenance, security). Determine resources required, e.g. the documentation required for the conduct of the audit, the human resources required from the department or the vessel being audited. Identify the relevant statutory or internal SMS/SSP requirements, e.g. the specific elements of the ISM Code, ISPS Code, the specific documented elements in the Company's SMS, SSA and SSP. Inform the personnel in a department or crew.
15.4.3 Conduct All personnel necessary for audit, in particular the auditee(s) should be given adequate notice that the audit is to take place. On the opening meeting, the auditor should inform the auditee on the timetable for the auditing areas, activities or personnel to be audited and on specific elements of the SMS to be audited. The auditee should co-operate with the auditor. Upon completion of the audit, a closing meeting shall take place in which the auditor should inform the auditee(s) about his findings. The auditor and head of the audited department (Ch.Officer, Ch.Engineer, Master, SSO) should discuss non-conformities and their rectification.
15.4.4 Reporting of Internal ISM Audit On completion of the audit the auditor shall prepare a report on Internal Audit Report form and the Audit Log Form. If there is an non-conformity the auditor shall issue a Non Conformity Note. This note should contain agreed corrective action(s) and timescale for completion. The objective evidence must be used in substantiating that non-conformity exists. The timescale shall depend on the nature of non-conformity. The auditor shall distribute the report to: The Master The Auditees The General Manager for Technical/Nautical/Crewing Department.
INTERNAL AUDITS
75 of 84 1 15 2 01.07.2007
MST
15.4.5 Reporting of Internal ISPS Audits On completion of the audit the auditor shall prepare a report on Internal Security Audit Report Form. If there is an any deficiency or non-conformity the auditor shall reported on above form with ref.no., description and date for rectification. Auditor shall to ensure that security system and any associated security equipment remains satisfactory for the service for which the ship is intended. The auditor shall distribute the report to: - CSO - Auditee(s) - SSO and Master 15.4.6 Corrective Actions All non-conformities should be carried out within the time given in the timescale. The Master is responsible for carrying out corrective actions in due time. All corrective actions must be verified. If practical, the auditor shall verify it, but it may be carried out by the crew. If verification is carried out by the crew the Master shall inform the auditor and the General Manager for Technical/Nautical/Crewing Department on rectification of non-conformity, and the CSO if for security related corrective actions. 15.4.7 Shipboard Management Shipboard Management shall analyse audit findings and undertake appropriate measures if necessary.
DRUG AND ALCOHOL POLICY
76 of 84 1 16 1 30.06.2005
MST
16. 16.1
DRUG AND ALCOHOL POLICY Responsibilities The Master is responsible for the enforcement of the Policy and the distribution of alcohol beverages onboard the ship. Procedure When signing a Seaman's Employment Contract, every crew member shall receive the copy of MST's The Drug and Alcohol Policy and shall sign a Declaration confirming that he has read and understood the policy and consumption regulations. Every seafarer, before signing first contract, may, at the discretion of the Crewing Manager, be tested for drugs and alcohol. The consumption of alcohol onboard may not exceed the quantities permitted in The Drug and Alcohol Policy nor may be consumed within 4 hours of any scheduled work. The regulations of States, in whose waters and ports the consumption or possession of alcohol is prohibited, must be strictly complied with. The Master is responsible for onboard alcohol testing and its recording in the Medical Treatment Log. Every positive result shall be immediately reported to MST. Tests should be conducted when there is a reasonable suspicion that a crewmember is intoxicated during his duties or if accidents or incidents seem to have been happened under the influence of alcohol. Every test has to be conducted by two officers. A test protocol is to be issued and to be signed by them as witnesses. The tested seaman has to be given a c opy of the test protocol, which he should also sign. If it should be necessary to test the Master, those tests are to be conducted by the Chief Mate and the Chief Engieneer. The Superintendents shall, while onboard, check the log and sign it ( Checked, place, date, signature). The Drug and Alcohol Policy shall be exhibited in accommodation corridors and messrooms.
16.2
SPARES AND CONSUMABLES
77 of 84 1 17 2 30.06.2006
MST
17. 17.1
SPARES AND CONSUMABLES Definitions
17.1.2 Suppliers Shipchandler, manufacturers, or other distributors supplying spare parts, stores, food, lub oil., etc. 17.1.3 Spare Parts Spare parts are all spare parts, tools, repair and maintenance equipment and other equipment recorded in the Spare Parts Inventories. 17.1.4 Consumables Paints, cleaning material, packing, wires, chemicals, etc. used for maintenance of the ship as well as victuals and bonded stores. 17.2 Responsibilities - Spare Parts: for Engine Department & Machinery parts for Deck Department: Chief Engineer other spares for Deck Department: Chief Officer - Consumables: Chief Engineer and Chief Officer separate for their individual Departments. - Victuals and Bond: Master
17.3
General for ordering Spare Parts and Consumables
17.3.1 For ordering, the Requisition List form to be used. Separate forms for Deck and Engine Department shall be issued. Those requisition lists shall be sent to MST office preferrably as an Excel file via email from last loadport prior heading for Europe. This enables MST to check prices, availability and order in time. However, in case of emergency the order may be given to MST at any time by telex, but always to be entered also in Supply List form corresponding order number to be stated for easier reference. 17.4 Spare Parts
17.4.1 Ordering Spare Parts For ordering spare parts, a long term planning is required and consequently orders should be made in time enabling time Technical/Nautical/Crewing Department to make accumulated orders especially when spare parts have to be ordered abroad. Each order has to be identified by:
78 of 84 1 17 2 30.06.2006
MST
number of the order (starting with no.1 for the first order in the running year, more orders may be written on the same Requisition List); date of order description of the ordered item (full data of the part including type number, maker and other data from the manufacturer instruction books or drawings, etc.); present stock on board units and number of ordered units; relation with Repair List, if any (mention number).
The order may also be made by the Superintendent. 17.4.2 Despatch Information When the order has been approved by the Technical/Nautical/Crewing Department, this Department will inform Master about: time place any change in number/type of ordered supplies name of supplier 17.4.3 Receiving Whenever possible, the delivery to the ship should be arranged in the way that the supplies are received on board on the day of arrival or latest the next day in order to have sufficient time for proper checking quantity and quality of received items. The received supplies shall be checked by the Chief Engineer/Chief Officer immediately upon receipt. Any deviation from initially approved order (e.g. missing, wrong or damaged items) to be noted on the Delivery Note and only then same to be signed/stamped. Wrong and damaged items to be not accepted. Latest two days after sailing, Chief Engineer/Chief Officer to report by telex any missing or open items or any other deviation from initially approved order. To keep telex short, it is sufficient to just mention order number and comment.
17.4.4 Inventories / Control of Consumption The Chief Officer for the Deck Department and the Chief Engineer for the Engine Department are required to record any change in the respective Inventory List, i.e. the deliveries and consumption shall be immediately updated. At the indicated dates as per form Inventory Guide the stock on board to be physically checked and the updated inventory lists shall be sent to the Technical/Nautical/Crewing Department. Alternatively, on ships were the TITAN system is used for stock control, an uptodate datatransfer can be sent in the prescribed intervals instead of sending the paper inventories. 17.5 Consumables The consumables shall be ordered separately for the Engine Department by the Chief Engineer and the Deck Department by the Chief Officer, both departments using Requisition List form resp. the Titan system.
79 of 84 1 17 2 30.06.2006
MST
The orders shall be generally made quarterly but, depending of trade area and length of the voyage(s), they may be made in other periods. Each order has to be identified by: number of the order (starting with no.1 for the first order in the running year, more order may be written on the same Supply List; no separate numbering for spares and consumables to be used). Titan: numbers are assigned automatically date of order, description of the ordered item (item numbers from the catalogues, drawings, etc. with a further short description; if the item is not listed in the catalogue, when practicable, the sample should be enclosed and in the column Description / Maker's Name / Type No. of the Supply List, besides description added "as per sample"), ISSA Catalouge Number or serial number present stock on board including items in use units and number of ordered units. When ordering consumables for galley and accommodation, only the articles from the Galley/Accommodation Consumables list may be ordered and in the way stated. Luboil/Grease orders shall be accumulated for a minimum 10.000 ltrs, for economical reasons preferably for delivery in the Rotterdam area. For each grade which will be delivered in bulk min. 2.500 ltrs to be ordered. 17.5.1 Despatch information see 17.4.2 17.5.2 Receiving see 17.4.3 17.5.3 Inventories / Control of Consumption The Chief Officer for the Deck Department and the Chief Engineer for the Engine Department are required to record any change in the respective Inventory List, i.e. the deliveries and consumption shall be immediately updated. Besides, the Master shall send the following together with monthly Portage Bill: 1. Invoices of Received Provisions 2. Stock of Provisions 3. Invoice of Bonded Store 4. Stock of Bonded Store At the indicated dates as per form Inventory Guide the stock on board to be physically checked and the updated inventory lists shall be sent to the Technical/Nautical/Crewing Department. Alternatively, on ships were the TITAN system is used for stock control, an uptodate datatransfer can be sent in the prescribed intervals instead of sending the paper inventories.
INSURANCE
80 of 84 1 18 0 -
MST
18. 18.1
INSURANCE General In case of an accident/incident, the Master shall immediately advise MST office. The names of persons he shall contact are given in the List of Names to be Contacted. In case the Master cannot reach anybody there, he is free to contact the respective local representative or surveyor (see P&I or Hull & Machinery directory) directly. Certain actions are described in The Mariner's Role in Collecting Evidence. The details which should be collected in particular cases may be found in the Contingency Plan and in publication The Master's Role in Collecting Evidence Personnel Injuries or Death - Crew The General Manager for Technical/Nautical/Crewing Department and the Crew Manager are to be notified immediately by phone followed by a full written report on the Accident/Incident Report form, together with photos or sketches. Detailed actions are given in the Contingency Plan and the checklists Illness or Injury and Death. Chief Officer's Log Book entries must be made and, whenever available, statements from eye witnesses should be obtained. All reports and supporting documents concerning any personal accident or illness of the crew must be mailed to MST and marked "Private and Confidential". Only the facts of any incident should be entered in the Chief Officer's Log Book and in personal statements. Reasons as to cause and effect and personal views should be kept to the separate reports. MST shall be informed independent how insignificant the incident may appear. Third Party Injuries or Death - Port Officials, Stevedores, Visitors, etc. In this case only the Technical/Nautical/Crewing Department is to be notified immediately of any incident on board or in the vicinity of the ship where personal injury or death is involved to ship's personnel or third parties. First information by phone followed by a full written report on the Accident Report form, together with photographs or sketches. Detailed actions are given in the Contingency Plan and the checklist Illness or Injury. Chief Officer's Log Book entries must be made and, whenever available, statements from eye witnesses should be obtained. Damage to Ship, Shore Equipment or Cargo In case of damage to property, including that of third parties, the Master must notify the Technical/Nautical/Crewing Department immediately by phone followed by a full written report on the appropriate Company forms, together with photographs or sketches covering each and every incident. The damage or discovery of the damage must also be recorded in the Log Book (Chief Officer's and/or Engine as appropriate). As there is the possibility with every accident that MST may become involved in litigation, no admission as to liability or cause is to be made, either verbally or in writing, by the Master or any crew member. If any damage is caused to the ship by the actions of a third party, the Master shall hold liable such third party for the damage caused by issuing a Notice of Damage Sustained on the MST form. The detailed instructions to actions in cases of damages to the ship, equipment or cargo are given in the Contingency Plan and Cargo Manual.
18.2
18.3
18.4
CATERING
81 of 84 1 19 1 30.12.2008
MST
19. 19.1
CATERING Receiving Provisions The Cook must personally control (visually, tangibly, and if necessary tasting) all food before receiving onboard to ascertain its quality. Rotten and substandard food shall not be accepted. The Master must be informed of the control. It is absolutely important to store new provisions behind old provision to make sure that old provision is consumed before expiry date.
19.2
Cleanliness MST requires that a high standard of cleanliness to be maintained in all parts of the ship and particularly where food are stored, prepared, cooked and served. The Steward is responsible for the maintenance and cleanliness of accommodation, common sanitary spaces, corridors and stairs. The cook is responsible for the cleanliness of the galley and food stores. When refrigerated compartments are nearly empty, and before any major stores are taken onboard, they are to be thoroughly cleaned and scrubbed. No rubbish or empty packages are to be allowed to accumulate in the refrigerated spaces. The Steward and Cook must daily control the cleanliness of spaces under their respective responsibility and accompany the Master and Shipboard Management on their weekly inspections.
19.3
Pest Control The Cook and Steward must conduct regular inspections for the purpose of discovering signs of pests (cockroaches and others). Particular attention shall be paid to stocks of cereals and flour which are liable to infestation which shall be best protected by proper storage and consumption (first in - first out). Possible discovery must be reported to the Master in to take necessary steps.
CATERING
82 of 84 1 19 1 30.12.2008
MST
20. 20.1
ADMINISTRATION Cash to Master MST requires sufficient notice time for cash requirement, at least 14 days to have some flexibility regarding port. It is not advisable (safety and other reasons) to remit the cash in any port. The Master shall request cash from MST. In general, the Master should have US$ 20.000 - 25.000 on board to cover at least 2 months. The cash shall be kept in the ship's safe locked by key and code. The Master should not count money in the presence of third parties (except Agent who is bringing the cash). Also, the decoding and opening of the safe must not be made in the presence of the third parties, including crew. Always keep money and valuables in the safe!
20.2
Master's Representation MST and Charterer's instructions must be strictly followed. The costs shall be kept at a reasonable level and separate and clear accountings of the representation costs shall be made. The following forms shall be duly completed and sent together with Portage Bill to MST, where the accountings with the Owners will be done: 1. Master's Representation - Victualling of Guests 2. Master's Representation - Lumpsum Allowance 3. Master's Representation ALCOHOLIC BEVARAGES/CIGARETTES Provisions The Master shall prepare provision orders in time and fax to MST office from one of the last loading/discharging ports. MST would require a notice time of about 10 days enabling them to check prices and choose the right Shipchandler. Except for fresh provisions, orders should be based on 3 month consumption. This system guarantees prompt supplies on arrival. The Master shall not pay provisions in cash the Shipchandlers are instructed to charge MST directly by invoice. The Master is allowed to purchase fresh fish, vegetables, etc. in cash up to maximum of US$ 700,-- per month. The taxi costs for cash purchases to be incorporated in the provisions costs. MST do not wish to put a strict limit on daily rate but as a guideline a figure of US$ per man/day will be periodically announced by Manager of Technical/Nautical/Crewing Department by using MST Circular letters. The Master shall mail to MST office a corresponding provision accounting in US$ at the end of each month, considering inventory and consumption for Crew/Charterers/Guests/MST. Provisions for visitors, guests, surveyors, superintendents, port officials, etc. shall be clearly declared by means of attached Catering Account enabling MST to make proper accountings. For calculation purposes the same victualling rate to be inserted like for Crew. The Master is not allowed to cash in any commission for the provisions. Any kickbacks shall be credited as rebate straight on the invoice.
20.3
CATERING
83 of 84 1 19 1 30.12.2008
MST
20.4
Bonded Stores The Master shall prepare a supply list in time together with provision list, both in free form, and fax them to MST who will make the final order with the Shipchandler. The stock on board should not exceed the value of US$ 3.500,--. Also, the Master shall prepare monthly statements in free form and credit purchases by Crew in the Portage Bill. Consumption for representation on behalf time charterers to be declared in the appropriate form for Master's Representation ALCOHOLIC BEVARAGES/ CIGARETTES. which should be attached to the monthly Portage Bill enabling MST to make proper accounting. This form to be only used if Time Charterer gives special instructions for higher representation costs than the lumpsum allowance provided by MST. The Master shall publish cash/net prices of the bonded store articles in the messroom by a monthly issued price list which should be signed by the Master and Steward.
20.5
Cash Purchases In certain circumstances the Master is allowed to purchase minor articles in cash, but this requires the explicit approval of the Nautical/Technical/Crewing Department. In the Portage Bill and on the vouchers the corresponding Engine- or Deck Supply number shall be mentioned. If the vouchers are unclear or unreadable, the Master is required to make an additional explanation on those vouchers. Portage Bill The Master shall prepare a monthly Portage Bill and mail it to MST. He shall always mention the net wages (balance) and attach the original vouchers. No refund without a proper voucher is allowed. In case it should happen that a voucher got lost, MST require a corresponding explanation and details of expense. Taxi Bills In case a crew member needs a taxi to the Doctor, Agent or purchase some fresh fish or provisions, the Master shall properly fill out Taxi Bill form and mention if for Charterers or MST's account. The individual crew member must pay the taxi in cash and the taxi driver should sign and fill in the corresponding amount. The Master in turn shall refund these expenses to the crew member upon presentation of this taxi bill. In order to make the port agent aware about this procedure, the Master shall fill out the form Note to the Agent and hand it over to him. Everybody shall make sure that the taxi is not kept unnecessarily waiting while purchasing some provision or being with the Doctor. In case the taxi is used for medical reasons, the taxi bill shall be attached to the respective Medical Report. Private taxi rides are not refundable!
20.6
20.7
CATERING
84 of 84 1 19 1 30.12.2008
MST
20.8
Laundry The Master shall take care for regular laundry. As guidance, note: - Bed sheets/pillow cases/blanket covers/towels: twice monthly - Table cloth: once weekly - Chair covers, curtains, blankets: once a year by a laundry company (dry cleaning) Laundry should be preferably done on board and not given ashore.
20.9
Supernumeraries
20.9.1 Guests Sailing with Vessel Guests sailing with the vessel authorised by MST shall sign upon embarkation the Letter of Indemnity in Case of Guests Travelling with the Vessel. This form shall be mailed to MST prior sailing. MST's guests shall strictly follow Master's orders and comply with all safety regulations. In case a guest, whether paying passenger or not, is not obeying Master's orders, this shall be immediately reported to the Operations or Technical/Nautical/Crewing Department to decide further actions. In serious cases the Master is entitled to disembark this guest without authorisation of MST, but in presence of a witness a letter should be handed over, describing the guest's ignorance of Master's instructions, and a copy sent to MST. 20.9.2 The supernumeraries, whether they are a guest or MST's nominee (Supercargo/ Superintendent) sailing with the vessel shall not be listed in the Crew List but rather in a separate Passenger List. 20.9.3 Superintendent or Supercargo sailing with the Vessel The Letter of Indemnity need not be signed as long as their sailing is authorised by MST.
20.9.4 Family members sailing with the vessel

SMM

Hochgeladen von

Dokumentinformationen

Originaltitel

Copyright

Verfügbare Formate

Dieses Dokument teilen

Dokument teilen oder einbetten

Freigabeoptionen

Stufen Sie dieses Dokument als nützlich ein?

Sind diese Inhalte unangemessen?

Copyright:

Verfügbare Formate

SMM

Hochgeladen von

Copyright:

Verfügbare Formate

SHIPBOARD MANAGEMENT MANUAL

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

Page Manual No. Procedure ID Revision No. Rev. Date

Page Manual No. Procedure ID Revision No. Rev. Date

DESIGNATED PERSON ASHORE (DPA) & MST ORGANISATION

TECHNICAL/NAUTICAL/ CREWING DEPARTMENT

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD ORGANISATION AND JOB DESCRIPTION Shipboard Organisation

3.6 3.7 3.8 3.9 3.10 3.11

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

Jobs Description Management Level

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

Administration - Preparing monthly radio accounting

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL

SHIPBOARD ORGANISATION AND JOBS DESCRIPTION

Page Manual No. Procedure ID Revision No. Rev. Date

SHIPBOARD MANAGEMENT MANUAL