SELF ASSESSMENT

1. If my score on the Presentation Skills Questionnaire was above 97% then: I dont need to rehearse my presentations I have great presentation skills I dont need to do any more presentations

2. A successful presentation heavily depends on the content of your material, or what you have to say. True False

3. The 3 Ps to a successful presentation are: Planning, Preparation and Practice Planning, Proof reading and Printing Pre-Presentation, Presentation and Post-Presentation

4. Presentations have become a pre-requisite in the corporate world and serve to fulfill three basic aims: To .. To .. To ..

5. Presentations are relevant for business people because: They can control a large number of people in one place at one time They can communicate consistent information, to any number of people, saving time and adding their personal impact to the message

This is the only way they will become famous

6. Presentations could fail because: The presenter rehearsed in front of the mirror the night before The presenter used large A4 sized paper to write notes The presenter thought that the audience were fluent English speakers

7. Making a presentation involves not only WHAT you say but also. What you think What your managers think How you say it

8. Your greatest audio-visual aid is: The Over Head Projector (OHP) You, your voice and body Flip chart

9. Most people have a predominant style of communicating with others and it is difficult for them to change and adopt another style

True False

10. In order to deliver a successful presentation you need to be perfect. True False

11. The source of your Inner Fear elements could be: Lack of appropriate rehearsal Your thoughts and feelings The size of the audience

12. Over-coming or reducing your symptoms of nervousness can be achieved by: Taking cold showers before the presentation Reversing the symptoms of nervousness Canceling your presentation

13. Conquering your inner fear can be done through: Reading a lot of books Consulting a doctor Self talk

14. The source of your Outer Fear elements could be: All in your head A lack of preparation of your message A lack of self-confidence

15. Taking slow deep breaths will have the following effect: Decrease stress Reduce nervousness Improve posture All of the above

16. Conquering your Outer Fear can be achieved by: Good planning, preparing and practice Watching many development videos Staying up the whole night before the presentation

17. Under stress and nervousness our breathing: Becomes shallow and rapid Becomes deep and slow Stops

18. In face-to-face communication the total message is broken down into the following components: 7% words, 38% voice, 55% body language 15 % words, 35% voice, 50% body language 30% words, 35% voice, 25% body language

19.Body language is composed of the following four components:

20.The most important component of body language which helps to gain trust with other people is: Facial expressions Eye contact Gestures

21.When answering a question you should establish eye contact only with the questioner. True False

22.It is OK to point at a member of your audience when inviting him or her to comment or ask a question. True False

23.Appropriate eye contact with a larger audience means you should: Stare at individuals in the audience Look above their heads while scanning the audience Briefly establish eye contact with individuals in the audience

24.Which of the following is not a distraction? Speaking slowly and clearly enough for the audience to hear Prowling back and forth Confirming understanding by constantly repeating the phrases You what I mean? and Do you understand? know

25.The audience creates their first impression of you within the first: 10 minutes 10 seconds 30 minutes

26.Putting your hands in your pocket while presenting is considered: Formal Informal Rude

27. Folding your arms could mean you are: Casual but distant Confident but rude Honest and friendly

28. When you have a straight upright posture, it reflects your attitude and emotions as being: Energetic, confident Eager, enthusiastic Tired, exhausted

29. Which of the following does your voice reflect? Fear Confidence Stress Personality Enthusiasm All of the above

30. The delivery of your presentation could fail if your voice is: Clear Articulate Monotonous

31. During your presentation, if you shout in an attempt to project your voice further, you will: Be heard clearly at the back of the room Develop strong vocal cords Annoy and intimidate your audience

32. When trying to articulate words, you should: Exaggerate the movements of your jaw and lips Use minimal jaw and lip movements Speak slower and louder to be understood

33. When emphasizing particular words in a sentence, you could: Confuse your audience Give the sentence a different meaning Wake up those in the audience who were falling asleep

34. Tone of voice means: The melody, natural rhythm and timing of your voice The physical fitness and shape of your vocal cords The beat in your voice

35. When delivering the presentation, you make sure to pause and pace in order to Allow the audience enough time to absorb what you are saying as you put emphasis on the meaning of words Fill the silence with ummms and errrrs Give time for the audience to ask questions

36. Alcohol and smoking: Soften your voice Help you to project your voice Are major contributory causes of cancer of the larynx

37. To ensure that the members of your audience seated in the back rows can hear your voice, you should: Project your voice as much as you can Ask them if they can hear you, or watch their body language before projecting Shout regardless, then at least you know for sure that they can hear you

38. If there is a last minute change of schedule and you now have less time to deliver your presentation than expected, the best thing for you to do in this situation is: Read faster than usual to get through all your notes Cut out some of the examples you have prepared which would be nice to say but you could do without Cancel your presentation for a later date

39. At the end of a 10 minute presentation which actually took 15 minutes, you still ask for questions from your audience as you want to continue with your Q & A session. You notice there are no questions. This could mean that: Your audience is bored Your audience knows everything there is to know about your questions Your audience just want to leave and not take more time as the presentation has already gone over time subject and have no

40. When a member of the audience starts brushing lint from his/her clothes that means: They forgot to iron their clothes well They disagree with what is being said but do not want to get into an argument They are impatient and bored

41. If you have not had the chance to get information about your audience or when you are dealing with a mixed audience, you should gear your presentation to: The lower scale of knowledge, then quickly build up to a higher scale of knowledge

The upper scale of knowledge to keep the upper scale interested and awed by your information The lower scale, as the upper scale will have a chance to review their knowledge

42. Collecting as much information on your audience is called: Audience profiling Audience screening Audience surveying

43. It doesnt really matter who the audience is as long as you have a very well -prepared presentation: True False

44. If you notice some body language from the audience and are not sure what they are thinking or feeling, you should Continue with your presentation till someone stops you Ask them a question Ask them for questions

45. It doesnt really matter who your audience is, a joke will always break the ice. True False

46. The best way of collecting information on the audience themselves is by: Contacting the organiser of the event Contacting members of the audience themselves Obtaining statistics from the chamber of commerce

47. The best time to obtain an audience profile is: Before preparing your presentation After preparing your presentation When you greet your audience entering the room

48. When members of your audience seated in the back rows are leaning forward and squinting their eyes, this could mean they are: Very much interested in your presentation and are attentive Straining to hear or see you and your visuals Getting ready to walk out of the presentation

49. There is a difference between the purpose and the objectives of a presentation True False

50. There are three stages to putting the presentation together Collecting, selecting and arranging Structure, notes and visual aids Preparation, planning and rehearsal

51. When collecting your material you should: Be sensitive to your objectives and collect only material related to them Suspend judgment as to whether or not you are going to use the information Seek out information only from known sources None of the above

52. Two of the most common methods used for noting down collected material are: Lists and Post it notes Lists and mind maps Index cards and mind maps

53. When writing lists: The main heading usually covers the main ideas of your presentation Add subtopics with different labels Leave space to keep adding subtopics All of the above

54. Mind maps were first developed in 1984 by a man named: Peter Seller Tony Buzan George Bush

55. Mind maps Are a creative way of remembering your notes Do not restrict your thoughts and ideas into straight lines Are a means of note taking that literally map-out your thoughts All of the above

56. When selecting the material to be included in your presentation the question you should be asking yourself is: What can I use to achieve my objective? What would be fun and exciting for the audience to hear? What is the easiest thing for me to do?

57. When prioritising your subject matter into Must, Should and Could categories, the Should category means: Material that is essential to achieving my objectives Material that is helpful to achieving my objectives Material that could be left out

58. When looking for and collecting information, you should seek out: Information that is new and innovative Known information that is old and available Only basic facts

59. Which of the following do you prepare first? The introduction The main body The conclusion

60. There are three main approaches to structuring your main body. Which approach would you use if your topics had a common theme that you build on as you progress through your presentation? Making separate points Emphasising one point Overlapping points

61. A well-structured presentation helps the audience to: Know where they are and where they are going with the information Become bored as there is no suspense Take more time out to chat amongst themselves

62. In Winston Churchills quote First tell them what you are going to talk about, then tell them, then tell what it was you told, the underlined tell them refers to: The introduction The main body The conclusion

63. The things which the audience most remembers are: The things you say the loudest The jokes you tell them The first and last things you say All of the above

64. You should not put too much work and effort into preparing your introduction as this is the first thing you will say and your audience are still getting settled and comfortable and most probably not listening to you. True False

65. Humour has such a great impact on the audience; it breaks the ice, they laugh and feel more comfortable. You should therefore use the following kind of jokes: Self-depreciating jokes A real joke targeting some of your audience Religious or political jokes All of the above

66. The best way to start a presentation is to: Apologise for being nervous and unprepared A nice irrelevant story just to break the ice Introduce yourself and your objectives All of the above

67. If you dont have enough time to deliver all your prepared material, the best thing to do is: Cancel the Question and Answer session Remove the conclusion Remove a story or example Any of the above

68. The best way of using your notes is to: Memorise them completely so you dont need them during the Read from your notes so you dont forget anything Refer to your notes in times of need All of the above presentation

69. When defining the time you need for the body of your presentation you should allot the following percentage of your total time: 50% of your total time 70% of your total time 85% of your total time

70. People have different styles of leaning and retaining information, however, they are able to remember more of the things they: See Hear Do

71. You should use visual aids if: They are nice and colourful They are necessary and visible You think the audience will enjoy them All of the above

72. When using a visual aid you should make sure it: Is a simple series of words Helps your audience to immediately grasp your point Gives you something to talk about, play with or look at All of the above

73. When designing your visual aids, make sure you KISS. KISS stands for: Keep It Spontaneous and Sparky Keep It Standard and Sparse Keep It Short and Simple

74. The advantages of preparing your visual aids in advance versus drawing as you talk during your presentation could be: That they are neater and clearer That they have a greater impact and immediacy That you save time and let the audience go home sooner All of the above

75. One of the rules of visual aid use is: Make abbreviations and use jargons Talk to your visual Once you are done with your visual get rid of it

76. The visual aid that has the greatest impact on the audience is: Computer power point presentations The flip chart You

77. Which of the following visual aids is effective for large groups of people? Flip chart Over Head Projector Videos None of the above

78. When choosing which visual aid to use, you should take into consideration: The purpose of the presentation Your audience and their needs How likely the information will change All of the above 79. One of the disadvantages of using a whiteboard could be: Its size Have to use whiteboard markers You are turning your back to the audience None of the above

80.When you have a small audience, the best room layout is: U-shaped or horseshoe layout Curved row layout Theatre layout

81.Some presenters prefer the curved row style over the theatre style because: People are more comfortable They can maintain better eye contact They need a bigger room

82.When presenting to a large audience and using the Over Head Projector as your visual aid, it would be a good idea to: Have a flip chart with your material as a back up Make sure you have enough handouts in case your equipment fails Have spare bulbs handy Any of the above None of the above

83.People who are well-experienced and confident with their material dont need to rehearse. True False

84.The best method of rehearsal is: In front of the mirror In front of your peers A full dress rehearsal at the venue

85.When rehearsing you should Try to memorise your presentation Avoid using your notes Practise with your notes

86.When using equipment during your presentation you: Should not worry too much if you are presenting in a five-star will have everything ready for you. Send your assistant or a colleague to check the equipment Test it and rehearse with your material to make sure it is compatible with the equipment you will be using hotel; they

87.You should use a microphone if: You are presenting outdoors Your voice is soft, regardless of the size of the audience You are presenting to noisy children

88.The ideal room layout is: U-shaped or horseshoe shape Theatre style Where everyone is comfortable, can hear and see, be heard and seen

89.When preparing the questions to ask your audience during your presentation, your questions should: Lead your audience to an idea or theme which is consistent with your objectives Ask for the sake of asking Get a reaction out of the audience

90.When planning your presentation, what percentage of the presentation time should you allow for taking questions from the audience? 5% 15% 25%

91.One of the advantages of taking your audiences questions during your presentation is: To help the audience understand your message, especially if your topics are linked to each other To keep your flow of thought To avoid the audience falling asleep

92.When preparing your presentation, there is no need to waste time on anticipating the audiences questions as there will always be someone who asks something you dont know anyway. True False

93.When receiving a question from a member of your audience, you should: Answer the question only to the questioner Avoid eye contact and look at your notes Answer the question to all the audience

94.During your question and answer session you realise that there are a lot of questions from the audience, as they are very interested in your presentation. However, you note that your time is up. What should you do? Continue answering all their questions Thank them and say you will answer individually later, but for now you must conclude for those who have to leave Ignore the rest of the questions and conclude None of the above All of the above

95.If you are faced with a difficult question you should: Give a hasty response, get it out of the way and move on to question Bluff your way through. Its a difficult question so no one will know you are bluffing anyway Refer to your notes. You will still appear to be in control if you tell the audience what you are doing another

96.When you are faced with a difficult questioner: Remain calm Praise them for asking the question Find a point of agreement None of the above

All of the above

97.When dealing with a hostile member of the audience: Maintain direct eye contact to remind him/her that you are in charge Argue the point so you can resolve it, get that person on your side and then move on Be polite but firm None of the above All of the above

98.If only half your expected audience show up for your presentation you should: Cancel your presentation till the rest can make it Wait a little before starting in case some of them are going to come late Start on time as planned