Clovis High School Marching Band & Color Guard 2013 Fall Season Informational Letter

Welcome CHS Marching Band & Color Guard Families, It is time to start thinking about the upcoming 2013 Fall Marching Band Season. As always the Clovis High School Instrumental Music department is excited to provide an award winning program and have some of the best staff in the valley working with your child. We are looking forward to another fantastic year and are excited to have you and your child be a part of our instrumental music family. Within this handout, you will find information regarding the marching fall season including rehearsals and competitions for this upcoming school year. As always the best resource for dates can be found on the CHS Instrumental Music Website: www.clovishighband.com

2013 Marching Staff Personal

Head Program & Music Director: Mrs. Esmeralda Rocha Lozano Assistant Program & Music Director: Mr. Joseph Avery Assistant Music Director: Mr. Les Nunes Music Arranger: Key Poulan, Joe Avery, & Stephan Garcia Drill Writer: Tim Darbonne Percussion Staff: Amy Pena, Spencer Garcia, EJ Gomes, & Elias Mahmood, Marching, Visual, & Music Instructors: Colby Vasquez, Moises Fagundes, Cameron Guerrero, & Michael Elliott Additional Music Staff Christina Bellotta and Ricky Lee Color Guard Instructors: Lead Guard Program Director Rebecka Flischer Assistant Flag & Weapon Guard Staff: Rachel Stratton & Tyler Durnell Band Secretary: Ms. Phyllis Allen *Additional Staff can be added anytime during the season

Summer Camps/Clinics
Drum Line: Pit: Color Guard: All Wind Players: Tuesdays from 1 pm 9 pm No Summer Clinics for you Staff is working with DCI (Drum Corp) All Tuesdays & Thursday from 4 pm 7 pm Thursdays from 6 pm 9 pm

Wind, Percussion, & Guard Camp Band Camp

All Wind & Guard Members:
Aug 5th -9th Mon -Fri Aug 12th Monday Aug 13th Tuesday Aug 14th Wednesday Aug 15th Thursday 8am 1pm & 5 9 pm 1pm 5 pm & 6- 9 pm (dinner break on your own) 11:15 am 3:00 pm Band Picture Day (Group, Sections, Seniors & Individuals) 3:00 5:00 pm & 6- 9pm practice (dinner break on your own) 1pm 5 pm & 6- 9 pm (dinner break on your own) 3 pm Rehearsal/5:30 Dinner/ 7 pm Parent Performance in Amphitheater

*There will be a mandatory parent meeting on Aug. 15 at 5:45 pm. Location TBA All Battery & Pit Members:
Aug 5th -9th Mon -Fri Aug 12th Monday Aug 13th Tuesday Aug 14th Wednesday Aug 15th Thursday 1pm & 4pm & 5 9 pm Yes this is different than the wind players because of Staff availability 1pm 5 pm & 6- 9 pm (dinner break on your own) 11:15 am 3:00 pm Band Picture Day (Group, Sections, Seniors & Individuals) 3:00 5:00 pm & 6- 9pm practice (dinner break on your own) 1pm 5 pm & 6- 9 pm (dinner break on your own) 3 pm Rehearsal/5:30 Dinner/ 7 pm Parent Performance in Amphitheater

*There will be a mandatory parent meeting on Aug. 15 at 5:45 pm. Location TBA

PRACTICE AND PERFORMANCE SCHEDULE FOR THE 2013 FALL MARCHING SEASON
Saturday practice: All Saturday practice will be from 9am 1pm. These practices are mandatory and part of the students marching band grade. Please look at www.clovishighband.com to see all of the dates of Saturday practices as well as the hard copy calendar that you will receive at the parent meeting on Aug. 15. Please plan on having a practice almost every Saturday. Weekly Practices: During the regular school week all members in the program will practice on the following days and times: Tuesday 5pm 8:30 pm and Thursday from 3:30 6:30 pm. These times are the meeting times for the Marching Band P.E. class. Students will not be released from practice until the end time. Please allow your child 10-15 minutes to walk back to the band room and put all of their equipment away before they arrive to their destined pick up location. Their marching band grade will be determined mainly on attendance of practices and performances. In the event that a football game is scheduled on a Thursday night instead of a Friday night, the normally scheduled Thursday practice will be moved to Friday from 3:30-6:30 pm. There will also be 2-3 Stadium practices. Once our dates get approved for our Stadium rehearsal either in Lamonica or Veterans, we will send a notification home with that information. Additional sectionals may be added on and that will be determined by each section at a later date. Performances: All football games, parades, marching competitions, and any community/school events are all graded performances. Clovis High School is the Original Clovis school and has an amazing history of being a successful music program. Every time we appear in any public event, it is important that we represent the school and community with a lot of pride and dignity. All performances are tied to their music class grade and missing a performance will result in the drop of two (2) letter grades. Please note that at any time events can be added or removed from the calendar. A notification will be communicated as soon as any changes are made to the original released calendar. Below you will find a list of the performances/events that you will be required to attend. If you have any conflicts, please notify Mrs. Lozano as soon as possible to make any special arrangements or to receive your make-up assignments. Football Games: Friday, August 30 Friday, September 6 Friday, September 13 Friday, September 20 Thursday, September 26 Friday, October 11 Thursday, October 27 Friday, October 25 Friday, November 1 Friday, November 8 Friday, November 15 Friday, November 22 Friday, November 29 Friday, December 6 Friday, December 13 Friday, December 20

Clovis vs. Edison away at Sunnyside HS Clovis vs. Lemoore @ Lamonica Stadium Clovis vs. Centennial away at Centennial HS Clovis vs. Stockdale @ Lamonica Stadium (Homecoming Alumni Night) Clovis vs. Atwater @ Lamonica Stadium Clovis vs. Clovis East @ Lamonica Stadium Clovis vs. Central @ Lamonica Stadium Clovis vs. Buchanan @ Lamonica Stadium Clovis vs. Clovis North away at Veterans Stadium Clovis vs. Clovis West @ Lamonica Stadium Playoff #1 - TBA Playoff #2 TBA Playoff #3 - TBA Playoff #4 - TBA Valley Playoffs TBA State Playoffs TBA

*At this point Senior Night and Clark Band Night have not been determined. Information will be sent out as soon as I receive it.

Marching Competitions/Performances: Wednesday, October 2nd Big Fresno Fair Parade Competition th Saturday, October 12 Gilroy Marching Field Competition Wednesday, October 23 Red Ribbon Parade Saturday, October 26th Fresno State Sierra Cup Classic Field Competition nd Saturday, November 2 Golden State Tournament of Bands, Marching Field Competition Saturday, November 9th Riverside Community College (RCC) Field Competition Weekend Trip, leaving early on the 9th and returning late on the 10th There is no school on Monday, November 11th th CUSD Band Night @ Veterans Stadium Thursday, November 14 Saturday, November 16th Possible WBA Competition at Diablo Valley College (Bay Area) TBD Saturday, November 23 Western Band Association (WBA) Field Championship Weekend @ Veterans Sunday, November 24 Western Band Association (WBA) Field Championship Weekend @ Veterans Once again CHS is the Show host for this event and every parent will be needed to help run this event. Please mark this on your calendar & save the date. Saturday, December 7 Clovis Childrens Electrical Parade Evening Saturday, April 26 Clovis Rodeo Day Parade Morning Please visit www.clovishighband.com for up-coming practice dates, performances, football games, itineraries, and the latest fundraiser. Please look ahead and plan accordingly.

Frequently Asked Questions

Before every performance or practice, where do I report to? Everyone will report to the CHS band room (N21) 15-20 minutes prior to all rehearsals and events. Remember that arriving early is on time and on time is late! What do I wear during rehearsals? You must always be in dress code! Marching Band is a P.E. class that meets as a 9th period. You will be required to wear your CHS P.E. clothes or blue shorts and your white property band shirt. During Band camp light and cool clothing and the proper tennis shoes are required. It will be very hot! Dont forget to bring a hat, sunglasses, and sun screen to protect against the sun. Marching band is a very active performing sport and it is important to eat right and take very good care of your body. What should I bring to our Band/Guard Camps? Everyone must bring plenty of water!!! Make sure that you have your name on your water jugs. Do Not Share Water with other students! It is highly recommend that all students purchase a music lyre and flip folder for your marching instrument to store your pep band music. Lyres and flip folders are available and any local music store. Below are additional items that you should have with you at all times: *Instrument/equipment & pencils *Sun block with at least a 50 SPF *Chap-stick with at least a 15 SPF *Hat to block the Sun (must be CUSD approved) *OFF (mosquito repellent) *Flip-Folder/Music Lyre *Sun Glasses *Add. Equipment needs (Value oil, lube grease, reeds, tape, etc.) *Ear Plugs (Especially the Drum line & Pit Members) What Forms do I need to Bring on the first day Band Camp? - Emergency Card -Parent/Student Information Card - Contribution Pledge Form/Voluntary Student/Family Financial Form -Any additional equipment/apparel order sheets

Is there a financial consideration to be a member of CHS Marching Band and Color Guard Program? As you may already know, the budget provided by the State of California and Clovis Unified does not fully fund the CHS Instrumental Music Program including the following expenses:
Show Music Arrangers Visual Design Drill Design School Issued Field Uniforms Instructional Staff (Marching, Music, Clerical, Visual, Percussion, & Guard) Equipment (instruments/Drum heads/sticks/mallets, etc.) Instrument Repair Flags (Silks, Poles, Tape, caps, etc.) Entry Costs for all Competitions/Parades Choreographers Cougar Kitchen Meals for students at competitions Transportation to and from events (Busses, Goose, Kitchen, Truck Fuel)

Through fundraising and voluntary contributions we will be able to offer expanded opportunities for your student. To continue to provide these opportunities through the CHS Marching Band and Color Guard Program, we must collectively raise the amounts necessary to cover the cost. In order for the CHS Marching Band and Color Guard Program to function during the 2013 fall marching season, we must raise a total of $55,000 to continue to provide the award winning opportunities for our students. If the financial goals are not met then staff members or opportunities for the program must be reduced. The total voluntary contribution and fundraising goal per member is $350 for the season. This does not include any trips or apparel/equipment items that you may purchase through the program. The Clovis High School Marching Band and Color Guard Program are supported by the CHS Instrumental Music Booster Board; an organization made up of band, guard, and orchestra parents who are interested in the continued success of the program. Additional support comes from our members and families that participate in the Clovis High School Marching Band and Color Guard. All of your voluntary contributions to our program are tax deductible. A tax donation letter will available at our booster meetings during the month of January and February. Break Down of the 2013 Fall Marching Band Season Transportation Fee = $150 a season (school buses, equipment trucks, etc.) *We need these items to travel outside of the Clovis HS campus Cougar Kitchen Meals = $50 *We feed your child a well balanced meal at many marching events Marching Band Fall Season Coaches, Designers, Arrangers, and Clerical Personal = $150 *These are the people in addition to the credential staff that your child will have in front of them on a consistent basis. They will pay a huge role on helping to make your child a better musician, performer, and at the end of the day help produce a better product for all of us to be proud of. Trips = TBD and trips are separate of the $350 voluntary fundraising goal per member Apparel/Equipment Items = TBD and is separate of the $350 voluntary fundraising goal. This amount will be different for each child depending on what their needs will be.

Basic fundraiser/contribution breakdown for 2013 fall season $150 at the start of Band Camp $75 first of the month of September $75 first of the month of October $50 first of the month of November Or you can just give the entire amount all at one given time, whatever works best for each family financial situation

How do I pay? Please make all checks or money orders out to COUGAR FOUNDATION. Please make sure that on the memo line you indicate your childs name as well as what the amount indicated is going towards. If paying using your debit card or credit card is easier for you, families can also go in to the Cougar Store Monday Friday from 9 am 2 pm and pay using your Visa or Master card. Please ask to speak to Becky or Gay to make all payments in person. This year we will also offer the option of filling our out credit/debit card form. Fill out our new form and you can drop it off at any time in our Red Box, located next to the band office at your convince. We will then be more than happy to walk the form into the Cougar Store and make the transaction for you. This will save you time by not ever having to come in during the Cougar Store hours, especially if you work hours do not allow you to. Please note that there will be a $1 sur-charge for each transaction made at the Cougar Store. Are there any additional financial considerations? The following items may be purchased from the program or we can provide you with a list of vendors that offer the items listed below. Most of the items listed below are usually only purchased by first year members or students that have lost/worn out their items throughout the years. Please note that we do offer used apparel or equipment items to students whom wish to check them out for the season. If you need assistance, please do not hesitate to contact Mrs. Lozano to meet in person to make arrangements.

All items will only be ordered and handed out when payment is received in full
COLOR GUARD SPIRT WEAR ITEMS & EQUIPMENT -Team Sweat Suit Outfit (Jacket & Pants) .. $75 (Same as used at Clark & Into the Blue) -Show T-Shirt .. $15 -Team Property Shirt .... $10 -Show Sweatshirt ..$25 -Field Shoes ..$25 - $35 -Tights or Undergarments .... $10-$20 -Flag Bag ..$20 (Same flag bag as used at Clark) -Guard Gloves .. $15 (Same gloves as used at Clark) -King Rifle $46 (Same rifle as used at Clark) -King Sabre .. $200 WIND & PERCUSSION SPIRT WEAR ITEMS & EQUIPMENT - Marching Hat & Plume ..$52 (Tuba & Pit members do not wear hats) - White, long sleeved cotton glove .. $2.50 a pair (Only wind players wear gloves) - MB Black Shoes ... $35 (Same shoes used at Clark Intermediate) - Show T-Shirt ..... $15 -Team Property shirt $10 - Show Sweatshirt $25

*** Marching Band Trip to Southern California*** Saturday November 9th & Sunday November 10th
Riverside Community College Big Orange Classic is one of the biggest marching band shows next to Fresnos Sierra Cup Classic & the WBA State Marching Band Championships. This competition will allow us to compete with many of the Southern California bands whom we normally do not see until championship weekend. This field trip must be paid in full two (2) weeks before departing in order to make this event possible. Final cost of the trip will be released as soon as we receive all final costs. We are projecting this field trip to be anywhere from $75- $125. It will all depend on what type of housing we can set up. The cost will include charter bus transportation, housing accommodations, 1 Knotts Berry Farm Ticket, and some meals provided for students by our Cougar Kitchen. Once again all funds for the trip will need to be funded by Friday, October 25, 2013 or we will need to cancel the trip due to lack of funds.

Fundraising To assist the CHS Marching Band and Color Guard Program in achieving its financial goal, we offer a number of fundraising opportunities for each family to participate in. Below you will see some of fundraising opportunities that will be offered throughout the school year. Please note that fundraisers can be removed or added at any time. You can look at our band calendar at www.clovishighband.com to see when fundraising opportunities will be offered.

Fundraising Opportunities
-Golden State Tournament of Bands Ad/Trophy Sponsorship -Cougar Country BBQ Ticket Sales -We Care Coffee - Discount Book Fundraiser -Spring Calla lilies/Geranium Plants Greenery - Car Was Tickets -CHS Home Football Games - Concessions Stands -Gold Canyon Candles -Ovations Earning credit by working at the Save Mart Center for concerts and special events. Must be 16 years of age or older to qualify. *Contact Mercedes Reyes at 559-321-3939 or Mercedes.reyes@irs.gov for more information. Families may assist in fundraising through one or more of the above-described opportunities. Families are also encouraged to seek out sponsorships for their child or to make voluntary contributions to the CHS Marching Band and Color Guard Program, in lieu of or in addition to fundraising. We ask that each participating member and their family voluntary pledge as much as they can towards the program, while considering other contributions that you may have or are intending to make to the program. The CHS Marching Band and Color Guard Program is completely depended on the voluntary contributions and fundraising of the participating students and their families. We make every effort to keep our expenses low while providing the best possible experience for all. We estimate that 150 student members will participate in the program and based on the collective fundraising goal, the amount attributable to each student is only $350. We understand that in these tough economic times, contributing that much money may be impossible for some of our participation families. Consequently, as is the case for all CUSD district programs, participation in the program is open to all in the Clovis High Instrumental Music Program. This is in no way associated with or contingent upon any contributions by the student or family. Please understand that we do everything we can to keep the cost as low as possible in order to run an award winning program. Participation in the program is open to everyone and is no way associated with the amount of money contributed. All apparel and equipment items are school property until you have purchased them for your child. Please note that we will use the Charms Office Assistant for the tracking of the voluntary contributions, fundraisers, pledges, trips, and apparel, equipment, and spirit wear purchases. If you have any questions regarding the 2013 fall Marching Band and Color Guard Season, please contact Mrs. Rocha Lozano via email at EsmeraldaRochaLozano@cusd.com or visit www.clovishighband.com We are very excited and are looking forward to having your child be a part of our program. We hope that your families build many joyous memories from the performances, trips, teachers, and friends they will experience. We are incredibly blessed to have remarkable families supporting the Clovis High School Instrumental Music Program. Together as a team we can do anything! I encourage all of you to get involved, attend our booster meetings, and help make a difference in your childs activities. If you ever have any questions regarding anything at all, please feel free to contact me at any time. Respectfully, Mrs. Esmeralda Rocha Lozano, Director of Instrumental Music at Clovis High School 559-327-1465 office line EsmeraldaRochaLozano@cusd.com ClovisHighBand@gmail.com

The following forms are due the 1st day of band camp!
First day of band camp is Monday, August 5, 2013. Winds and Guard check in and band registration will start at 7:30 a.m. Percussion check-in and band registration will start at 12:30 p.m.
CHECK IN WILL TAKE PLACE AT THE MAIN ENTRACE OF THE BAND ROOM - 2013 Fall MB & Guard Pledge Form - Emergency Card - Contact Card - Any Check, cash, or credit card form. Please make all checks out to COUGAR FOUNDATION. If writing a check, always put your childs full name on the memo line. Always place all payments in a sealed envelope and label your envelope with the following: *Childs Name *Amount included *Description of what funds should be applied to - Order & Payment Form for equipment/apparel items

2013 CHS Marching Band & Color Guard Family Pledge Form
Performer Name:

____________________________

After considering the Marching Band and Color Guard Program at Clovis High School, the program budget, and our current financial situation, we agree to voluntarily pledge the following total amount for the 2013Fall Marching Band and Color Guard Season.

$___________________________
(Please write in $ amount pledged here - $350 is the suggested voluntary member pledge)

*Please Note that all Voluntary Contributions are Tax Deductible

Please indicate a timeline for which you can commit your pledge below: _____ A) We will contribute the full pledged amount by the first day of band camp Monday, August 5, 2013 _____B) We will contribute/fundraise the full pledged amount in equal payments over two (2) months: Monday, August 5 2013 & Friday, September 6, 2013 _____C) We will contribute/fundraiser the full pledged amount in equal payments over three (3) months Monday, August 5 2013 - Friday, September 6, 2013 Friday, October 4, 2013 ____D) We will contribute/fundraise the full pledged amount based on the following timeline: ____________________________________________________________________________________ Print Mother/Guardians Name: ________________________________________________________________ Print Fathers/Guardians Name: ________________________________________________________________ Parent Cell Phone #: ________________________ Student Cell Phone#_______________________________ Student Signature: _________________________ Student Email: ___________________________________ Parent Signature: __________________________ Parent Email: ____________________________________ We sincerely appreciate your financial support of our students and the Clovis High School Instrumental Music Program. The amount contributed to the program will determine the success and opportunities offered to the students. We are extremely excited about the upcoming season and look forward to having you be a part of it! Please turn in all forms no later than the 1st day of Band Camp August 5, 2013 Please note that we will use the Charms Office Assistant for the tracking of your pledges based on the information indicated on this form.

E ME R G E N C YP R O C E D U R EC A R D

Clovis High School Parent/Student Information Card

(Please print or type) Students Name Email Mother Mothers email  Mailing Address  Father Fathers email  Mailing Address Check here if same as above  City Zip Code  Phone  City Zip Code  Phone  Student ID #  Grade 

CLOVIS HIGH SCHOOL INSTRUMENTAL MUSIC PROGRAM COUGAR FOUNDATION #130B

1055 FOWLER AVE CLOVIS, CA. 93611 559-327-1465

One Time Credit Card Payment Authorization Form

Sign and complete this form to authorize the Clovis High School Instrumental Music Program/Cougar Foundation#130 to make a one time debit to your credit card listed below. By signing this form you give us permission to debit your account for the amount indicated on or after the indicated date. This is permission for a single transaction only, and does not provide authorization for any additional unrelated debits or credits to your account. Please complete the information below:
I _____________________________________ authorize Cougar Foundation to charge my credit card
(Full name)

account indicated below for $______________ on or after ___________________.

(Amount) (Date)

This payment is for the following:

Contribution

Field Trip

Apparel/Equipment

Other

For: _____________________________________________________________________________
(Insert Student Name/Performing Group Name)

Billing Address _______________________________ City, State, Zip _______________________________

Phone#____________________________ Email ____________________________

Account Type:

Visa

MasterCard

Cardholder Name ______________________________________________________________________ Account Number Expiration Date ______________________________________________________________________ ___________________ CVV2 (3 digit number on back of Visa/MC) ______________

*There will be a $1 additional surcharge for each credit card transaction

SIGNATURE

_______

DATE

_____

I authorize COUGAR FOUNDATION, a non-profit 501(C) (3) organization to charge the credit card indicated in this authorization form according to the terms outlined above. This payment authorization is for the goods/services/voluntary contributions described above, for the amount indicated above only, and is valid for one time use only. I certify that I am an authorized user of this credit card and that I will not dispute the payment with my credit card company; so long as the transaction corresponds to the terms indicated in this form. *Cougar Foundation is a non-profit 501 (C)(3) organization. Non-Profit Tax I.D. #77-0043456 *All Credit/Debit Card information will be kept safe & secure. *All donors are kept anonymous *All voluntary contributions are non-refundable. *Please note that we will use the Charms Office Assistant for the tracking of all monetary transactions. You can login to view all of your monetary tracking by using your childs CUSD ID#. This information is intended solely for your use as a summary of pledges, purchased merchandise, travel, or voluntary contributions. Please disregard the use of terms Balance due and Mis Bill as they are part of the Charms software over which we have no control.

Please return this form to the CHS Band Room RED Box in an envelope labeled with the following information: Students Name and Performing Group
FOR OFFICE USE ONLY:
Payment in Charms Payment Transaction Completed

CHS Instrumental Music Spirit Wear Order

Items will only be delivered when paid in full

Bring this order form at the start of band camp and drop it off to the Red Box which is located next to the CHS band office. Order forms are due by Friday, August 9, 2013

Students Name: _____________________________________________________________________________________ Parents Name: ______________________________________________________________________________________ Contact Phone Number: _______________________________________________________________________________ 2013 Spirit Wear Items for Purchase
Fall Marching Show-Shirt Fall Marching Hooded Sweat-Shirt Property of CHS, White T-Shirt Color Guard Warm-Ups/Sweat-Suit NEW!!!! Booster Parent T-Shirt NEW!!!! Booster Parent Sweat-Shirt

Price
$15 $25 $10 $75 $15 $25

Small

Medium

Large

XLarge

2XL (add $3)

Total Quantity

Total Price

Method of Payment Enclosed:

CHECK Check # ________

CASH Cash Enclosed

Additional Spirit Wear Items for Purchase MB Hat & Plume (Wind Members, No Tuba/Perc. Members) Black Marching Band Shoes (Winds/Percussion ) Nude Color Slip on Jazz Shoes (Guard) $52 $35

Shoe/Glove Size

Male

Female

Total Quantity

Total Price

$ _____________

Color Guard Flag Bag

Color Guard Gloves Color Guard Nude Color Body Wrapper Soft Stirrup Tights White Long Cotton Gloves (Wind Member)

$25 $20
$15 $15 $2.50 $46 $200

Credit Card Form Attached

Guard 36 King Rifle Guard 36 King Sabre

GRAND

TOTAL=

*Please make all checks out to COUGAR FOUNDATION. Include your childs name on the memo line.

If you have any questions or you would like to email your order form, please feel free to email Mrs. Rocha Lozano at EsmeraldaRochaLozano@cusd.com and please attach your order and subject the email CHS Orders Thank you for everything and we hope you enjoy your new fantastic season with us!