Minutes of Kick Off Meeting

Project : 4) Construction of Substations and related electrical works (LVQ-Phase Time: 11:00am

Date of Meeting :18/08/2013 Venue : LVQ Site Office CC: All Attendees Date of Issue : Ref:

Pages:

Attendees 1- Mr. Mohamad Al Kalla 2- Mr. Thomas 3- Mr. Mahmoud Awwad 4- Mr. V.P.S Raju

No. 1 INTRODUCTION

Item

Action By

Date

The meeting was called to order by GWC project manager and was started with all the parties/attendees introducing themselves.
2 2.1 CONTRACTUAL MATTERS Contract Documents :GWC informed the contract documents will be ready within 2 weeks. Letter of Award : has been issued to AALCO. Contractor Performance Bond :after contract signature. Insurances :AALCO will submit within 10 days. Dates: (contract period shall be 7 months) 2.5 Commencement Date: 18/08/2013 Date for Completion:17/03/2014

2.2
2.3 2.4

Contract amount:10,848,000.00 QR

Page 1 of 3

No. 2.6 3 3.1 3.2

Item Construction Drawings in hard and soft copies :not yet ready. Site Set Up Access Procedure: will be through contractors gate Site Signboards: AALCO has to submit their proposal of signboard for approval. Organizational chart of the project team: AALCO will submit by 25/8/2013 Setting out works for project boundaries/control points: AALCO has to submit their control point before starting any works. Other Requirements to be Submitted urgently by the Contractor. 1. Program of Work primavera system & histogram of manpower: AALCO will submit by 5/9/2013. 2. Project Quality plan: AALCO will submit by 25/8/2013 3. Method statement (method statement for the whole project): AALCO will submit by 30/8/2013. 4. Safety plan. (Fire Plan waste HSE) Audit & Inspection: AALCO will submit by 20/8/2013. 5. Material Submittal Schedule / Tracking Record: AALCO will submit by 30/8/2013 6. List of shop drawings: AALCO will submit by 30/8/2013 7. Material handling and storage. AALCO will submit by 23/8/2013

Action By

Date

3.3 3.4 3.5

8. Monthly report :to be submitted on every 25th of each month with the monthly payment. Meetings: 1. Progress meeting every 2 weeks. 2. Coordination meeting: weekly.

Communication: Template for submissions and Requests for Inspections to be agreed between Consultant and Contractor. Templates for submissions shall be approved by Client & GEIC.

Page 2 of 3

No.

Item Reply of Submission :GEIC will reply to submission within 7 days subject to the compliance of the contractor with submission plan. Verbal Instruction :to be confirmed at the earliest by writing. Emails are considered officials correspondences.

Action By

Date

SITE FACILITIES Consultant site facilities are not included in AALCO scope. AALCO to arrange for their own site facilities in the determined location.

OTHER MATTERS 1. Contractor is required to coordinate with other contractors on site, no claims will be accepted due to coordination. 2. Existing utility drawings will be forwarded to AALCO for coordination within 2 days. 3. Contractors materials on site will be under his own responsibility. 4. Contractor will submit status of KAHRAMA inspections every 2 weeks. 5. Contractor will submit progress report every 2 weeks (contents to be agreed with GEIC)

Page 3 of 3