Eastern Visayas State University

Thesis Proposal

1.1Abstract Payroll systems include any and all types of financial statements that involve the payment of an employers employees, as well as any statements that relate to the filing of employment taxes. Not only are statements included within these types of systems but the actual functions of printing, delivering or electronic transfer of employees funds are also included.

This study aims to increase the quality of the payroll of Eastern Visayas State University. With a manual system the employer processes its entire payroll by hand, including wages, deductions and tax calculations. To reduce the risk of errors, the employer should use this method only if it has few employees, but Eastern Visayas State University has a numerous employees that will make their effort time consuming that can lead for the employees to wait for their wages the longer the payroll process the longer the wages will be given to the employees. Amongst payroll systems statements are records of the amount of hours an employee has worked, any taxes that have been withheld from an employees payroll check, any voluntary tax deductions, and printed copies of checks that have been delivered, and also all records of taxes that have been paid to the government. The proponent proposed a computerized payroll system that will reduce time, effort and will make their payroll process directly and accurately.

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

Thesis Proposal

1.1 Statement of the Problem

1.1.1 General Problem How to convert the manual payroll system into computerized payroll system?

1.1.2 Specific Problem How date time card has a huge tendency to be lost by employees. How to monitor the employees attending by security personnel. How information on time consumed by employees can easily be cheated. How to get the sign of campus director when she didnt in the campus..

Objective of the Study

1.1.3 General This study was aimed to help the Eastern Visayas State University to have an efficient and effective way of Employees Time Keeping and Payroll System to give a higher quality of service.

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

Thesis Proposal

1.1.4 Specific Provide a system that will improve the Eastern Visayas State University operation in the time keeping and payroll system. Provide a system that will monitor staffs data that is efficient to use. Secure the records of staffs and to have more manageable files. Use biometrics tool that will provide an easy log-in and log-out of the staff. Easy calculation of payroll transaction.

1.2 Scope and Limitation 1.2.1 Scope This study is designed to develop a computerized payroll system for Eastern Visayas State University. It covers the process of preparing the pay slip of each employee, the regular, part-time instructors, job order and the student assistant, keeping of records safety and computing the exact wages of each employee. Including the stored report list of employee such as Monthly salary, Gross payment, net pay and deduction such as tax with held, Phil health, CFI and GSIS.

1.2.2 Limitation The proposed computerized payroll system for Eastern Visayas State University does not support online transaction.

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

1.3 Description of the current system

Thesis Proposal

Eastern Visayas State University Ormoc City Campus is currently using a Microsoft Excel and Microsoft Access for their making a payroll. Microsoft Access use for regular staff like regular teaching, non teaching, regular part time job by computing their basic salary and deductions. Microsoft Excel is also use for Job Order staff and non regular Part time Job by computing their hourly rate and rate/day. After making a payroll form they need to get a sign of each head accountability (COA) member. The 1.4 Description of the proposed system The proposed system will run through computer for payroll record with an integration of biometric fingerprint scanner for time keeping. It contains the of automation of time keeping for the assumptions of every staff to generate payroll transaction. It can update employee information, individual and groups and reports, file leave, set a non-working or working holiday, access control and tax refund.

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

CURRENT SYSTEM

Thesis Proposal

START

Collect DTR and check

Input records

Microsoft access

Microsoft excel

Regular Teaching

Non-Teaching

Part time Job

Job Order

Compute gross pay

Compute Hourly rate

Compute deductions Create payroll

Create payroll

Print pay slip

END

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

Proposed System

Thesis Proposal

Start

Log-in
SEARCH STAFF INFO.

CHECK TYPE OF WORK

REGULAR

PART TIME

JOB ORDER

CALCULATE PAY

CALCULATE GROSS PAY

CALCULATE NET PAY

ACCUMULATE HOURS WORKED

DETERMINE PAY RATE

BENEFITS

CALCULATE DEDUCTIONS

WRITE CHECK FOR NET PAY

# OF FAMILY ON TIME UNDER TIME

PHILHEALTH SSS GSIS PAG-IBIG

CHECK VALID STAFF #

TYPE OF WORK

FIND PAY RATE

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

ADMIN FLOWCHART

Thesis Proposal

START

LOG-IN

ADMIN

HRMO-PREPARE PAYROLL

DATA BASE

EVSU BOARD UPDATE PAYROLL REPORTS

FINANCING BUDGET DESIGNATE

RELEASE CASHIER DESIGNATE

END

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

REGULAR PAYROLL
STAR T LOG-IN

Thesis Proposal

STAFF #

INPUT BASIC SALARY

BASIC SALARY + ADD COMP= GROSS PAY

INPUT DEDUCTIONS SSS GSIS PHILHEALTH PAG-IBG

NET PAY

END

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

PART TIME JOB PAYROLL
START

Thesis Proposal

LOG-IN

STAFF #

INPUT HOURLY RATE

HOURLY RATE * # OF HOURS TAX=NET SALARY

GET THE SALARY

ENDS

A Proposed Time Keeping and Payroll Management System with Biometrics For Eastern Visayas State University Ormoc City Campus

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Eastern Visayas State University

Thesis Proposal

JOB ORDER AND STUDENT ASSISTANT PAYROLL

START

LOG-IN

STAFF #

INPUT RATE/DAY

RATE/DAY * # OF HOURS= NET PAY

GET THE SALARY

ENDS

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