MANA GEM ENT INF ORMA TION S YSTEM

Pre-Mid Assignment
MBA-Professional
Semester: 2 Section: c
Subject Name: Management
Information System
Worked By: Aqeel Abbas
9651
Sadaf Pervaiz
9607
Ghulam Murtaza
9611
Azam Saqi
9641

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 MANA GEM ENT INF ORMA TION S YSTEM

Worked For: Sir Saroop

Anwar

Information:
• Message received and understood
• Knowledge acquired through study or experience or instruction
• Formal accusation of a topic.
• Data: a collection of facts from which conclusions may be drawn

A collection of related data, Knowledge about a topic, Data that have been processed into a
format is called information. Information is organized data that has been arranged for better
comprehension, understanding and/or retrieval. What is one person's information can become
another person's data. This term has many meanings depending on the context. For example, it
is often related to such concepts as meaning, knowledge, communication, truth, representation,
and mental stimulus. Information is a data, content, analysis, news, reports, pictures, graphics,
video, audio, software and other materials and services, communications and other items,
tangible or intangible.

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It is necessary to have quality information otherwise the business can face many problems.
The quality information comprises the following points……

• Accurate
• Complete
• Relevant
• Timely
• Authentic
• Cost beneficial
• Easy to use

Information as a concept has a diversity of meanings, from everyday usage to technical settings.
Generally speaking, the concept of information is closely related to notions of constraint,
communication, control, data, form, instruction, knowledge, meaning, mental stimulus, pattern,
perception, and representation.

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 MANA GEM ENT INF ORMA TION S YSTEM
According to the Oxford English Dictionary, the earliest historical meaning of the word
information in English was the act of informing, or giving form or shape to the mind, as in
education, instruction

Information is a quality of a message from a sender to one or more receivers. Information is

always about something (size of a parameter, occurrence of an event, value, ethics, etc). Viewed
in this manner, information does not have to be accurate; it may be a truth or a lie, or just the
sound of a falling tree. Even a disruptive noise used to inhibit the flow of communication and
create misunderstanding would in this view be a form of information. However, generally
speaking, if the amount of information in the received message increases, the message is more
accurate.

SYSTEM:
Instrumentality that combines interrelated interacting artifacts designed to work as a
coherent entity. System is a group of independent but interrelated elements comprising a unified
whole. System (from Latin systēma, in turn from Greek '''' systēma) is a set of interacting or
interdependent entities, real or abstract, forming an integrated whole A collection of components
organized to accomplish a specific function or set of functions. A combination of interacting or
interdependent components, assembled to carry out one or more functions.System (from Latin
systēma, in turn from Greek σύστημα systēma) is a set of interacting or interdependent entities,
real or abstract, forming an integrated whole.

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 MANA GEM ENT INF ORMA TION S YSTEM

The concept of an "integrated whole" can also be stated in terms of a system embodying a set
of relationships which are differentiated from relationships of the set to other elements, and
from relationships between an element of the set and elements not a part of the relational
regime.

INFORMATION SYSTEM:

In a general sense, the term information system (IS) refers to a system of persons, data
records and activities that process the data and information in an organization, and it includes
the organization's manual and automated processes. In a narrow sense, the term information
system (or computer-based information system) refers to the specific application software
that is used to store data records in a computer system and automates some of the
information-processing activities of the organization. Computer-based information systems
are in the field of information technology. The discipline of Business process modeling
describes the business processes supported by information systems.

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 MANA GEM ENT INF ORMA TION S YSTEM
The term information system (IS) sometimes refers to a system of persons, data records and
activities that process the data and information in an organization, and it includes the
organization's manual and automated processes. ...

I.S is an organized collection, storage and presentation system of data and other knowledge
for decision making, progress reporting, and for planning and evaluation of programs. It can
be either manual or computerized, or a combination of both.

Information systems are those systems that allow managers to make decisions for the
successful operation] of businesses. Management information systems consist of computer
resources, people, and procedures used in the modern business enterprise. MIS also refers to
the organization that develops and maintains most or all of the computer systems in the
enterprise so the managers can make decisions. The goal of the MIS organization is to deliver
information systems to the various levels of corporate managers. MIS professionals create
.and support the computer system throughout the company

An information system (IS) is a subset of the overall internal controls of a business covering
the application of people, documents, technologies, and procedures by management
accountants to solving business problems such as costing a product, service or a business-
wide strategy. Management information systems are distinct from regular information
systems in that they are used to analyze other information systems applied in operational
activities in the organization. Academically, the term is commonly used to refer to the group
of information management methods tied to the automation or support of human decision
making, e.g. Decision Support Systems, Expert systems, and Executive information systems.

INFORMATION SYSTEM IN ORGANIZATION:

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 MANA GEM ENT INF ORMA TION S YSTEM
The emerging organizational paradigm involves complementary changes in multiple
dimensions. The revolution in information systems merits special attention as both cause and
effect of the organizational transformation. This can be illustrated by considering two key
variables: location of information and location of decision rights in organizations. Depending
on the costs of information transmission and processing, either the "MIS solution" of
transferring information or the "organizational redesign solution" of moving decision rights
can be an effective approach toward achieving the necessary collocation of information and
decision rights. When information systems change radically, one cannot expect the optimal
organizational structure to be unaffected. Considering the interplay among information,
incentives, and decision rights in a unified fashion leads to new insights and better
organizational planning.

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 MANA GEM ENT INF ORMA TION S YSTEM
Role of Management Information System (M.I.S) in
Department of the organization:
1. Marketing Department
2. Human Resource Department
3. I.T Department
4. Finance Department
5. Production Department
6. Sales Department
7. Research and Development Department

ROLE OF M.I.S IN MARKETING DEPARTMENT:

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 MANA GEM ENT INF ORMA TION S YSTEM
Explanation:

A. This flow diagram of marketing Vp of sales and marketing is giving instruction and
information to the Director, MarCom.. Director gives information to admin and then
admin give information to the public relation and then the information go towards the
Web master and then Advertising department through management information
system and Advertiser give information in two different departments like display ads
/media and direct response. Then the information goes towards the Creative Services
and Creative Services distribute the information among further three departments such
as copy writers, graphic artist and traffic / admin and the information, Information
system processed on all the instruction and the information which he gets from the
Creative services pass to the event marketing.
B. From VP of sales and marketing the information also goes towards the director,
marketing and then admin and admin send this information to the 2 product managers.
And after all this information goes towards the research /analyst.

C. Director Sales gets information from the Vp of sales and marketing and then
transferred the information to the admin and the information flow towards inside
sales, inside sales send information to their department of customer service. After
inside sales the information goes towards the manager, channel sales. From here the
information goes between the channel marketing and channel sales after this the
information goes towards the manager, corporate sales after all the information goes
towards the manager, OEM / Alliances.

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:ROLL OF M.I.S IN HUMAN RESOURCE DEPARTMENT

Explanation:
In above diagram we can see that data is collected from the business transaction and then
transferred to transaction processing systems. Transaction processing system takes
information from operational data bases and then this information will go to data bases of
valid transaction. And then information goes towards human recourses MIS. Human
recourses MIS is also collecting information from data bases of external data and data bases
of internal data. After taking all the information Human resource MIS send information to
benefit reports, salary surveys, scheduling reports, training test scores, job applicant profile
and needs and planning reports. As well as send data towards human resources application
data bases. And the information system in Human resource application databases process on
it and forward instruction to Manufacturing DSS and manufacturing ES.

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 MANA GEM ENT INF ORMA TION S YSTEM
:ROLL OF M.I.S IN I.T DEPARTMENT

:Explanation

Management information system is very helpful in the field of information technology. In

every organization information system is compulsory now days especially in the information
technology department of every organization. In management information system a main
computer in connected with the other computers through hardware and software and this
main computer is called as Server. Server is directly and indirectly connected with all the
computers so the information flow is very fast in the information technology department.
Information flow helps the organization in quick way. Information System is now become the
need of any organization. Organization may be production or service. Universities have the
computers labs this is the main example of the management information system in the

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 MANA GEM ENT INF ORMA TION S YSTEM
:ROLL OF M.I.S IN FINANCE DEPARTMENT

Explanation
:

In the .1
above
flow
diagram of
financial
Departme
nt we can
see that
informatio
n receives
from
customers,
suppliers
and then information transferred to business transactions then information is
transferred through the intranet and extra net to business transactions again. Then that
information goes towards transaction processing systems

Operation data bases also give the information to the transaction processing system .2
and business transactions also gives instructions and information to the transaction
.processing systems

Transaction processing systems give the information to data base of valid .3

.transaction for each TPS

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 MANA GEM ENT INF ORMA TION S YSTEM
Databases of valid transactions for each Eps send information to financial MIS .4

Financial MIS received information from three different departments such as data .5
bases of valid transaction for each TPS, databases of internal data and databases of
.external data

Financial MIS sent information to three different departments which are following .6

a. Financial statements b. uses and management of funds. c. Financial statistics for

control

.Financial MIS sent the information to the financial application databases .7

Financial applications databases give information to two different departments such .8

.as Financial DSS and Financial ES

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 MANA GEM ENT INF ORMA TION S YSTEM

:ROLL OF M.I.S IN PRODUCTION DEPARTMENT

:Explanation

In The above flow chart of production department we can see that manager receives the
information about the raw material and then send it to the CNC m/c setting for first turning
operation this department sends that information to prototype production and this department
give the information to the inspection. If there is some problem in the raw material then that
department sent the information to the change process parameters department and it sent back
to CNC m/c setting for first turning operation. Information systems helps us to check the
quality of raw material whether it is good or not. After this inspection information is send to

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 MANA GEM ENT INF ORMA TION S YSTEM
the batch production for 1st process and then the information goes to in-process inspection and
then this information goes to the CNC M/c setting for second operation this information goes
to the batch production for second operation and then sent to in-process inspection

After all that procedure this information is telling us that the raw material is converted into
the finish good and this is ready for sale. Finished goods are now sent through transports.
Through Information system we can know that all the parts are clean or not. After checking
all the goods information system take the final decision of its final check the quality of goods.
Then Information system is collected information about the packaging / packing of goods and
sends information to the storage department after all that procedure the information finally
goes for delivery for those product

:Role of MIS in Sales Department

1. In above flow diagram of sales department we can see that information is provided by
the supplier to the manufacturer in the form of raw material. RTA manufacturer
processed on the goods and make them into finished goods. And this department gives
information to the retailer and the retailers finally provide information and sold the
goods to the consumers through the sales process.

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 MANA GEM ENT INF ORMA TION S YSTEM
2. In case of defective products goods , customer return the products to retailer because
retailer gave the warranty of that product to the customer that is why retailer take
defective goods by the customer and return back that defective goods to the RTA
manufacturer. And manufacture replaces that items and give directly to the customer.

:Role of MIS in R&D Department

:Role of MIS in Decision Making

:Explanation

In the above flowchart we can see that flow of information for decision making.
Information system is playing a vital vole in this decision making process. It helps the
management to collect right information about the planning implementing and
evaluating of the thoughts of the management. Information System after evaluating
the idea transfers information to the search department where information is collected
and here we can check the different available options for decision making. After this
information is send to the next department to the professional and personal
philosophers. These persons select the information and implement their decisions and
make their decision how can we evaluate and implement our thoughts into our

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decision. Then Information system send information to the next department which
reflects on the outcome decisions of the management and then information is sent
back to the search department finally. We can see this process is impossible without
. the management information system

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:CONCLUSION

Management information system is everywhere. Management information system

is very helpful in every department of the any organization. Whether it is marketing
department, finance department, human resource department or production
department. Information flow is very much important and helpful for the organization
and management of the organization. This is compulsory for every organization to
increase efficiency of organization and productivity of the organization. So we can
conclude that through management information system we can get efficient work
from the workers and organization can increase efficiency and production through
better communication system and through better management information system.
. Employees can increase efficiency, speed and accuracy

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