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Welcome to: new PhD students

19th of September 2013

EPFLs 3 missions
Education
of scientists, engineers & architects

Research
advanced, fundamental & applied

Technology Transfer
to industry & society

Facts & Figures (2012):

9306 Students...

319 Faculty members.

4074 Collaborators.

803 Millions CHF, annual budget...

A very international campus


Master

PhD

% Swiss

Bachelor

% International

Over 120 nationalities represented on campus!

Structures Overview
5 Schools
13 Sections

7 Interdisciplinary Centers

SB
Mathematics Chemistry Physics

2 Colleges
ENAC CDM
Management of Technology Financial Engineering

Transport, Energie, Neuroprothses, Design (EPFL-ECAL Lab) etc...

IC
Computer Science Communication Systems

26 Institutes
316 Laboratories and Research Groups

Architecture, Civil Engineering, Environmental Science & Engineering

STI
Electrical Engineering Microengineering Mechanical Engineering Materials Science

SV
Life Sciences & Technology Bioiengineering

CDH
Human & Social Sciences

Top Class Ranking


In the

worlds top 20

universities

(world #8 in the field of engineering & technology)

according to the 2013 QS Ranking.

N 1 in Europe

according to the Leiden 2013 Ranking.

Welcome Word
Prof. Cathrin Brisken, Dean of the Doctoral School

EDOC presentation
Jean-Marie Furbringer

EPFL Doctoral School

The EPFL Doctoral School (EDOC)


Since 2003 Ensures highest quality standards in training researchers Provides support and progress supervision Helps create a broad community of doctoral students

EDOC in numbers (April 2013)


18 doctoral programs 1965 doctoral students (19 sept) 26.2 years old in avereage 25% women 1/3 resident, 1/3 from Europe, 1/3 from oversea >90% successfully pass the candidacy exam

Doctoral students 100 150 200 250 300 50 0 EDAR EDBB EDCE EDCH EDEE EDEN EDEY EDFI EDIC EDMA EDME EDMI EDMS EDMT EDMX Programs EDNE EDPO EDPR EDPY EDST

ratio 40% 20% 0% Other French Italien Germ Farsi Chine Spani English Arabic Hindi Language

Student population

Mother tongue

Your dual status at EPFL


Chemistry and Chemical Engineering Mathematics Physics Photonics

Human Resources (rh.epfl.ch)

Electrical Engineering Computer, Communication and Information Sciences

Doctoral School

Institute/Lab

Civil and Environmental Engineering Architecture and Sciences of the City Energy Mechanics Finance Management of Technology Biotechnology and Bioengineering Molecular Life Science

Doctoral Assistant

Doctoral Candidate

Neuroscience Microsystems and Microelectronics Manufacturing Systems and Robotics Materials Science and Technology

EPFL Registrar : Doctoral Students Office

Dean: Cathrin Brisken

School (Section)

Faculty

Your doctoral program (Edxx)


Accepted your application Approves your research plan Holds your candidacy exam Offers you doctoral level courses Provides you with direct support Monitors your progress Organizes your final exams

Doctoral studies
Public Defense and Conferral of PhD Oral Exam
Complete course credit requirements Complete research and submit thesis

Definitive Admission

Research Take courses Complete annual reports

Enrolment at EPFL

Agree a thesis director Complete a research plan Acquire the minimum credits for the first year Pass the candidacy exam

Year 4 Year 3 Year 2 Year 1

http://phd.epfl.ch/doctoral_courses

Training! phd.epfl.ch/transferable-skills

Research+
Technical knowledge Methodological knowledge

Innovation and knowing how to work towards the result


Critical thinking Problem solving Understanding the process of generating scientific knowledge formulating the problem, generalizing the solution Project management: delivering within time and budget limits Teamwork and leadership Teaching and coaching

Presentation skills and expression


Writing skills Independence and initiative Gaining confidence and working towards solutions Professional maturity Rigor and responsibility in your work Responsibility for society

Research+
1. Youre much more than a technical specialist 2. Over 60% of you wont stay in academia

3. Be aware of what you offer 4. Start thinking about what comes next

NOW!

Mentoring and mediation


To help the relation between the doctoral student and the thesis supervisor, each program has a mentoring structure A mentor is a faculty member Several practices exist, depending of the program rules:
Super-mentor / one mentor per students Systematic/on demand designation

Check with your program assistant what is the habits in your program Mediation: Marie Ligier, tel: 3 02 84

The Language Centre


Elisabeth Paliot

The Library
Raphal Grolimund

Bibliothque de l'EPFL

EPFL Library
in a nutshell
September 19th 2013 Raphal Grolimund raphael.grolimund@epfl.ch

Bibliothque de l'EPFL

The library provides

Icons published by Pedro Casaubon under SIL Open Font License.

g RESOURCES j TOOLS E SERVICES

g RESOURCES
Bibliothque de l'EPFL

http://library.epfl.ch/en/sources

To come to the library, you need a browser


Icons published by Pedro Casaubon under SIL Open Font License.

Bibliothque de l'EPFL

j TOOLS
To use the library, you need to
Icons published by Pedro Casaubon under SIL Open Font License.

http://library.epfl.ch/en/tools

j Install a VPN client j Setup Scholar j Use a reference manager

Bibliothque de l'EPFL

E SERVICES
To get what you need (quickly)
http://library.epfl.ch/en/services http://library2.epfl.ch/education
Icons published by Pedro Casaubon under SIL Open Font License.

o Interlibrary Loan (ILL) access to articles and books worldwide (free) J Training search + manage + use scientific information

next seminar for PhD: November 2013

Bibliothque de l'EPFL

C CONTACT
To get help from a librarian

s questions.bib@epfl.ch r 021 693 21 56


http://library.epfl.ch

B library desk: Mon-Fri 8AM-8PM

Icons published by Pedro Casaubon under SIL Open Font License.

The Career Center


Alexa Briancourt

EPFL Career Center

30

Our Missions

A bridge between EPFL and the industry Services to students and graduates Academic and career advising Assistance with getting the first job Services to employers Recruitment and visibility services to employers Entry point for employers for job-related matters Job Market expertise EPFL graduate integration surveys Other surveys and statistics (unemployment, sourcing methods)

Internship Program central coordination

Career Center

Missions

Presentation to PhD Students | 06.2013

Services to Students and Graduates


Seminars and workshops on "Getting the first job"
- CV and Motivation letter workshop (8 / yr., incl. 4 "PhD Special") - Job interview seminar (1 / term) - Career Fair preparation seminars ( 2 / year) - Assessment Center preparation workshop (1 / term) - Planned: Job seeking workshop

Individual meetings

- CV and cover letter reviews


- Mock interviews - Assistance with job application - Academic and career advising
1200+ students served per year. 45% of graduates have used the Career center.

Job opportunities mailshots EPFL Alumni group on LinkedIn Industry Roundtables (6 / yr.) Psychometric tests Company presentation and recruitment days
Career Center Services
Presentation to PhD Students | 06.2013

Career center website and recruitment platform

Check job opportunities on :

http://www.jobsforbrains.ch/

Visit the career center website : http://carriere.epfl.ch/

Career Center

Services

Presentation to PhD Students | 06.2013

The Student Affairs (SAE)


Nathalie Miazza

STUDENT AFFAIRS (SAE)


and

Culture shock

Student Affairs (SAE) sae.epfl.ch

SAEs mission
Provide study support Provide personal support Foster students integration

welcome all students

Academic success
+

Selffulfilment
Student Affairs (SAE) sae.epfl.ch

1. Welcoming you

Visa Residence permits Health Students with children Integration of disabled persons Accommodation Insurance
Student Affairs (SAE) sae.epfl.ch

Information

2. Providing study support

Tools

Working methods and workshops (speed reading, stress management, etc.) Stress relievers

Student Affairs (SAE) sae.epfl.ch

3. Providing personal support

Confidentiality

Individual support on anything related to living conditions, personal or financial difficulties Psychotherapeutic consultation

Student Affairs (SAE) sae.epfl.ch

Psychotherapeutic help

anxiety problems

Symptoms

depression relationship problems crisis

consult.psyunil-epfl @chuv.ch

Where ?

Contact

021 693 43 45

By appointment: EPFL/UNIL In case of emergencies: CHUV

Student Affairs (SAE) sae.epfl.ch

4. Fostering your integration

Integration

Dedicated welcome program for International students Help to cope with culture shock (sae.epfl.ch/culture-shock)

Student Affairs (SAE) sae.epfl.ch

Culture shock

Student Affairs (SAE) sae.epfl.ch

Coping strategies

Learn the rules of living and explore the host country Participate in sport and cultural activities Try to learn the language Meet local people Maintain contact with friends and family back home Avoid idealizing life back home
Student Affairs (SAE) sae.epfl.ch

Tips

Student Affairs (SAE)

sae.epfl.ch

Contact

student.services@epfl.ch 021 693 43 45 BP building


Student Affairs (SAE) sae.epfl.ch

Thank you !

Student Affairs (SAE) sae.epfl.ch

ACIDE
George Popescu, PhD student at EPFL

LAssociation du Corps Intermdiaire De lEPFL


EPFL Association of Research Scientists and Lecturers

You are among the 3700 scientists working at EPFL ACIDE is your association and welcomes you !

How is ACIDE organised?


Board 7 persons Commissions:
Commission of PhD candidates ACIDE-ComDoc Commission of lecturers International Spouses

The Mission of ACIDE?


represents you
supports you in your professional interests links you to other researchers associations in Switzerland listens to, advises and assists you in case of problems

organizes social events


carries out projects in your interest

Previous achievements
PhD Students:
PhD candidates practical guide at EPFL Good salaries for PhD candidates since the application of the New Salarial System Representation of PhD candidate within the Doctoral School Introduction of mentoring system for PhD candidates

Recent achievements
Intensive French courses during the arrival period of foreign researchers

Opening of the EPFL sports centre during the summer period


Creation of the group InternationalSpouses@epfl.ch
Sport Centre Access: yearly membership card (cost 200 CHF) for the EPFL Sport Centre French courses for the spouses

Some projects in progress


Project of social collaboration with EPFL-EPFZ PhD Students Alumni PhD Watch

Services for ACIDE members


Legal advice service with the collaboration of ACILex UNIL

Health insurance acide.epfl.ch/healthinsurance


Discounts for some social events

Regular contact
ACIDE coffee-tea stand and Happy Hour for all scientists Annual meeting between ACIDE board and the EPFL Management Contact between ACIDE-ComDoc and the Dean of the Doctoral School

Membership fees

Membership Fee

40.- CHF/ year

Contact ACIDE ?

Website:
E-mail: Contact:

acide.epfl.ch
acide@epfl.ch Zerrin Celebi Ghavami
General secretary

Phone:
Office:

3 4777
CM 0 143

Ethics in Research
Prof. Benot Deveaud-Pldran, Dean of Research

EPFL-PRES 17.06.2011

EPFL, its PhDs and ethics

EPFL-PRES 17.06.2011

Our agenda today Research & Ethics


Welcome to EPFL Your expectations Our expectations Some important rules Questions and comments

Your expectations
Perform high level research With reasonable efforts Very nice interactions with your PhD adviser,

when you need it, no interactions when he/she needs you

Get the PhD certicate within less than 4 years Find a nice postdoc or a well paid job in industry

Our expectations
Perform high level research by working a lot Participate to teaching Be good citizens of EPFL A few papers in very good journals A few international conferences Respect some (obvious) rules Have fun and enjoy EPFL

Publication rules
Fraud in publication or PhD will cause automatic Plagiarism in publication or PhD may cause
supervisor as early as possible retraction of the paper and cancelling of the PhD retraction of the paper and cancelling of the PhD

No publication slicing or multiplication A proper list of authors, to be discussed with your Acknowledge the funding sources Open access and storage of the primary data

Infoscience
Institutional repository Automatically fed by ISI Please correct the Institute name Open access Raw data storage
infoscience.ep.ch

Any difculty, possibly personal but also scientic


First entry door, your manager, if possible Your mentor The director of the Doctoral school The mediator The ombudsman

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