PROJECT INITIATION DOCUMENT

DYNAMIC GROUP TEAM 10

Project: Public Education on
Virtual Desktop
Infrastructure
Date: 08/05/13
Document Ref: 001
Version: 3.0 (Final)



1 Project Initiation Document History
1.1 Document Location
This document is only valid on the day it was printed.
The source of the document will be found on the project's PC in location
1.2 Revision History
Date of this revision: 8/05/2013
Date of Next revision: -

Revision
date
Previous
revision
date
Summary of Changes Changes marked
26/03/2013 26/03/2013 Update new team members,
Restructured business case, project
controls, update team structure and
roles

29/03/2013 26/03/2013 Update Quality review checklist and
project team contact details

08/05/2013 29/03/2013 Minor changes in quality plan and risk
log


1.3 Approvals
This document requires the following approvals.
Signed approval forms are filed in the Management section of the project files.

Name Signature Title Date of Issue Version
Marc Conrad Dr 08/05/13 Final
Edward Dell Mr 08/05/13 Final
Damilola Yusuph Miss 08/05/13 Final
Paul Sant Dr 08/05/13 Final
1.4 Distribution
This document has been distributed to:

Name Title Date of Issue Version
Marc Conrad Dr 08/05/13 Final
Edward Dell Mr 08/05/13 Final
Paul Sant Dr 08/05/13 Final
Damilola Yusuph Miss 08/05/13 Final

Suman Saha Mr 08/05/13 Final
Koteswari Pallapu Miss 08/05/13 Final
Chintan Gurjar Mr 08/05/13 Final
Salima Ali
Mohammad
Miss 08/05/13 Final
Harish Miriyala Mr 08/05/13 Final
Samuel Mkparu Mr 08/05/13 Final
Nalini Chawla Miss 08/05/13 Final
Zayyan Bello Mr 08/05/13 Final
Charushila Awhad Miss 08/05/13 Final
Rajani Gaddipati Miss 08/05/13 Final

2. Table of Contents
1. Project Initiation Document History
1.1 Document Location
1.2 Revision History
1.3 Approvals
1.4 Distribution
2. Table of Contents
3. Purpose of Document
4. Background
5. Project Definition
5.1 Project Objectives
5.2 Defined Method Approach
5.3 Project Scope
5.4 Project Deliverables and/or Desired Outcomes
5.5 Exclusions
5.6 Constraints
5.7 Interfaces
5.8 Assumptions
6. Project Organization Structure
6.1 Project Management Team Structure
6.2 Job Descriptions
7. Communication Plan
8. Project Quality Plan
9. Project Controls
10. Initial Business Case
11. Initial Project Plan
11.1 Plan Description
11.2 Project flow diagram
11.3 Product breakdown structure
11.4 Product flow diagram
11.5 Financial budget
11.6 Resource Requirements

12. Initial Risk Log
13. Appendix 1: Project Team Contact Details
14. Appendix 2: Communication Plan
15. Appendix 3: Quality Management Plan
16. Appendix 4: Quality Review Checklist




































3 Purpose of Document
The purpose of this document is to define the project, to form the basis for its
management and the assessment of overall success. This aims to evaluate the
requirements needed to complete the project management plan for the project
deliverables on Public education on system optimization using Virtual Desktop
Infrastructure (VDI).
4 Background
Virtual Desktop Infrastructure is a modern edition of thin client movement used in
the 1990s. It involves running desktop operating systems and applications on a
virtual machine that resides on a centralized server. These desktops residing on the
centralized serve could also be called virtual desktops. Users who access the virtual
desktops from a desktop (PC) or thin client via a remote display protocol get full
features as though the applications were resident on their local system(PC) with the
only difference being that all applications are in this case centrally managed. This
work explains the benefits of Virtual Desktop Infrastructure and the wealth of
advantages it has to offer any company that may adopt its use. Some of such
advantages include reduction in end user computing cost, simplified client
management, memory, content storage, delivery as well as software maintenance
cost/expenses.

This project arises based on the need of the University of Bedfordshire to create
awareness about emerging technology (VDI) amongst students and casual users.
Also, this project focuses on facilitating public education on system optimization
Virtual Desktop Infrastructure.
5 Project Definition
5.1 Project Objectives

The aim of this project is to:
Develop a short video on VDI that can be used as an educational tool.
Develop a VDI educative virtual showcase that is inspiring and informative
Design a Social media presentation that will help raise public awareness
about VDI
12 page slide show PPT Presentation on VDI

5.2 Defined Method of Approach
The project will be managed and co-ordinated using the Prince2 methodology and the
educational artefacts will be developed by the team members of the group. The
techniques of this methodology are





PROCESS DESCRIPTION
1 Start up Brainstorming of ideas, assigning group members roles, project
brief
2 Initiation Formation of project team, defining project deliverables and
milestones
3 Analysis Breakdown of the chosen solution; whether it meets the criteria
or project mandate
4 Design Design of the whole project artefacts
5 Implementation Implementation of all the project artefacts i.e virtual showcase,
social media presentation, educative video and PPT slideshow.
6 Testing Testing of the Virtual showcase, video and social media
presentation to see what works well and what areas need further
development.
7 Evaluation Evaluating the quality of the project deliverables.
8 Project Closure Demonstrate showcase, submit project, lesson learned log and
close

5.3 Project Scope
The Project scope will contain the following -

Embedded Video Recorded using Video Camera
Record and upload videos onto YouTube. This will involve some role play from
the group members
Video content This will be provided by the group members
The video will be limited to 5 minutes
Audio elements for the video

Interactive Virtual showcase using Reaction Grid
Develop an avatar who will act as an interactive guide in the virtual world.
Provide a link from the virtual showcase to the Video

Social media Presentation using Facebook
Create a Facebook account for VDI
Record groups presentation on VDI and upload to Facebook

Slideshow Presentation
PowerPoint content will be researched
The use of animation to make it engaging

5.4 Project Deliverables and/or Desired Outcomes

The deliverables for this project will include:

During the project:
Project brief document
Project Initiation document
Minutes of Meetings
Weekly progress reports of project
Detailed Project plan

Gantt Chart
Risk Analysis
Contingency Plan


At the end of project:
A PowerPoint presentation is used to discuss VDI technology, its benefits and
future use.
A short Video on VDI and social media presentation which can be utilized as
educational tool that offer clear overview of the VDI technology
An interactive virtual Showcase demonstrating Virtual Desktop Infrastructure
A Final Project Report that gives a clear overview of how the project was
managed and the lessons learnt.
5.5 Exclusions
Design of Virtual desktop infrastructure technical aspect
Development of VDI
Maintenance of VDI virtual showcase.
5.6 Constraints
The following constraints are identified in the project:

Budget commitment and the deadline of delivery of 10th May, 2013
Quantitative constraint - Limited map space on the reaction grid
Qualitative constraint Virtual showcase must be visually appealing &
interactive
Unavailability of meeting pods at UOB
Scarcity of project resources
Technical knowledge and expertise within group members
5.7 Interfaces
None
5.8 Assumptions
Team members have sufficient knowledge about virtual desktop infrastructure.
University of Bedfordshire will make use of the VDI project by implementing it
on their website.
All important infrastructures will be provided for the team in order to complete
the project within the desired timeline.
Internet access within the university is available as it will be required to
facilitate work in the virtual world.










6 Project Organisation Structure
6.1 Project Management Team Structure

[Please refer Appendix 1 for Project team contact details]

6.2 Job Descriptions

Project Board
Ownership off the project business case
Overall direction and guidance for the project and granting approval for
successful transitions into the subsequent stages of the project
Make available all necessary resources and finances for use by the project
team

Project Manager
Day to day management of the project
Planning, monitoring and controlling all activities of the project
Report progress and unmanageable challenges to project board
Delivery of project products
Require from sectional managers, updates on work done.

ReactionGrid Manager
Shall head the ReactionGrid team
has overall responsibility for planning, organising and monitoring the activities
that will ensure the successful completion of the ReactionGrid showcase as a
product
Shall submit report of progresses and challenges to the project manager.




Social Media Manager
Shall head the SocialMedia team
Has the overall responsibility of the planning, organising and implementing of
the project social media deliverable
Shall study and recommend the to the project manager the approval of written
content for adoption into the presentation.
Shall submit report of progresses and challenges to the project manager.


Quality & Testing Manager
Shall head the Quality and Testing Team
Shall be responsible for the planning, organising and implementing the projects
PowerPoint deliverable
Shall monitor the measurement and testing of products against specified
requirements
Shall check and recommend for final approval all quality certified products to
the project manager
Shall report any quality anomaly and other challenges to quality attainment for
control to project manager.

Documentation Manager
Shall head the Documentation Team
Shall ensure the adequate production of all documents and logs inherent in
any given stage of the project.
Collates and arranges all project documents from all members, files all project
documents, ensures all documents are stored properly with serious emphasis
to security and backup.
Shall ensure all updates to documents re-done within the stipulated timelines
Shall report to the project manager, any emerging challenge prior to assigned
responsibilities.

Video Manager
Shall head the Video team
Monitor, control and ensure the successful delivery of the video technology of
the project.
Shall study and recommend to the project manager the approval of written
scripts for adoption into the video.
Shall submit report and progresses and challenges to the project manager

ReactionGrid Member
Shall be responsible for learning and using ReactionGrid to build a show case
of technology under review in a virtual world.
Shall submit the completed ReactionGrid product for Testing by the quality
team within the specified time.
Shall report to the ReactionGrid Manager all arising challenges towards the
actualization of their task.

Video Team
Shall be responsible for the planning and implementation of the Video product
of the technology under review.

Shall submit product for testing and quality assurance to the designated team
(Quality and Testing).
Shall report all impending hiccups deterring their success to the Video Manager


SocialMedia Presentation Team
Shall be responsible for the planning and implementation of the podcast
product of the technology under review.
Shall submit product for testing and quality assurance to the designated team
(Quality and Testing).
Shall report all impending hiccups deterring their success to the Social Media
Manager.

Documentation Team
Shall be responsible for preparing all priority records and documents inherent
in all the stages of the project.
Shall ensure that all documents are securely stored for reference sake.
Shall maintain both soft and hard copy backups of every document to cover for
any possible loss.
Shall present for checks and approval any product prepared to the
documentation manager.
Shall report all impending problems affecting their responsibilities to the
documentation manager.

Quality and Testing Team
Shall perform measurement and testing for any product against specified
requirements.
Shall be responsible for product validation in line with specified requirements,
and provide justification for product acceptance by board and users.
Shall report any quality anomaly and other challenges to quality attainment for
control to project manager.
7 Communication Plan
This plan defines the communication requirements for the project and how
information will be distributed between the project stakeholders and other
appropriate audiences throughout the duration of the project.
[Please refer Appendix 2 for detailed Communication Plan]
8 Quality Plan
This document defines all relevant standards and procedures applied to the project to
ensure that it is completed successfully to the customers quality standard.
[Please refer Appendix 3 for detailed Quality Management Plan]




9 Project Controls

Control has been exerted on the project such that technical and managerial areas of
the project have been assigned to respective team members according to their
technical and managerial expertise.

Management of the overall project will be done by Damilola Yusuph all team
managers must report to her.

Video production issues will be managed by Zayyan Bello - all problems
relating to video production shall be reported to him.

Social Media Presentation issues will be managed by Nalini Chawla all
problems relating to the Social Media production shall be reported to her.

Reaction Grid issues will be managed by Samuel Mpkaru all problems relating
to ReactionGrid shall be reported to him.

Issues relating to Product Quality and Testing will be managed by Harish
Kumar - all problems relating to Product quality and testing shall be reported
to him.

Documentation issues will be managed by Salima Ali Mohammad - all
problems relating to Project documentation shall be reported to her.
10 Initial Business Case
This project will create enviable business strategies and plans as it will aim at
improving organisational management, reduced cost as well as improved
productivity. Changing to a virtual operating system and replacing a PC with thin
client hardware is Virtual Desktop Infrastructure entails; this helps in solving series of
problems facing many organisations today, such as resource availability needs,
performance expectations, data security, on-demand storage, patch management
and lost information recovery. This elucidates the need for this project, in which the
concept of virtual desktop infrastructure (VDI) is explicitly explained.

11 Initial Project Plan








Figure 1 Showing the Gantt chart for the project with key stages
[For more details, please refer to VDI Gantt chart]
11.1 Plan Description
The plan description of this project will be covering the overall idea for this project
which includes: Document Preparation of each stage, Project life cycle, development
of project artefacts. This can be achieved by project break down plan which is as
follows.










11.2 Project Flow Diagram

































The following table describes the people who are perfect in their particular skills, and
how they are going to achieve their own task.



Project Brief
Project Initiation
Document
Communication Plan Project Quality Plan
Initial Project Plan
Gantt chart
ReactionGrid RACI Matrix
Issue Log
Daily log
Risk log
Work package
Highlight report
Reports
Highlight report 1 Highlight report 2 Highlight report 3
Documentation
(PRINCE2)
PowerPoint
Presentation
Exception report End project report
Lessons learned
report


Roles Skill sets Description of
Responsibilities
Video Technician Should be experienced in
Video and Audio set up,
filming, editing, and web
casting. Using editing tools
like WMP, Blender and
Avidemux.

Setting up of A/V
equipments to organize the
location for auditioning,
casting, recording and finally
editing the films.
Mediate with technical crew
to guarantee that procedures
and plans are maintained
right on schedule.
Social Media Presentation
Designer
Should be experienced
enough of having knowledge
How to represent data.
Should have knowledge of
latest social media
presentation scenario and
websites.
Working on the animation
aspect, collecting relevant
images from the internet
choosing the appropriate
content, Collecting video
audio materials. Create
Facebook account
Reaction Grid Programmer Should have advance
understanding on the use of
LSL script.
Must be good in designing
and the use of second life
Writing lsl scripts, compiling
and execution of scripts,
Designing the virtual
showcase.
Power point presentation Should have performance
skills, broadcasting voice
must be clear.
Must be a good presenter and
should have good skills in
oral communication.
Has to be confident, outgoing
and must enjoy interacting
with people and audience in
general.
Working on the animation
aspect, choosing appropriate
content and diagrams,
collecting relevant images
from the internet.
11.3 Product Breakdown Structure
During the deployment of the project deliverables, this will be the fulfilled mandatory
documentations:

Project Scope
Project Brief
Project Initiation
RACI Matrix
Gantt Chart
PowerPoint
Video Shooting
Reaction Grid
Showcase

11.4 Product Flow Diagrams
Project flow diagram is used to describe the architecture of the flow in which all the
tasks are going to be accomplished. It can be in one way and two way task.


















11.4 Financial Budget
The specific amount of budget should not be exceeding more than B$10000(in
Bedfordia-Dollar). This budget is given by the project board for our showcase in
the reaction grid.
11.5 Resource Requirements
The major resources which are going to us be used to develop the VDI project
deliverables are as follows:

Video Podcast Video Recording Device With Minimum 10 MP camera
Power Point Presentation Microsoft Office PowerPoint ( Any version above
2007 including it also)
Reaction Grid Showcase A Plot in new Bedfordshire reaction grid Showcase
provided by the university itself
Social media presentation Computing equipment with Internet access.





Collecting
Data

Video
Presentation

Project
Brief

PID

Reaction
Grid

Project
Reports

Social
Media

Resources



12 Initial Risk Log

BASIC RISK INFORMATION

Risk No Risk Description Responsible Date
Reported
1 Project is not completed or submitted
on time
Project Manager 25/02/13
2 Internet connection promptness may
affect the overall performance
Project Manager 25/02/13
3
Some group members do not check
their emails regularly
(Communication)
Administration Manager 25/02/13
4 The virtual showcase is not visually
appealing, interactive and does not
provide adequate information about
the VDI (Quality)
Reaction Grid
Manager/Member
25/02/13
5 The video production does not look
professional (Quality)
Video and Multimedia
Manager/Member
25/02/13
6 Argument or disagreement could pose
risk to the team working in harmony
(Communication)
Project Manager 25/02/13
7 Team members do not possess the
balance of skills and experience
required to complete the
project(Human resources)
Project Manager 25/02/13
8 The project is not saved properly on a
hard-disk and the work is lost (Risk)
Documentation Manager 25/02/13
9 Unavailability of equipment for social
media presentation and video
production (Resources)
Project Manager 25/02/13
10 Development of another artefact in
addition to the artefacts already being
developed which increases the scope
of the project(Scope)
Team Managers 25/02/13
11 Team members failure to perform his
or her role could pose a serious risk to
the continuity of the project as delay
in the completion of his or her role
could hinder the progress of the
project.(Time)
Team Managers 25/02/13
12 Design of Virtual showcase is not in
required budget and could pose a
serious risk to add extra work or
modify the design.(Cost)
Reaction Grid
Manager/Member
15/04/13











RISK ASSESSMENT INFORMATION

Risk
No
Risk Description Impact

H High
M
Medium
L Low
Impact
Description
Probability

H High
M
Medium
L - Low
Timeline

N -Near
term
M -
Medium
Term
F - Far
Term


Status Of
Management

N-No plan
P Plan but
not enacted
PE-Plan
enacted but
effectiveness
not yet known
EE-Plan
enacted and
effective
1 Project is not
completed or
submitted on time
H This will affect
the schedule for
the project
M M P
2 Internet connection
promptness may affect
the overall
performance
M This will likely
affect the project
schedule
L N N/A
3 Some group members
do not check their
emails regularly
M This will affect
the schedule for
the project and
may likely affect
quality of
artefacts
L N PE
4 The virtual showcase
is not visually
appealing, interactive
and does not provide
adequate information
about the VDI
H This will affect
the quality of the
artefacts
M F P
5 The video production
does not look
professional
H This will affect
the quality of the
developed
artefacts
M F EE
6 Argument or
disagreement could
pose risk to the team
working in harmony
M This will affect
communication
within the group
and have an
effect on quality
L N PE
7 Team members do not
possess the balance of
skills and experience
required to complete
the project
H This will have an
effect on the
quality of the
developed
artefacts
L N EE
8 The project is not
saved properly on a
hard-disk and the
work is lost
H This affects the
schedule for the
project
L N PE
9 Unavailability of M This will likely L N PE

equipment for social
media presentation
and video production
affect the project
schedule due to
the unavailability
of project
resources
10 Development of
another artefact in
addition to the
artefacts already being
developed which
increases the scope of
the project
M This will increase
the scope of the
project and
might likely
affect project
schedule.
L F N/A
11 Team members failure
to perform his or her
role could pose a
serious risk to the
continuity of the
project as delay in the
completion of his or
her role could hinder
the progress of the
project.
H This will have an
effect on the
project schedule
H N PE
12 Design of Virtual
showcase is not in
required budget and
could pose a serious
risk to add extra work
or modify the design.
H This will have an
effect on the
budget and
project schedule
H F P


RISK MANAGEMENT/RESPONSE INFORMATION

Risk
No
Risk Description Completed
Actions
Planned future
actions
Risk Status
Open/Closed/Moved
to Issue
1 Project is not completed or
submitted on time
Project plan has
been developed
None Closed
2 Internet connection
promptness may affect the
overall performance
N/A Moved to Issue
3 Some group members do
not check their emails
regularly
The project
manager will
communicate
through another
means such as text
messages if the
need arises
None Closed
4 The virtual showcase is not
visually appealing,
interactive and does not
provide adequate
information about the VDI
A prototype of
virtual design has
been agreed on
None Closed
5 The video production does
not look professional
Quality review
system
and prototype
development was
None Closed

put in place
6 Argument or disagreement
could pose risk to the
team working in harmony
N/A Moved to Issue
7 Team members do not
possess the balance of
skills and experience
required to complete the
project
C v and personal
statement was
developed to
ensure group
members
possessed essential
skills, Also make
certain work
packages were
allocated to the
right person.
None Closed
8 The project is not saved
properly on a hard-disk
and the work is lost
Back-up of work is
uploaded on the
group file-
exchange section
on BREO.
None Closed
9 Unavailability of
equipment for social media
presentation and video
production
Possibility
discussed
None Closed
10 Development of another
artefact in addition to the
artefacts already being
developed which increases
the scope of the project
Thoroughly
discussed during
meetings. Ensure
team managers
stays within the
agreed scope.
Going to be
further discussed
Moved to Issue
11 Team members failure to
perform his or her role
could pose a serious risk to
the continuity of the
project as delay in the
completion of his or her
role could hinder the
progress of the project.
Project manager
monitors team
members
attendance,
compliance and a
disciplinary action
was put in place.
None Closed
12 Design of Virtual showcase
is not in required budget
and could pose a serious
risk to add extra work or
modify the design.
Discussed cost
overruns issues
None Closed













Appendix 1: Project Team Contact Details

Name Role Email address Phone number
Damilola Yusuph Project manager Damilola.yusuph@beds.
ac.uk
0788-7672667
Suman Saha ReactionGrid
member

Suman.saha@study.be
ds.ac.uk
0744-8306073
Zayyan Bello Video manager

Zee196@yahoo.com 0794-0071830
Salima Ali
Mohammad
Documentation
Manager
Salima.ghulamani@gm
ail.com
0743-8541211
Nalini Chawla Social media
manager

chawlanalini@yahoo.co.
uk
0789-0262189
Chintan Gurjar Video member

frogmode@yahoo.com
Koteswari Pallapu Documentation
member
Kavya.pallapu@gmail.c
om
0743-8340530
Charushila Awhad Quality and
testing member
charuawhad@yahoo.co.
in
0744-8319258
Samuel Mkparu ReactionGrid
Manager

amyzer@yahoo.co.uk 0744-2220428
Harish Miriyala Quality and
testing manager

Harish1590@gmail.com 0740-5953778
Rajani Gaddipati Social media
member
rajani.gaddipati@gmail.
com
0754-0496961






















Appendix 2: Communication Plan
7.1 Purpose
This document defines the communication requirements for the project and how
information will be distributed between the project stakeholders and other
appropriate audiences throughout the duration of the project. It gives a breakdown
of the methods used for communication and frequency of communication between
stake holders, Team members and the project board.

Communication will be initiated:
Review progress, manages issues and risks.
At the end of each phase of project
Any changes in project management plan
Weekly project status meeting.
7.2 Interested Parties
University of Bedfordshire
Students
7.3 Information Required
Highlight report
Exception report
Checkpoint report
Project Task assignments
Risk update
Progress report
Completed tasks
Project documentation
End-Stage assessment
Mid-stage assessment
7.4 Information Provider
Project Executive Marc Conrad & Edward Dell
Project Manager - Damilola Yusuph
Team member - Suman Saha
Team member - Koteswari Pallapu
Team member - Chintan Gurjar
Team member - Salima Ali Mohammad
Team member - Harish Kumar Miriyala
Team member - Zayyan Bello
Team member - Samuel Mkparu
Team member - Nalini Chawla
Team member - Charushila Awhad
Team member - Rajani Gaddipati

7.5 Communication
Communication Frequency
Communication will be conducted verbally during face to face meetings. Outside of
meetings; all group members will communicate via email (Google mail) and smart
phones. We will also communicate on BREO via group discussion board (Team 10).

We will communicate on a regular basis or whenever the need arises and at the end
of each key phase of the project. Mandatory Group Meetings will be conducted twice
a week; Tuesday and Thursday.

Meeting Time Table

Meetings Time Day Venue
Mandatory 9.00 am Tuesdays Social Learning Area
Rooms
Mandatory 12 noon Thursdays C Practical Lab
Communication Message and Delivery
The following outlines the target audience, deliverables, key communication
messages to be delivered and method used for communication and their frequency.

Communication Message and Delivery Table

Deliverable
s
Type Target
Audience(
s)
Delivery
Method
Delivery
Frequency
Communicator
Status
Reports
Mandatory Team
members
File
exchange/email
Twice a Month Project Manager
Meeting
Minutes
Informative Team
members
File Exchange Weekly Documentation
Manager/Member
Weekly
Tasks list
Mandatory Team
members
File exchange/
Email
Weekly Project Manager
Progress
Update
Informative Team
members
/Project
board
File exchange/
Email
Weekly/monthl
y when
required
Project Manager,
Team members
Post Project
Review
Informative Team
members/P
roject
board
File exchange/
Email
End of project
or end of major
phase
Project
Manager/team
members
Project Plan Mandatory Team
members
File exchange Weekly Project Manager,
Team members



7.6 Communication Method
Internal Communication

The Project meetings are been held on a weekly basis to ensure the project is on the
track and required deliverables are being achieved as per project plan.
We will use different internal communication methods e.g. e-mail, text messages and
phone calls.

Group discussion/ meetings will take place according to the schedule to review the
project status or whenever it is required. Additionally, task distribution will be done in
advance to ensure deliverables will be completed on time. The team shall maintain
communication and record keeping throughout the project lifecycle.

The main methods of communication are: Email - Gmail and university email, BREO
- Discussion board, Face to face meeting, Team briefings and Reports

External Communication

At each stage of the project, different project status reports will reflect the milestone
that has been achieved and possible communication should be directed through the
Project Board whenever it is required.



























Appendix 3: Quality Management Plan
8.1 Purpose
This document defines all relevant standards and procedures applied to the project to
ensure that it is completed successfully to the customers quality standard.
8.2 Customers Quality Expectations
Video should be of high quality
Virtual showcase is interactive and aesthetically pleasing
The video, virtual showcase and presentation depicts satisfactory educational
info about the VDI technology
Social media presentation must be visually engaging
Video is available in at least 2 formats (wmv/flv)
8.3 Acceptance Criteria
Virtual showcase is interacting, aesthetically pleasing and demonstrates Virtual
Desktop Infrastructure using Reaction Grid
The project deliverables are delivered on time, within budget and fit for
purpose
Highly detailed interactive short video showing the application of Virtual
desktop Infrastructure
Video content does not contain improper material that users may find offensive
Social media presentation content should be relevant
Virtual showcase and video cast must be both user friendly and should meet
the requirements of the University of Bedfordshire
Slideshow presentation should convey adequate and informative information
on Virtual desktop infrastructure
8.4 Quality Responsibilities
Table 1.0
Name Role Responsibility
Harish Miriyala Quality Assurance Officer Monitor, negotiate and determine the
standards of quality being attained by
the production process. He will specify
the quality requirements for the
virtual showcase, presentations and
video. He will report to the project
manager.
Charushila Awhad Quality Technical Officer Will work with and assist the Quality
Assurance Officer in determining the
quality specifications for the artefacts
that will be developed.









Area of quality Virtual Showcase

Table 1.1
Task Role Job completed by
Design Project Manager and Quality
Technical Officer
Damilola Yusuph and
Charushila Awhad
Quality Project Manager and Quality
Technical Officer
Damilola Yusuph and
Charushila Awhad
Visual Appeal Quality Technical Officer Charushila Awhad
Information Content Quality Assurance Officer
Harish Miriyala
Information Content Project Manager and Quality
Assurance Officer
Damilola Yusuph and Harish
Miriyala

Area of quality Video

Table 1.2
Task Role Job completed by
Video quality Quality Technical Officer Charushila Awhad
Accuracy of Information Quality Assurance Officer Harish Miriyala
Sound Quality Technical Officer Charushila Awhad
Presentation Quality Technical Officer Charushila Awhad
Information Content Quality Assurance Officer Harish Miriyala

Area of quality Slideshow Presentation

Table 1.3
Task Role Job completed by
Content Quality Assurance Officer Harish Miriyala
Layout & Design Quality Technical Officer Charushila Awhad
Presentation Quality Technical Officer Charushila Awhad
Accuracy Of Information Quality Assurance Officer Harish Miriyala

Area of quality Social Media Presentation

Table 1.4
Task Role Job completed by
Quality Quality technical and
assurance officer
Harish Miriyala and
Charushila Awhad
Sound Quality technical and
assurance officer
Harish Miriyala and
Charushila Awhad
Content, Structure & Design
(Including relevance to VDI)
Quality technical and
assurance officer
Harish Miriyala and
Charushila Awhad
Presentation Quality technical and
assurance officer
Harish Miriyala and
Charushila Awhad


8.5 Applicable Standards
All artefacts produced must conform to the specification and quality criteria stated for
them. Standards for creation, development will be agreed before work commences.
8.6 Quality Control and Audit Processes
Quality Assurance and technical Officer tests the quality of the virtual
showcase, slideshow presentation, social media presentation and video against
the customer quality expectation.
Virtual showcase would be tested in reaction grid to ensure it meets the
requirements of university of Bedfordshire.
Virtual showcase will be tested to ensure LSL scripts are working perfectly
The embedded video will be tested in Windows Media Player and Flash player
to ensure wmv/flv video format is compatible.
The video will be tested on the Web using YouTube, or any other Web 2.0
applications to ensure compatibility.
The social media presentation will be tested and uploaded to Facebook
8.7 Specialist Work Quality Control and Audit Processes
None
8.8 Change Management Procedures
None
8.9 Configuration Management Plan
None
8.10 Quality Tools
Quality Review Checklist
Inspection