Project Proposal

Student Guild Faculty Evaluation System

Chapter 1 Introduction Evaluation is the process of interpreting a measurement or aggregate of measurements, by means of a specific subjective value or set of values to determine the degree to which the measurement represents a desirable condition. The Positive (Good) Evaluation the judgment that the measurement conforms to our values and thus represents a desirable condition. The Negative(Poor) Evaluation the judgment that the measurement is at variance to our value and thus represents an undesirable condition. Thus the evaluation process implies the existence and use of a contextual system or structure of values associated with the characteristics being measured. A Comprehensive Student Faculty Evaluation involves the systematic observation (measurement) of relevant faculty performance to determine the degree to which that performance is consonant with the values and needs of the educational institution. System development can generally be thought of having two major components: system analysis and system design. In System analysis more emphasis is given to understanding the details of an existing system or proposed one and then deciding whether the proposed system is desirable or not and whether the existing system needs improvements. Thus, system analysis is the process of investigating a system, identifying problems, and using the information to recommend improvements to the system. The term working together in system definition is very important as all the components are

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Project Proposal

Student Guild Faculty Evaluation System

interrelated and interdependent and can not exist independently. As the definition says, these components interact with each other to accomplish a given task, which is actually the objective of the system. The components that comprise a system may be the various inputs required by the system, the outcomes or the outputs of the system, the resources required to make the system functional. Uganda Christian University Guidance department utilizes a manual

procedure. It employs the uses of Microsoft Excel program for inputting the evaluation records. It consumes a lot of time and lots of papers in conducting a student faculty evaluation. Unavoidable errors could be encountered due to the manual procedure. Among these errors some students forgot to answer some questions and some guidance personnel encounter some errors in inputting records and errors of tallying the records.

A Local Area Network technology system is the connecting of two or more computers to common peripheral resources such as printers, fax machines, scanners, and centralized data. The acronym LAN stands for a Local Area Network. This indicates that the network is contained within a single institution. The sharing of information or resources does not require phone connection to link more than one based operation.

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Project Proposal

Student Guild Faculty Evaluation System

The proposed system which is the Student Guild Faculty Evaluation System for Uganda Christian University that designs to provide data for the

improvement of teaching and learning. The proponents would like to design a more effective way to improve the evaluation by changing the system of Uganda Christian University for guidance department from manual procedure to

automated system. The proposed system can help the guidance to be more accurate and be reliable with their records. It also avoids some erroneous mistakes on the results of the reports they made.

Background of the Study

The proposed project entitled Student Guild Faculty Evaluation System for Uganda Christian University is all about how the students will evaluate their professor by using the computer. As a student of Uganda Christian University we observed that the guidance had a hard time in counting the evaluation form. This Student Guild Faculty Evaluation System for Uganda Christian University is to serve as one several sources to provide data for the improvement of teaching and learning. The Student Guild Faculty Evaluation System for Uganda Christian University will give the school and the student an easy way in evaluating the faculty members within the school facilities. All the information given by the students will be treated with utmost confidentiality.

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Project Proposal

Student Guild Faculty Evaluation System

This Student Guild Faculty Evaluation System for Uganda Christian University will be a designed like an Internet Cafe in that case before the

students can use the computer they have to wait for the administrator to open all the computers and wait for the instructions. The students can only evaluate one professor at a time if they tried to evaluate again the administrator will ignore this kind of situation.

If the improvement of teaching and learning is the ultimate goal of a Student Faculty Evalution, most faculties will want to learn how to assess the effectiveness of their teaching and students' learning. Although many faculties are quite capable of knowing when students do not understand the material, often professors do not know how to go about discovering why students are not learning. Therefore, the complete Student Faculty Evaluation project should plan activities intended to help faculty "learn how" to assess their teaching, their students' learning, and the currency of their courses.

Project Overview This section provides an overview of the purpose, scope and objectives of the system, the assumptions, constraints and risk of the system, a list of project deliverables, the schedule and budget summary, the references and the definitions and acronyms.

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Student Guild Faculty Evaluation System

Purpose, Scope, and Objectives. Purpose: The proposed project entitled Student Guild Faculty Evaluation System for Uganda Christian University is all about how the students will evaluate their professor using the computer. It will give the school and the student an easy way in evaluating the faculty members maximizing the school facilities. All the information given by the students will be treated with utmost confidentiality.

Scope: The proposed system is intended for in depth evaluation and analysis of the existing manual procedure of student evaluation of Uganda Christian University . The proponents will develop a user-friendly system that will enhance the student faculty evaluation. The proposed system is design to lessen the workload of the guidance personnel in charge in the processing of the tallying evaluation records. In connection with this, the system includes a database that will allow the user to retrieve the previous summary result (back up). For the students will include: Evaluate and gives comments to a faculty member. They cant evaluate their professors if it exceeds its limit on the evaluation system. They cant leave if some questions are not answered.

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Project Proposal

Student Guild Faculty Evaluation System

If the student does not know how to use or evaluate their professors the system will have a demo that includes the procedures on how to evaluate their professors. For Guidance office will include: Quick tabulation of Evaluation results. They can view all the tally result. They can print the total percentage of all the evaluation. Can add and delete Faculty members. Can choose the negative and positive comments before they print the final result. If the summary result present to the human resources by the next semester faculty evaluation data will be reset. Objectives: The main objective of the proposed system is to analyze and implement computer based information system for Uganda Christian University Guidance Department. The study focused on the problems encountered by the guidance with their current system. The study prioritizes with providing a solution to the problem of guidance department in their manual system. The proposed system will collect or gather all the comments or suggestions of the students on how they think and feel about their professors. The proposed system will provide a security that the admin will only have the right to add, edit, delete, reset, and update the whole system.

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Project Proposal

Student Guild Faculty Evaluation System

The proposed system will provide warning button to avoid not answering some questions in evaluation form.

The proposed system will provide a (Local Area Network) LAN- based feature to easily share information accurately and it also transfer data faster. LAN (Local Area Network) technology is low cost than others, but the quality of transferring data is faster.

To develop a system that will provide security in handling and managing records and to minimize the time being spent in evaluating the file reports being submitted.

Assumptions, Constraints and Risks. Assumptions: The proponents assume that to develop a system which helps the Uganda Christian University to implement the needs of the user.

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Student Guild Faculty Evaluation System

The proponents assume that if the system will crush, it will be having a backup.

The proponents assume to develop Student Guild Faculty Evaluation System for Uganda Christian University teaching and learning. to provide data for the improvement of

The proposed system will provide a (Local Area Network) LAN-Based feature to easily share information accurately and it also transfer data faster.

Constraints: It will be confidential for the Faculty members, in this proposed system, records and files are computerized and stored for accessibility and portability. The responsibility for administering the faculty evaluation system and implementing its procedures shall be the Guidance Counselor or the member of the guidance. It will be only for the guidance counselor and the members of the guidance will manage the evaluation. Administrator and authorize personnel can only access the information from the system The student cannot access to the database and other features of the whole system. Risk: The following risks in developing the proposed system are:

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Project Proposal

Student Guild Faculty Evaluation System

In Database risk, the size of the database becomes larger. In personnel risk, they are willing to implement the proposed system The user or the personnel that will use of the system does not necessarily need to be a technical expert but must have academic experience about computer. It is a necessity to have an average functional literacy and most importantly the user should be dedicated to learn how to use the system.

In technology risk, if the xampp release new version or in next generation they invent new software better than xampp. The new hardware resources would need to be employing such as computer, hub, cables and RJ45 connector and software resources such as Windows XP and PHP with MySQL to support the project.

In schedule, how the students can go to the computer laboratory and evaluate if they have classes.

In process risk, how to use the system the proponents will provide a demo for the student who do not know how to use the faculty evaluation.

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Project Proposal

Student Guild Faculty Evaluation System

Project Deliverables Table 1.1 Activity Deliverable/Expected Output Analysis and Design Design Graphic Design Development of modules Development of the Users Beta Version Users Manual Technical Manual Testing Finalization Debugging System Tested 03- 9-2011 03-13-2011 01-5-2011 01-12-2011 02-09-2011 03-5-2011 03-5-2011 03- 9-2011 Date

Project Timeline The project deliverables and project timeline should have been completed based on the scheduled given below.

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Project Proposal

Student Guild Faculty Evaluation System

Project Timeline Table 1.2

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Project Proposal

Student Guild Faculty Evaluation System

Activities Week # CHAPTER I Project Overview CHAPTER II Project Organization CHAPTER III Managerial Process Plans CHAPTER IV Technical Process Plan

January 2 3 4

February 2 3 4

March 2 3

Schedule and Budget Summary Hardware: Table 1.3 Hardware Description Quantity Price per unit 13,1990.00 Total Life Expectancy 5-8 years

Computer

AMD Sempron 140 2.7Ghz

40

527,960.00

Cables

UTP Cable

200 meters 300

P 5.00 per meter P 3.00

P 1,000.00

2 years

RJ45 Connector

metal shielded 25

P 900.00

2-3 years

Software:

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Project Proposal

Student Guild Faculty Evaluation System

Table 1.4 Software Description Quantity Price per unit 5,000.00 Total Life Expectancy 5 years

O.S

Microsoft Windows XP

70,000

PHP,MySQL Antivirus

Norton

1 2,070

13, 500 28,980

5 years 5 years

Definitions and Acronyms Definition of Terms to further understand this study, the following terms used is defined: Analysis the storage of identifying, designing and implementing the system Beta version- a pre-release version of new software often made available over the Internet as freeware or shareware. Confidentialityof another. Data raw materials that are processed and refined to generate information. Database - is a system intended to organize, store, and retrieve large amounts of data easily. It consists of an organized collection of data for one or more uses, typically in digital form. entrusted with private information and the confidence

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Project Proposal

Student Guild Faculty Evaluation System

Data Flow Diagram the graphical representation of the flow of data through an information system which can also be used for the visualization of data processing. Debugging- Debugging is a methodical process of finding and reducing the number of bugs, or defects, in a computer program or a piece of electronic hardware. Deliverable- a term used in project management to describe a tangible or intangible object produced as a result of the project that is intended to be delivered to a customer (either internal or external). LAN-Local Area Network a technology system is the connecting of two or more computers to common peripheral resources. MySQL - (My Structured Query Language) is a relational database management system that runs as a server providing multi-user access to a number of databases Network architecture is the design of a communications network. It is a framework for the specification of a network's physical components and their functional organization and configuration, its operational principles and

procedures, as well as data formats used in its operation. Organizational structure is a formal and informal framework of policies and rules, within which an organization arranges its lines of authority and communications, and allocates rights and duties. Organizational structure determines the manner and extent to which roles, power, and responsibilities

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Student Guild Faculty Evaluation System

are delegated, controlled, and coordinate, and how information flows between levels of management. System Set of detailed methods, procedures, and routines established or

formulated to carry out a specific activity, perform a duty, or solve a problem.

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