THIS DOCUMENT SERVES AS A CONFIGURATIONAL FOR ENTERPRISE STRUCTURE, PERSONNEL STRUCTURE, AND ASSIGNMENTS.

Enterprise Structure
The enterprise structure describes the way in which an enterprise is organized. It consists of the company code, personnel area, and personnel subarea. Company codes are created in FI and represent the enterprise structure from a financial accounting perspective In the first structure the company consists of a main Headquarters group, two product lines. This structure is primarily for those companies who wish to group employees for reporting purposes based on function within the company. The second structure is for those companies who wish to group employees based on location. The example below represents the Personnel Area as a Region and the Personnel Subarea as the sites location.

Configuration of Personnel Area: The personnel area is an organizational unit that represents a specific area of the enterprise and is organized according to aspects of personnel, time management, and payroll. A personnel area is divided into several personnel subareas. Note that the personnel subareas contain the business characteristics Configuration path:
SAP Customizing Implementation Guide Enterprise Structure Definition Human Resources Management Personnel Areas Personnel Areas

Execute Personnel Area

Click the New Entries to create Personnel Areas or Copy any existing ones and maintain them.

In this screen you maintain Personnel Area characteristics

In this screen you maintain Personnel Area characteristics

Click Continue button

Click Save button

Configuration of Personnel Subarea: The personnel subarea is an organizational unit that represents a specific area of the company organized according to certain aspects of personnel, time management, and payroll. The following business subtasks belong to the personnel subarea: Defining pay scale and wage type structure Defining planned working hours Defining appraisal criteria

Configuration path:
SAP Customizing Implementation Guide Enterprise Structure Definition Human Resources Management Personnel Areas Personnel Subarea

Execute Personnel Subarea

Enter the Personnel Area in the Personnel Area field.

Enter Personnel Subareas that belongs to the Personnel Area youve enter above.

Click Save button

Personnel Structure
The Personnel Structure represents an employees position in a company from the individual employees view and contains the employee group and employee subgroup. The employee group is the primary subdivision of personnel and allows groupings that are required for Payroll, Benefits, and Time processing.

Configuration of Employee Group The employee group allows you to divide your employees into groups and allows you to define their relationship to the enterprise. The following essential organizational functions can be carried out using the employee group: Generating default values when entering data; for example, for the payroll accounting area or for the basic pay of the employee Generating a selection criterion for evaluations Generating a unit for the authorization check

Configuration path: SAP Customizing Implementation Guide Enterprise Structure Definition Human Resources Management Employee Groups

Execute Employee Groups

Click New Entries to create new EG or Copy an existing EGs and maintain it.

Press Enter button

Click Save Button

Employee Subgroups
The employee subgroup represents a subdivision of the employee group. When you define employee subgroups, you set up your personnel structure. Features are allocated to this in later steps. These steps are dealt with at the spot where they are established in a business sense. The following business subtasks are provided among other things: specification of processing in payroll accounting specification of validity of primary wage types specification of validity of work schedules specification of validity of pay scale groups Specification of validity of time quota

Configuration path: SAP Customizing Implementation Guide Enterprise Structure Definition Human Resources Management Employee Subgroups

Execute Employee Group option

Double click on the Define employee subgroup

Click New Entries to create new EG or Copy an existing EGs.

Enter Employee Subgroup identifier and its description and press Enter button.

Click Save button

Assignment
Assignment of Personnel Area to Company Code
In this step, you allocate each of your personnel areas to one company code. When you create a personnel number, the corresponding company code is allocated to it in the infotype Organizational Assignment (IT0001), depending on the enterprise structure in which the employee is situated.

Configuration path:
SPRO SAP Customizing Implementation Guide Enterprise Structure Assignment Human Resources Management Assignment of Personnel Area to Company Code

Execute Assignment of Personnel Are to Company Code option

Locate the Personnel Area youve configured by either the vertical scrollbar or by using the Position button

Assign the Personnel Area youve created to the Company code used by your organisation by entering the Company Code in the Company Code column and enter the Country grouping; in this case we entered Country Grouping 16, which is South Africa.

Press Enter button

Click Yes button

Click Save button

Assignment Employee Group to Employee Subgroup

In this step, you assign your employee subgroups to their respective employee groups. In addition to this, you determine whether the employee group/employee subgroup combinations are allowed for the country groupings. Place a check-mark in the field next to each country where this Employee Group/Subgroup combination is valid.

Execute the Assign employee subgroup to employee group

Click New Entries to create assignment or Copy an existing ones and maintain the assignment.

Assign the EE group to EE subgroup and checked the Allowed field for the Country allowed.

Press Enter button

Click Save button

COMPILED BY JACOB BUHLE MTSHWENI