City of Rocky Mount Parks and Recreation

Sports Complex Phase II Grant Funding Case Study

1998 Airport

City of Rocky Mount Sports Complex Phase II

2008 Sports Complex

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

2008 Foundation for the Carolinas 2008 Gametime Play Structures 2005 Land and Water Conservation Fund 2009 NC Adopt a Trail 2007 NC Amateur Sports 2006 NC Parks and Recreation Trust Fund 2009 NC Parks and Recreation Trust Fund 2005 NC Recreational Trail Program 2009 NC Recreational Trail Program 2006 US Soccer Foundation Field 2007 US Soccer Foundation Program 2009 US Soccer Foundation Field Total $ $ $ $ $ $ $ $ $ $ $ $ 52,000 21,135 150,000 2,500 2,500 350,000 197,000 50,000 75,000 100,000 10,500 10,000

$1,020,635

Funding Sources

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

4 irrigated soccer fields, with championship surface, 2 lit Soccer goals and bleachers 2 sand volleyball courts, 4 batting cages, 22 dugout roofs 1 picnic shelter, 3 mini shelters, horseshoe pits 2 playgrounds, 1 tot lot +/- 2 miles of asphalt trail and signage Fishing pier Infrastructure & design
In progress 4 irrigated soccer fields (Total of 8)

1 picnic shelter with restrooms and concessions (Soccer area)

Included Amenities

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Planning Documents

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Planning Documents

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

2000 Statewide Comprehensive Outdoor Recreation Plan

Prioritization of Need

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Develop the project idea in relation to a potential grant 1.) Create an approximate timeline for construction / completion of the project.

2.) Create an approximate budget in relation to the timeline. Do not VE at this point.

3.) State the deliverables, be able to communicate them effectively.

4.) Determine how to track both expenditures and deliverables. List project budget and elements in terms of anticipated invoices or draws.

Develop the Project Idea

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Seek and choose an appropriate funding source What has the grantor funded in the past? How much? Do not chase money. How Can We Bundle?

Seek the Appropriate Funding Source

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Read the application word for word. Understand their wording / terms. Can you meet the requirements of the grant (Deliverables, time table)? Will you? Is your organization set up to receive the type of award (ex. Product)? Are there any requirements concerning purchasing, hiring, etc. that may conflict with your organization? Submit on time. Anticipate unrelated delays in the Council approval process.

The Application

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Develop a Professional Relationship with: Grant staff, this will assist with: 1) Understanding their priorities 2) Understanding the board members priorities 3) Receiving assistance on issues 4) Being in the loop for upcoming or additional funding sources

Board members if possible. If the selection meeting is public, make sure you attend regardless if you have an application.

The Grant Staff

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Justification Usually located in the front of the application. Write it last. Scoring Usually located in the back of the application. Calculate it first. What can you add to your project to receive a higher score?

Scoring and Justification

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Planning (20 possible points)
Master Plan for the park a. The applicant has a master plan (9 points) b. The local governing board has adopted the master plan (1 point) 2. Comprehensive system-wide parks and recreation plan a. The applicant has a Comprehensive System-wide (6 points) b. The local governing board has adopted the system-wide plan (1 point) 3. 3-5 year capital improvement plan for parks and recreation (3 points)

Public involvement (15 possible points)

1. 2. 3. 4. Public meetings conducted exclusively for discussing the project (5 points) Recreational needs survey (5 points) Presented the project to two or more local groups (3 points) Support from a parks and recreation board (2 points)

Scoring

City of Rocky Mount Sports Complex Phase II

Sports Complex Phase II

Recognition If possible have ribbon cutting, invite grant representative to speak. Invite associated politicians. Create a positive atmosphere. This is the most important step to next years application with the grant board member. Place signage at the site if appropriate.

Closeout Provide exactly what you promised. Finish on time. Provide a clean, easy to follow closeout. This is the most important step to next years application with grant staff.

Recognition and Closeout

City of Rocky Mount Sports Complex Phase II

Questions?

David F. Griffin david.griffin@rockymountnc.gov (252) 972-1235