Example Office Risk Assessment

NOTE: This is an example of a risk assessment, and should not be considered adequate for your premises, as there will be other hazards that must be assessed. No risk ratings have been included, and you must evaluate your own risks.
Hazard Risk H Fire Entrapment Injury/burns to members of staff. Smoke inhalation. Collapse or partial collapse of structure. Spread of fire to third party property. M L
Fire risk assessment to be conducted. Fire evacuation procedures to be clearly displayed. All staff to be briefed on evacuation procedures. Suitable and sufficient fire fighting equipment to be provided. Staff to be trained in the use of fire fighting equipment. Fire fighting equipment to be routinely tested and results recorded. Fire alarms to be tested on a weekly basis from a different call point on each occasion in accordance with fire risk assessment requirements. Periodic inspections of all areas and fire escapes to be conducted, ensure walkways and escape routes are kept clear. Flammable liquids to be stored in appropriate containers. Accumulation of combustible materials to be avoided. No Smoking. Smoke detectors to be periodically tested and maintained. Heat detectors to be periodically tested and maintained. Emergency lighting to be periodically tested and maintained. Fire precautions log book to be kept up to date. Fire drills to be conducted at prescribed frequency and records kept. Clarify alarm procedures for all visitors. Control

Control Present Yes No

Action

Shock. Electricity (Portable Electrical Appliances) Fatality. Fire.

Visual checks by operator prior to use. periodic PAT testing. Documented visual checks of appliance on 3 monthly bases. Provision of adequate numbers of suitably situated sockets. Annual audit of appliances to ensure compliance with testing. Use of competent person to conduct PAT testing. All personal items of electrical equipment must be PAT tested.

Hazard

Risk

Control

Control Present

Action

Copyright 2012 Agora Business Publications LLP. This material may only be used in the furtherance of the subscriber's business and may not be sold, hired, copied or used for any other commercial purpose etc. without the prior written consent of Agora Business Publications LLP. Every effort has been made by Agora Business Publications LLP to ensure that the information given is accurate and not misleading, but Agora Business Publications LLP cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information.

H Eye Strain Display Screen Equipment WRULDs Minor Injury

L Assessments to be conducted in accordance with Display Screen Equipment Regulations 1992. Assessment to be reviewed upon significant change or where there is a reason to suspect that the original assessment is no longer valid. Good standards of housekeeping to be maintained. Cables to be correctly routed or suitably covered. Suitable and sufficient lighting levels are to be maintained. Routine inspections by managers/supervisors. Assessments to be undertaken in accordance with the Manual Handling Operation Regulations 1992. Employees to receive adequate information, instruction and training to permit safe working. Only one drawer to be opened at a time. Close drawers when not in use. Store heavy items at bottom of cabinets. When purchasing new cabinets ensure they are of the anti-tilt type. Do not pile materials on top of filing cabinets. Display warning signs. All areas where objects are likely to fall to be provided with suitable edge protection. Visual inspection prior to use on each occasion. Steps and ladders should only be used for access or short duration work following completion of a risk assessment. Contractors must provide their own access equipment. Under no circumstances should contractors be permitted to utilise company equipment. All steps/ladders to be of suitable rating. Domestic type steps/ladders, as determined by British standards, are not acceptable. Suitable safe system of work to be devised, written, communicated and implemented. Formal inspections to be carried out periodically.

Yes

No

Slips, Trips and Falls Manual Handling Filing Cabinets

Musculoskeletal Disorders/ Injury Crushing Injury Trapping Injury Impact injury Falls from height Falling Objects

Falling Objects Stepladders/lad ders

Hazard

Risk H M L

Control

Control Present Yes No

Action

Filing Cabinets

Crushing Injury

Only one drawer to be opened at a time. Close drawers when not in use.

Copyright 2012 Agora Business Publications LLP. This material may only be used in the furtherance of the subscriber's business and may not be sold, hired, copied or used for any other commercial purpose etc. without the prior written consent of Agora Business Publications LLP. Every effort has been made by Agora Business Publications LLP to ensure that the information given is accurate and not misleading, but Agora Business Publications LLP cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information.

Trapping Injury Stairs Gas Appliances (Heating / Water Heaters) Noise Slips, Trips and Falls Production of Carbon Monoxide. Gas Leak Noise induced hearing loss. Burns Electric shock

Store heavy items at bottom of cabinets. When purchasing new cabinets ensure they are of the anti-tilt type. Display Warning Signs. Hand rails to be provided. Surfaces to be of a non-slip design/construction. Stairway to be maintained in a good condition. All appliances to be maintained by CORGI registered contractors on at least an annual basis. Records of all maintenance to be retained Competent assessment to be conducted to determine noise exposures. Instruction issued to all users. Visual inspection by users Instruction posted adjacent to the appliance. Provide suitable fire extinguishing equipment adjacent to appliance. Ensure all appliances are subject to electrical testing. All gas appliances should be maintained in accordance with manufacturers instructions.

Electric/Gas Cooking Appliances Microwave Ovens

Copyright 2012 Agora Business Publications LLP. This material may only be used in the furtherance of the subscriber's business and may not be sold, hired, copied or used for any other commercial purpose etc. without the prior written consent of Agora Business Publications LLP. Every effort has been made by Agora Business Publications LLP to ensure that the information given is accurate and not misleading, but Agora Business Publications LLP cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information.

Hazard

Risk H M L

Control

Control Present Yes No

Action

Refuse

Fire Rodents

Lighting

Visual fatigue Eye strain 3rd Party Liability Risks

Cleaning Activities

Document Shredders

Entanglement

Drawing in Traumatic injury Fire

Good housekeeping. All skips to be sited as far from buildings and vehicles as possible. Lids to be used. Authorised contract for disposal. Refuse to be disposed of in appropriate bins. Refuse attractive to rodents should only be disposed of in bins with close fitting lids. Incineration of refuse is not to be permitted without prior authorisation. All luminaries are to be maintained. All diffusers are to be regularly cleaned. External lighting is to be positioned so as not to impair drivers vision or cause inappropriate shadow. Selection of contractors procedure to be adopted. Communication and consultation with contractors. Exchange of Risk Assessments and COSHH Assessments with contractors. Contractual specifications. Approval and authorisation of contractors. Periodic audit and review of contractors. Authorised personnel only to use these machines. All guards to be in place before and during use. All machines to be maintained in accordance with manufacturers instructions. All machines to be maintained by competent persons. All paper to be removed to external refuse areas as appropriate and at least daily. Operatives not to wear loose clothing. Entanglement of hair should be considered before operation of these machines. Blockages should only be cleared by trained personnel.

Copyright 2012 Agora Business Publications LLP. This material may only be used in the furtherance of the subscriber's business and may not be sold, hired, copied or used for any other commercial purpose etc. without the prior written consent of Agora Business Publications LLP. Every effort has been made by Agora Business Publications LLP to ensure that the information given is accurate and not misleading, but Agora Business Publications LLP cannot accept responsibility for any loss or liability perceived to have arisen from the use of any such information.