Sample Accounting flow for Accounts Payable activities (DIV Model Entries on Business Box system)

Sr. No . 1 2 3 Step T Code Accounting Entry Remark / Document Type

Creation of PO Goods Receipt Invoice Receipt

ME21 MIGO MIRO

Subsequent Debit

(Vendor send Debit memo for additional amount for price adjustment / other costs)

MIRO / FB60 MIRO / FB65 SAPF124

No Accounting Document Dr 13XX (Inventory A/c) Cr 2390XX (GRIR Clear a/c) Dr 2390XX (GRIR Clear a/c) Cr 2303XX (Vendor Recon) Dr 1291XX (Tax Account) Dr/Cr 3522 (Price Variance) Dr 3522 (Price Variance) Cr 2303XX (Vendor Recon) Dr 2303XX (Vendor Recon) Cr 3522 (Price Variance) Matched line items for 2390XX accounts will be cleared. System passes JV.

Procurement team to update Std Document type : WE Std Document Type : RE

Std Document type : RE / KR MIRO - PO history is updated. FB60 No PO history update Std Document type : RE/KG MIRO - PO history is updated. FB65 - No PO history update Std Document type : AB? 2390XX account is cleared. This is auto program which passes JV (6XX series document generated) Std Document type : ____ This happens on Finance box. Std Document type : KP This is done to write of GR for which invoices will not be received. Std Document type : ____ This is done to write of IR for which Goods will not be received. Std Document type : WE ? Std Document Type : RE ?

Subsequent Credit

(Vendor send credit memo to offset higher price charged in invoice)

GRIR Clearing

7 8

Vendor Payment Account Maintenance (Write off) GR

F110 MR11

Dr 2303XX (Vendor Recon) Cr Bank Account Dr 2390XX (GRIR Clear a/c) Cr 3522 (Price Variance)

Account Maintenance (Write off) IR

MR11

Dr 3522 (Price Variance) Cr 2390XX (GRIR Clear a/c)

10 11

GR Reversal IR Reversal

12 13 14 15

Freight GR booking Freight IR booking Non PO expenses booking Reclass

SA38 Schedule job
ZFGRIR00

SM35 run BDC

Dr 2390XX (GRIR Clear a/c) Cr 13XX (Inventory A/c) Dr 2303XX (Vendor Recon) CR 2390XX (GRIR Clear a/c) DR/CR 3522 (Price Variance) Dr 4605XX (Freight a/c) ?? Cr Freight Clearing a/c Dr Freight clearing a/c Cr 2303 Vendor Recon Dr Expenses a/c Cr 2303XX Vendor Recon a/c Entry on last day of current month 1. BNG/GIT Dr 2390BR Cr 2390IR 2. GNB/RNB Cr 2390BR Dr 2390GR

Scheduled job as part of MEC : SA

Reversal of both entries on first day of new month Advance Payment

Variations for different types of PO can be added Variations for different scenarios like Consignment / prepayment can be added Tax accounts can be added Exchange rate variance can be added

Description CIV DIV GR/IR Clearing Account 2390AP9999 2390999999 Reclass Adjustment Account 2390OP9999 2390BR9999 RNB Target Account (Trade 2390WE9999 2390GR9999 Only) BNR Target Account (Trade 2390RE9999 2390IR9999 Only) All accounts have to be open items managed on the system where the reclass occurs. In addition, the GR/IR clearing account must be set to "automatic postings only". Contacts Ownership Vendor Payables Team for DP and Overall Reclass Process Owner Deep Support GL Process Team Account Set-up and Doc Type/Number Range Assignment Operations Reclass Error Monitoring and Correction, Aging Resolution